506.2 - STUDENT DIRECTORY INFORMATION

 

 

Code No.  506.2

Page 1 of 2

 

STUDENT DIRECTORY INFORMATION

 

 

Student directory information is designed to be used internally within the school district.  Directory information is information contained in the education records of a student that would not generally be considered harmful or an invasion of privacy if disclosed. The district may disclose "directory information" to third parties without consent if it has given public notice of the types of information which it has designated as "directory information," the parent's or eligible student's right to restrict the disclosure of such information, and the period of time within which a parent or eligible student has to notify the school in writing that he or she does not want any or all of those types of information designated as "directory information."  The district has designated the following as “directory information”:

 

  • Student’s name
  • Address
  • Telephone listing
  • Electronic mail address
  • Photograph
  • Date and place of birth
  • Major field of study
  • Dates of attendance
  • Grade level
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Degrees, honors, and awards received
  • The most recent educational agency or institution attended
  • Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems that cannot be used to access education records without a PIN, password, etc.  (A student’s SSN, in whole or in part, cannot be used for this purpose.)  

 

Student is defined as an enrolled individual, PK-12 including children in school district sponsored child-care programs. 

 

Prior to developing a student directory or to giving general information to the public, parents (including parents of students open enrolled out of the school district and parents of children home schooled in the school district) will be given notice annually of the intent to develop a directory or to give out general information and have the opportunity to deny the inclusion of their child's information in the directory or in the general information about the students.

 

It is the responsibility of the superintendent to provide notice and to determine the method of notice that will inform parents.

 

 

NOTE:  This is a mandatory policy.  A school district may limit what it considers to be directory information.  If the school district limits the information, it must also make those changes in the school district's annual notice. 

 

 

 

 

Code No.  506.2

Page 2 of 2

 

STUDENT DIRECTORY INFORMATION

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Legal Reference:        20 U.S.C. § 1232g.

                                  34 C.F.R. Pt. 99.

                                  Iowa Code § 22; 622.10.

                                  281 I.A.C. 12.3(4); 41.

                                  1980 Op. Att'y Gen. 720.

 

 

Cross Reference:        504       Student Activities

                                  506       Student Records

                                  901       Public Examination of School District Records

                                  902.4    Live Broadcast or videotaping

 

 

 

 

 

 

Approved  February 14, 2007               

Reviewed   June 14, 2017          

Revised                   

 

 

 

Board Policy East Buchanan Community Schools

506.2E1 - AUTHORIZATION FOR RELEASING STUDENT DIRECTORY INFORMATION

 

Code No.  506.2E1

Page 1 of 2

 

 

AUTHORIZATION FOR RELEASING STUDENT DIRECTORY INFORMATION

 

 

The East Buchanan Community School District has adopted a policy designed to assure parents and students the full implementation, protection and enjoyment of their rights under the Family Educational Rights and Privacy Act of 1974 (FERPA).  A copy of the school district's policy is available for review www.eastbuchananschools.com .

 

This law requires the school district to designate as "directory information" any personally identifiable information taken from a student's educational records prior to making such information available to the public.

 

The school district has designated the following information as directory information:

  • Student’s name
  • Address
  • Telephone listing
  • Electronic mail address
  • Photograph
  • Date and place of birth
  • Major field of study
  • Dates of attendance
  • Grade level
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Degrees, honors, and awards received
  • The most recent educational agency or institution attended
  • Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems that cannot be used to access education records without a PIN, password, etc.  (A student’s SSN, in whole or in part, cannot be used for this purpose.)  

 

You have the right to refuse the designation of any or all of the categories of personally identifiable information as directory information with respect to your student provided that you notify the school district in writing not later than  October 2nd  of each school year.  If you desire to make such a refusal, please complete and return the slip attached to this notice.

 

If you have no objection to the use of student information, you do not need to take any action.

 

 

Code No.  506.2E1

Page 2 of 2

 

 

AUTHORIZATION FOR RELEASING STUDENT DIRECTORY INFORMATION

 

 

 

 

 

 

RETURN THIS FORM

 

 

 

 

East Buchanan

Community School District Parental Directions to

Withhold Student/Directory Information for Education Purposes, for 20     - 20      school year.

 

 

 

 

Student Name:

 

 

Date of Birth

 

 

 

 

 

School:

 

 

Grade:

 

 

 

 

 

 

 

 

 

(Signature of Parent/Legal Guardian/Custodian of Child)

 

(Date)

 

 

 

 

 

 

 

 

This form must be returned to your child's school no later than  October 1 of each school year.

Additional forms are available at your child's school.
                 

 

 

 

Board Policy East Buchanan Community Schools

506.2R1 - USE OF DIRECTORY INFORMATION

 

Code No.  506.2R1

 

 

USE OF DIRECTORY INFORMATION

 

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that East Buchanan Community Schools, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records.  However, East Buchanan Community Schools may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures.  The primary purpose of directory information is to allow the East Buchanan Community Schools to include this type of information from your child’s education records in certain school publications.  Examples include:

 

  • A playbill, showing your student’s role in a drama production;
  • The annual yearbook;
  • Honor roll or other recognition lists;
  • Graduation programs; and,
  • Sports activity sheets, such as for wrestling, showing weight and height of team members.

 

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent.  Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.  In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with the following information – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent. [1] 

 

If you do not want the East Buchanan Community Schools to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing by October 1st.  East Buchanan Community Schools has designated the following information as directory information: 

  • Student’s name
  • Address
  • Telephone listing
  • Electronic mail address
  • Photograph
  • Date and place of birth
  • Major field of study
  • Dates of attendance
  • Grade level
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Degrees, honors, and awards received
  • The most recent educational agency or institution attended
  • Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems that cannot be used to access education records without a PIN, password, etc.  (A student’s SSN, in whole or in part, cannot be used for this purpose.)  
 

[1]  These laws are: Section 9528 of the Elementary and Secondary Education Act (20 U.S.C. § 7908) and 10 U.S.C. § 503(c).

 

 

Board Policy East Buchanan Community Schools