East Buchanan Community School District
Board Meeting Minutes – July 10, 2019
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Aaron Cook, Scott Cooksley, Greg Schmitt, Chad Staton, and Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors were present. Motions carried with all ayes unless otherwise noted.
Public Forum: None.
Approve Agenda: Motion to approve the agenda was made by Staton, second by Stone.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Cook, second by Staton. Items included on the Consent Agenda: minutes of the June 12th meeting, June financial reports, expenditures listed, resignation of Jami Crawford as associate, and resignation of Kayla Gallup as MS softball coach.
Community/Program Presentations: None.
Administrative Reports: Dockstader talked about summer sports and the changes to the handbook. Fox talked about JMC online registration and that the district received a grant for door stops. The baseball/softball net has been ordered and there is a lot of old sport equipment that is in storage that will be for sale. Facilities update was given on the green house and press box. Larson Construction will cover the cost of the cage and the costs to remove it. The replacement of the lights on the west end of the gym will begin soon.
Appointment of Board Secretary: Motion was made by Staton, second by Cook to appoint Teresa Knipper as Board Secretary for 2019-2020. President Schmitt administered the oath of office.
Appointment of Board Treasurer: Motion was made by Cook, second by Cooksley to appoint Marilyn Steinkamp as Board Treasurer for 2019-2020. President Schmitt administered the oath of office.
Approval to Sell Outdated Equipment: Motion was made by Staton, second by Stone to approve the selling and/or disposal of outdated equipment during the 2019-2020 fiscal year.
Formal Designation of Grade Level Organization of Buildings: Motion was made by Staton, second by Stone to approve the following grade level designation for the 2019-2020 school year: Preschool, K-5 as Elementary; 6-8 as Middle School; and 9-12 as High School.
Participation in Free and Reduced Lunch Program: Motion was made by Cook, second by Staton to approve participation in the Free and Reduced Lunch Program during the 2019-2020 school year.
Board Meeting Dates: Motion was made by Cooksley, second by Staton to approve the 2019-2020 Board Meeting dates as the second Wednesday of each month at 5:00 pm.
Name Financial Depositories: Motion was made by Stone, second by Cook to name Citizen’s State Bank of Winthrop, Bankers Trust in Des Moines and ISJIT in Des Moines as depositories for district monies during the 2019-2020 school year.
Milk Bids: Bids were received from Prairie Farms and Anderson Erickson for milk. Motion was made by Staton, second by Stone to accept the bid from Prairie Farms for the 2019-2020 school year.
Bread Bids: Bimbo was the only vendor that provided a bid. Pan-of-Gold responded that they would not be providing a bid. Motion was made by Cook, second by Cooksley to accept the bid from Bimbo Bakeries for the 2019-2020 school year.
Kitchen Serving Line Bids: Bids were received from Martin Bros. and Wilson. Motion was made by Staton, second by Cook to approve the bid from Wilson. Ayes: Schmitt, Staton, Cook, Stone. Nye: Cooksley
Preschool Handbook: Motion was made by Staton, second by Cooksley to approve the 2019-2020 Preschool Handbook.
Elementary Handbook: Motion was made by Stone, second by Cook to approve the updates to the 2019-2020 Elementary Handbook.
Secondary Handbook/Laptop Handbook: Motion was made by Staton, second by Stone to approve the updates to the 2019-2020 Secondary Handbook and Laptop Handbook.
Board Policy Review – Motion made by Staton, second by Cook to approve the 1st reading and waive the 2nd reading of Policies 203, 206.2, 307, 501.5, 505.5, and 603.1 with recommended changes.
Closed Session – Motion by Stone, second by Cooksley to go into closed session at 6:01 pm to discuss driver and substitute wages. Motion by Staton, second by Stone to return to open session at 6:29 pm.
Wages of Drivers and Substitutes: Motion was made by Cook, second by Cooksley to approve Dan Fox’s recommendations for wages of drivers and substitutes. Overall increase to bus drivers is 2.82%.
Buccaneer Brag About – Aaron Cook talked about how great the school looks and that the cleaning staff is doing a good job. Schmitt commented about how well East Buchanan was represented at the fair.
Student Questions – None
Adjourn – Motion was made by Stone, second by Staton to adjourn the meeting at 6:33 pm.
Next regular meeting is scheduled for August 14, 2019 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District
Board Meeting Minutes – August 14, 2019
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Aaron Cook, Scott Cooksley, Greg Schmitt, Chad Staton, and Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors were present. Motions carried with all ayes unless otherwise noted.
Public Forum: None.
Approve Agenda: Motion to approve the agenda was made by Cook, second by Staton.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Staton, second by Cooksley. Items included on the Consent Agenda: minutes of the July10th meeting, financial reports, expenditures listed, resignation of Alyssa Hepke as kitchen assistant, and hiring of Adam Riniker as At Risk Teacher.
Community/Program Presentations: Heather Huegel presented information regarding the Spanish class traveling to Mexico in June 2020. Permission was requested to take a school bus to and from Chicago. Motion to approve the trip was made by Staton, second by Cook.
Administrative Reports: Dockstader talked about plans for the beginning of the school year with the student council doing an activity in the afternoon on the first day of school. The middle school is also working on setting up a common study hall for the students at the end of the day. Fox discussed the SIAC meeting that was held the night before. The teachers are back on August 19th with several meetings and training sessions planned. A facilities update was given on the progress of the west-end gym lights and paging system. There was a discussion about the need for netting at the baseball/softball complex to protect spectators. The election is scheduled for November 5th. The deadline for candidates filing is September 20th. The district has 3 vacancies on the school board.
Appointment of Attorney: Motion was made by Staton, second by Stone to appoint Steve Weidner of Swisher and Cohrt as the district’s attorney.
Annual Treasurer’s Report: Motion was made by Cook, second by Cooksley to approve the annual treasurer’s report prepared by Marilyn Steinkamp.
Open Enrollment Application: Motion was made by Staton, second by Stone to deny the open enrollment application.
School Permits: Fox notified the board that a school permit for a student living within 1 mile was approved by him based on circumstances.
Board Policy Review – Motion made by Staton, second by Cook to approve the 1st reading and waive the 2nd reading of Policies 600 to 602.4 with recommended changes.
Buccaneer Brag About – The board mentioned the East Buchanan students involved at the state fair. Stone thanked the staff for their hard work at getting ready for the school year.
Student Questions – None
Adjourn – Motion was made by Stone, second by Cooksley to adjourn the meeting at 6:02 pm.
Next regular meeting is scheduled for September 11, 2019 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District
Board Meeting Minutes – September 11, 2019
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Aaron Cook, Scott Cooksley, Greg Schmitt, Chad Staton, and Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors were present. Motions carried with all ayes unless otherwise noted.
Public Forum: None.
Approve Agenda: Motion to approve the agenda was made by Cook, second by Staton.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Staton, second by Stone. Items included on the Consent Agenda: minutes of the August 14th meeting, financial reports, expenditures listed, hiring of Andrea Hughson as MS volleyball coach, hiring of Nathan Leonard as night custodian, and hiring of Jennifer Woolfolk as kitchen assistant.
Community/Program Presentations: None.
Administrative Reports: Dockstader talked about the school having a moment of silence in remembrance of September 11th, that the year is going well with team building activities for the students to kick off the school year, the 11th and 12th graders will be attending a career readiness presentation at West Delaware, and that teachers participated in resiliency training which is about how to communicate with students. Fox talked about Thrive training, the elementary is moving to report cards on JMC, JMC online registration was a huge success this year, and that Scott Cooksley lined up a donation for installation of the door stops. A facilities update was given on the gym lighting, greenhouse progress, and the kitchen serving line.
Legislative Priorities: The school board selected 4 legislative priorities: dropout/at risk, mental health, early literacy, and unfunded mandates.
Instructional Support Program – Notice of Public Hearing: Motion was made by Staton, second by Cook to hold a public hearing regarding the resolution to consider the extension of participation in the Instructional Support Program for the East Buchanan Community School District. The hearing will be held October 9, 2019 at 5:00 pm.
Board Policy Review – Motion made by Staton, second by Cooksley to approve the 1st reading of policies 603.2 to 604.9. Policy 604.10 was not approved for a 1st reading due to research needed.
Buccaneer Brag About – The board mentioned that the lunch program is going well with the changes made, that the facilities look good inside and out, and that the tables in the lobby are a great addition.
Student Questions – Three students asked questions of the school board.
Adjourn – Motion was made by Cooksley, second by Stone to adjourn the meeting at 5:46 pm.
Next regular meeting is scheduled for October 9, 2019 at 5:00 pm.
East Buchanan Community School District - Board Meeting Minutes – October 9, 2019
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Aaron Cook, Scott Cooksley, Greg Schmitt, Chad Staton, and Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal; Teresa Knipper, Business Manager/Board Secretary. Administration absent: Eric Dockstader, MS/HS Principal. Several visitors were present. Motions carried with all ayes unless otherwise noted.
Public Forum: None.
Approve Agenda: Motion to approve the agenda was made by Stone, second by Staton.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Staton, second by Cook. Items included on the Consent Agenda: minutes of the September 11th meeting, financial reports, expenditures listed, and resignation of Kevin Hesner as MS boys basketball coach.
Community/Program Presentations: None.
Administrative Reports: Fox updated the board that the gym lights are scheduled to be installed late October, Homecoming parade is on October 11th, there has been an increase in students eating lunch, and that there needs to be an improvement in calendar communication. He explained the FAST assessment results and how peer learning is being done in the elementary. The facilities update included the need for improvement to the visitor bleachers and that the greenhouse is ready and we will be setting up a time to learn how to operate it.
Public Hearing - Instructional Support Program Participation: Motion was made by Staton, second by Cook to open the meeting for a public hearing on the district’s continued participation in the Instructional Support Program. 5:25 pm. Having heard no objections or comments, motion was made by Staton, second by Stone to close the public hearing at 5:27 pm.
Resolution to Consider Extension of Participation in the ISL Program: The President of the Board called up for consideration the Resolution to Consider Extension of Participation in the Instructional Support Program which requires that a public hearing be held on this proposal. Director Cook introduced the following Resolution and moved its adoption. Director Staton seconded the motion to adopt. The roll was called and the vote was: Ayes: Stone, Staton, Cooksley, Cook, Schmitt; Nayes: None. The President declared the resolution adopted as follows:
RESOLUTION TO CONSIDER EXTENSION OF PARTICIPATION IN THE INSTRUCTIONAL SUPPORT PROGRAM
WHEREAS, the Board of Directors wishes to consider extending its participation in the instructional support program as provided in Iowa Code Sections 257.18 through 257.27; and
WHEREAS, the Board has published notice of the time and place of public hearing on the resolution; and
WHEREAS, the public hearing has been held upon the proposal to extend participation in the instructional support program;
NOW, THEREFORE, IT IS RESOLVED:
1. The Board of Directors shall extend its participation in the instructional support program as provided in Iowa Code Sections 257.18 through 257.27, for a period of five (5) years, commencing with the fiscal year ending June 30, 2021.
2. The additional funding for the instructional support program for a budget year shall be determined annually, (after taking into consideration instructional support state aid), and shall not exceed 10% of the total of regular program district cost for the budget year and moneys received under Iowa Code Section 257.14 as a budget adjustment for the budget year.
3. Moneys received by the district for the instructional support program may be used for any general fund purpose, all subject to the limitations of Iowa Code Section 257.19.
4. The instructional support program shall be funded by instructional support state aid and a combination of instructional support property tax levied annually upon the taxable property within the school district commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2021, and an instructional support income surtax imposed annually, the percent of income surtax (not to exceed twenty percent (20%)) to be determined by the Board for each budget year to be imposed upon the state individual income tax of each individual income taxpayer resident in the school district on December 31 for each calendar year commencing with the calendar year 2020, and each year thereafter.
5. Unless, within twenty-eight days following the adoption of this resolution, the secretary of the board receives a petition containing the signatures of eligible electors equal in number to not less than one hundred or thirty percent of the number of voters at the last preceding regular school election, whichever is greater, asking that an election be called to approve or disapprove this action of the board adopting the instructional support program, this action of the board is final and the secretary is authorized and directed to certify a copy of this resolution to the department of management.
In the event a petition containing the required number of signatures is filed with the secretary of the board within twenty-eight days of the adoption of this resolution, the president shall call a meeting of the board to consider rescission of this resolution or to direct the county commissioner of elections to submit the following question to the qualified electors of the school district at a special election.
If the Board determines to submit the question to the electors, the proposition to be submitted shall be as follows:
Shall the Board of Directors of the East Buchanan Community School District in the County of Buchanan, State of Iowa, be authorized for a period of ten (10) years, commencing with the fiscal year ending June 30, 2021, to levy and impose an instructional support tax in an amount not exceeding 10% of the total of regular program district cost for the budget year and moneys received under Iowa Code Section 257.14 as a budget adjustment in the budget year, and be authorized annually, in combination as determined by the Board to levy a combination of an instructional support property tax upon all the taxable property within the school district commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2021, and to impose an instructional support income surtax upon the state individual income tax of each individual income taxpayer resident in the school district as of December 31 for each calendar year commencing with the calendar year 2020, and each year thereafter, the percent of income surtax not to exceed twenty percent (20%) to be determined by the board for each fiscal year, to be used for any general fund purpose, all subject to the limitations of Iowa Code Section 257.19.
Passed and approved this 9th day of October, 2019.
Greg Schmitt, President
ATTEST: Teresa Knipper, Secretary
Request for Allowable Grown and Supplemental Aid – Motion was made by Staton, second by Stone to make request for allowable grown and supplemental aid for negative special education balance in the amount of $83,521.86.
Snow Removal Bids – President Schmitt opened bids from TNT and Jeff Childers. Motion was made by Staton, second by Stone to approve Jeff Childers bid for snow removal during the 2019-2020 school year at a rate of $60/hour.
Annual Board Policy Review – The board policy review of 407.6 and 413.2 were tabled.
Board Policy Review – 1st reading of Policy 604.10 was approved with policies 402.2 and 414.1 tabled. Motion made by Stone, second by Cooksley to approve the 2nd reading of policies 603.2 to 604.9.
Buccaneer Brag About – The board mentioned the community support they see for our school and that district patrons have been able to see the shop after school events.
Student Questions – Three students asked questions of the school board.
Adjourn – Motion was made by Cook, second by Cooksley to adjourn the meeting at 6:02 pm.
Next regular meeting is scheduled for November 13, 2019 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District - Board Meeting Minutes – November 13, 2019
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Aaron Cook, Scott Cooksley, Greg Schmitt, Chad Staton, and Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal ; Teresa Knipper, Business Manager/Board Secretary. Several visitors were present. Motions carried with all ayes unless otherwise noted.
Public Forum: None.
Approve Agenda: Motion to approve the agenda with changes was made by Cook, second by Staton.
Approve Minutes: Motion to approve the minutes from the regular meeting on October 9, 2019 was made by Staton, second by Stone.
Board Policy Review: Motion to approve the 2nd reading of Policy 604.10 was made by Staton, second by Cooksley.
Acceptance of Abstract of Election: Results of the election were presented as Shawn Stone for District 2, Heather Steffens for District 3, and Andy Sperfslage for Director at Large. Motion to accept the abstract of election was made by Cook, second by Staton.
Buccaneer Brag-About: The board thanked Aaron Cook and Chad Staton for their dedication to the district as school board members. Cook responded that it was a pleasure to be on the board. Staton recommended that everyone should serve at least one term as a school board member.
Adjourn: Motion was made by Staton, second by Cook to adjourn the annual meeting at 5:05 pm.
Call to Order: The organizational meeting was called to order at 5:06 pm by the board secretary.
Oath of office to new board members: The board secretary administered the Oath of Office to newly elected board members Heather Steffens and Andy Sperfslage.
Election of officers: Schmitt was nominated as president. No other nominations were made. Cooksley noted that all nominations cease. Motion carried with all ayes. Greg Schmitt was declared President for the 2019-2020 school year. Secretary Knipper administered the Oath of Office to Schmitt as president. President Schmitt took over as chair of the meeting. Stone was nominated as vice-president. No other nominations were made. Cooksley noted that all nominations cease. Motion carried with all ayes. Shawn Stone was declared Vice-President for the 2019-2020 school year. Secretary Knipper administered the Oath of Office to Stone.
Name Official Publication: Motion by Stone, second by Cooksley to name The Winthrop News as the official publication.
Review and Approve Depositories: Motion was made by Stone, second by Steffens to approve $10 million maximum deposit at Citizens State Bank and $2 million maximum deposit at ISJIT.
Employee Handbook Committee: Stone and Steffens agreed to be on the employee handbook committee.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Cooksley, second by Stone. Items included on the Consent Agenda: financial reports, expenditures listed, resignation of Paula McGraw as MS volleyball coach, hiring of Andrea Hughson as MS girls basketball coach, and hiring of Melvin Campbell as bus driver.
Community/Program Presentations: Central Rivers ADA Regional Administrator Josh Johnson and board member Dennis Craun Jr presented information to the board about AEA services available to the district.
Administrative Reports: Dockstader reported that the trimester ends on November 14th with the high school having finals and there is professional development on November 15th. The talent show went well and students are busy with winter activities already. Data shows that the at risk teaching position is making a difference. Fox gave an update on the instructional coaches and the “I can” statement contest. He discussed the schedule for the November 15th elementary professional development day and that conferences are on November 21st and 25th. Fox updated the board that the lighting is still not complete and there are a few things to finish for the construction project and greenhouse.
IASB Convention: Fox and Steffens will be attending the IASB Convention on Wednesday, November 20th. Schmitt and Cooksley will be attending on Thursday, November 21st.
SBRC Application for Open Enrollment Out not in Fall 2018: Motion was made by Stone, second by Cooksley to approve the SBRC Application for Open Enrollment Out not in Fall 2018 in the amount of $40,416.
Approve SIAC member list: Tabled until next month.
Annual Board Policy Review: Motion was made by Cooksley, second by Stone to table the retirement policy review and to have a work session on December 4th at 6:00 pm in the library.
Buccaneer Brag About – The board commented on how many members are in archery and they welcomed the new school board members.
Student Questions – None
Adjourn – Motion was made by Cooksley, second by Stone to adjourn the meeting at 6:19 pm.
Work session is scheduled for December 4, 2019 at 6:00 pm.
Next regular meeting is scheduled for December 11, 2019 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District - Board Meeting Minutes – December 11, 2019
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Scott Cooksley, Greg Schmitt, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal ; Teresa Knipper, Business Manager/Board Secretary. Several visitors were present. Motions carried with all ayes unless otherwise noted.
Public Forum: None.
Approve Agenda: Motion to approve the agenda with was made by Stone, second by Steffens.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Cooksley. Items included on the Consent Agenda: minutes from the regular meeting on November 13th, minutes from the work session on December 4th, financial reports, and expenditures listed.
Community/Program Presentations: None
Administrative Reports: Dockstader talked about the MS/HS concert scheduled for December 16th with a taco bar fundraiser, ISASP scores are being sent out to parents, and that Nicole Reck is doing a great job as the new high school secretary. Fox gave a presentation on the ISASP data. He also mentioned how great the new facilities are for concerts in both sound and setup. Fox updated the board on the facilities that there are a lot of little things to finish on the building project and that there is discussion about in-floor heat for the greenhouse.
Approve SIAC member list: Motion to approve the School Improvement Advisory Committee (SIAC) member list was made by Steffens, second by Stone.
Approve request to SBRC for MSA: Stone moved to approve request to the School Budget Review Committee (SBRC) for Modified Supplemental Amount and Supplemental Aid for the 2020-2021 Dropout Prevention Program in the amount of $125,394.00 for expenditures necessary to implement the 2020-2021 at-risk and dropout prevention program plans as approved by the East Buchanan CSD school board. The motion was seconded by Sperfslage. Motion carried with all ayes.
Appoint Buchanan County Conference Board representative: Andy Sperfslage agreed to be the school district representative.
Certified Personnel Retirement Policy: Motion to approve Policy 407.6 as read was made by Sperfslage, second by Cooksley.
Classified Employee Retirement Policy: Motion to approve Policy 413.2 as read was made by Stone, second by Steffens.
Quarterly Policy Updates: Motion by Stone, second by Cooksley to approve the changes to policy language on policies 200.1R1, 202.4, 210.5, 210.6, 210.11, 211, 216.2, 404.R1, 711.7, 711.10, and 711.11. Motion by Steffens, second by Stone to approve the administrative changes to policies 100, 200.1, 206.4, 210.1, and 215.
Board Policy Review – 1st Reading: Motion by Steffens, second by Cooksley to approve 1st reading with changes to policies 402.2, 200.2, 200.3, 209.1 – 209.7.
Buccaneer Brag About – Fox received an email from a school about the new gym and its location within the building being convenient. Dance team placed 5th at state.
Student Questions – Two students asked questions of the board.
Adjourn – Motion was made by Stone, second by Spersflage to adjourn the meeting at 6:40 pm.
Next regular meeting is scheduled for January 8, 2020 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District Board Meeting Minutes – January 8, 2020
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Scott Cooksley, Greg Schmitt, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal ; Teresa Knipper, Business Manager/Board Secretary. Several visitors were present.
Public Forum: None.
Approve Agenda: Motion to approve the agenda with was made by Stone, second by Cooksley. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Sperfslage. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on December 11, 2019, minutes from the SIAC meetings on August 13, 2019 and December 5, 2019, financial reports, expenditures listed, and the hiring of Justin Kress as MS basketball coach.
Community/Program Presentations: None
Administrative Updates and Reports: Dockstader discussed the potential of having more than one senior eligible for recognition awards and that there is no procedure/policy in place to address it. He also explained standards based grading used in the middle school to show parents/guardians how their student has progressed. Fox discussed how Thrive helps teachers get to know their students to make better connections with the students and he talked about professional development the previous week. The facilities update included progress on the greenhouse, gym lighting status, weight room changes, and sanding of the high school gym floor. Mike Kerkove was instructed to get bids for the next meeting.
Quarterly Policy Updates – 2nd Reading: Motion by Cooksley, second by Stone to approve the second reading of policies 100, 200.1, 200.1R1, 202.4, 210.1, 210.5, 210.6, 210.10, 211, 215, 216.2, 404.R1, 711.7, and 711.10. Policy 206.4 was moved to a 1st reading. Motion carried with all ayes.
Board Policy Review – 2nd Reading: Motion by Stone, second by Steffens to approve the 2nd reading of policies 200.2, 200.3, 209.1 – 209.7, 402.2, and 711.11. Motion carried with all ayes.
Board Policy Review – 1st Reading: Motion by Stone, second by Cooksley to approve the 1st reading with changes of policies 202.1, 202.2, 202.3, 203, 204, 205, 206.1, 206.2, 206.3, 206.4, 207, 208, and 208.1E1. Motion carried with all ayes.
Buccaneer Brag About – The teachers welcomed back the students after the winter break. Students are talking about the changes made to the weight room and coaches are doing a great job working with all the students that use it. Erica Hoffman scored her 1,000th point during the Springville game on January 7th. EB Archery had their 1st competition at Independence.
Student Questions – Students asked questions of the board.
Adjourn – Motion was made by Cooksley, second by Spersflage to adjourn the meeting at 6:00 pm. Motion carried with all ayes.
Next regular meeting is scheduled for February 12, 2020 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District
Board Meeting Minutes – February 12, 2020
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Scott Cooksley, Greg Schmitt, Andy Sperfslage, and Heather Steffens, Members absent: Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal ; Teresa Knipper, Business Manager/Board Secretary. Several visitors were present.
Public Forum: None.
Approve Agenda: Motion to approve the agenda with was made by Steffens, second by Cooksley. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Cooksley, second by Sperfslage. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on January 8, 2020, financial reports, expenditures listed, and the resignation of Jeremy Blankenship as teacher.
Community/Program Presentations: None
Administrative Updates and Reports: Dockstader said he will have a recommendation soon on how to handle more than one student as top of the class recognition that was discussed at the January meeting. There are several events going on in the high school which includes hosting regional/district games, the variety show, mock trial, and dance marathon. The second trimester ends February 26th. The student council planned mental health awareness week which included a speaker, dress up theme days, and a OCOH dance. FFA, FBLA, Student Council and NHS members are participating in Meals from the Heartland Project. Fox reported that FAST testing is done and the teachers are getting ready for conferences. He explained how the schedule changes for the 2020-2021 will be done to change from eight class periods to six class periods. This would allow more instruction time for 5th through 12th grade students. There will be a need to hire another teacher due to this change. The facilities update included progress on the greenhouse, gym lighting status, and estimates for sanding of the high school gym floor.
Set Public Hearing for 2020-2021 school calendar – Motion by Cooksley, second by Sperfslage to set March 11, 2020 at 5:10 pm for the 2020-2021 school calendar public hearing. Motion carried with all ayes.
Gym floor estimates – Mike Kerkove provided estimates for sanding the high school gym floor. Motion was made by Cooksley, second by Steffens to approve the gym floor sanding to be done this year for a maximum of $23,000. Motion carried with all ayes.
Board Policy Review – 2nd Reading: Motion by Cooksley, second by Steffens to approve the 2nd reading of policies 202.1, 202.2, 202.3, 203, 204, 205, 206.1, 206.2, 206.3, 206.4, 207, 208, and 208.1E1. Motion carried with all ayes.
Board Policy Review – 1st Reading: Motion by Cooksley, second by Sperfslage to approve the 1st reading with changes to policies 210.2, 210.3, 210.4, 210.7, 210.7R1, 210.8, 210.9, 212, 214, 215.1E1, 216.1, 216.3 and 217. Motion carried with all ayes
Buccaneer Brag About – The board commends the effort on planning a six period class schedule and the student council’s activities planned for mental health awareness week.
Student Questions – Three students asked questions of the board.
Adjourn – Motion was made by Sperfslage, second by Steffens to adjourn the meeting at 6:10 pm. Motion carried with all ayes.
Next regular meeting is scheduled for March 11, 2020 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District
Board Meeting Minutes – March 11, 2020
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Scott Cooksley, Greg Schmitt, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal ; Teresa Knipper, Business Manager/Board Secretary. Several visitors were present.
Public Forum: Al and Tina Snyder of East Buc Archers thanked the board for use of the facilities and gave an update on the team’s season.
Approve Agenda: Motion to approve the agenda with was made by Stone, second by Steffens. Motion carried with all ayes.
Public Hearing on 2020-2021 School Calendar: The public hearing was opened by President Schmitt at 5:10 pm with a motion by Stone. Superintendent Fox presented the calendar. There were no comments. The hearing was closed at 5:14 pm with a motion by Sperfslage, second by Cooksley. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on February 12, 2020, financial reports, expenditures listed, the resignation of Pam Johnson as teacher, retirement of Carla Franck as associate, and retirement of Mary Baragary as teacher. Resignation and retirements will be at the end of the current school year.
Community/Program Presentations: Students from accounting class presented an itinerary and requested permission to cross state lines with a school vehicle for a trip to Chicago April 2nd – 4th. Motion to approve was made by Cooksley, second by Steffens. Motion carried with all ayes.
Administrative Updates and Reports: Dockstader said they are working on the 6-period schedule and are running a trial to see how it will work to meet requirements. He also talked about the Perkins Grant and the changes being made to the application for FY21. Joe Kremer from Central Rivers AEA gave a presentation on the Iowa Statewide Assessment of Student Progress (ISASP) performance profile for East Buchanan CSD. Fox updated the board on district activities in relation to the coronavirus pandemic. The facilities update included the need to assemble a committee to plan the sports complex improvements. Fox also discussed plans for use of the old stage for conference/mentor rooms and a playground on the lots purchased earlier by the school.
2020-2021 school calendar – Motion by Stone, second by Sperfslage to approve the 2020-2021 school calendar as presented. Motion carried with all ayes.
Handbook Recommendation – Motion by Sperfslage, second by Steffens to approve the recommendation by Dockstader for placement in the student handbook on how to handle a tie for Top of the Class recognition. Motion carried with all ayes.
FY19 Audit Report – The board members received copies of the FY19 audit report prior to the meeting for review. Secretary Knipper gave a summary of the findings. Motion by Stone, second by Cooksley to approve the audit report. Motion carried with all ayes.
Preliminary 2020-2021 budget review and set date for the public hearing – Secretary Knipper presented the preliminary budget. The board decided to schedule a work session for March 25th at 5:00 pm to discuss the budget further. Motion by Cooksley, second by Stone to hold a public hearing on April 8, 2020. Motion carried with all ayes.
Secretary Knipper left the meeting at 6:25 pm. Shawn Stone documented the remainder of the meeting.
Board Policy Review – 2nd Reading: Motion by Steffens, second by Stone to approve the 2nd reading of policies 210.2, 210.3, 210.4, 210.7, 210.7R1, 210.8, 210.9, 212, 214, 215.1E1, 216.1, 216.3 and 217. Motion carried with all ayes.
Board Policy Review – 1st Reading: Motion by Cooksley, second by Steffens to table the 1st reading of the 414 policy series. Motion carried with all ayes.
Scholarship Review Committee: Sperfslage, Steffens, and Schmitt will do the scholarship review this year.
Buccaneer Brag About – Aubrey Short was on KCRG for her fundraising and quilt making for UIHC.
Student Questions – The board fielded questions from students.
Adjourn – Motion was made by Cooksley, second by Steffens to adjourn the meeting at 6:46 pm. Motion carried with all ayes.
The board will have a work session on March 25, 2020 at 5:00 pm. Next regular meeting is scheduled for April 8, 2020 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District
Work Session Minutes – March 25, 2020
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Scott Cooksley, Greg Schmitt, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal and Teresa Knipper, Business Manager/Board Secretary. One visitor was present.
Approve Agenda: Motion to approve the agenda with was made by Stone, second by Cooksley. Motion carried with all ayes.
Pandemic Response and Emergency Suspension of Policy Resolution: Dan Fox presented the resolution and explained how teachers are making contact with students during this time. Motion to approve the resolution was made by Cooksley, second by Stone. Motion carried with all ayes.
Facilities Discussion: Mike Kerkove presented a list of projects that need to be done.
Certified Budget Discussion: Secretary Knipper explained that the supplemental state aid increase has been set since the budget was published. Options regarding the prepayment levy were presented in regards to what the rates would be in comparison to the published budget.
Board Policy 414 series Discussion: The board discussed four options for policy 414.1 to be reviewed at the April 8, 2020 board meeting.
Negotiation Strategy – Superintendent Fox informed the board of the EBEA’s initial proposal.
Adjourn – Motion was made by Sperfslage, second by Stone to adjourn the meeting at 7:40 pm. Motion carried with all ayes.
Next regular meeting is scheduled for April 8, 2020 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District
Regular Board Meeting Minutes – April 8, 2020
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement.
Roll Call: The meeting was held electronically as per Iowa Code 21.8 due to Covid-19 pandemic. Attending electronically were board members Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending electronically were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal ; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended electronically.
Approve Agenda: Motion to approve the agenda was made by Stone, second by Cooksley. Motion carried with all ayes.
Public Hearing for FY21 Budget: President Schmitt called for a motion to open the public hearing at 5:05 pm. Motion to open the public hearing was made by Stone, second by Steffens. Secretary Knipper explained that the state approved a 2.3% SSA since the budget was published and presented the new rate based on this change. There were no comments from the public. Motion to close the public hearing was made by Stone, second by Sperfslage at 5:06 pm. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on March 11, 2020 and the work session on March 25, 2020; financial reports; expenditures listed; resignations of Tammy Naber as associate and Jennifer Aldrich as teacher; and the hiring of Mercedes McCloy as teacher, Justin Kress as teacher, and Adam Halford as transportation supervisor & mechanic.
Administrative Updates and Reports: Administration explained how the voluntary status during this time is being implemented in regards to staff communicating with students and parents. Staff members are also holding meetings with each other electronically and reporting to administration on what they are doing. The district is providing meals through the summer lunch program in conjunction with Independence. Meals are prepared at Independence by staff of both districts and then delivered to sites throughout the East Buchanan school district. Other staff members are working as needed.
Facilities Update: Bids were presented to the board for the sidewalk and baseball bleacher pad projects. Bids for both projects were received by Webb Concrete and McGraw Construction. Motion by Cooksley, second by Stone to approve the bid from Webb Concrete for the sidewalk for $15,400. Motion by Steffens, second by Stone to approve the bid from McGraw Construction for the baseball bleacher pad for $7,494.50. Motions carried with all ayes. Fox asked the board what they wanted to do with the old bleachers from the ball fields. Motion was made by Cooksley, second by Stone to scrap the bleachers for safety reasons. Motion carried with all ayes.
FY21 Budget Approval – Motion by Steffens, second by Stone to approve the budget and taxes for FY21 as presented with a levy rate of 13.85911. Motion carried with all ayes.
FY21 Budget Adjustment Resolution – Motion by Stone, second by Cooksley to approve the resolution. Motion carried with all ayes. The president declared the resolution adopted as follows: RESOLVED, that the Board of Directors of East Buchanan Community School District, will levy property taxes for fiscal year 2020-2021 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.
FY21 Resolution Authorizing Redemption & First Amendment to Escrow Agreement – Board member Sperfslage introduced the Resolution and moved its adoption. Board member Cooksley seconded the motion to adopt. The roll was called and the following directors voted: Ayes: Cooksley, Stone, Sperfslage, Steffens, Schmitt; Nays: none. The president declared the resolution adopted as follows: Resolution Authorizing the Redemption of General Obligation School Bonds, Series 2017, Dated May 1, 2017, Approving the First Amendment to the Escrow Agent Agreement, and Levying a Tax for Fiscal Year 2020-21 for the Redemption of General Obligation School Bonds, Series 2017, Dated May 1, 2017.
Timberline Billing Service LLC agreement for Medicaid billing services: Motion by Steffens, second by Cooksley to approve the agreement with Timberline Billing Service LLC. Motion carried with all ayes.
Pandemic Response and Emergency Suspension of Policy Resolution: Superintendent Fox presented updates to the previous pandemic resolution approved at the March 25th work session in regards to continuing to pay employees through the end of the fiscal year. Motion by Stone, second by Steffens to approve the updated resolution. Motion carried with all ayes. Resolution is as follows:
WHEREAS, Iowa Code Ch. 279.8 authorizes local school boards to govern their respective districts, including adopting policies for their own governance; and
WHEREAS the Board may, by formal, action suspend or rescind board policy as deemed necessary, appropriate or in the best interests of the District; and
WHEREAS, on March 11, 2020, the World Health Organization characterized COVID-19 as a pandemic; and
WHEREAS, on March 13, 2020, the President of the United States declared a national state of emergency and on March 15, 2020 Iowa Governor Kim Reynolds recommended closure of all public and private K-12 schools in Iowa until April 13, 2020 to contain the spread of COVID-19; and
WHEREAS, on March 17, 2020, Iowa Governor Kim Reynolds declared a State of Public Health Disaster Emergency under the authority granted through Iowa Constitution, Art. IV, §§ 1, 8 and Iowa Code §§ 29C.6(1), 135.140(6), and 135.144 and directed implementation of the Iowa Department of Homeland Security and Emergency Management’s Iowa Emergency Response Plan in response to the novel coronavirus (COVID-19); and
WHEREAS, most hourly non-exempt employees will be unable to report to work due to the District’s closure and certified contract employees may be asked to work at remote locations to help provide continuity in educational services; and
WHEREAS, it fulfills a public purpose to continue to pay District hourly and classified non-exempt employees during this closure to prevent or contain the spread of COVID-19, to promote morale and to help retain current employees following the closure; and
WHEREAS, on March 17, 2020 the Iowa Legislature passed and the Governor signed SF 2408 granting waiver of the instructional time requirements in Iowa Code Ch. 279.10 for all public school districts closing before April 12, 2020 in order to prevent or contain the spread of COVID-19; and granting Governor Reynolds the ability to waive instructional time requirements for any public school district which closes on or after April 12, 2020 to prevent or contain the spread of COVID-19; and
WHEREAS, on April 2, 2020 Iowa Governor Kim Reynolds recommended extended closure of all public and private K-12 schools in Iowa until April 30, 2020 to contain the spread of COVID-19; and
WHEREAS, the Iowa Department of Education, which has the authority to establish and interpret graduation requirements, and to oversee other crucial aspects of public education is providing written guidance to Iowa school districts on issues related to COVID -19, including but not limited to student attendance, distance/online learning, high school credit, meal distribution, and other issues; and
WHEREAS, the Iowa Department of Education issued COVID-19 Guidance: Provision of Continuous Learning. This guidance allows school districts to provide either voluntary educational enrichment opportunities to students or required educational services. Voluntary educational enrichment opportunities include educational opportunities provide to students where participation by students is not required and will not be graded other than voluntary completion of concurrent enrollment courses and credit recovery. Required educational services include educational services provided to students who are required to participate. Student work may be graded and credit may be awarded. Equity must be provided for and AEA services resume, to the extent possible, for required educational services. Competencies attained through either voluntary or required educational services may be considered; if done on a voluntary basis they may only be considered after school returns to session.
NOW, THEREFORE BE IT RESOLVED, that the East Buchanan School Board hereby suspends provisions of its board policies and/or whole policies, as identified by the District Superintendent or designee, if such suspension is necessary to implement written guidance from state or federal agencies relating to containing COVID-19 for the duration identified in the Governor’s State of Public Health Emergency declaration of March 17, 2020, or as otherwise determined by the Board.
BE IT FURTHER RESOLVED that the District Superintendent will consult with and report to the Board as feasible and appropriate regarding the emergency closure and efforts to implement written guidance from health and government agencies.
BE IT FURTHER RESOLVED that the District Superintendent is authorized to close any school facility without further action by the Board of Directors. Such closure shall continue during the emergency created by the COVID-19 pandemic until such time as the Superintendent, in consultation with appropriate health and government authorities, deems it in the best interests of the District and its students to open schools.
BE IT FURTHER RESOLVED that the District Superintendent is authorized, based upon the needs of the District and guidance from health and government agencies, to direct staff assignments during District closures, including but not limited to essential employees who must report to work, employees who may be reassigned, and employees whose services are not needed.
BE IT FURTHER RESOLVED that access to public school grounds and public school buildings of the District may be limited as directed by the Superintendent during District closures.
BE IT FURTHER RESOLVED that certified, exempt employees will remain employed during the school closure and until the number of days expressed on the contract have been fulfilled, unless otherwise approved by the Board. Days that contracted employees do not report for duty either onsite if deemed an essential employee; or from a remote location for all other employees due to closure, do not constitute a fulfilled contract day except to the extent those days are forgiven by the District.
BE IT RESOLVED, in the event the temporary closure of East Buchanan CSD is extended past April 12, 2020, the Superintendent is hereby authorized to pay hourly and/or non-exempt, contracted, salaried and management employees their customary and regular pay, for a period extending through the end of the fiscal year during the temporary closure. If the East Buchanan CSD operations continue to be closed through the end of the fiscal year (i.e., later than June 30, 2020), then the Board shall reconvene and determine what authority, if any, the Superintendent has to continue paying contracted, salaried and management employees during the temporary closure.
BE IT FURTHER RESOLVED that the District has elected to provide voluntary educational enrichment opportunities to students in the district during this period of school closures.
BE IT FURTHER RESOLVED that in the interest of public health and/or to comply with federal or state health department recommendations or guidance, the Board encourages the public to attend or listen to its open public meetings via telephone or video conference, and the Board may also limit public comment to written comments.
BE IT FURTHER RESOLVED that the board reserves the right to adjust board meeting dates, times, and locations during the district-wide emergency closure in a manner consistent with the Open Meetings law, and notes that any or all board members may attend board meetings electronically as permitted by law.
BE IT FURTHER RESOLVED that execution of this Resolution is conclusive evidence of the Board’s approval of this action and of the authority granted herein. The Board warrants that it has, and at the time of this action had, full power and lawful authority to adopt this instrument. This resolution will remain in full force and effect until it is rescinded or amended by subsequent action of the Board.
COVID19 Pandemic Temporary Supplemental Policy Provisions – Motion by Cooksley, second by Stone to approve the 1st reading and waive the 2nd reading of the policy as presented. Second reading is waived because this policy is based on law.
Board Policy Review – 1st Reading: Motion by Stone, second by Cooksley to approve the 1st reading with changes of the 414 policy series. Motion carried with all ayes.
Buccaneer Brag About – The board appreciates the teachers that started working with students right away, the parade throughout the district, the effort put into providing meals to the students, and thanks to Greg and Nickey Witte for taking care of the plants in the greenhouse during this time.
Exempt Session – Motion by Stone, second by Sperfslage to go into exempt session at 6:09 pm to discuss negotiations strategy. Motion by Stone, second by Sperfslage to leave exempt session at 6:15 pm.
Adjourn – Motion was made by Sperfslage, second by Steffens to adjourn the meeting at 6:16 pm. Motion carried with all ayes.
Next regular meeting is scheduled for May 13, 2020 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District
Regular Board Meeting Minutes – May 13, 2020
Call to Order: President Greg Schmitt called the meeting to order at 5:04 pm. The board recited the East Buchanan Mission Statement.
Roll Call: The meeting was held electronically as per Iowa Code 21.8 due to Covid-19 pandemic. Attending electronically were board members Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending electronically were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal ; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended electronically.
Approve Agenda: Motion to approve the agenda with the exempt session and non-master contract salary approval items tabled until the June meeting and the 2020-2021 school calendar revision removed was made by Stone, second by Cooksley. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Sperfslage. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on April 8, 2020; financial reports; expenditures listed; resignation of Kayla Gallup as HS volleyball coach; resignation of Pat Schloss as teacher, athletic director, and coach; and the hiring of Alyson Franck as teacher.
Administrative Updates and Reports: Administration updated the board on what staff members are doing throughout the district during the shutdown. The teaching staff continues to communicate with parents and students, the lunch program will continue deliveries until May 28th, and school supplies from classrooms/lockers were delivered to students via bus routes. Return to Learn plans are due July 1, 2020 for the 2020-2021 school year.
Facilities Update: Custodians are back to working full time. The sidewalk project is complete.
2020 Graduation List – Motion by Stone, second by Steffens to approve the list of 2020 graduates. Motion carried with all ayes.
2020-2021 Master Contract – Motion by Stone, second by Cooksley to approve the master contract with a teacher base increase of $445.00 and classified base increase of $ .35. Motion carried with all ayes. A motion was later made to correct the teacher base increase of $545.00 by Sperfslage, second by Stone. Motion carried with all ayes.
2020-2021 Operational Sharing Agreement with Alburnett – Motion by Steffens, second by Sperfslage to approve the 2020-2021 Operational Sharing Agreement with Alburnett for Transportation Supervisor/Mechanic. Motion carried with all ayes.
2019-2020 School Calendar Revision: Dan Fox presented the revisions to the 2019-2020 calendar due to COVID-19. The last student day is May 22, 2020 and the last teacher day is May 27, 2020. Motion by Sperfslage, second by Stone to approve the changes. Motion carried with all ayes.
Drivers Education agreement with Precision Drive LLC. – Motion by Cooksley, second by Steffens to approve the agreement with Precision Drive LLC for drivers education. Motion carried with all ayes.
Board Policy Review – 2nd Reading: Motion by Stone, second by Sperfslage to approve the 2nd reading with changes as discussed of the 414 policy series. Motion carried with all ayes.
Buccaneer Brag About – Plant sales from the greenhouse were a success. The awards recognition presentation went well. Students have enjoyed being able to take extra library books home.
Adjourn – Motion was made by Stone, second by Sperfslage to adjourn the meeting at 6:22 pm. Motion carried with all ayes.
Next regular meeting is scheduled for June 10, 2020 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District
Regular Board Meeting Minutes – June 10, 2020
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement.
Roll Call: Board members present were Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal ; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended.
Approve Agenda: Motion to approve the agenda was made by Stone, second by Cooksley. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Sperfslage, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on May 13, 2020; financial reports; expenditures listed; transfer of Adam Riniker from at-risk to elementary PE teacher; transfer of Jill Wilgenbusch from 5th/6th grade to special education teacher; resignation of Elleigh McGraw as associate; resignation of Cory Sornson as special education teacher; resignation of Amanda Schueller as prom sponsor; hiring of Heather Huegel as prom sponsor; hiring of Chad Lamker as activities director; and hiring of Suzanne Goeller as 5th/6th science teacher and girls track coach.
Community/Program Presentations: Mike Becker, new general manager at East Buchanan Telephone Company, introduced himself to the board. He explained that they are installing fiber in the area and to let them know if the district needs their assistance with online learning so students have internet access.
Administrative Updates and Reports: Eric Dockstader updated the board on the 6 day period schedule in 2020-2021, explained that Paula McGraw is in contact with students and parents to get schedules set up, and that the handbook will need to be updated due to the 6 period day. Dan Fox talked about how the last PD day involved meeting electronically with each grade level to determine where they ended the year and where they need to begin in the fall and presented the Return to Learn Needs Survey that is being sent out to parents and staff members to help plan for classes in the fall. Mike Kerkove updated the board that the cleaning crew is working, the gym floor is delayed, Larson Construction and KW Electric still have items to complete on the building project, the home economics room is being updated, and presented quotes for a new mower. Hawkeye Alarm will provide a quote for a buzzer on the MS/HS back door and for cameras. Kevin Hesner showed the board the features of the new Chromebooks.
FY21 Cooperative Sharing Agreement – Motion by Stone, second by Sperfslage to approve the cooperative sharing agreement with Independence for boys soccer, girls soccer, and boys bowling. Motion carried with all ayes.
FY21 Milk Bids – Bids were received from Prairie Farms and Anderson Erickson for milk. Motion by Stone, second by Cooksley to accept the bid from Prairie Farms for the 2020-2021 school year. Motion carried with all ayes.
FY21 Bread Bids – Bimbo was the only vendor that provided a bid. Pan-O-Gold responded that they would not be providing a bid. Motion was made by Cooksley, second by Steffens to accept the bid from Bimbo Bakeries for the 2020-2021 school year. Motion carried with all ayes.
FY21 Fee Schedule – Motion by Stone, second by Sperfslage to approve the 2020-2021 Fee Schedule. Motion carried with all ayes.
FY20 Retiree Benefits Disbursement Designation: Motion by Sperfslage, second by Stone to approve 100% of the Rule of 88 Payout and 100% of the Sick Payout to be disbursed to a Health Reimbursement Account. Motion carried with all ayes.
Board Resolution to Transfer Funds for Athletic Safety & Protective Equipment – Motion by Cooksley, second by Steffens to approve the resolution as follows: WHEREAS, Iowa Code provides school districts greater flexibility to transfer excess funds to other specified purposes; WHEREASE, the Board, in consultation with its community, has determined that funds of $2,099.85 in the general fund shall be transferred to the student activity fund to purchase protective and safety equipment required for any extracurricular interscholastic athletic contest or competition that is sponsored or administered by an organization ad currently defined by Iowa Code. Motion carried with all ayes.
Activity Fund Interest Allocation: Motion by Steffens, second by Stone to transfer activity fund interest to the athletics account. Motion carried with all ayes.
Class of 2020 Fund Balance Allocation: Motion by Stone, second by Cooksley to allocate the Class of 2020 fund balance equally to the Classes of 2021, 2022, 2023, and 2024. Motion carried with all ayes.
FY20 Outstanding Invoices – Motion by Cooksley, second by Steffens to approve the payment of outstanding FY20 invoices on June 30, 2020 for those invoices that were received by June 30, 2020. Motion carried with all ayes.
Buccaneer Brag About – Jake VanScoyoc did a great job with the virtual graduation and thanks to all the committees that have made things work during the shutdown.
Closed Session – Motion was made by Stone, second by Steffens to hold a closed session as authorized by Iowa Code Section 2.15(1)(j) to discuss the purchase or sale of a particular real estate and to evaluate the professional competency of an individual as authorized by Iowa Code Section 21.5(1)(i) at 6:48 pm. Roll call to go into closed session: Aye – Schmitt, Stone, Steffens, Sperfslage; Nay – Cooksley. Motion by Stone, second by Sperfslage to return to the open meeting was made at 7:52. Motion carried with all ayes.
Exempt Session – Motion made by Stone, second by Cooksley to hold an exempt session as authorized by Iowa Code Section 21.9 to discuss matters relating to employment conditions of employees not covered by the collective bargaining law was made at 7:52 pm. Motion carried with all ayes. Motion made by Stone, second by Steffens to return to open meeting was made at 8:48 pm. Motion carried with all ayes.
Non-Master Contract Personnel – Motion by Stone, second by Cooksley to follow Dan Fox’s recommendations for salaries of non-master contract personnel. Overall increase was 1.926% for salaries and benefits. Motion carried with all ayes.
Adjourn – Motion was made by Stone, second by Steffens to adjourn the meeting at 8:52 pm. Motion carried with all ayes.
Next regular meeting is scheduled for July 8, 2020 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.