Children who are residents of the school district community will attend the school district without paying tuition.
The residence of a student means the place, abode, or dwelling of the student. Generally, the legal dwelling of minors is the same as their parents. However, a student may establish a dwelling with someone other than the parents and attend public school in the school district without paying tuition if the primary purpose for residing in the school district is not for the purpose of obtaining a free public education. Further, students who have reached the age of majority and who are still eligible to attend an Iowa secondary school may declare their residence independent of the residence of the parents.
Each case involving the bona fide residence of a student will be decided upon its individual merits by the superintendent.
Legal Reference: Lakota Cons. Ind. School v. Buffalo Center-Rake Comm. School, 334 N.W.2d 704 (Iowa 1983).
Mt. Hope School Dist. v. Hendrickson, 197 N.W. 47 (Iowa 1924).
Oshel v. Creston Comm. School Dist., DPI Admin. Doc. 570 (1981).
33 D.P.I. Dec. Rule 80 (1984).
Iowa Code §§ 257.6; 282.2, .6, .7; 285.4.
Cross Reference: 100 Legal Status of the School District
Approved: November 8, 2006
Last Reviewed: March 13, 2024
Board Policy East Buchanan Community Schools
Students who are eligible to attend an Iowa public school but who are not legal residents of the school district may be admitted into the school district at the discretion of the superintendent upon application and payment of tuition. The tuition rate is the current per-pupil cost of the school district as computed by the board secretary and as authorized by the Iowa Department of Education.
Resident students whose families move from the school district after the start of a semester and who wish to complete the semester in their former resident school district may be permitted to attend. Students who plan to open enroll to their former resident district for the next school year may do so without approval of the board.
Students in grades eleven or twelve who are no longer residents of the school district, but were residents in the preceding school year, may continue to attend school until they graduate without the payment of tuition. These students may be required to identify an adult, who resides in the school district, identified for purposes of administration.
Nonresident students who are eligible to attend an Iowa public school and who have evidence they will become legal residents of the school district prior to October 1 may be allowed to attend without the payment of tuition.
Legal Reference: Lakota Cons. Ind. School v. Buffalo Center-Rake Comm. School, 334 N.W.2d 704 (Iowa 1983).
Mt. Hope School Dist. v. Hendrickson, 197 N.W. 47 (Iowa 1924).
Oshel v. Creston Comm. School Dist., DPI Admin. Doc. 570 (1981).
Iowa Code §§ 257.6; 282.1, .2, .6, .7, .24.
Approved: November 8, 2006
Last Reviewed: March 13, 2024
Board Policy East Buchanan Community Schools
Parents within the school district who have children over age six and under age sixteen by September 15, in proper physical and mental condition to attend school, will have the children attend the school district at the attendance center designated by the board. Students will attend school the number of days or hours school is in session in accordance with the school calendar. Students of compulsory attendance age will attend school a minimum of 180 days or 1080 hours. Students not attending the minimum days or hours must be exempted by this policy as listed below or, referred to the county attorney. Exceptions to this policy include children who:
It is the responsibility of the parent of a child to provide evidence of the child's mental and physical inability to attend school or of the child's qualifications for one of the exceptions listed above.
The principal will investigate the cause for a student's truancy. If the principal is unable to secure the truant student's attendance, the principal should discuss the next step with the school board. If after school board action, the student is still truant, the principal will refer the matter over to the county attorney.
The school will participate in mediation if requested by the county attorney. The superintendent will represent the school district in mediation. The school district will monitor the student's compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney.
Legal Reference: Iowa Code §§ 259A; 279.10-.11; ch. 299; 299A.
Cross Reference: 601.1 School Calendar
604.1 Private Instruction
Approved: November 8, 2006
Last Reviewed: March 13, 2024
Board Policy East Buchanan Community Schools
Children in the school district community will be allowed to enroll in the school district's regular education program beginning at age five. The child must be age five on or prior to September 15 to participate in the school district's kindergarten program. The child must be age six on or prior to September 15 to begin the first grade of the education program.
Before the student may enroll in the district’s education program, the board will require evidence of age and residency in the form of a birth certificate or other evidence of age. It is within the discretion of the superintendent to determine what is satisfactory evidence for proof of age.
Prior to enrollment, the child must provide the administration with their health and immunization certificate. Failure to provide this information within the time period set by the superintendent is reason for suspension, expulsion or denying admission to the student.
Legal Reference: Iowa Code §§ 139A.8; 144.45(5); 282.1, .3, .6.
Cross Reference: 507.1 Student Health and Immunization Certificates
607.2 Student Health Services
607.2R1 Student Health Services
Approved: November 8, 2006
Last Reviewed: March 13, 2024
Board Policy East Buchanan Community Schools
The board will have complete discretion to determine the boundaries for each attendance center, to assign students to the attendance centers.
Parents or guardians of siblings in the same grade level academically in grades kindergarten through grade five may request the siblings be placed in the same or different classrooms. In order to be valid, the request must be made in writing and submitted to the school principal at the time of registration for classes, or within fourteen days after the children’s first day of attendance during the school year. If a valid request is received by the school principal, the request must be honored. While a parent or guardian may make a placement request that siblings be placed together or apart, the district administration retains complete discretion to select the classroom teacher(s) to which siblings are assigned. If after the initial grading period following the placement of siblings in the same or different classrooms the school principal determines the placement is disruptive to the class; the principal may assign one or more of the siblings to different classrooms.
It is the responsibility of the superintendent to make a recommendation to the board annually regarding the assigned attendance center for each student. In making the recommendation, the superintendent will consider the geographical layout of the school district, the condition and location of the school district facilities, the location of student population, possible transportation challenges, financial condition of the school district and other factors deemed relevant by the superintendent or the board.
Legal Reference: Iowa Code §§ 279.11; 282.7-.8.
Approved: November 8, 2006
Last Reviewed: March 13, 2024
Students who transfer into the school district must meet the immunization and age requirements set out for students who initially enroll in the school district.
The school district will request the student's cumulative records from the previous school district. If the student cannot offer proof of grade level, the superintendent will make the grade level determination. The superintendent may require testing or other information to determine the grade level. Students expelled or suspended from their previous school district will only be enrolled after approval of the board.
The superintendent will determine the amount of credits to be transferred. If the student has not previously attended an accredited school, it is within the superintendent's discretion to accept or reject credits or grades.
The board may deny admission if the student is not willing to provide the board with the necessary information.
Legal Reference: 20 U.S.C. § 1232g (2012).
Iowa Code §§ 139A.8; 282.1, .3, .4; 299A
Cross Reference: 501.15 Open Enrollment Transfers – Procedures as a Receiving District
505.03 Student Honors and Awards
604.01 Private Instruction
604.10 Online Courses
604.11 Appropriate Use of Online Learning Platforms
Approved November 8, 2006
Last Reviewed: March 13, 2024
Board Policy East Buchanan Community Schools
If the student's parents wish to withdraw or transfer the student from school prior to completing and graduating from the education program, they will notify the superintendent in writing as soon as possible of the decision to withdraw or transfer the student from the education program. The student or parent should present this written notice at the office and receive instructions regarding the return of textbooks, library books, locker equipment, hot lunch tickets, etc.
The notice will state the student's final day of attendance. If the student is not enrolling in anotherschool district, the school district will maintain the student's records in the same manner as the records of students who have graduated from the school district.
If the parents wish to have the student's cumulative record sent to the new school district, the parents will notify the superintendent in writing. This notice will include the name of the school district and the person at the new school district to whom the student's cumulative records should be sent. If the new school district requests the student's cumulative records, the school district will forward the cumulative records and notify the parents the records have been sent. The notice will inform the parents of their right to review the records sent.
If the student is of compulsory education age and not transferring to another public school district or an accredited nonpublic school, the parents will notify the superintendent that the student is receiving competent private instruction and file the necessary competent private instruction reports.
Legal Reference: 20 U.S.C. § 1232g.
Iowa Code §§ 274.1; 299.1-.1A; 299A.11
Cross Reference: 501.15 Open Enrollment Transfers – Procedures as a Receiving District
604.1 Private Instruction
Approved: November 8, 2006
Last Reviewed: March 13, 2024
Board Policy East Buchanan Community Schools
As part of the school district's records, the daily attendance of each student is recorded and maintained on file with the permanent records of the board secretary.
It is the responsibility of the principals to ensure that such reports are filed with the board secretary, the custodian of school records.
Legal Reference: Iowa Code §§ 294.4; 299.
281 I.A.C. 12.2(4).
Approved: November 8, 2006
Last Reviewed March 13, 2024
Board Policy East Buchanan Community Schools
Regular attendance by students is essential for students to obtain the maximum opportunities from the education program. Parents and students alike are encouraged to ensure an absence from school is a necessary absence. Students will attend school unless excused by the principal of their attendance center.
Student absences approved by the principal are excused absences. Excused absences will count as days in attendance for purposes of the truancy law. These absences include, but are not limited to illness, family emergencies, recognized religious observances, appointments that cannot be scheduled outside the school day and school-sponsored or approved activities.
The district believes that traditional, in-person school attendance leads to the greatest learning opportunities for students. However, there may be rare and unusual circumstances created by public emergencies declared by state or local officials which temporarily prevent students from attending traditional, in-person school. In these circumstances, the superintendent will have discretion to make reasonable accommodations for students, on a case-by-case basis, to attend school through remote learning opportunities within the available resources of the district and as permitted by law. During approved remote learning, attendance will be taken, assessments may be administered, and grades will count towards students’ cumulative grade point average as if they were attending in person. The provision of special education and accommodations for students who have individualized education programs (IEPs) or Section 504 plans will be determined by each respective IEP or Section 504 team.
Students whose absences are approved will make up the work missed and receive full credit for the missed school work. It is the responsibility of the student to initiate a procedure with the student's teacher to complete the work missed.
Students who wish to participate in school-sponsored activities must attend school the whole day of the activity unless permission has been given by the principal for the student to be absent as defined in the handbook.
It is the responsibility of the parent to notify the student's attendance center as soon as the parent knows the student will not be attending school on that day. The principal may request evidence or written verification of the student's reason for absence.
It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.
Legal Reference: 34 C.F.R. sec. 300
28 C.F.R. Pt. 35
Iowa Code §§ 294.4; 299.
281 I.A.C. 12.3(4).
Approved: November 8, 2006
Last Reviewed: March 13, 2024
Board Policy East Buchanan Community Schools
REQUEST FOR REMOTE LEARNING FORM
Date: ________________
Student Name: ____________________________
Attendance Center: ______________________
Parent/Guardian: ___________________________
I, _________________________ (Parent/Guardian) am requesting accommodation for my child,__________________________(Student Name) to participate in remote learning opportunities for the duration of the declared public emergency, or until I have determined my child can safely return to traditional in-person learning at his/her designated attendance center, whichever occurs first.
I have attached to this form documentation from an Iowa Board of Medicine-licensed medical professional confirming that remote learning is medically necessary due to the vulnerable health condition of my child or of a family member residing within the same home as my child.
I understand that the district will do their utmost to accommodate my child’s learning needs, but that some learning opportunities may need to be modified in a remote environment. The provision of special education and accommodations for students who have individualized education programs (IEPs) or Section 504 plans will be determined by each respective IEP or Section 504 team.
I understand that in order for my child to continue to participate in mandatory learning, his/her remote attendance will be taken, assessments administered, and grades will be counted toward my child’s cumulative grade average. I understand that any devices, technology, or materials given to my child to facilitate remote learning are the property of the district and must be returned at the end of the remote learning period.
I am requesting that remote learning opportunities begin on ______________ (date) and continue until
[_____________(date) or the declared public emergency is dismissed].
_________________________________________________ __________________
Parent/Guardian Date
Request approved by:
_______________________ ________________________ ___________________
School Official Date
Note: This form is to be utilized by parents/guardians of a student who, during the course of a declared public emergency, believe that further attendance by the student at traditional in person school would be detrimental to the health or safety of the student or the student’s family member residing with the student. This form is not necessary when the school building is closed to traditional in person learning and remote learning opportunities are already available to students. It is only to be utilized during a public emergency declared by state or local officials when traditional in person learning continues to be held.
Regular attendance by the students at school is essential for students to obtain the maximum opportunities from the education program. Parents and students alike are encouraged to ensure an absence from school is a necessary absence. Students will attend school unless excused by the principal of their attendance center.
Truancy is the failure to attend school for the minimum number of days established in the school calendar by the board. Truancy is the act of being absent without a reasonable excuse. Refer to the student handbook for unexcused absence reasons. Truancy will not be tolerated by the board.
Students are subject to disciplinary action for truancy including suspension and expulsion. It is within the discretion of the principal to determine, in light of the circumstances, whether a student may make up work missed because of truancy. Students receiving special education services will not be assigned to in-school suspension unless the goals and objectives of the student's Individualized Education Program are capable of being met.
It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy. The administrative regulations will indicate the disciplinary action to be taken for truancy.
Legal Reference: Iowa Code §§ 294.4; 299.
281 I.A.C. 12.3(4).
Cross Reference: 206.3 Secretary
410.3 Truancy Officer
Approved: November 8, 2006
Last Reviewed: March 13, 2024
Board Policy East Buchanan Community Schools
Daily, punctual attendance is an integral part of the learning experience and is required of all students to receive the maximum benefit of the educational program. The habit of good attendance established early is one which helps a person be successful throughout his or her lifetime. More and more, employers, colleges and vocational schools expect good attendance and are checking attendance records for absences and tardies. They are aware that good and prompt attendance indicates dependability in a student.
The education that goes on in the classroom builds from day to day and as a result, absences always cause some disruption in the educational progress of the absent student. Students who are absent may not understand what the teacher is currently presenting, and may also become discouraged with the double burden of keeping current and making up missed work. In order to maintain interest and understanding in the instructional program, students should not expect to be absent any more than is absolutely necessary. Irregular attendance or tardiness by students not only limits their own studies, but also interferes with the progress of those students who are regular and prompt in attendance. Attendance is a shared responsibility that requires cooperation and communication among students, parents and school.
School work missed because of absences must be made up within two times the number of days absent, not to exceed the number of days missed plus one day. The time allowed for make-up work may be extended at the discretion of the classroom teacher.
Students will be allowed to make up all work missed due to any absence and will receive full credit for make-up work handed in on time. Teachers will not have attendance or grading practices that are in conflict with this provision.
Approved: November 8, 2006
Last Reviewed: March 13, 2024
Board Policy East Buchanan Community Schools
Students will be allowed to leave the school district facilities during school hours only with prior authorization from their parents, unless the parent appears personally at the student's attendance center to arrange for the release of the student during school hours, or with the permission of the principal.
Approved reasons for release of a student during the school day will include, but not be limited to, illness, family emergencies, medical appointments, religious instruction, classes outside the student's attendance center, employment for which the student has been issued a work permit and other reasons determined appropriate by the principal.
It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.
Legal Reference: Iowa Code § 294.4
281 I.A.C. 12.3(4).
Approved: December 13, 2006
Last Reviewed: March 13, 2024
Board Policy East Buchanan Community Schools
The board encourages pregnant students to continue to attend the education program as long as they are physically able to do so. The pregnant student may notify the principal or the guidance counselor as soon as she is aware of the pregnancy. The school may require that a pregnant student provide the principal with a written note from her doctor relative to special conditions that might exist and specific suggestions as to how long the student may continue to attend classes. If the student is unable to attend school because of her pregnancy, the student may be excused and arrangements made to continue her studies during her absence. The student will resume classes upon the recommendation of her physician.
Legal Reference: Iowa Code §§ 216; 279.8; 280.3
Cross Reference: 604.2 Individualized Instruction
Approved: December 13, 2006
Last Reviewed: March 13, 2024
Board Policy East Buchanan Community Schools
Students who have attained legal age may continue the education program without payment of tuition as long as they are eligible to attend an Iowa public school and are residents of the school district.
Parents will be allowed to access and view the student's records without written permission from the student if the student is still a dependent for tax purposes. In most cases, with the discretion of the principal or the superintendent, the student will be able to make decisions and sign documents rather than requiring parental permission or signature.
Legal Reference: 20 U.S.C. § 1232g
Iowa Code §§ 22; 282.2, .6, .7; 285.4; 599.1; 622.10
281 I.A.C. 12.3(6).3.
Approved: December 13, 2006
Last Reviewed: March 13, 2024
Board Policy East Buchanan Community Schools
The school district will participate in open enrollment as a sending district. As a sending district, the board will allow resident students who meet the requirements to open enroll to another public school district.
Parents requesting open enrollment out of the school district for their student will notify the sending and receiving school district in accordance with district practice. The notice is made on forms provided by the Iowa Department of Education. The forms are available at the central administration office.
Parents of children who will begin kindergarten and prekindergarten children enrolled in special education programs and included in the district’s basic enrollment will file in the same manner set forth above.
The receiving district will approve or deny open enrollment requests according to the timelines established by law. The parents may withdraw the open enrollment request prior to the board’s approval of the application. The receiving district’s superintendent will notify the parents and sending school district by mail within five days of the school district’s action to approve or deny the open enrollment request.
The board will not approve a student's request to allow the receiving district to enter the school district for the purposes of transportation.
An open enrollment request out of the school district from parents of a special education student is reviewed on a case-by-case basis. The determining factor for approval of such an open enrollment request will be whether the special education program available in the receiving school district is appropriate for the student's needs. The area education agency director of special education serving the receiving district will determine whether the program is appropriate. The special education student will remain in the school district until the final determination is made.
It is the responsibility of the superintendent to maintain open enrollment request applications and notice forms. It will also be the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.
Legal Reference: Iowa Code §§ 139A.8; 274.1; 279.11; 282.1, .3, .8, .18; 299.1.
281 I.A.C. 17.
Cross Reference: 501.15 Open Enrollment Transfers – Procedures as a Receiving District
Approved: December 13, 2006
Last Reviewed: March 13, 2024
The school district will participate in open enrollment as a receiving district. As a receiving district, the board will allow nonresident students, who meet the legal requirements, to open enroll into the school district. The board will have complete discretion to determine the attendance center of the students attending the school district under open enrollment.
The superintendent will approve within 30 days incoming kindergarten applications; good cause application; or continuation of an educational program application.
The superintendent will notify the sending school district and parents within five days of the school district’s action to approve or deny the open enrollment request.
Open enrollment requests into the school district will not be approved if insufficient classroom space exists. Open enrollment requests into the school district will also not be approved for students who have been suspended or expelled by the administration or the board of the school district the student is or was attending until the student has been reinstated into the school district from which the student was suspended or expelled. Once the student is reinstated, the student's open enrollment request will be considered in the same manner as other open enrollment requests provided the required timelines are met.
Open enrollment requests into the school district that, if denied, would result in students from the same nuclear family being enrolled in different school districts, will be given highest priority. The board, in its discretion, may waive the insufficient classroom space reason for denial for students of the same nuclear family to prevent the division of a nuclear family between two school districts. Other open enrollment requests into the school district are considered in the order received by the school district with the first open enrollment request given a higher priority than the second open enrollment request and so forth.
Students in grades nine through twelve open enrolling into the school district will not be eligible for participation in interscholastic athletics, at the varsity level, in accordance with applicable law.
Parents of students whose open enrollment requests are approved by the (board or superintendent) are responsible for providing transportation to and from the receiving school district without reimbursement. The board will not approve transportation into the sending district.
An open enrollment request into the school district from parents of a special education student is reviewed on a case-by-case basis. The determining factors for approval of such an open enrollment request will be whether the special education program available in the school district is appropriate for the student's needs and whether the enrollment of the special education student will cause the class size to exceed the maximum allowed. The area education agency director of special education serving the school district will determine whether the program is appropriate. The special education student will remain in the sending district until the final determination is made. For children requiring special education, the receiving district will complete and provide to the resident district the documentation needed to see Medicaid reimbursement for eligible services.
The policies of the school district will apply to students attending the school district under open enrollment.
It is the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.
Legal Reference: Iowa Code §§ 139A.8; 274.1; 279.11; 282.1, .3, .8, .18; 299.1
281 I.A.C. 17.
Cross Reference: 501.6 Student Transfers In
501.7 Student Transfers Out or Withdrawals
501.14 Open Enrollment Transfers - Procedures as a Sending District
606.6 Insufficient Classroom Space
Approved: December 16, 2006
Last Reviewed: March 13, 2024
Board Policy East Buchanan Community Schools
The East Buchanan School District believes all students should have access to a free, appropriate public education. The district will ensure that homeless children and youth have equal access to the same free, appropriate public education as other children and youth.
The term “homeless children and youth” means individuals who lack a fixed, regular, and adequate nighttime residence. The term includes:
To help ensure that homeless children and youth have a full opportunity to enroll, attend, and succeed at school, the board shall:
The superintendent may develop an administrative process or procedures to implement this policy.
Legal Reference: 20 U.S.C. § 6301.
42 U.S.C. § 11302.
42 U.S.C. §§ 11431 et seq.
281 I.A.C. 33.
Cross Reference: 503.3 Fines - Fees – Charges (series)
507.1 Student Health and Immunization Certificates
603.3 Special Education
711.1 Student School Transportation Eligibility
Approved: December 13, 2006
Last Reviewed: March 13, 2024
EAST BUCHANAN CSD BOARD POLICY
The board believes inappropriate student appearance causes material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees and visitors.
Students are expected to adhere to standards of cleanliness and dress that are compatible with the requirements of a good learning environment. The standards will be those generally acceptable to the community as appropriate in a school setting.
The board expects students to be clean and well-groomed and wear clothes in good repair and appropriate for the time, place and occasion. Clothing or other apparel promoting products illegal for use by minors and clothing displaying obscene material, profanity, or reference to prohibited conduct are disallowed. While the primary responsibility for appearance lies with the students and their parents, appearance disruptive to the education program will not be tolerated. When, in the judgment of a principal, a student's appearance or mode of dress disrupts the educational process or constitutes a threat to health or safety, the student may be required to make modifications.
It is the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations regarding this policy.
Legal Reference: Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).
Bethal School District v. Fraser, 478 U.S. 675 (1986).
Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969).
Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).
Torvik v. Decorah Community School, 453 F.2d 779 (8th Cir. 1972).
Turley v. Adel Community School District, 322 F.Supp. 402 (S.D. Iowa 1971).
Sims v. Colfax Comm. School Dist., 307 F.Supp. 485 (Iowa 1970).
Iowa Code § 279.8 (2013).
Cross Reference: 500 Objectives for Equal Educational Opportunities for Students
502 Student Rights and Responsibilities
Approved December 13, 2006 Reviewed December 13, 2017 Revised
Board Policy East Buchanan Community Schools
The board recognizes the convenience to families and students of having students drive to and park at their school attendance center. Driving a motor vehicle to and parking it at the student's attendance center is a privilege.
Students who drive to and park at their school attendance center shall only drive to and park at their designated attendance center or at either their attendance center or a shared district’s attendance center for the purpose of attending extracurricular activities. Students may not loiter around or be in their vehicle during the school day without permission from the principal. Students shall leave their attendance center when there is no longer a legitimate reason for them to be at their attendance center. Students who drive shall enter and leave the parking lot by the routes designated by the principal.
Students must live outside of one mile of school to be eligible for a student driving permit.
Students who wish to drive to and park at their school attendance center shall comply with the rules and regulations established by the building principal. Failure to comply with this policy or the school district rules shall be reason for revocation of school driving and parking privileges as well as other disciplinary action including suspension and expulsion.
Legal Reference: Iowa Code §§ 279.8; 321 (2013).
Cross Reference: 502 Student Rights and Responsibilities
802.6 Parking
Approved January 10, 2007 Reviewed December 13, 2017 Revised
Board Policy East Buchanan Community Schools
Students will treat school district property with the care and the respect they would treat their own property. Students found to have destroyed or otherwise harmed school district property may be required to reimburse the school district. They may be subject to discipline under board policy and the school district rules and regulations. They may also be referred to local law enforcement authorities.
It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative rules regarding this policy.
Legal Reference: Iowa Code §§ 279.8; 282.4, .5; 613.16 (2013).
Cross Reference: 502 Student Rights and Responsibilities
802.1 Maintenance Schedule
Approved December 13, 2006 Reviewed December 13, 2017 Revised
Student expression, other than student expression in student-produced official school publications, made on the school district premises or under the jurisdiction of the school district or as part of a school-sponsored activity may be attributed to the school district; therefore, student expression must be responsible. Student expression must be appropriate to assure that the students learn and meet the goals of the school activity and that the potential audience is not exposed to material that may be harmful or inappropriate for their level of maturity.
Students will be allowed to express their viewpoints and opinions as long as the expression is responsible. The expression will not, in the judgment of the administration, encourage the breaking of laws, defame others, be obscene or indecent, or cause a material and substantial disruption to the educational program. The administration, when making this judgment, will consider whether the activity in which the expression was made is school-sponsored and whether review or prohibition of the students' speech furthers an educational purpose. Further, the expression must be done in a reasonable time, place, and manner that is not disruptive to the orderly and efficient operation of the school district.
Students who violate this policy may be subject to disciplinary measures. Employees are responsible for insuring students' expression is in keeping with this policy. It is the responsibility of the superintendent to develop administrative regulations regarding this policy.
Legal Reference: U.S. Const. amend. I.
Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).
Bethel School District v. Fraser, 478 U.S. 675 (1986).
New Jersey v. T.L.O., 469 U.S. 325 (1985).
Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969).
Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).
Iowa Code §§ 279.8; 280.22; 282.3 (2013).
Cross Reference: 502 Student Rights and Responsibilities
504 Student Activities
603.9 Academic Freedom
904.5 Distribution of Materials
Approved December 13, 2006 Reviewed December 13, 2017 Revised
Board Policy East Buchanan Community Schools
Creating an environment where students feel comfortable addressing their concerns in a meaningful manner is vital to the learning process. It is the goal of the board to resolve student complaints at the lowest organizational level. Student complaints and grievances regarding board policy or administrative regulations, or other matters should be addressed to the student's teacher or another licensed employee, other than the administration, for resolution of the complaint.
If the complaint cannot be resolved by a student’s teacher or other licensed employee, the student may discuss the matter with the principal within 5 calendar days of the employee's decision. If the matter cannot be resolved by the principal, the student may discuss it with the superintendent within 5 calendar days after speaking with the principal.
If the matter is not satisfactorily resolved by the superintendent, the student may ask to have the matter placed on the board agenda of a regularly scheduled board meeting in compliance with board policy. The board retains discretion as to whether to consider or take action on any complaint.
Legal Reference: Iowa Code § 279.8
Cross Reference: 210.8 Board Meeting Agenda
213 Public Participation in Board Meetings
502 Student Rights and Responsibilities
504.3 Student Publications
Approved December 13, 2006 Reviewed December 13, 2017 Revised: February 9, 2022
Board Policy East Buchanan Community Schools
Student lockers are the property of the school district. Students will use the lockers assigned to them by the school district for storing their school materials and personal belongings necessary for attendance at school. It is the responsibility of students to keep their assigned lockers clean and undamaged.
To ensure students are properly maintaining their assigned lockers, the principal of the building may periodically inspect all or a random selection of lockers. Either students or another individual will be present during the inspection of lockers. Student lockers may also be searched, at any time and without advance notice, in compliance with board policy regulating search and seizure.
NOTE: Iowa law requires students or another individual to be present during the inspection of lockers. For locker searches, see Policy 502.8, Search and Seizure.
Legal Reference: Iowa Code §§ 279.8; 280.14; 808A (2013).
Cross Reference: 502 Student Rights and Responsibilities
Approved January 10, 2007 Reviewed December 13, 2017 Revised
Board Policy East Buchanan Community Schools
The board believes weapons, other dangerous objects and look-a-likes in school district facilities cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees and visitors on the school district premises or property within the jurisdiction of the school district.
School district facilities are not an appropriate place for weapons, dangerous objects and look-a-likes. Weapons and other dangerous objects and look-a-likes will be taken from students and others who bring them onto the school district property or onto property within the jurisdiction of the school district or from students who are within the control of the school district.
Parents of students found to possess weapons, dangerous objects or look-a-likes on school property are notified of the incident. Possession or confiscation of weapons, dangerous objects or look-a-likes will be reported to law enforcement officials, and students will be subject to disciplinary action including suspension or expulsion.
Students bringing firearms to school or knowingly possessing firearms at school will be expelled for not less than one year. The superintendent has the authority to recommend this expulsion requirement be modified for students on a case-by-case basis. For purposes of this portion of this policy, the term "firearm" includes, but is not limited to, any weapon which is designed to expel a projectile by the action of an explosive, the frame or receiver of any such weapon, a muffler or silencer for such a weapon, any explosive, incendiary or poison gas, or otherwise defined by applicable law.
Weapons under the control of law enforcement officials or other individuals specifically authorized by the board are exempt from this policy. The superintendent may develop an administrative process or procedures to implement the policy.
Legal Reference: 18 U.S.C. § 921
Iowa Code §§ 279.8; 280.21B; 483A.27(11), 724
281 I.A.C. 12.3(6)
Cross Reference: 502 Student Rights and Responsibilities
503 Student Discipline
507 Student Health and Well-Being
Approved January 10, 2007 |
Reviewed December 13, 2017 Reviewed November 15, 2017 |
Revised |
The board prohibits the distribution, dispensing, manufacture, possession, use, or being under the influence of beer, wine, alcohol, tobacco, other controlled substances, or "look alike" substances that appear to be tobacco, beer, wine, alcohol or controlled substances by students while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if the misconduct will directly affect the good order, efficient management and welfare of the school district.
The board believes such illegal, unauthorized or contraband materials generally cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees, or visitors.
Violation of this policy by students will result in disciplinary action including suspension or expulsion. Use, purchase or being in possession of cigarettes, tobacco or tobacco products for those under the age of eighteen, may be reported to the local law enforcement authorities. Possession, use or being under the influence of beer, wine, alcohol and/or of a controlled substance may also be reported to the local law enforcement authorities.
Students who violate the terms of this policy may be required to satisfactorily complete a substance abuse assistance or rehabilitation program approved by the school board. If such student fails to satisfactorily complete such a program, the student may be subject to discipline including suspension or expulsion.
The board believes the substance abuse prevention program will include:
· Age-appropriate, developmentally-based drug and alcohol curriculum for students in grades kindergarten through twelve, which address the legal, social, and health consequences of tobacco, drug and alcohol use and which provide information about effective techniques for resisting peer pressure to use tobacco, drugs or alcohol;
· A statement to students that the use of illicit drugs and the unlawful possession and use of alcohol is wrong and harmful;
· Standards of conduct for students that clearly prohibit, at a minimum, the unlawful possession, use, being under the influence of or distribution of illicit drugs and alcohol by students on school premises or as part of any of its activities;
· A clear statement that disciplinary sanctions, up to and including suspension or expulsion and referral for prosecution, will be imposed on students who violate the policy and a description of those sanctions;
· A statement that students may be required to successfully complete an appropriate rehabilitation program;
· Information about drug and alcohol counseling and rehabilitation and re-entry programs available to students;
· A requirement that parents and students be given a copy of the standards of conduct and the statement of disciplinary sanctions required; and,
· Notification to parents and students that compliance with the standards of conduct is mandatory.
It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.
Legal Reference: 34 C.F.R. Pt. 86 (2012).
Iowa Code §§ 123.46; 124; 279.8, .9; 453A (2013).
281 I.A.C. 12.3(6); .5(3)(e), .5(4)(e), .5(5)(e)
Cross Reference: 502 Student Rights and Responsibilities
503 Student Discipline
507 Student Health and Well-Being
Approved: January 10, 2007
Reviewed: December 13, 2017
School district property is held in public trust by the board. School district authorities may, without a search warrant, search students or protected student areas based on a reasonable and articulable suspicion that a school district policy, rule, regulation or law has been violated. The search is in a manner reasonable in scope to maintain order and discipline in the schools, promote the educational environment, and protect the safety and welfare of students, employees and visitors to the school district facilities. The furnishing of a locker, desk or other facility or space owned by the school and provided as a courtesy to a student, even if the student provides the lock for it, will not create a protected student area and will not give rise to an expectation of privacy with respect to the locker, desk, or other facility.
School authorities may seize any illegal, unauthorized or contraband materials discovered in the search. Items of contraband may include, but are not limited to, nonprescription controlled substances, marijuana, cocaine, amphetamines, barbiturates, apparatus used for controlled substances, alcoholic beverages, tobacco/nicotine, weapons, explosives, poisons and stolen property. Such items are not to be possessed by a student while they are on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district. Possession of such items will be grounds for disciplinary action including suspension or expulsion and may be reported to local law enforcement officials. The board believes that illegal, unauthorized or contraband materials may cause material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees, or visitors on the school district premises or property within the jurisdiction of the school district.
It is the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations regarding this policy.
Legal Reference: U.S. Const. amend. IV.
New Jersey v. T.L.O., 469 U.S. 325 (1985).
Cason v. Cook, 810 F.2d 188 (8th Cir. 1987), cert. den., 482 U.S. 930 (1987).
Iowa Code ch. 808A
281 I.A.C. 12.3(6).
Cross Reference: 502 Student Rights and Responsibilities
503 Student Discipline
905.2 Tobacco/Nicotine-Free Environment
Approved January 10, 2007
Reviewed December 13, 2017
Revised April 14, 2021
Board Policy East Buchanan Community Schools
I. Searches, in general.
A. Reasonable and Articulable Suspicion: A search of a student will be justified when there are reasonable grounds for the suspicion that the search will turn up evidence that the student has violated or is violating the law or school district policy, rules, or regulations affecting school order.
Reasonable suspicion may be formed by considering factors such as the following:
(1) eyewitness observations by employees;
(2) information received from reliable sources;
(3) suspicious behavior by the student; or,
(4) the student's past history and school record although this factor alone is not sufficient to provide the basis for reasonable suspicion.
B. Reasonable Scope: A search will be permissible in its scope or intrusiveness when the measures adopted are reasonably related to the objectives of the search. Reasonableness of scope or intrusiveness may be determined based on factors such as the following:
(1) the age of the student;
(2) the sex of the student;
(3) the nature of the infraction; and
(4) the emergency requiring the search without delay.
II. Types of Searches
A. Personal Searches
1. A student's person and/or personal effects (e.g., purse, backpack, etc.) may be searched when a school official has reasonable suspicion to believe the student is in possession of illegal or contraband items or has violated school district policies, rules, regulations or the law affecting school order.
2. Personally intrusive searches will require more compelling circumstances to be considered reasonable.
(a) Pat-Down Search: If a pat-down search or a search of a student's garments (such as jackets, socks, pockets, etc.) is conducted, it will be conducted in private by a school official of the same sex as the student and with another adult witness of the same sex present, when feasible.
(b) A more intrusive search, short of a strip search, of the student's person, handbags, book bags, etc., is permissible in emergency situations when the health and safety of students, employees, or visitors are threatened. Such a search may only be conducted in private by a school official of the same sex as the student, with an adult of the same sex present unless the health or safety of students will be endangered by the delay which may be caused by following these procedures.
B. Locker and Desk Inspections
Although school lockers and desks are temporarily assigned to individual students, they remain the property of the school district at all times. The school district has a reasonable and valid interest in insuring the lockers and desks are properly maintained. For this reason, lockers and desks are subject to unannounced inspections and students have no legitimate expectations of privacy in the locker or desk. Periodic inspections of all or a random selection of lockers or desks may be conducted by school officials in the presence of the student or another individual. Any contraband discovered during such searches will be confiscated by school officials and may be turned over to law enforcement officials.
The contents of a student's locker or desk (coat, backpack, purse, etc.) may be searched when a school official has reasonable and articulable suspicion that the contents contains illegal or contraband items or evidence of a violation of law or school policy or rule. Such searches should be conducted in the presence of another adult witness when feasible.
C. Automobile Searches
Students are permitted to park on school premises as a matter of privilege, not of right. The school retains authority to conduct routine patrols of the student parking lots. The interior of a student's automobile on the school premises may be searched if the school official has reasonable and articulable suspicion to believe that illegal, unauthorized or contraband items are contained inside.
Board Policy East Buchanan Community Schools
Generally, students may not be interviewed during the school day by persons other than parents and school district officials and employees.
Requests from law enforcement officers and from persons other than parents, school district officials, and employees to interview students are made through the principal's office. Upon receiving a request, it is the responsibility of the principal to determine whether the request will be granted. Generally, prior to granting a request, the principal will attempt to contact the parents to inform them of the request and to ask them to be present.
If a child abuse investigator wishes to interview a student, the principal will defer to the investigator's judgment as to whether the student should be interviewed independently from the student's parents, whether the school is the most appropriate setting for the interview, and who will be present during the interview.
Students will not be taken from school without the consent of the principal and without proper warrant.
Legal Reference: Iowa Code §§ 232; 280.17 (2013).
281 I.A.C. 102.
441 I.A.C. 9.2; 155; 175.
1980 Op. Att'y Gen. 275.
Cross Reference: 402.2 Child Abuse Reporting
502.8 Search and Seizure
503 Student Discipline
902.4 News Conferences and Interviews
Approved January 10, 2007 Reviewed December 13, 2017 Revised
Board Policy East Buchanan Community Schools
The board believes inappropriate student conduct causes material and substantial disruption to the school environment, interferes with the rights of others, or presents a threat to the health and safety of students, employees, and visitors on school premises. Appropriate classroom behavior allows teachers to communicate more effectively with students.
Students will conduct themselves in a manner fitting to their age level and maturity and with respect and consideration for the rights of others while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district. Consequences for the misconduct will be fair and developmentally appropriate in light of the circumstances.
Students who fail to abide by this policy, and the administrative regulations supporting it, may be disciplined for conduct which disrupts or interferes with the education program; conduct which disrupts the orderly and efficient operation of the school district or school activity; conduct which disrupts the rights of other students to participate in or obtain their education; conduct that is violent or destructive; or conduct which interrupts the maintenance of a disciplined atmosphere. Disciplinary measures include, but are not limited to, removal from the classroom, detention, suspension, probation, and expulsion.
A student who commits an assault against an employee on school district property or on property within the jurisdiction of the school district; while on school-owned or school-operated chartered vehicles; or while attending or engaged in school district activities will be suspended by the principal. Notice of the suspension is sent to the board president. The board will review the suspension and decide whether to hold a disciplinary hearing to determine whether to impose further sanctions against the student which may include expulsion. In making its decision, the board shall consider the best interests of the school district, which shall include what is best to protect and ensure the safety of the school employees and students from the student committing the assault. Assault for purposes of this section of this policy is defined as, when, without justification, a student does any of the following:
The act is not an assault when the person doing any of the above and the other person are voluntary participants in a sport, social or other activity, not in itself criminal, when the act is a reasonably foreseeable incident of such sport or activity, and does not create an unreasonable risk of serious injury or breach of the peace.
Removal from the classroom means a student is sent to the building principal's office. It is within the discretion of the person in charge of the classroom to remove the student.
Detention means the student's presence is required during non-school hours for disciplinary purposes. The student can be required to appear prior to the beginning of the school day, after school has been dismissed for the day, or on a non-school day. Whether a student will serve detention, and the length of the detention, is within the discretion of the licensed employee or the building principal, disciplining the student.
Suspension means; either an in-school suspension, an out-of-school suspension, a restriction from activities or loss of eligibility. An in-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision. An in-school suspension will not exceed ten consecutive school days. An out-of-school suspension means the student is removed from the school environment, which includes school classes and activities. An out-of-school suspension will not exceed ten consecutive school days. A restriction from school activities means a student will attend school and classes and practice but will not participate in school activities.
Probation means a student is given a conditional suspension of a penalty for a definite period of time in addition to being reprimanded. The conditional suspension will mean the student must meet the conditions and terms for the suspension of the penalty. Failure of the student to meet these conditions and terms will result in immediate reinstatement of the penalty.
Expulsion means an action by the board to remove a student from the school environment, which includes, but is not limited to, classes and activities, for a period of time set by the board.
Discipline of special education students, including suspensions and expulsions, will comply with the provisions of applicable federal and state laws.
It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.
Legal Reference: Goss v. Lopez, 419 U.S. 565 (1975).
Brands v. Sheldon Community School District, 671 F. Supp. 627 (N.D. Iowa 1987).
Sims v. Colfax Comm. School Dist., 307 F. Supp. 485 (Iowa 1970).
Bunger v. Iowa High School Athletic Assn., 197 N.W.2d 555 (Iowa 1972).
Board of Directors of Ind. School Dist. of Waterloo v. Green, 259 Iowa 1260, 147
N.W.2d 854 (1967).
Iowa Code §§ 279.8;282.3, 282.4, 282.5; 708.1.
281 I.A.C. 12.3(6)
Cross Reference: 501 Student Attendance
502 Student Rights and Responsibilities
504 Student Activities
603.3 Special Education
903.5 Distribution of Materials
Approved January 10, 2007 Reviewed December 13, 2017 Reviewed November 15, 2017
Only the board may remove a student from the school environment. The removal of a student from the school environment, which includes, but is not limited to, classes and activities, is an expulsion from school.
Students may be expelled for violations of board policy, school rules or the law. It is within the discretion of the board to discipline a student by using an expulsion for a single offense or for a series of offenses depending on the nature of the offense and the circumstances surrounding the offense.
It is within the discretion of the superintendent to recommend to the board the expulsion of a student for disciplinary purposes. Only the board may take action to expel a student and to readmit the student. The principal will keep records of expulsions in addition to the board's records.
When a student is recommended for expulsion by the board, the student is provided with:
1. Notice of the reasons for the proposed expulsion;
2. The names of the witnesses and an oral or written report on the facts to which each witness testifies unless the witnesses are students whose names may be released at the discretion of the superintendent;
3. An opportunity to present a defense against the charges and provide either oral testimony or written affidavits of witnesses on the student's behalf;
4. The right to be represented by counsel; and
5. The results and finding of the board in writing open to the student's inspection.
In addition to these procedures, a special education student must be provided with additional procedures. A determination should be made of whether the student is actually guilty of the misconduct. A staffing team should determine whether the student's behavior is caused by the student's disability and whether the conduct is the result of inappropriate placement. Discussions and conclusions of this meeting should be recorded.
If the special education student's conduct is not caused by the disability, the student may be expelled or suspended for a long-term period following written notice to the parent and pursuant to the school district's expulsion hearing procedures. If the misconduct is caused by the disability and a change in placement is recommended, the change must be made pursuant to the placement procedures used by the school district.
NOTE: This is a mandatory policy and is a reflection of Iowa law regarding student expulsion. It is consistent with the due process requirements of the 14th amendment to the U.S. Constitution. The last two paragraphs reflect federal special education law.
Legal Reference: Goss v. Lopez, 419 U.S. 565 (1975).
Wood v. Strickland, 420 U.S. 308 (1975).
Southeast Warren Comm. School District v. Dept. of Public Instruction, 285
N.W.2d 173 (Iowa 1979).
Iowa Code §§ 21.5; 282.3, .4, .5 (2013).
281 I.A.C. 12.3(6).
Cross Reference: 502 Student Rights and Responsibilities
503 Student Discipline
Approved January 10, 2007 Reviewed December 13, 2017 Reviewed November 15, 2017 Revised
The board believes students should respect school district property and assist in its preservation for future use by others. Students may be assessed fines, charges, or fees for the materials needed in a course, for overdue school materials, for participating in activities, or for misuse of school property.
The superintendent will inform the board of the dollar amount to be charged to students or others for fines, charges, or fees annually. Parents of students meeting specific financial eligibility standards will be eligible for a waiver of student fees or a reduction of student fees based upon the request of the parent. It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.
Legal Reference: Iowa Code §§ 256.7(20); 279.8; 280.10, .11; 282.6; 285.1; 301.1 (2011).
281 I.A.C. 18.
1994 Op. Att'y Gen. 23.
1990 Op. Att'y Gen. 79.
1982 Op. Att'y Gen. 227.
1980 Op. Att'y Gen. 532.
Cross Reference: 501.16 Homeless Children & Youth
502 Student Rights and Responsibilities
503 Student Discipline
Approved January 10, 2007 Reviewed December 14, 2011 Revised
Board Policy East Buchanan Community Schools
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Please check if the student or the student's family meets the financial eligibility criteria or is involved in one of the following programs: |
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Free meals offered under the Children Nutrition Program |
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Transportation assistance under open enrollment |
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Reduced priced meals offered under the Children Nutrition Program |
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If none of the above apply, but you wish to apply for a temporary waiver of school fees because of serious financial problems, please state the reason for the request: |
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Signature of parent, guardian: or legal or actual custodian |
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Board Policy East Buchanan Community Schools
The board recognizes that while certain fees charged students are appropriate and authorized, certain students and their families are not financially able to pay the fees. The school district will grant either full waivers, partial waivers or temporary waivers depending upon the circumstances and the student or student's parents' ability to meet the financial criteria.
A. Waivers -
1. Full Waivers - a student will be granted a full waiver of fees charged by the school district if the student or student's parents meet the financial eligibility criteria for free meals under the Child Nutrition program, Family Investment Program, or transportation assistance under open enrollment. Students in foster care are also eligible for full waivers.
2. Partial Waivers - a student will be granted a partial waiver of fees charged by the school district if the student or the student's parents meet the financial eligibility criteria for reduced price meals offered under the Child Nutrition program. A partial waiver is based on the same percentage as the reduced price meals.
3. Temporary Waivers - a student may be eligible for a temporary waiver of fees charged by the district in the event the student's parents are facing financial difficulty. Temporary waivers may be applied for at any time throughout the school year and will not extend beyond the end of the school year.
B. Application - Parents or students eligible for a fee waiver will make an application on the form provided by the school district. Applications may be made at any time but must be renewed annually.
C. Confidentiality - The school district will treat the application and application process as any other student record and student confidentiality and access provisions will be followed.
D. Appeals - Denials of a waiver may be appealed to the [school districts need to include their own appeal process].
E. Fines or charges assessed for damage or loss to school property are not fees and will not be waived.
F. Notice - the school district will annually notify parents and students of the waiver. The following information will be included in registration materials.
Students whose families meet the income guidelines for free and reduced price lunch, the Family Investment Program (FIP), or transportation assistance under open enrollment, or who are in foster care are eligible to have their student fees waived or partially waived. Students whose families are experiencing a temporary financial difficulty may be eligible for a temporary waiver of student fees. Parents or students who believe they may qualify for temporary financial hardship should contact the [principal, secretary, etc.] for a waiver form. This waiver does not carry over from year to year and must be completed annually.
Board Policy East Buchanan Community Schools
Participation in school activities is a privilege. School activities provide the benefits of promoting additional interests and abilities in the students during their school years and for their lifetimes.
Students who participate in extracurricular activities serve as ambassadors of the school district throughout the calendar year, whether away from school or at school. Students who wish to have the privilege of participating in extracurricular activities must conduct themselves in accordance with board policy and must refrain from activities which are illegal, immoral or unhealthy.
Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures. The principal will keep records of violations of the good conduct rule.
It is the responsibility of the superintendent to develop rules and regulations for school activities. Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.
Whenever a student transfers into the East Buchanan Community School District from another school and was declared ineligible under the prior school district’s Good Conduct Rule the following will apply. If the student has not completed the required period of ineligibility at the previous school, he/she will not be eligible for interscholastic competition at East Buchanan until the full period of ineligibility has been completed. Once that time period of ineligibility has been completed, the student is then immediately eligible for interscholastic competition at East Buchanan as far as any Good Conduct Rule is concerned.
Legal Reference: Bunger v. Iowa High School Athletic Assn., 197 N.W.2d 555 (Iowa 1972).
In re Jason Clark, 1 D.P.I. App. Dec. 167 (1978).
Iowa Code §§ 280.13, .13A (2013).
281 I.A.C. 12.3(6); 36.15(1).
Cross Reference: 502 Student Rights and Responsibilities
503 Student Discipline
504 Student Activities
Approved January 10, 2007 Reviewed December 13, 2017 Revised
Corporal punishment is defined as the intentional physical punishment of a student and is prohibited. It includes the use of unreasonable or unnecessary physical force or physical contact made with the intent to harm or cause pain. No employee is prohibited from:
· Using reasonable and necessary force, not designed or intended to cause pain, in order to accomplish any of the following:
-- To quell a disturbance or prevent an act that threatens physical harm to any person.
-- To obtain possession of a weapon or other dangerous object within a pupil's control.
-- For the purposes of self-defense or defense of others as provided for in Iowa Code section 704.3.
-- For the protection of property as provided for in Iowa Code section 704.4 or 704.5.
-- To remove a disruptive pupil from class or any area of school premises or from school-sponsored activities off school premises.
-- To protect a student from the self-infliction of harm.
-- To protect the safety of others.
· Using incidental, minor, or reasonable physical contact to maintain order and control.
Reasonable physical force should be commensurate with the circumstances of the situation. The following factors should be considered in using reasonable physical force for the reasons stated in this policy:
1. The size and physical, mental, and psychological condition of the student;
2. The nature of the student's behavior or misconduct provoking the use of physical force;
3. The instrumentality used in applying the physical force;
4. The extent and nature of resulting injury to the student, if any;
5. The motivation of the school employee using physical force.
Upon request, the student's parents are given an explanation of the reasons for physical force.
It is the responsibility of the superintendent to develop administrative regulations regarding this policy.
Legal Reference: Ingraham v.Wright, 430 U.S. 651 (1977).
Goss v. Lopez, 419 U.S. 565 (1975).
Tinkham v. Kole, 252 Iowa 1303, 110 N.W.2d 258 (1961).
Lai v. Erickson, PTPC Admin. Doc. 83-12 (1983).
Iowa Code §§ 279.8; 280.21 (2013).
281 I.A.C. 12.3(6); 103.
1980 Op. Att'y Gen. 275.
Cross Reference: 402.3 Abuse of Students by School District Employees
502 Student Rights and Responsibilities
503 Student Discipline
Approved January 10, 2007
Reviewed December 13, 2017
The student council provides for student activities, serves as a training experience for student leaders, promotes the common good, gives students a share in the management of the school, develops high ideals of personal conduct, acts as a clearinghouse for student activities, seeks to interest students in school district affairs and helps solve problems that may arise. Members of the council are student representatives who have direct access to the administration.
The principal, in conjunction with the students and licensed employees, will set forth the guidelines for the student government's elections, operations, and other elements of the government.
Legal Reference: Iowa Code § 279.8 (2013).
Cross Reference: 502 Student Rights and Responsibilities
504 Student Activities
Approved March 19, 2007 Reviewed 11/11/2015 Revised
Board Policy East Buchanan Community Schools
Extracurricular activities and student groups are related to the curriculum of the secondary schools in the school district. These secondary school curriculum-related student organizations may use the school facilities for meetings and other purposes before, after, and during the instructional school day.
It is the responsibility of the building principal to determine whether a student group is curriculum-related. One or more of the following questions will be answered affirmatively if the group is curriculum-related:
∙ Is the subject matter of the group actually taught in a regularly offered course?
∙ Will the subject matter of the group soon be taught in a regularly offered course?
∙ Does the subject matter of the group concern the body of courses as a whole?
∙ Is participation in the group required for a particular course?
∙ Does participation in the group result in academic credit?
It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy. The administrative regulations will include, but not be limited to, stating the process for establishing a curriculum-related student group, assigning a faculty advisor and obtaining board approval for each student group. The administrative rules will also include the purpose of each group and its relationship to the curriculum.
Legal Reference: Westside Community Board of Education v Mergens, 496 U.S. 226 (1990).
Bender v. Williamsport Area Community School District, 741 F.2d 538 (3d Cir. 1984), vacated and remanded on other grounds, 475 U.S. 534 (1986).
20 U.S.C. §§ 4071-4074 (2012).
Iowa Code §§ 287.1-.3; 297.9 (2013).
Cross Reference: 502 Student Rights and Responsibilities
504 Student Activities
Approved March 19, 2007 Reviewed November 11, 2015 Revised
Board Policy East Buchanan Community Schools
Students may produce official school publications as part of the curriculum under the supervision of a faculty advisor and the principal. Official school publications include material produced in the newspaper, yearbook, or writing classes and distributed to the student body either free or for a fee.
Any expression made by students, including student expression in official school publications, is not an expression of official school policy. The school district, the board, and the employees or officials are not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student speech or expression. The liability, if any, is only to the extent of the interference or alteration of the speech or expression.
Official school publications are free from prior restraint by employees or officials except as provided by law. A faculty advisor will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech. The production of official school publications is guided by the law and by the ethical standards adopted by professional associations or societies of journalism.
Persons, other than students, who believe they have been aggrieved by student expression in a student-produced official school publication will follow the grievance procedure outlined in board policy 214.1. Students who believe their freedom of expression in a student-produced official school publication has been restricted will follow the grievance procedure outlined in board policy 502.6.
The superintendent is responsible for developing a student publications code. This code will include, but not be limited to, reasonable rules including time, place, and manner of restrictions. The superintendent will also be responsible for distributing this policy and the student publications code to the students and their parents.
Legal Reference: Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).
Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).
Iowa Code § 280.22 (2013).
Cross Reference: 309 Communication Channels
502 Student Rights and Responsibilities
504 Student Activities
903.5 Distribution of Material
Approved March 19, 2007 Reviewed November 11, 2015 Revised
Board Policy East Buchanan Community Schools
A. Official school publications defined.
An "official school publication" is material produced by students in the newspaper, yearbook, or writing classes and distributed to students either free or for a fee.
B. Expression in an official school publication.
1. No student will express, publish or distribute in an official school publication material which is:
a. obscene;
b. libelous;
c. slanderous; or
d. encourages students to:
1) commit unlawful acts;
2) violate school rules;
3) cause the material and substantial disruption of the orderly and efficient operation of the school or school activity;
4) disrupt or interfere with the education program;
5) interrupt the maintenance of a disciplined atmosphere; or
6) infringe on the rights of others.
2. The official school publication is produced under the supervision of a faculty advisor.
C. Responsibilities of students.
1. Students writing or editing official school publications will assign and edit the news, editorial and feature contents of the official school publications subject to the limitations of the student publications code and the law.
2. Students will strive to achieve professional standards of accuracy, fairness, objectivity and thoroughness in each and every aspect of official school publications.
3. Students will strive to achieve professional standards of grammar, usage, punctuation and spelling for clarity and accuracy of official school publications.
D. Responsibilities of faculty advisors.
Faculty advisors will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech.
E. Liability.
Student expression in an official school publication will not be deemed to be an expression of the school district. The school district, the board, and the employees or officials are not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student expression. The liability, if any, is only to the extent of interference or alteration of the speech or expression.
F. Appeal procedure.
1. Students who believe they have been unreasonably restricted in their exercise of expression in an official student publication will seek review of the decision through the student grievance procedure, under board policy 502.4.
2. Persons who believe they have been aggrieved by a student-produced official student publication will file their complaint through the citizen grievance procedure, under board policy 214.1.
G. Time, place and manner of restrictions on official school publications.
1. Official student publications may be distributed in a reasonable manner on or off school premises.
2. Distribution in a reasonable manner will not encourage students to:
a. commit unlawful acts;
b. violate school rules;
c. cause the material and substantial disruption of the orderly and efficient operation of the school district or school activity;
d. disrupt or interfere with the education program;
e. interrupt the maintenance of a disciplined atmosphere; or
f. infringe on the rights of others.
Approved March 19, 2007 Reviewed 11/11/15 Revised______________
Board Policy East Buchanan Community Schools
Students, as part of the education program, may participate in contests or other public and private events approved by the superintendent that will be of benefit to the student and the education program. Performance at such events is a privilege.
Students, who perform at such events, serve as ambassadors of the school district and must conduct themselves in the same manner as required in the regular school day. Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures.
Students will be allowed to perform in these events only with proper permission and supervision and when the events do not disrupt the education program or other school district operations. The events must be approved by the superintendent, unless it involves unusual travel and expense, in which case the board must approve of the performance.
It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy. In developing the administrative regulations, these guidelines should be followed:
∙ Performances by student groups below the high school level should be allowed on a very limited basis;
∙ All groups of students should have an opportunity to participate; and,
∙ Extensive travel by one group of students should be discouraged.
It is within the discretion of the superintendent to determine whether the event will benefit the education program and the participating students. Contests or other performances by students unapproved by the superintendent are the responsibility of the parent and the student.
Legal Reference: Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).
Iowa Code §§ 280.13-.14 (2013).
281 I.A.C. 12.6.
Cross Reference: 502 Student Rights and Responsibilities
503.4 Good Conduct Rule
504 Student Activities
905 Community Activities Involving Students
Approved March 19, 2007 Reviewed 11/11/15 Revised
Students may raise funds for school-sponsored events with the permission of the school board. The school board delegates to the superintendent the authority to approve routine student fundraising as deemed appropriate. Collection boxes for school fund raising must have prior approval from the school board or its designee before being placed on school property.
All funds generated from district-sponsored student fundraising will be placed in the district’s student activity fund.
It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.
Legal Reference: Senior Class of Pekin High School v. Tharp, 154 N.W.2d 874 (Iowa 1967).
Iowa Code § 279.8
Cross Reference:
502 Student Rights and Responsibilities
503 Student Discipline
504 Student Activities
704.5 Student Activities Fund
905.2 Advertising and Promotion
Approved March 19, 2007
Reviewed November 11, 2015
Revised August 10, 2022
Board Policy East Buchanan Community Schools
Policy No. 504.5: Students may raise funds for school-sponsored events with the permission of the Principal. Fund raising by students for events other than school-sponsored events is not allowed. Collection boxes for school fund raising must have prior approval from the Principal before being placed on school property.
All school organizations wanting to sponsor a fund raising activity must complete the following form and receive the Principal’s approval. Successful activities require advanced planning, thus, an activity request form should be submitted to the superintendent two weeks prior to the activity. The form should be completed by the organization’s leader (coach or sponsor), and verified with the signature of the sponsor(s).
Class or School Group:__________________________________Date of Request:_____________________
Type of Fund raising activity:________________________________________________________________
Supervision/Supervisor(s) for the Activity:____________________________________________________
Date(s) of Activity:__________________________ Facility to be used:_____________________________
Projected Start-Up Cost:______________________________ Projected Profit:_______________________
Purpose for Funds Raised:
RESPONSIBILITIES OF SPONSOR/TEACHER:
It is the responsibility of the sponsor/coach to be sure each participating adult & student understands the rules and procedures for handling merchandise/cash.
The sponsor/teacher will complete any forms required (i.e., Fund Raiser Request/Summary, Facility Use, Purchase Orders, Cash Box/Merchandise Inventory, etc.) and submitted to the Superintendent.
PROJECTED REVENUE & EXPENSES:
Revenue: Expenses:
Registration Fees: $______________per student Advertising: $___________________
# of students: $_______________ T-shirts: $___________________
Total revenue: $______________ Guest Instructor Fee:$______________
Other supplies: $_______________
Facility Rental: $__________________ (if applicable)
Total revenue: $________________ Total expenses: $________________
___________________________________________ ______________________________________________
Board Policy East Buchanan Community Schools
Student fundraising can enhance a student’s educational experience but it must not be at the expense of the safety and education of the district’s students. The following are additional regulations to assist the administration in developing procedures necessary for successful fundraising efforts.
Safety:
Fiscal Responsibility:
Advertising/Promotion:
Participation in school activities is a privilege. School activities provide the benefits of promoting additional interests and ability in the students during their school years and for their lifetime.
Students will have an opportunity to participate in a school activity unless the activity is not offered or the student cannot participate for disciplinary reasons. If the activity is an intramural or interscholastic athletic activity, students of the opposite sex will have a comparable opportunity for participation. Comparable opportunity does not guarantee boys and girls will be allowed to play on each other's teams when there are athletic activities available that will allow both boys and girls to reap the benefits of school activities, which are the promotion of additional interests and abilities in the students.
Student activity events must be approved by the superintendent unless they involve unusual travel expense, in which case the board will take action. The events must not disrupt the education program or other school district operations.
A high school student who participates in school sponsored athletics may participate in a non-school sponsored sport during the same season with approval of the high school principal.
Such outside participation shall not conflict with the school sponsored athletic activity.
It is the responsibility of the superintendent to develop administrative regulations for each school activity. These regulations will include, but not be limited to, when physical examinations will be required, how and when parents will be informed about the risk of the activity, academic requirements, and proof of insurance on the student participating in certain activities. Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.
Note: Boards must have a policy addressing the issue of non-school athletic participation.
Legal Reference: 20 U.S.C. §§ 1681-1683; 1685-1686 (2012).
34 C.F.R. Pt. 106.41 (2012).
Iowa Code §§ 216.9; 280.13-.14 (2013).
281 I.A.C. 12.6., 36.15(7).
Cross Reference: 501 Student Attendance
502 Student Rights and Responsibilities
503 Student Discipline
504 Student Activities
507 Student Health and Well-Being
Approved March 19, 2007 Reviewed November 11, 2015 Revised
Board Policy East Buchanan Community Schools
Students will receive a progress report at the end of each twelve-week grading period. Students, who are doing poorly, and their parents, are notified prior to the end of the trimester in order to have an opportunity to improve their grade. The board encourages the notification of students who have made marked improvement prior to the end of the trimester.
Parent-teacher conferences will be held twice per year in grades PK-12. Parents, teachers, or principals may request a conference for students in grades kindergarten through twelve in addition to the scheduled conference time. Parents and students are encouraged to discuss the student's progress or other matters with the student's teacher.
Legal Reference: Iowa Code §§ 256.11, .11A; (2013).
Iowa Code § 256E.1(1)(b)(1)
281 I.A.C. 12.3(6), .3(7), .5(16).
Cross Reference: 505 Student Scholastic Achievement
506 Student Records
Approved February 14, 2007 Reviewed November 11, 2015 Revised
Board Policy East Buchanan Community Schools
Code No. 505.2
STUDENT PROMOTION - RETENTION - ACCELERATION
Students will be promoted to the next grade level at the end of each school year based on the student's achievement, age, maturity, emotional stability, and social adjustment.
The district shall adhere to the following:
Any student or parent who is not satisfied with the decision of the district’s professional staff my seek recourse through policy 502.4 – Student Complaints and Grievances.
NOTE: School districts that use specific steps or processes for determining retention or acceleration should reference the applicable criteria or where to locate the criteria in the bulleted information above.
Legal Reference: Iowa Code §§ 256.11, 279.8;
281 I.A.C. 12.5(16).
Cross Reference: 501 Student Attendance
505 Student Scholastic Achievement
603.2 Summer School Instruction
Approved July 12, 2000 Reviewed November 11, 2015, November 15, 2017 Revised January 8, 2003 Revised February 14, 2007 .
Board Policy East Buchanan Community School District
The school district will provide a program that establishes honors and awards including, but not limited to, academic letters, scholarships and good citizenship awards for students to assist students in setting goals. Students are made aware of honors and awards and the action necessary on the part of the student to achieve them. Students who have not attended the school district for their entire education or have not attended an accredited public or private school will not be eligible for honors and awards.
It is the responsibility of the superintendent to develop the administrative regulations regarding this policy.
Legal Reference: Iowa Code § 279.8 (2013).
Cross Reference: 504 Student Activities
505 Student Scholastic Achievement
Approved February 14, 2007 Reviewed November 11, 2015 Revised
A comprehensive testing program is established and maintained to evaluate the education program of the school district and to assist in providing guidance or counseling services to students and their families.
No student is required, as part of any applicable program, to submit to a survey, analysis or evaluation that reveals information concerning:
It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.
It is the responsibility of the board to review and approve the evaluation and testing program.
NOTE: This is a mandatory policy and reflects federal law.
Legal Reference: No Child Left Behind, Title II, Sec. 1061, P.L. 107-110 (2010).
Goals 2000: Educate America Act, Pub. L. No. 103-227, 108 Stat. 125 (1994).
20 U.S.C. § 1232h (2012).
Iowa Code §§ 280.3; (2013).
Cross Reference: 505 Student Scholastic Achievement
506 Student Records
607.2 Student Health Services
Approved February 14, 2007 |
Reviewed November 11, 2015 |
Revised |
Board Policy East Buchanan Community Schools
Students must successfully complete the courses required by the board and Iowa Department of Education in order to graduate.
It is the responsibility of the superintendent to ensure that students complete grades one through twelve and that high school students complete the required credits prior to graduation as outlined in the student handbook.
The required courses of study will be reviewed by the board annually.
Prior to graduation, the district will advise students on how to successfully complete the free application for federal student aid.
Graduation requirements for special education students include successful completion of four years of English, three years of math, three years of social studies and three years of science.
Students who complete a regular session in the Legislative Page Program of the general assembly at the state capitol will be credited ½ credit of social studies.
Students enrolled in a junior officers’ training corp will receive 1/8th physical education credit for each semester the student is enrolled in the program.
Legal Reference: Iowa Code §§ 256.7, 11, .41; 279.8; 279.61; 280.3, .14.
281 I.A.C. 12.3(5); 12.5
Cross Reference: 603.3 Special Education
Approved: February 14, 2007
Last Reviewed: February 8, 2023
Board Policy East Buchanan Community Schools
Generally, students will be required to complete the necessary course work and graduate from high school at the end of grade twelve. Students may graduate prior to this time if they meet the minimum graduation requirements stated in board policy.
A student who graduates early will no longer be considered a student and will become an alumnus of the school district. However, the student who graduates early may participate in commencement exercises.
Legal Reference: Iowa Code §§ 279.8; 280.3 (2013).
281 I.A.C. 12.2; .3(7); .5.
Cross Reference: 505 Student Scholastic Achievement
Approved: February 14, 2007
Reviewed: November 11, 2015; March 9, 2022
Board Policy East Buchanan Community Schools
Students who have met the requirements for graduation will be allowed to participate in the commencement proceedings provided they abide by the proceedings organized by the school district. It is the responsibility of the principal to solicit input from each graduating class regarding the proceedings for their commencement.
Failure of a student to participate in commencement will not be a reason for withholding the student's final progress report or diploma certifying the student's completion of high school.
Legal Reference: Iowa Code §§ 279.8; 280.3, .14 (2013).
281 I.A.C. 12.5.
Cross Reference: 505 Student Scholastic Achievement
Approved February 14, 2007 Reviewed November 11, 2015 Revised
Board Policy East Buchanan Community Schools
Parent and family engagement is an important component in a student’s success in school. The board encourages parents and families to become involved in their child’s education to ensure the child’s academic success. In order to facilitate parent and family involvement, it is the goal of the district to conduct outreach and implement programs, activities and procedures to further involve parents and families with the academic success of their students. The board will:
1. Involve parents and families in the development of the Title I plan, the process for school review of the plan and the process for improvement by:
Parents and families will be provided information and given opportunities for feedback as it relates to the Title1 program through information and resources shared in the Title Parent Brochure, parent survey completed each spring, student progress shared each trimester, and participation in parent-teacher conferences.
2. Provide the coordination, technical assistance and other support necessary to assist and build the capacity of all participating schools in planning and implementing effective parent and family involvement activities to improve student academic achievement and school performance by:
Student selection will be based on multiple factors. These factors are based on formative reading assessment scores through FAST, reading recovery test packets (RRTP) as well as Fountas and Pinnell (F&P) – bench mark assessment system for reading level and data trends over time. Students will not be accepted into the Title I program if they are receiving an individualized education plan in the area of reading. If a student has an IEP in the area of reading, their services would fall under special education.
3. To the extent feasible, coordinate and integrate parent and family engagement strategies under Title I with parent and family engagement strategies outlined in other relevant Federal, State, and local laws and programs by:
The school provides a parent compact that outlines what the parent, student, teacher, and principal will do to increase student achievement. This compact is provided to the parents of all Title I students and outlines the ways in which all stakeholders will work together to achieve proficiency.
4. Conduct with the involvement of parents and family members, an annual evaluation of the content and effectiveness of the parental and family engagement policy in improving the academic quality of the school served including identifying: barriers to greater participation by parents in Title I activities (with particular attention to low-income parents, Limited English Proficient (LEP) parents, parents of any racial or ethnic minority, parents with disabilities and parents with low literacy); needs of parents and family to assist their children’s learning; and strategies to support successful school and family interactions by:
Parents of selected Title I students will be sent a parent letter outlining their child’s participation in the Title I program and a returned, signed parent permission slip is required. The Title I teacher will attend the fall and spring parent/teacher conferences to update parents on the progress of the student. Trimester updates will also be completed by the teacher and a paper copy sent home with report cards. If there is a need, the teacher and/or parents have the right to call for a conference. Input from parents on the planning, review and improvement of the Title I program will be gathered through the spring parent Title I parent survey.
5. Use the findings of the annual evaluation to design strategies for more effective parent and family involvement and to revise, as necessary, the parent and family involvement policies by:
The results from the spring parent survey will be analyzed and incorporated when possible and applicable.
6. Involve parents and families in Title I activities by
Through the spring parent survey, parents will be able to comment on the effectiveness of the Title I program. Additional parent resources are provided in the Title I parent brochure and there are opportunities for collaboration during parent/teacher conferences. The brochure provides parents multiple suggestions and ideas on how to engage with their students in reading.
The district shall involve parents in determining how to allocate reserved Title I funds in accordance with applicable laws.
The board will review this policy annually. The superintendent is responsible for notifying parents and families of this policy annually or within a reasonable time after it has been amended during the school year. The superintendent may develop an administrative process or procedures to implement this policy.
Legal References: 20 U.S.C. §6318
Cross Reference: 903.2 – Community Resource Persons and Volunteers
Approved: May 10, 2006
Reviewed: November 11, 2015
Revised: December 13, 2023
East Buchanan Community School District
To further the interests of student achievement, the superintendent will create necessary rules to engage parents and family members within the district in the following ways on a building-level basis:
Legal References: 20 U.S.C. §6318 Cross References: 903.2 Community Resource Persons and Volunteers |
|
East Buchanan CSD
A number of revisions to board policy need to be made as a result of two recent federal laws – No Child Left Behind (reauthorization of the Elementary and Secondary Education Act - ESEA) and the Patriot Act (anti-terrorism legislation). Boards need to analyze the changes to determine to what extent they will need to revise or add policies. Please recognize that this is an ever-evolving law ant issues addressed here may change as a result of U.S. Department of Education regulation.
Title I Parental Involvement, Title I, Sec. 1118
Each school district that receives Title I funds must adopt, in conjunction with and upon approval by parents of Title I students, a parental involvement policy. The policy must include how the district will:
1. involve parents in the development of the Title I plan, the process for school review of the plan and the process for improvement;
2. provide the coordination, technical assistance and other support necessary to assist participating schools in planning and implementing effective parent-involvement activities to improve student academic achievement and school performance;
3. build the schools’ and parents’ capacity for strong parental involvement;
4. coordinate and integrate parental involvement strategies under Title I with other programs such as Head Start, Reading First, etc.;
5. conduct, with the involvement of parents, an annual evaluation of the content and effectiveness of the parental involvement policy in improving the academic quality of the school served, including identifying barriers to greater participation by parents in Title I activities (with particular attention to low-income parents, Limited English Proficient (LEP) parents, minorities, parents with disabilities and parents with low literacy) and use the findings of such evaluation to design strategies for more effective parental involvement and to revise, as necessary, the parental involvement policies; and
6. involve parents in Title I activities.
In addition to the board policy, each individual school that receives Title I funds must also adopt a policy, written in conjunction with and approval or parents, that describes how the building will implement #3-#6 above. Parents must be provided with the policy in an understandable and uniform format and, to the extent practicable, in a language the parents can understand.
Directory Information and Parental Notification, Title IX, Sec. 9528 (NCLB) Patriot Act,
Because of an amendment to the Family Rights and Privacy Act (FERPA) in the recent No Child Left Behind legislation, school districts have two additional student records notice requirements. The first is a minor amendment and only needs to be added if your school district has the intent of selling or marketing your student directory information. The law now requires school districts to notify parents if the school district intends to sell or market its student directory information. It is IASB’s impression that few, if any, school districts will be selling this information.
The other change to FERPA was partly in the NCLB and partly in the Patriot Act, anti-terrorism bill, and addresses access by military recruiters and postsecondary institutions to student information. The law allows both groups to access students’ names, addresses and phone numbers, whether or not they are included in directory information. So, for those school districts that do not include names, addresses or phone numbers as part of directory information, parents should be notified that military recruiters and postsecondary institutions can still access the information without prior parental consent. Parents still have the option, however, of withholding the name, address and phone number from military recruiters and postsecondary institutions.
The sample notice has additional language to be used by the school districts that eliminate one or more of these items. There is a second directory information form for those same school districts.
The other change regarding military recruiters is that they have the same right of access to students as post secondary institutions and potential employers have. So, if your district provides access to students by colleges and universities, you need to provide that same access to military recruiters when requested. No notice requirements are included with this provision.
Safe and Drug Free Schools, Title IV, Sec. 4114
Schools must have appropriate and effective school discipline policies that prohibit disorderly conduct, the illegal possession of weapons, the illegal use, possession, distribution, and sale of tobacco, alcohol, and other drugs. Schools must also have security procedures at school and while students are on the way to or from school (this is of great concern as it’s not defined) and a crisis management plan. Schools must also have a code of conduct policy for all students that clearly states the responsibilities of students and licensed employees in maintaining a classroom environment that:
1. allows a teacher to communicate effectively with all students;
2. allows all students in the class to learn;
3. has consequences that are fair and developmentally appropriate;
4. considers the student and the circumstances of the situation; and
5. is enforced accordingly.
Gun-Free, Title IV, Sec. 4141
The major change here is that no longer is “bringing” a weapon to school the only act prohibited by the law, “possession” is also now prohibited and covered by the year suspension. The law also includes an exception for firearms lawfully stored inside a locked vehicle on school property or if it is for activities approved and authorized by the district and the district adopts appropriate safeguards to ensure student safety. Boards that want to exempt firearms lawfully stored in a locked vehicle on school property need to add that language to the policy and have procedures to ensure student safety. The IASB sample policy did not change as it already prohibited “bringing” as well as possession.
Boy Scouts, Title IX, Sec. 9525
Schools that receive funds from the United States Department of Education (USDE), with designated open forums or limited public forums, cannot deny access to any youth group officially affiliated with the Boy Scouts or any other group defined by law as a patriotic society, for reasons based on membership or leadership criteria, or oath of allegiance to God and country, the Boy Scouts or other patriotic society. Youth is defined as under age 21. Limited public forum is whenever the school grants an offering to, or opportunity for, one or more outside youth or community groups to meet on school premises or in school facilities before or after school hours. While no specific policy language is required, boards should review their policies to ensure no policy violates this new language. It is doubtful any Iowa boards have language that would violate this new mandate, but policies regarding use of school facilities or on student groups should be reviewed.
Prayer, Title IX, Sec. 9524
The USDE will biennially provide guidance to schools on the issue of constitutionally protected prayer. (As of this printing, no guidance has yet been issued.) Also, as a condition of receiving ESEA funds, a school district must certify to the state Department of Education (DE), that the school district does not have a policy that prevents or denies participation in constitutionally protected prayer in school. Again, as with the Boy Scouts directive, its doubtful boards have policies that impact constitutionally protected prayer, but policies should be reviewed to ensure none exist.
Homeless, Title X, Sec. 722
The only real change in the new federal law impacting Iowa is the appointment of a homeless coordinator to monitor and track activities. The law removes a number of barriers that are already present in Iowa law – transportation, student records, selection of attendance center, discrimination, etc.
Hatch Amendment, Title X, Sec.1061
There are a number of changes to the Hatch Amendment, which protects student privacy rights outside of the student records policy. The law now states (new language is underlined):
No student shall be required, as part of any applicable program, to submit to a survey, analysis or evaluation that reveals information concerning:
1. political affiliations or beliefs of the student or the student’s parent;
2. mental or psychological problems of the student or the student’s family, (struck “potentially embarrassing to the student or family”)
3. sex behavior or attitudes; (used to be “and”)
4. illegal, anti-social, self-incriminating or demeaning behavior; (used to be “and”)
5. critical appraisals of other individuals with whom respondents have close family relationships;
6. legally recognized privileged or analogous relationships, such as those of lawyers, physicians and ministers;
7. religious practices, affiliations or beliefs of the students or student’s parent, or
8. income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).
Boards that receive funds under any applicable program must adopt, in consultation with parents, policies that address the following six items. The school must also provide reasonable notice to parents of the continuation of the policies at least annually at the beginning of the school year and within a reasonable time after an amendment. The school must also give the parents the opportunity to opt their child out of the activity.
1. the right of the parent to inspect a survey created by a third party before that survey is administered by the school to students; also must include any applicable procedures for granting the request within a reasonable time;
2. arrangements to protect student privacy rights when a survey is administered by the school which contains one of the prohibited eight from above, including the right of the parent to inspect the survey;
3. the right of a parent to inspect any instructional material in the student’s curriculum, including procedures for granting access within a reasonable time; (Most boards already have this policy in place.)
4. the administration of physical exams or screenings the school may administer;
5. the collection, disclosure or use of student personal information for the purpose of marketing or selling that information, or providing the information to others for that purpose, including arrangements to protect student privacy in the event of such collection, disclosure or use. (Student personal information is defined as a student or parent’s name, address, telephone number or Social Security number.) This does not include personal information collected for the exclusive purpose of developing, evaluating, or providing educational products or services for, or to, students or educational institutions such as: (See Appendix D.)
a. postsecondary institutions or military recruiters;
b. book clubs, magazines and programs providing access to low-cost literary products;
c. curriculum and instructional materials used by K-12 schools;
d. tests and assessments used by K-12 to provide cognitive, evaluative, diagnostic, clinical, aptitude, or achievement information about students, or to generate other statistically useful data for the purpose of securing these tests and assessments, and the subsequent analysis and public release of the aggregate data from these tests and assessments;
e. the sale by students of products or services to raise funds for school or education related activities; or,
f. student recognition program.
6. the right of a parent to inspect the instrument used to collect student personal information before use, including any applicable procedure for granting a request within a reasonable time.
For specific events, the school must notify the parents annually of the projected or approximate dates of the following activities:
1. the collection, disclosure or use of student personal information for the purpose of marketing or selling that information, or providing the information to others for that purpose;
2. the administration of a survey containing any of the eight items above; and
3. any non-emergency, invasive physical exam that is required as a condition of attendance, administered by the school in advance of attendance and not necessary to protect the immediate health and safety of the student or other students. Invasive physical exam is defined as any “medical examination that involves the exposure of private body parts, or any act during such examination that includes incision, insertion or injection in to the body, but does not include a hearing, vision, or scoliosis exam.”
East Buchanan Community School District
Code No. 506.1
Page 1 of 4
EDUCATION RECORDS ACCESS
The board recognizes the importance of maintaining education records and preserving their confidentiality as provided by law. Education records are kept confidential at collection, storage, disclosure and destruction stages. The board secretary is the custodian of education records. Education records may be maintained in the central administration office or administrative office of the student's attendance center.
Definitions
For the purposes of this policy, the defined words have the following meaning:
An education record may contain information on more than one student. Parents/guardians will have the right to access the information relating to their student or to be informed of the information. Eligible students will also have the right to access the information relating to themselves, or be informed of the information.
Parents/guardian, eligible students, and other individuals authorized in accordance with law will have a right to access the student's education records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made. Parent/guardians, other than parents/guardians of an eligible student, may be denied access to a student's records if the school district has a court order stating such or when the district has been advised under the appropriate laws that the parents/guardians may not access the student records. Parents/guardians, an eligible student or an authorized representative of the parents/guardians will have the right to access the student's education records prior to an Individualized Education Program (IEP) meeting or hearing.
Copies of education records will be provided if failure to do so would effectively prevent the parents/guardians or student from exercising the right to access the education records. Fees for copies of the records are waived if it would prevent the parents/guardians or student from accessing the records. A fee may not be charged to search or retrieve information from education records.
Upon the request of parents/guardians or an eligible student, the school district will provide an explanation and interpretation of the education records and a list of the types and locations of education records collected, maintained or used by the school district.
If the parents/guardians or an eligible student believes the information in the education records is inaccurate, misleading or violates the privacy of the student, the parents/guardians or an eligible student may request that the school district amend the education records.
Code No. 506.1
Page 2 of 4
EDUCATION RECORDS ACCESS
Education records may be disclosed in limited circumstances without parental/guardian or eligible student's written permission. This disclosure is made on the condition that the education record will not be disclosed to a third party without the written permission of the parents/guardians or the eligible student. This disclosure may be:
The superintendent will keep a list of the individuals and their positions who are authorized to view a special education student's education records without the permission of the parents/guardians or the eligible student. Individuals not listed are not allowed access without parental/guardian or an eligible student's written permission. This list must be current and available for public inspection and updated as changes occur.
The superintendent will also keep a list of individuals, agencies and organizations which have requested or obtained access to a student's education records, the date access was given and their legitimate educational interest or purpose for which they were authorized to view the records. The superintendent, however, does not need to keep a list of the parents/guardians, authorized educational employees, officers and agencies of the school district who have accessed the student’s education records. This list for an education record may be accessed by the parents/guardians, the eligible student and the custodian of education records.
Permanent education records, including a student's name, address, phone number, grades, attendance record, classes attended, grade level completed and year completed may be maintained without time limitation. Permanent education records will be kept in a fire-safe vault or they may be maintained electronically with a secure backup file.
Code No. 506.1
Page 3 of 4
EDUCATION RECORDS ACCESS
When personally identifiable information, other than permanent education records, is no longer needed to provide educational services to a special education student, the parents/guardians or eligible student are notified. This notice is normally given after a student graduates or otherwise leaves the school district. If the parents/guardians or eligible student request that the personally identifiable information be destroyed, the school district will destroy the records, except for permanent records. Prior to the destruction of the records, the school district must inform the parents/guardians or eligible student the records may be needed by the parents/guardians or eligible student for social security benefits or other purposes. For purposes of policy, “no longer needed to provide educational services” means that a record is no longer relevant to the provision of instruction, support, or related services and it is no longer needed for accountability and audit purposes. At a minimum, a record needed for accountability and audit purposes must be retained for five years after completion of the activity for which funds were used.
[The school district will cooperate with the juvenile justice system in sharing information contained in permanent student records regarding students who have become involved with the juvenile justice system. The school district will enter into an interagency agreement with the juvenile justice agencies (agencies) involved.
The purpose of the agreement is to allow for the sharing of information prior to a student's adjudication in order to promote and collaborate between the school district and the agencies to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.
The school district may share any information with the agencies contained in a student's permanent record, which is directly related to the juvenile justice system's ability to effectively serve the student. Prior to adjudication information contained in the permanent record may be disclosed by the school district to the parties without parental/guardian consent or court order. Information contained in a student's permanent record may be disclosed by the school district to the agencies after adjudication only with parental/guardian consent or a court order. Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student's family or coordinating the delivery of programs and services to the student or student's family.
Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student's parent, guardian, or legal or actual custodian.
Confidential information shared between the school district and the agencies will remain confidential and will not be shared with any other person, unless otherwise provided by law. The school district may discontinue information sharing with an agency if the school district determines that the agency has violated the intent or letter of the agreement.
Agencies will contact the principal of the attendance center where the student is currently or was enrolled. The principal will then forward copies of the records within a reasonable time following receipt of the request.
Code No. 506.1
Page 4 of 4
EDUCATION RECORDS ACCESS
The school district will provide training or instruction to employees about parents/guardians' and eligible students' rights under this policy. Employees will also be informed about the procedures for carrying out this policy.
It is the responsibility of the superintendent to annually notify parents/guardians and eligible students that they have the right to:
The notice is given in a parents/guardians' or eligible student's native language. Should the school district collect personal information from students for the purposes of marketing or selling that information, the school district will annually notify parents/guardians of such activity.
The notice will include a statement that the parents/guardians have a right to file a complaint alleging the school district failed to comply with this policy. Complaints are forwarded to Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, Washington, DC. 20202-8520.
NOTE: This is a mandatory policy.
NOTE: For districts that include the option language regarding the interagency agreement, please ensure that the policy is included in the student handbook in accordance with law.
Legal Reference: 20 U.S.C. § 1232g, 1415.
34 C.F.R. Pt. 99, 300, .610 et seq.
Iowa Code §§ 22; 279.9B, 280.24, .25, 622.10.
281 I.A.C. 12.3(4); 41
1980 Op. Att'y Gen. 720, 825.
Cross Reference: 501 Student Attendance
505 Student Scholastic Achievement
506 Student Records
507 Student Health and Well-Being
603.3 Special Education
708 Care, Maintenance and Disposal of School District Records
901 Public Examination of School District Records
Approved Feb. 14, 2007 ; April 9, 2008 |
Reviewed June 14, 2017 |
Revised June 14, 2017 |
Board Policy East Buchanan Community Schools
Code No. 506.1E1
REQUEST OF NONPARENT FOR EXAMINATION OR COPIES OF EDUCATION RECORDS
The undersigned hereby requests permission to examine the Community School District's official education records of: |
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The undersigned requests copies of the following official education records of the above student: |
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The undersigned certifies that they are (check one): |
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An official of another school system in which the student intends to enroll. |
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An authorized representative of the Comptroller General of the United States. |
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An authorized representative of the Secretary of the U.S. Department of Education or U.S. Attorney General |
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A state or local official to whom such is specifically allowed to be reported or disclosed. |
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A person connected with the student's application for, or receipt of, financial aid (SPECIFY DETAILS ABOVE.)
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A representative of a juvenile justice agency with which the school district has an interagency agreement. ] |
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The undersigned agrees that the information obtained will only be redisclosed consistent with state or federal law without the written permission of the parents of the student, or the student if the student is of majority age. |
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Board Policy East Buchanan Community Schools
La FERPA (Family Educational Rights and Privacy Act), la ley que trata sobre el derecho a la privacidad y los derechos educativos de la familia, le depara a los padres y a los estudiantes mayores de dieciocho años (estudiantes emancipados) ciertos derechos con respecto a los expedientes académicos del estudiante. Estos derechos están a continuación:
(1) El derecho a inspeccionar y a revisar los expedientes académicos del estudiante dentro de un plazo de 45 días a partir de la fecha en que el distrito reciba una solicitud para obtener acceso a los expedientes.
Los padres o los estudiantes emancipados deben someter una solicitud por escrito al director de la escuela (o al oficial escolar apropriado) identificando el expendiente o los expedientes que ellos desean inspeccionar. El director hará arreglos para el acceso a los mismos y le notificará al padre o a la madre o al estudiante emancipado de la hora y el lugar en donde se pueden inspeccionar los expedientes.
(2) El derecho a solicitar una enmienda de los expedientes académicos del estudiante, los cuales piensan los padres o el estudiante emancipado que están incorrectos, que son engañosos o que quebrantan los derechos del estudiante a su privacidad.
Si los padres o los estudiantes emancipados creen que un expediente está incorrecto o es engañoso, pueden pedirle al distrito escolar que enmiende el expediente. Ellos deben escribirle al director de la escuela, identificando claramente la parte del expediente que ellos desean cambiar y especificando por qué el expediente está incorrecto o es engañoso.
Si el distrito escolar decide no enmendar el expediente, según la solicitación de los padres o de los estudiantes emancipados; el distrito notificará a los padres o al estudiante emancipado de esta decisión y les informará de su derecho a tener una audiencia con relación a la solicitud de enmienda. Cuando se le notifique del derecho a tener una audiencia, el padre, la madre o el estudiante emancipado también recibirá información adicional sobre los procedimientos de la audiencia.
(3) El derecho al consentimiento de la divulgación de información contenida en el expediente académico del estudiante y que lo identifica personalmente, a la excepción de lo que autoriza FERPA divulgar sin consentimiento.
Una excepción que permite la divulgación de información sin consentimiento es la divulgación de información a los oficiales escolores que tienen intereses educativos legítimos. Un oficial escolor es una persona que es empleado del distrito ya sea como administrador, supervisor, instructor, personal auxiliar (incluyendo el personal médico o de servicios de salud y el personal policial), una persona miembro de la junta escolar, una persona o compañía con quien el distrito ha contratado para realizar una tarea especial (tal como un abogado, interventor de cuentas, empleados del AEA (Agencias de Educación Regionales), asesor médico o terapeuta), o como un padre o estudiante que participa en un comité oficial, tal como un comité disciplinario o de quejas, o un equipo auxiliar de estudiantes, o como una persona que ayuda a otro oficial escolar a realizar sus tareas.
Código 506.1E10
Un oficial escolar tiene un interés escolar legítimo si el oficial necesita revisar un expediente académico a fin de cumplir con su obligación profesional.
[Previa solicitud, el distrito divulgará sin consentimiento los expedientes académicos a los oficiales de otro distrito escolar en el cual el estudiante tiene la intención de matricularse. (Nota: A menos que en su notificación anual haya una declaración indicando que tienen la intención de enviar los expendientes al solicitante cuando éste los solicite. FERPA exige que un distrito escolar haga un intento razonable para notificar al padre o al estudiante emancipado de que han recibido una solicitud para la obtención de los expendientes académicos).
(4) El derecho de informarle al distrito escolar de que el padre o la madre no quieren que se comunique al público la información contenida en el directorio, tal como se define abajo. Cualquier estudiante mayor de dieciocho años de edad o padre o madre que no quiera que se comunique al público esta información puede hacer una objeción de los escribiéndole al director a más tardar el (date) de (month) de (year) . La objeción tiene que ser renovada anualmente.
Nombre, dirección, número de teléfono, fecha y lugar de nacimiento, materia de estudio principal, participación en deportes y en actividates reconocidas oficialmente, peso y estatura de los miembros de los equipas atléticos, fechas de asistencia a la escuela, diplomas y premios recividos, la escuela o institución docente más reciente a la que asistió el estudiante, fotografía o imagen u otra información parecida.
(5) El derecho a presentar una queja al U.S. Department of Education (Ministerio de Educación de los Estados Unidos) con respecto a las faltas supuestas del distrito en cumplir con los requisitos de FERPA. A continuación encontrará el nombre y la dirección de la oficina que maneja FERPA:
Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Ave., S.W., Washington, D.C., 20202-4605.
[El Distrito Escolar puede intercambiar con cualquiera de las Partes cualquier información contenida en el expediente académico permanente del estudiante. Esta información debe estar relacionada directamente con la capacidad del sistema de justicia de menores para servir efectivamente al estudiante. Antes de la adjudicación, la información contenida en el expediente permanente puede ser divulgado por parte del Distrito Escolar a las Partes sin consentimiento de los padres y sin una orden judicial. Después de la adjudicación, la información contenida en el expediente permanente del estudiante solamente podrá ser divulgada con consentimiento de los padres o por medio de una orden judicial. La información que se intercambie conforme con un acuerdo, será utilizado únicamente para determinar los programas y los servicios apropriados para las necesidades del estudiante o de la familia del estudiante. También se podrá utilizar para coordinar la entrega de los programas y los servicios al estudiante o a la familia del estudiante. A menos que se obtenga un consentimiento por escrito de parte de los padres de un estudiante, del guardián o del custodio legal o real del estudiante, la información que se intercambie en virtud de un acuerdo, no será admisible en ningún procedimiento judicial que tenga lugar antes de una audiencia de disposición. Este acuerdo solamente rige la capacidad de un distrito escolar para intercambiar información y rige los propósitos para los cuales se puede utilizar esa información.
Código 506.1E10
El propósito para el cual se intercambia la información antes de la adjudicación del estudiante es para mejorar la seguridad del colegio, reducir el uso ilícito de drogas y de alcohol, reducir las inasistencias a clase, reducir las suspensiones en el colegio y fuera del colegio, y para apoyar las alternativas a las suspensiones y expulsiones en el colegio y fuera del colegio. Estas alternativas proporcionan progrmas educativos estructurados y bien supervisados, suplidos por servisions adecuados y coordinados que están diseñados para corregir comportamientos que causan inasistencias a clase, suspensiones y expulsiones. Estos programas apoyan a los estudiantes en completar exitosamente su educación.
El individio que solicite la información debe ponerse en contacto con el director del edificio en el cual el estudiante está actualmente matriculado o en el que estuvo matriculado. El director entonces enviará los expedientes dentro de los diez dias laborables que le siguen a la fecha en que se recibió la solicitud.
La información confidencial que se intercambie entre las Partes y el distrito escolar permanecerá en confianza y no se intercambiará con ninguna otra persona salvo que esté dispuesto por ley. A menos que se obtenga el consentimiento por escrito de parte del padre o la madre del estudiante del guardián o del custodio real o legal del estudiante, ninguna información intercambiada según el acuerdo será admisible en ningún procedimiento judicial que tenga lugar antes de la audiencia.]
Code No. 506.1E2
AUTHORIZATION FOR RELEASE OF EDUCATION RECORDS
The undersigned hereby authorizes |
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School District to release copies of the following official student records: |
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concerning |
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(Full Legal Name of Student) |
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(Date of Birth) |
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from 20 to 20 |
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The reason for this request is: |
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My relationship to the child is: |
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Copies of the records to be released are to be furnished to: |
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( ) the undersigned |
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( ) the student |
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( ) other (please specify) |
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Board Policy East Buchanan Community Schools
Code No. 506.1E3
REQUEST FOR HEARING ON CORRECTION OF EDUCATION RECORDS
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I believe certain official student records of my child, , (full legal name of student), (school name), are inaccurate, misleading or in violation of privacy rights of my child. |
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The official education records which I believe are inaccurate, misleading or in violation of the privacy or other rights of my child are: |
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The reason I believe such records are inaccurate, misleading or in violation of the privacy or other rights of my child is: |
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I understand that I will be notified in writing of the time and place of the hearing; that I will be notified in writing of the decision; and I have the right to appeal the decision by so notifying the hearing officer in writing within ten days after my receipt of the decision or a right to place a statement in my child's record stating I disagree with the decision and why. |
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Code No. 506.1E4
REQUEST FOR EXAMINATION OF EDUCATION RECORDS
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The undersigned desires to examine the following official education records. |
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My relationship to the student is: |
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desire a copy of such records. I understand that a reasonable charge may be made for the copies. |
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Board Policy East Buchanan Community Schools
Code No. 506.1E5
NOTIFICATION OF TRANSFER OF EDUCATION RECORDS
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Please be notified that copies of the Community School District's official education records concerning , (full legal name of student) have been transferred to:
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upon the written statement that the student intends to enroll in said school system.
If you desire a copy of such records furnished, please check here and return this form to the undersigned. A reasonable charge will be made for the copies.
If you believe such records transferred are inaccurate, misleading or otherwise in violation of the privacy or other rights of the student, you have the right to a hearing to challenge the contents of such records.
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Dear (Parent) :
This letter is to notify you that the East Buchanan Community School District has received a (subpoena or court order) requesting copies of your child's permanent records. The specific records requested are .
The school district has until (date on subpoena or court order) to deliver the documents to (requesting party on subpoena or court order). If you have any questions, please do not hesitate to contact me at (phone #) .
Sincerely,
(Principal or Superintendent)
Board Policy East Buchanan Community Schools
Code No. 506.1E7
Page 1 of 2
JUVENILE JUSTICE AGENCY INFORMATION SHARING AGREEMENT
Statement of Purpose: The purpose of this Agreement is to allow for the sharing of information among the School District and the Agencies prior to a student's adjudication in order to promote and collaborate to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.
Identification of Agencies: This agreement is between the Community School District (hereinafter "School District") and (agencies listed) (hereinafter "Agencies") .
Statutory Authority: This agreement implements Iowa Code § 280.25 and is consistent with 34 C.F.R. 99.38 (2002).
Parameters of Information Exchange:
1. The School District may share any information with the Agencies contained in a student's permanent record which is directly related to the juvenile justice system's ability to effectively serve the student.
2. Prior to adjudication information contained in the permanent record may be disclosed by the school district to the Agencies without parental consent or court order.
3. Information contained in a student's permanent record may be disclosed by the School District to the Agencies after adjudication only with parental consent or a court order.
4. Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student's family or coordinating the delivery of programs and services to the student or student's family.
5.Information shared under the agreement is not admissible in any court proceedings which take place prior to a disposition hearing, unless written consent is obtained from a student's parent, guardian, or legal or actual custodian.
6. Information obtained by the school from other juvenile justice agencies may not be used as the basis for disciplinary action of the student.
7. This agreement only governs a school district's ability to share information and the purposes for which that information can be used. Other agencies are bound by their own respective confidentiality policies.
Records' Transmission: The individual requesting the information should contact the principal of the building in which the student is currently enrolled or was enrolled. The principal will forward the records within 10 business days of the request.
Confidentiality: Confidential information shared between the Agencies and the school district will remain confidential and will not be shared with any other person, unless otherwise provided by law.
Code No. 506.1E8
Page 2 of 2
JUVENILE JUSTICE AGENCY INFORMATION SHARING AGREEMENT
Information shared under the agreement is not admissible in any court proceedings which take place prior to a disposition hearing, unless written consent is obtained from a student's parent. Agencies or
individuals violating the terms of this agreement subject their entity represented and themselves personally to legal action pursuant to federal and state law.
Amendments: This agreement constitutes the entire agreement among the agencies with respect to information sharing. Agencies may be added to this agreement at the discretion of the school district.
Term: This agreement is effective from (September 1st or other date) .
Termination: The School District may discontinue information sharing with an Agency if the School District determines that the Agency has violated the intent or letter of this Agreement.
APPROVED:
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This agreement is optional and can only be used if the board has adopted a policy approving of its use.
Board Policy East Buchanan Community Schools
Code No. 506.1E8
Page 1 of 2
ANNUAL NOTICE
The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age ("eligible students") certain rights with respect to the student's education records. They are:
(1) The right to inspect and review the student's education records within 45 days of the day the district receives a request for access.
Parents or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect. The principal (or appropriate school official) will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
(2) The right to request the amendment of the student's education records that the parent or eligible student believes are inaccurate or misleading or in violation of the student's privacy rights under FERPA.
Parents or eligible students who wish to ask school district to amend a record should write the school principal, clearly identify the part of the record they want changed, and specify why it should be changed.
If the district decides not to amend the record as requested by the parent or eligible student, the district will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
(3) The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
One exception, which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board. A school official also may include a volunteer or contractor outside of the school who performs an institutional service of function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, medical consultant, or therapist, a or a parent or student serving on an official committee, such as a disciplinary or grievance committee or student assistance team, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
[Upon request, the district discloses education records without consent to officials of another school district in which a student seeks or intends to enroll or is already enrolled if the disclosure is for purposes of the student’s enrollment of transfer. (Note: FERPA requires a school district to make a reasonable attempt to notify the parent or eligible student of the records request unless it states in its annual notification that it intends to forward records on request.)]
Code No. 506.1E8
Page 2 of 2
ANNUAL NOTICE
(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office, U.S. Department of Education,
400 Maryland Ave., SW, Washington, DC, 20202-4605.
NOTE: If the board decides to eliminate name, address or telephone listing from their directory information, military recruiters and postsecondary institutions still have the right, under federal law, to access the three items. If the board eliminates name, address or telephone listing, the district needs to give parents a second notice allowing them to withhold this information from military recruiters or postsecondary institutions.
East Buchanan Community School District
Code No. 506.1R1
Page 1 of 2
USE OF EDUCATION RECORDS REGULATION
Parents and eligible students will have a right to access a student's education records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made. The intent of this regulation is to establish procedures for granting requests from eligible students and parents to access a student’s education records.
Education records mean those records that contain information directly related to a student and which are maintained by an education agency or institution or by a party acting for the agency or institution. These may include, but are not necessarily limited to: dates of attendance; academic work completed; level of achievement (grades, standardized test scores); attendance data; scores on standardized intelligence, aptitude, and psychological tests; interest inventory results; health data; family background information; teacher or counselor ratings and observations; and verified reports of serious or recurrent behavior patterns.
A.Access to Records
B. Release of Information Outside the School – Information from education records may be disclosed to outside parties as outlined in board policy and otherwise provided by law.
C. Procedures for Requesting a Record Amendment
Code No. 506.1R1
Page 2 of 2
Board Policy East Buchanan Community Schools
Code No. 506.2
Page 1 of 2
STUDENT DIRECTORY INFORMATION
Student directory information is designed to be used internally within the school district. Directory information is information contained in the education records of a student that would not generally be considered harmful or an invasion of privacy if disclosed. The district may disclose "directory information" to third parties without consent if it has given public notice of the types of information which it has designated as "directory information," the parent's or eligible student's right to restrict the disclosure of such information, and the period of time within which a parent or eligible student has to notify the school in writing that he or she does not want any or all of those types of information designated as "directory information." The district has designated the following as “directory information”:
Student is defined as an enrolled individual, PK-12 including children in school district sponsored child-care programs.
Prior to developing a student directory or to giving general information to the public, parents (including parents of students open enrolled out of the school district and parents of children home schooled in the school district) will be given notice annually of the intent to develop a directory or to give out general information and have the opportunity to deny the inclusion of their child's information in the directory or in the general information about the students.
It is the responsibility of the superintendent to provide notice and to determine the method of notice that will inform parents.
NOTE: This is a mandatory policy. A school district may limit what it considers to be directory information. If the school district limits the information, it must also make those changes in the school district's annual notice.
Code No. 506.2
Page 2 of 2
STUDENT DIRECTORY INFORMATION
Legal Reference: 20 U.S.C. § 1232g.
34 C.F.R. Pt. 99.
Iowa Code § 22; 622.10.
281 I.A.C. 12.3(4); 41.
1980 Op. Att'y Gen. 720.
Cross Reference: 504 Student Activities
506 Student Records
901 Public Examination of School District Records
902.4 Live Broadcast or videotaping
Approved February 14, 2007 |
Reviewed June 14, 2017 |
Revised |
Board Policy East Buchanan Community Schools
Code No. 506.2E1
Page 1 of 2
AUTHORIZATION FOR RELEASING STUDENT DIRECTORY INFORMATION
The East Buchanan Community School District has adopted a policy designed to assure parents and students the full implementation, protection and enjoyment of their rights under the Family Educational Rights and Privacy Act of 1974 (FERPA). A copy of the school district's policy is available for review www.eastbuchananschools.com .
This law requires the school district to designate as "directory information" any personally identifiable information taken from a student's educational records prior to making such information available to the public.
The school district has designated the following information as directory information:
You have the right to refuse the designation of any or all of the categories of personally identifiable information as directory information with respect to your student provided that you notify the school district in writing not later than October 2nd of each school year. If you desire to make such a refusal, please complete and return the slip attached to this notice.
If you have no objection to the use of student information, you do not need to take any action.
Code No. 506.2E1
Page 2 of 2
AUTHORIZATION FOR RELEASING STUDENT DIRECTORY INFORMATION
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Board Policy East Buchanan Community Schools
Code No. 506.2R1
USE OF DIRECTORY INFORMATION
The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that East Buchanan Community Schools, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records. However, East Buchanan Community Schools may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow the East Buchanan Community Schools to include this type of information from your child’s education records in certain school publications. Examples include:
Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with the following information – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent. [1]
If you do not want the East Buchanan Community Schools to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing by October 1st. East Buchanan Community Schools has designated the following information as directory information:
[1] These laws are: Section 9528 of the Elementary and Secondary Education Act (20 U.S.C. § 7908) and 10 U.S.C. § 503(c).
The board will permit student "portrait" photographs to be taken on school premises by a commercial photographer as a service to the students and their families.
Parents will be notified prior to the taking of pictures by a commercial photographer for student "portraits." In no case will students be required to have their picture taken or be pressured to purchase pictures.
Students or commercial photographers may take pictures of students upon consent for such things as the yearbook or student newspaper.
It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative rules regarding student photographs.
Legal Reference: Iowa Code § 279.8 (2013).
1980 Op. Att'y Gen. 114.
Cross Reference: 506 Student Records
Approved February 14, 2007 Reviewed Nov. 11, 2015 Revised
Board Policy East Buchanan Community Schools
Student library circulation records are designed to be used internally to assist in the orderly administration of the school district libraries and media center. As a general rule, student library circulation records are considered confidential records and will not be released without parental consent. Individuals who may access such records include a student's parents, the student, authorized licensed employees, authorized government officials from the U.S. Comptroller General, the Secretary of Education, the Commissioner and Director of the National Institute of Education, and the Assistant Secretary for Education and State Education Department. Appropriate authorities in a health or safety emergency may access the student's library circulation records without the approval or the notification of the student's parents. Parents may not access records, without the student's permission, of a student who has reached the age of majority or who is attending a post-secondary educational institution unless the student is considered a dependent for tax purposes.
It is the school librarian's responsibility, as the person maintaining the student library circulation records, to approve requests for access to student library circulation records. Students' library circulation records may be accessed during the regular business hours of the school district. If copies of documents are requested, a fee for such copying is charged.
It is the responsibility of the superintendent, in conjunction with the school librarian, to develop administrative regulations regarding this policy.
NOTE: This is a mandatory policy and a reflection of federal and Iowa law.
Legal Reference: 20 U.S.C. § 1232g (2012).
34 C.F.R. Pt. 99 (2012).
Iowa Code §§ 22; (2013).
281 I.A.C. 12.3(4), (12)
1980 Op. Att'y Gen. 720, 825.
Cross Reference: 506 Student Records
Approved February 14, 2007 Reviewed November 11, 2015 Revised
Students desiring to participate in athletic activities or enrolling in kindergarten or first grade in the school district will have a physical examination by a licensed physician and provide proof of such an examination to the school district. A physical examination and proof of such an examination may be required by the administration for students in other grades enrolling for the first time in the school district.
A certificate of health stating the results of a physical examination and signed by the physician is on file at the attendance center. Each student will submit an up-to-date certificate of health upon the request of the superintendent. Failure to provide this information may be grounds for disciplinary action.
Students enrolling for the first time in the school district will also submit a certificate of immunization against diphtheria, pertussis, tetanus, poliomyelitis, rubeola, rubella, and other immunizations required by law. The student may be admitted conditionally to the attendance center if the student has not yet completed the immunization process but is in the process of doing so. Failure to meet the immunization requirement will be grounds for suspension, expulsion or denial of admission. Upon recommendation of the Iowa Department of Education and Iowa Department of Public Health, students entering the district for the first time may be required to pass a TB test prior to admission. The district may conduct TB tests of current students.
Exemptions from the immunization requirement in this policy will be allowed only for medical or religious reasons recognized under the law. The student must provide a valid Iowa State Department of Health Certificate of Immunization Exemption to be exempt from this policy.
NOTE: Physical examinations are not required by law but are strongly recommended. Immunizations and the certificate of immunization are legal requirements.
Legal Reference: Iowa Code §§ 139.9; 280.13 (2013).
281 I.A.C. 33.5.
641 I.A.C. 7.
Cross Reference: 402.2 Child Abuse Reporting
501 Student Attendance
507 Student Health and Well-Being
Approved March 19, 2007 Reviewed Nov 11, 2015 Revised
Board Policy East Buchanan Community Schools
The board is committed to the inclusion of all students in the education program and recognizes that some students may need prescription and nonprescription medication to participate in their educational program.
Medication shall be administered when the student's parent or guardian (hereafter "parent") provides a signed and dated written statement requesting medication administration and the medication is in the original, labeled container, either as dispensed or in the manufacturer's container. Administration of medication may also occur consistent with board policy 804.05 – Stock Prescription Medication Supply.
When administration of the medication requires ongoing professional health judgment, an individual health plan shall be developed by an authorized practitioner with the student and the student's parent. Students who have demonstrated competence in administering their own medications may self-administer their medication. A written statement by the student's parent shall be on file requesting co-administration of medication, when competence has been demonstrated. By law, students with asthma, airway constricting diseases, respiratory distress or students with a risk of anaphylaxis who use epinephrine auto-injectors may self-administer their medication upon the written approval of the student’s parents and prescribing licensed health care professional regardless of competency.
Persons administering medication shall include authorized practitioners, such as, licensed registered nurses and physicians and persons to whom authorized practitioners have delegated the administration of medication (who have successfully completed a medication administration course) A medication administration course and periodic update shall be conducted by a registered nurse or licensed pharmacist, and a record of course completion shall be maintained by the school.
A written medication administration record shall be on file including:
Medication shall be stored in a secured area unless an alternate provision is documented. Emergency protocols for medication-related reactions shall be posted. Medication information shall be confidential information as provided by law.
Disposal of unused, discontinued/recalled, or expired medication shall be in compliance with federal and state law. Prior to disposal school personnel shall make a reasonable attempt to return medication by providing written notification that expired, discontinued, or unused medications needs to be picked up. If medication is not picked up by the date specified, disposal shall be in accordance with the disposal procedures for the specific category of medication.
Legal Reference: Disposing on Behalf of Ultimate Users, 79 Fed. Reg. 53520, 53546 (Sept. 9, 2014)
Iowa Code §§124.101(1); 147.107; 152.1; 155A.4(2) 280.16; 280.23
281 IAC §41.404(3)
657 IAC §8.32(124); §8.32(155A).
655 IAC §6.2(152).
Cross Reference: 506-Student Records
507-Student Health & Well-Being
603.3 Special Education
607.2 – Student Health Services
Approved: July 12, 2000
Revised: August 10, 2022
Click on the uploaded file below to access the form.
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Student's Name (Last), (First), (Middle) Birthday
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School Date
School medications and health services are administered following these guidelines:
Parent has provided a signed, dated authorization to administer medication, an epinephrine auto-injector, and/or provide the health service.
The medication is in the original, labeled container as dispensed or the manufacturer's labeled container.
The medication label contains the student’s name, name of the medication, directions for use, and date.
Authorization is renewed annually and as soon as practical when the parent notifies the school that changes are necessary.
Medication/Health Care Dosage Route Time at School
Administration instructions
Special Directives, Signs to Observe and Side Effects
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Discontinue/Re-Evaluate/Follow-up Date
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Prescriber’s Signature (if prescription medication) Date
Prescriber's Address Emergency Phone
I request the above named student carry medication at school and school activities, according to the prescription, or other medication administration instructions, and a written record kept. Special considerations are noted above. The information is confidential except as provided by the Family Educational Rights and Privacy Act (FERPA) and any other applicable law. I agree to coordinate and work with school personnel and prescriber (if any) when questions arise. I agree to provide safe delivery of medication and equipment to and from school and to pick up remaining medication and equipment. Procedures for medication disposal shall be in accordance with federal and state law.
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Parent's Signature Date
Parent's Address Home Phone
Additional Information Business Phone
Authorization Form
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Student’s Name (Last), (First), Middle Birthday School Date
In order for a student to self-administer medication for asthma or any airway constricting disease:
Parent/guardian provides signed, dated authorization for student medication self-administration.
Physician (person licensed under chapter 148, 150, or 150A, physician, physician’s assistant, advanced registered nurse practitioner, other person licensed or registered to distribute or dispense a prescription drug or device in the course of professional practice in Iowa in accordance with section 147.107, or a person licensed by another state in a health field in which, under Iowa law, licensees in this stat may legally prescribe drugs provides written authorization containing:
purpose of the medication,
prescribed dosage,
times or;
special circumstances under which the medication is to be administered
The medication is in the original, labeled container as dispensed or the manufacturer’s labeled container containing the student name, name of the medication, directions for use, and date.
Authorization is renewed annually. If any changes occur in the medication, dosage or time of administration, the parent is to notify school officials immediately. The authorization shall be reviewed as soon as practical.
Provided the above requirements are fulfilled, a student with asthma or other airway constricting disease may possess and use the student’s medication while in school, at school-sponsored activities, under the supervision of school personnel, and before or after normal school activities, such as while in before-school or after-school care on school-operated property. If the student abuses the self-administration policy, the ability to self-administer may be imposed.
Pursuant to state law, the school district or accredited nonpublic school and its employees are to incur no liability, except for gross negligence, as a result of any injury arising from self-administration of medication by the student. The parent or guardian of the student shall sign a statement acknowledging that the school district or nonpublic school is to incur no liability, except for gross negligence, as a result of self-administration of medication by the student as establishing by Iowa Code 280.16.
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Medication Dosage Route Time
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Purpose of Medication & Administration/Instructions
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Special Circumstances
Code No. 507.2E3
Page 2 of 2
AUTHORIZATION-ASTHMA OR AIRWAY CONSTRICTING MEDICATION SELF-ADMINISTRATION CONSENT FORM
Discontinue/Re-Evaluate / / .
Follow-up Date / / .
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Prescriber’s Signature Date
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Prescriber’s Address Emergency Phone
I request the above named student possess and self-administer asthma or other airway constricting disease medication(s) at school and in school activities according to the authorization and instructions.
I understand the school district and its employees acting reasonably and in good faith shall incur no liability for any improper use of medication or for supervision, monitoring, or interfering with a student’s self-administration of medication.
I agree to coordinate and work with school personnel and notify them when questions arise or relevant conditions change.
I agree to provided safe delivery of medication and equipment to and from school and to pick up remaining medication and equipment.
I agree the information is shared with school personnel in accordance with the Family Education Rights and Privacy Act (FERPA).
I agree to provide the school with back-up medication approved in this form.
Student maintains self-administration record.
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Parent/Guardian Signature (agrees to above statement) Date
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Parent/Guardian Address Home Phone
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Business Phone
Self-Administration Authorization Additional Information .
Code No. 507.2E2
PARENTAL AUTHORIZATION AND RELEASE FORM FOR THE
ADMINISTRATION OF PRESCRIPTION MEDICATION TO STUDENTS
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Student’s Name (Last), (First), Middle Birthday School Date
School medications and health services are administered following these guidelines:
Parent has provided a signed, dated authorization to administer medication and/or provide the health service.
The medication is in the original, labeled container as dispenses or the manufacturer’s labeled container.
The medication label contains the student’s name, name of the medication, directions for use, and date.
Authorization is renewed annually and immediately when the parent notifies the school that changes are necessary.
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Medication Dosage Route Time
Administration instructions:
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Special Directives Signs to observe and Side Effects:
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Follow-up Date / / .
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Prescriber’s Signature Date
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Prescriber’s Address Emergency Phone
I request the above named student carry medication at school and school activities, according to the prescription, instructions, and a written record kept. Special considerations are noted above. The information is confidential except as provided to the Family Education Rights and Privacy Act (FERPA). I agree to coordinate and work with school personnel and prescriber when questions arise. I agree to provide safe delivery of medication and equipment to and from school and to pick up remaining medication and equipment.
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Parent/Guardian Signature (agrees to above statement) Date
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Parent/Guardian Address Home Phone
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Additional Information Business Phone
Students with a communicable disease will be allowed to attend school provided their presence does not create a substantial risk of illness or transmission to other students or employees. The term "communicable disease" will mean an infectious or contagious disease spread from person to person, or animal to person, or as defined by law.
Prevention and control of communicable diseases is included in the school district's bloodborne pathogens exposure control plan. The procedures will include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees and record keeping. This plan is reviewed annually by the superintendent and school nurse.
The health risk to immunosupressed students is determined by their personal physician. The health risk to others in the school district environment from the presence of a student with a communicable disease is determined on a case-by-case basis by the student's personal physician, a physician chosen by the school district or public health officials.
It is the responsibility of the superintendent, in conjunction with the school nurse, to develop administrative regulations stating the procedures for dealing with students with a communicable disease.
NOTE: This policy is consistent with current health practices regarding communicable diseases. The bloodborne pathogen language in the second paragraph and accompanying regulation is in compliance with federal law on control of bloodborne pathogens.
Legal Reference: School Board of Nassau County v. Arline, 480 U.S. 273 (1987).
29 U.S.C. §§ 701 et seq. (2012).
45 C.F.R. Pt. 84.3 (2012).
Iowa Code ch. 139A.8 (2013).
641 I.A.C. 1.2-.5, 7.
Cross Reference: 403.3 Communicable Diseases - Employees
506 Student Records
507 Student Health and Well-Being
Approved March 19, 2007 Reviewed November 11, 2015 Revised
Board Policy East Buchanan Community Schools
CONCISE DESCRIPTIONS AND RECOMMENDATIONS FOR EXCLUSION OF CASES FROM SCHOOL
DISEASE *Immunization is available |
Usual Interval Between Exposure and First Symptoms of Disease |
MAIN SYMPTOMS |
Minimum Exclusion From School |
CHICKENPOX |
13 to 17 days |
Mild symptoms and fever. Pocks are "blistery." Develop scabs, most on covered parts of body. |
7 days from onset of pocks or until pocks become dry |
CONJUNCTIVITIS (PINK EYE) |
24 to 72 hours |
Tearing, redness and puffy lids, eye discharge. |
Until treatment begins or physician approves readmission. |
ERYTHEMIA INFECTIOSUM (5TH DISEASE) |
4 to 20 days |
Usual age 5 to 14 years – unusual in adults. Brief prodrome of low-grade fever followed by Erythemia (slapped cheek) appearance on cheeks, lace-like rash on extremities lasting a few days to 3 weeks. Rash seems to recur. |
After diagnosis no exclusion from school. |
GERMAN MEASLES* (RUBELLA) |
14 to 23 days |
Usually mild. Enlarged glands in neck and behind ears. Brief red rash. |
7 days from onset of rash. Keep away from pregnant women. |
HAEMOPHILUS MENINGITIS |
2 to 4 days |
Fever, vomiting, lethargy, stiff neck and back. |
Until physician permits return. |
HEPATITIS A |
Variable – 15 to 50 (average 28 to 30 days) |
Abdominal pain, nausea, usually fever. Skin and eyes may or may not turn yellow. |
14 days from onset of clinical disease and at least 7 days from onset of jaundice. |
IMPETIGO |
1 to 3 days |
Inflamed sores, with puss. |
48 hours after antibiotic therapy started or until physician permits retune. |
MEASLES* |
10 days to fever, 14 days to rash |
Begins with fever, conjunctivitis, runny nose, cough, then blotchy red rash. |
4 days from onset of rash. |
MENINGOCOCCAL MENINGITIS |
2 to 10 days (commonly 3 to 4 days |
Headache, nausea, stiff neck, fever. |
Until physician permits return. |
MUMPS* |
12 to 25 (commonly 18) days |
Fever, swelling and tenderness of glands at angle of jaw. |
9 days after onset of swollen glands or until swelling disappears. |
PEDICULOSIS (HEAD/BODY LICE) |
7 days for eggs to hatch |
Lice and nits (eggs) in hair. |
24 hours after adequate treatment to kill lice and nits. |
RINGWORM OF SCALP |
10 to 14 days |
Scaly patch, usually ring shaped, on scalp. |
No exclusion from school. Exclude from gymnasium, swimming pools, contact sports. |
SCABIES |
2 to 6 weeks initial exposure; 1 to 4 days reexposure |
Tinny burrows in skin caused by mites. |
Until 24 hours after treatment. |
SCARLET FEVER SCARLATINA STREP THROAT |
1 to 3 days |
Sudden onset, vomiting, sore throat, fever, later fine rash (not on face). Rash usually with first infection. |
24 hours after antibiotics started and no fever. |
WHOOPING COUGH* (PERTUSSIS) |
7 to 10 days |
Head cold, slight fever, cough, characteristic whoop after 2 weeks. |
5 days after start of antibiotic treatment. |
Readmission to School – It is advisable that school authorities require written permission from the health officer, school physician or attending physician before any pupil is readmitted to class following any disease which requires exclusion, not mere absence, from school.
Board Policy East Buchanan Community Schools
While the school district is not responsible for reporting, the following infectious diseases are required to be reported to the state and local public health offices:
Acquired Immune Leprosy Rubella (German
Deficiency Syndrome Leptospirosis measles)
(AIDS) Lyme disease Rubeola (measles)
Amebiasis Malaria Salmonellosis
Anthrax Meningitis Shigellosis
Botulism (bacterial or viral) Tetanus
Brucellosis Mumps Toxic Shock Syndrome
Campylobacteriosis Parvovirus B 19 Trichinosis
Chlamydia trachomatis infection (fifth Tuberculosis
Cholera disease and other Tularemia
Diphtheria complications) Typhoid fever
E. Coli 0157:h7 Pertussis Typhus fever
Encephalitis (whooping cough) Venereal disease
Giardiasis Plague Chancroid
Hepatitis, viral Poliomyelitis Gonorrhea
(A,B, Non A- Psittacosis Granuloma Inguinale
Non-B, Unspecified) Rabies Lymphogranuloma
Histoplasmosis Reye's Syndrome Venereum
Human Immunodeficiency Rheumatic fever Syphilis
Virus (HIV) infection Rocky Mountain Yellow fever
other than AIDS spotted fever
Influenza Rubella (congenital
Legionellosis syndrome)
Any other disease which is unusual in incidence, occurs in unusual numbers of circumstances, or appears to be of public health concern, e.g., epidemic diarrhea, food or waterborne outbreaks, acute respiratory illness.
NOTE: Be sure to mail the appropriate copies to both the state and local public health offices. School districts must submit a report weekly if there are cases of mumps, chicken pox, erythema infectiosum, gastroenteritis, influenza-like illnesses and if the number is greater than 10 percent of the school district's enrollment.
Board Policy East Buchanan Community Schools
Source: Iowa Department of Public Health (1997).
REPORT THE FOLLOWING DISEASES IMMEDIATELY BY TELEPHONE (1-800-362-2736)
Botulism |
Poliomyelitis |
Yellow Fever |
||||||
Cholera |
Rabies (Human) |
Disease outbreaks of |
||||||
Diphtheria |
Rubella |
any public health concern |
||||||
Plague |
Rubeola (measles) |
|||||||
REPORT ALL OTHER DISEASES BELOW. |
WEEK ENDING |
|||||||
See other side for list of reportable infectious diseases. |
||||||||
DISEASE |
PATIENT |
COUNTY OR CITY |
DOB |
SEX |
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Name Parent (If applicable) |
||||||||
Address |
||||||||
Attending Physician |
||||||||
Name Parent (If applicable) |
||||||||
Address |
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Attending Physician |
||||||||
Name Parent (If applicable) |
||||||||
Address |
||||||||
Attending Physician |
||||||||
Name Parent (If applicable) |
||||||||
Address |
||||||||
Attending Physician |
||||||||
Name Parent (If applicable) |
||||||||
Address |
||||||||
Attending Physician |
Reporting Physician, Hospital, or Other Authorized Person
Address |
Remarks: |
FOR SCHOOLS ONLY: Report over 10% absent only. Total enrollment: |
|||||
Monday |
Tuesday |
Wednesday |
Thursday |
Friday |
|
No. Absent |
|||||
% of Enrollment |
|||||
REPORT NUMBER OF CASES ONLY
Chickenpox Gastroenteritis Erythema infectiosum (5th Disease Influenza-like illness (URI) |
Board Policy East Buchanan Community Schools
When a student becomes ill or is injured at school, the school district will attempt to notify the student's parents as soon as possible.
The school district, while not responsible for medical treatment of an ill or injured student, will have employees present administer emergency or minor first aid if possible. An ill or injured child will be turned over to the care of the parents or qualified medical employees as quickly as possible.
It is the responsibility of the principal to file an accident report with the superintendent within twenty-four hours after the student is injured.
Annually, parents are required to complete a medical emergency authorization form indicating the procedures to be followed, if possible, in an emergency involving their child. The authorization form will also include the phone numbers of the parents and alternative numbers to call in case of an injury or illness.
The superintendent is responsible, in conjunction with the school nurse, to develop rules and regulations governing the procedure in the event a student should become ill or be injured at school.
Legal Reference: Iowa Code § 613.17 (2013).
Cross Reference: 507 Student Health and Well-Being
Approved March 19, 2007 Reviewed November 11, 2015 Revised
Board Policy East Buchanan Community Schools
Students will be informed of the appropriate action to take in an emergency. Emergency drills for fire, weather, and other disasters are conducted each school year. Fire and tornado drills are each conducted regularly during the academic school year with a minimum of two before December 31 and two after January 1.
Each attendance center will develop and maintain a written plan containing emergency and disaster procedures. The plan will be communicated to and review with employees. Employees will participate in emergency drills. Licensed employees are responsible for instructing the proper techniques to be followed in the drill.
NOTE: The last sentence of the first paragraph is a legal requirement.
Legal Reference: Iowa Code § 100.31 (2013).
281 I.A.C. 41.25(3).
Cross Reference: 507 Student Health and Well-Being
711.10 School Bus Safety Instruction
804 Safety Program
Approved March 19, 2007 Reviewed November 11, 2015 Revised
Board Policy East Buchanan Community Schools
Students will have the opportunity to participate in the health and accident insurance plan selected by the school district. The cost of the health and accident insurance program is borne by the student. Participation in the insurance health and accident plan is not a contract with the school district, but rather, a contract between the insurance company and the student.
It is recommended students participating in intramural or extracurricular athletics have health and accident insurance. The student shall bring written proof of insurance, participate in the health and accident insurance program selected by the school district, or parents shall sign a waiver.
Persons signing waivers shall be counseled by appropriate staff.
Legal Reference: Iowa Code § 279.8 (2013).
Cross Reference: 504 Student Activities
507 Student Health and Well-Being
Approved March 19, 2007 Reviewed November 11, 2015 Revised
Board Policy East Buchanan Community Schools
Disagreements between family members are not the responsibility of the school district. The school district will not take the "side" of one family member over another in a disagreement about custody or parental rights. Court orders that have been issued are followed by the school district. It is the responsibility of the person requesting an action by the school district to inform and provide the school district the court order allowing such action.
This policy does not prohibit an employee from listening to a student's problems and concerns.
It is the responsibility of the superintendent to ensure employees remain neutral in a disagreement about custody and parental rights.
The board recognizes that some special education students need special health services during the school day. These students will receive special health services in conjunction with their individualized health plan.
The superintendent, in conjunction with licensed health personnel, will establish administrative regulations for the implementation of this policy.
Legal Reference: Board of Education v. Rowley, 458 U.S. 176 (1982).
Springdale School District #50 v. Grace, 693 F.2d 41 (8th Cir. 1982).
Southeast Warren Comm. School District v. Dept. of Public Instruction, 285 N.W.2d 173 (Iowa 1979).
20 U.S.C. §§ 1400 et seq.
34 C.F.R. Pt. 300 et seq.
Iowa Code §§ 256.11(7); 256B; 273.2, .5, .9(2)-(3); 280.8.
281 I.A.C. 14.2
Cross Reference: 502 Student Rights and Responsibilities
506 Student Records
603.3 Special Education
Approved March 19, 2007
Reviewed November 11, 2015
Revised April 14, 2021
Board Policy East Buchanan Community Schools
Some students who require special education need special health services in order to participate in the educational program. These students will receive special health services in accordance with their individualized educational program.
A. Definitions
"Assignment and delegation" - occurs when licensed health personnel, in collaboration with the education team, determine the special health services to be provided and the qualifications of individuals performing the health services. Primary consideration is given to the recommendation of the licensed health personnel. Each designation considers the student's special health service. The rationale for the designation is documented. If the designation decision of the team differs from the licensed health professional, team members may file a dissenting opinion.
"Co-administration" - the eligible student's participation in the planning, management and implementation of the student's special health service and demonstration of proficiency to licensed health personnel.
"Educational program" - includes all school curricular programs and activities both on and off school grounds.
"Education team" - may include the eligible student, the student's parent, administrator, teacher, licensed health personnel, and others involved in the student's educational program.
"Health assessment" - health data collection, observation, analysis, and interpretation relating to the eligible student's educational program.
"Health instruction" - education by licensed health personnel to prepare qualified designated personnel to deliver and perform special health services contained in the eligible student's health plan. Documentation of education and periodic updates are on file at school.
"Individual health plan" - the confidential, written, preplanned and ongoing special health service in the educational program. It includes assessment, planning, implementation, documentation, evaluation and a plan for emergencies. The plan is updated as needed and at least annually. Licensed health personnel develop this written plan with the education team.
"Licensed health personnel" - includes licensed registered nurse, licensed physician, and other licensed health personnel legally authorized to provide special health services and medications.
"Prescriber" - licensed health personnel legally authorized to prescribe special health services and medications.
"Qualified designated personnel" - persons instructed, supervised and competent in implementing the eligible student's health plan.
"Special health services" - includes, but is not limited to, services for eligible students whose health status (stable or unstable) requires:
∙ Interpretation or intervention,
∙ Administration of health procedures and health care, or
∙ Use of a health device to compensate for the reduction or loss of a body function.
"Supervision" - the assessment, delegation, evaluation and documentation of special health services by licensed health personnel. Levels of supervision include situations in which licensed health personnel are:
∙ physically present.
∙ available at the same site.
∙ available on call.
Licensed health personnel will provide special health services under the auspices of the school. Duties of the licensed personnel include the duty to:
∙ Participate as a member of the education team.
∙ Provide the health assessment.
∙ Plan, implement and evaluate the written individual health plan.
∙ Plan, implement and evaluate special emergency health services.
∙ Serve as liaison and encourage participation and communication with health service agencies and individuals providing health care.
∙ Provide health consultation, counseling and instruction with the eligible student, the student's parent and the staff in cooperation and conjunction with the prescriber.
∙ Maintain a record of special health services. The documentation includes the eligible student's name, special health service, prescriber or person authorizing, date and time, signature and title of the person providing the special health service and any unusual circumstances in the provision of such services.
∙ Report unusual circumstances to the parent, school administration, and prescriber.
∙ Assign and delegate to, instruct, provide technical assistance and supervise qualified designated personnel.
∙ Update knowledge and skills to meet special health service needs.
Prior to the provision of special health services the following will be on file:
∙ Written statement by the prescriber detailing the specific method and schedule of the special health service, when indicated.
∙ Written statement by the student's parent requesting the provision of the special health service.
∙ Written report of the preplanning staffing or meeting of the education team.
∙ Written individual health plan available in the health record and integrated into the IEP or IFSP.
Licensed health personnel, in collaboration with the education team, will determine the special health services to be provided and the qualifications of individuals performing the special health services. The documented rationale will include the following:
∙ Analysis and interpretation of the special health service needs, health status stability, complexity of the service, predictability of the service outcome and risk of improperly performed service.
∙ Determination that the special health service, task, procedure or function is part of the person's job description.
∙ Determination of the assignment and delegation based on the student's needs.
∙ Review of the designated person's competency.
∙ Determination of initial and ongoing level of supervision required to ensure quality services.
E. Licensed health personnel will supervise the special health services, define the level of supervision and document the supervision.
F. Licensed health personnel will instruct qualified designated personnel to deliver and perform special health services contained in the eligible individual health plan. Documentation of instruction and periodic updates are on file at school.
G. Parents will provide the usual equipment, supplies and necessary maintenance for such. The equipment is stored in a secure area. The personnel responsible for the equipment are designated in the individual health plan. The individual health plan will designate the role of the school, parents, and others in the provision, supply, storage and maintenance of necessary equipment.
Board Policy East Buchanan Community Schools
The East Buchanan Board of Education promotes healthy students by supporting wellness, good nutrition and regular physical activity as a part of the total learning environment. The school district supports a healthy environment where students learn and participate in positive dietary and lifestyle practices. By facilitating learning through the support and promotion of good nutrition and physical activity, schools contribute to the basic health status of students. Improved health optimizes student performance potential.
The school district provides a comprehensive learning environment for developing and practicing lifelong wellness behaviors. The entire school environment, not just the classroom, shall be aligned with healthy school district goals to positively influence a student's understanding, beliefs and habits as they relate to good nutrition and regular physical activity.
The school district supports and promotes proper dietary habits contributing to students' health status and academic performance. Foods available on school grounds and at school-sponsored activities during the instructional day should be with consideration of the school district nutrition standards. Foods should be served with consideration toward nutritional integrity, variety, appeal, taste, safety and packaging to ensure high-quality meals.
The school district will make every effort to eliminate any social stigma attached to, and prevent the overt identification of, students who are eligible for free and reduced-price meals.
The school district will maintain a local wellness policy committee comprised of representatives of the board, parents, students, leaders in food/exercise authority and employees. The local wellness policy committee will develop a plan to implement and measure the local wellness policy and monitor the effectiveness of the policy. The committee will designate an individual to monitor implementation and evaluation the implementation of the policy. The committee will report to the board regarding the effectiveness of this policy.
Specific Wellness Goals are shown in the following: WELLNESS POLICY: ADMINISTRATIVE GUIDELINES APPENDIX.
Legal Reference: Richard B. Russell National School Lunch Act, 42 U.S.C. 1751 et seq. (2005)
Child Nutrition Act of 1966, 42 U.S.C. 1771 et seq.,
Iowa Code 256.7(29), 256.11(6)
281 IAC 12.5(19), 12.5(20), 58.11
Cross Reference: 504.6 Student Activity Program
504.5 Student Fundraising
School Food Service
Approved June 14, 2006 Reviewed November 11, 2015 Revised November 9, 2011
Revised August 6, 2014
WELLNESS POLICY - ADMINISTRATIVE GUIDELINES APPENDIX
The board promotes healthy students by supporting wellness, good nutrition and regular physical activity as a part of the total learning environment. The school district supports a healthy environment where students learn and participate in positive dietary and lifestyle practices. By facilitating learning through the support and promotion of good nutrition and physical activity, schools contribute to the basic health status of students. Improved health optimizes student performance potential.
The school district provides a comprehensive learning environment for developing and practicing lifelong wellness behaviors. The entire school environment, not just the classroom, shall be aligned with healthy school district goals to positively influence a student’s understanding, beliefs and habits as they relate to good nutrition and regular physical activity.
The school district supports and promotes proper dietary habits contributing to students’ health status and academic performance. All foods available on school grounds and at school-sponsored activities during the instructional day should meet or exceed the school district nutrition standards and be in compliance with state and federal law. Foods should be served with consideration toward nutritional integrity, variety, appeal, taste, safety and packaging to ensure high-quality meals. ( See the DE guidance on Healthy Kids Act) .
The school district will make every effort to eliminate any social stigma attached to and prevent the overt identification of students who are eligible for free and reduced meals. Toward this end, the school district may utilize electronic identification and payment systems; provide meals at no charge to all children, regardless of income; and promote the availability of meals to all students.
The school district will develop a local wellness policy committee composed of parents, students, and representatives of the school food authority, the school board, school administrators and the public, physical education teachers, and school health professionals. The local wellness policy committee will develop a plan to implement the local wellness policy and review and update the policy every three years. The committee will designate an individual to monitor implementation and evaluation of the implementation of the policy. The committee will report annually to the board and community regarding the content and effectiveness of this policy and recommend updates if needed. When monitoring implementation, schools will be evaluated individually with reports prepared by the school district. The report will include if the school is in compliance with this policy, the extent to which this policy compares to the model Wellness policies and describe the progress made in achieving the goals of this policy.
SPECIFIC GOALS
APPENDIX A - NUTRITION EDUCATION AND PROMOTION
The school district will provide nutrition education and engage in nutrition promotion that:
Appendix B - PHYSICAL ACTIVITY GUIDELINES
DAILY PHYSICAL EDUCATION
The school district will provide physical education classes that:
(The Center for Disease Control and Prevention recommends at least 150 minutes a week for elementary students and 225 minutes for middle and high school students);
Daily Recess:
Elementary schools should provide recess for students that:
When activities, such as mandatory school wide testing, make it necessary for students to remain indoors for long periods of time, schools should give students periodic breaks during which they are encouraged to stand and be moderately active.
Physical Activity and Punishment
Employees should not use physical activity( e.g. running laps, pushups) or withhold opportunities for physical activity ( e.g. recess, physical education) for punishment.
Note- Iowa law now requires elementary students, k-5, to have 30 minutes of physical activity, not physical education, per day. This requirement can be met through a combination of PE, recess, classroom and other activities. Middle and high school students must have at least 120 minutes of physical activity per week. Again this is not just physical education but can be met with a combination of
PE, school and non-school sponsored athletics and other activities where the body is exerted. Should a student wish to meet the requirements outside of school, the student and the school district must have an agreement detailing the outside activity. A physical activity sample agreement may be found at East Buchanan Physical Activity Contract
Appendix C - OTHER SCHOOL-BASED ACTIVITIES THAT PROMOTE STUDENT WELLNESS
Integrating Physical Activity into Classroom Settings
For students to receive the nationally recommended amount of daily physical activity and for students to fully embrace regular physical activity as personal behavior, students need opportunities for physical activity beyond the physical education class. To ward that end, the school district will:
. encourage classroom teachers to provide short physical activity breaks between lessons or classes, as appropriate.
OPTIONAL ISSUES
COMMUNICATION WITH PARENTS
The school district will support parents’ efforts to provide a healthy diet and daily physical activity for their children. The school district will:
. provide nutrient analyses of school menus;
. encourage parents to pack healthy lunches and to refrain from including beverages and foods that do not meet the established nutrition standards for individual foods and beverages or are larger than 20 ounces. (e.g. no pop or juice containing less than 50% fruit juice for cold lunches and field trips).
Food Marketing in Schools
School-based marketing will be consistent with nutrition education and health promotion. The school district will:
. limit food and beverage marketing to the promotion of foods and beverages that meet the nutrition standards for meals or for foods and beverages sold individually;
. promote healthy foods, including fruits, vegetables, whole grains and low fat dairy products.
Staff Wellness
The school district values the health and well-being of every staff member and will plan and implement activities and policies that support efforts by staff to maintain a healthy lifestyle:
. establish and maintain a staff wellness committee composed of staff members, school nurse, students, physical education teacher, students, food service, administration, parents, school board members and community members.
Appendix D - NUTRITION GUIDELINES FOR ALL FOODS AVAILABLE ON CAMPUS
School Meals
Meals served through the National School Lunch and Breakfast Programs will:
Schools should:
Breakfast
To ensure that all children have breakfast, either at home or at school, in order to meet their nutritional needs and enhance their ability to learn the school will:
Free and Reduced-Priced Meals
The school district will make every effort to eliminate any social stigma attached to, and prevent the overt identification of, students who are eligible for free and reduced-price meals. Toward this end the school district may:
Meal Times and Scheduling
The school district:
Qualification of Food Service Staff
Qualified nutrition professionals will administer the meal programs. As part of the school district’s responsibility to operate a food service program, the school district will
Sharing of Foods
The school district discourages students from sharing their foods or beverages, except from the sharing table, with one another during meal or snack times, given concerns about allergies and some children’s diet restrictions.
Foods Sold Outside the Meal (e.g. vending, a la carte, sales)
All foods and beverages sold individually outside the reimbursable meal programs( including those sold through a la carte lines, vending machines, student stores or fundraising activities) during the school day, or through programs for students after the school day will meet nutrition standards as required by state and federal law.
Fundraising Activities
There are two types of fundraising-regulated and other. Regulated fundraisers are those that offer the sale of foods or beverages on school property and that are targeted primarily to PK-12 students by or through other PK-12 students, student groups, school organizations or through on-campus school stores. Regulated fundraising activities must comply with the state nutritional guidelines. All other fundraising activities are encouraged, but not required, to comply with the state nutritional guidelines if the activities involve foods and beverages.
The school district encourages fundraising activities that promote physical activity.
Snacks
Snacks served during the school day will make a positive contribution to children’s diets and health. With an emphasis on serving fruits and vegetables as the primary snack, a fruit or a vegetable will be offered for elementary snacks on Tuesday and Thursday. The wellness committee will look into applying for a fruit and vegetable grant for the upcoming years. Schools will assess if and when to offer snacks based on timing of meals, children’s nutritional needs, children’s ages and other considerations. Snacks offered at school will come from the cafeteria.
Rewards
The school district will not use foods or beverages, especially those that do not meet the nutrition standards for foods and beverages sold individually, as rewards for academic performance or good behavior, and will not withhold food or beverages (including food served through meals) as a punishment.
Celebrations
Schools should evaluate their celebrations/birthday practices that involve food during the school day.
School-Sponsored Events
Foods and beverages offered or sold at school-sponsored events outside the school day are encouraged to comply with nutrition standards for meals or for foods and beverages sold individually.
Food Safety
All foods made available on campus comply with the state and local food safety and security guidelines.
MONITORING GUIDELINES
The superintendent will ensure compliance with established school district-wide nutrition and physical activity wellness policies.
In each school:
In the school district:
POLICY REVIEW
To help with the initial development of the school district’s wellness policies, each building in the school district will conduct a baseline assessment of the school’s existing nutrition and physical activity environments and practices. The results of those assessments will be compiled at the school district level to identify and prioritize needs.
Assessments will be repeated every year to help review policy compliance, assess progress and determine areas in need of improvement. As part of that review, the school district will review the nutrition and physical activity policies and practices and the provision of an environment that supports healthy eating and physical activity. The school district will revise the wellness policies and develop work plans to facilitate their implementation.
Approved September 13, 2023
Reviewed___September 13, 2023_______
The board welcomes gifts to the school district from a class or student group. While class gifts to the school district do not require the approval of the superintendent, the board encourages students to consult with the superintendent or other licensed employees prior to selecting a gift for the school district.
Legal Reference: Iowa Code §§ 68B; 722.1, .2 (2013).
Cross Reference: 704.4 Gifts - Grants - Bequests
Approved March 19, 2007 Reviewed November 11, 2015 Revised
Board Policy East Buchanan Community Schools
In keeping with good community relations, student school activities will not be scheduled on Wednesday night beyond 6:00 p.m. whenever possible. It is the responsibility of the principal to oversee the scheduling of school activities for compliance with this policy.
Legal Reference: Iowa Code § 279.8 (2013).
Cross Reference: 900 Principles and Objectives for Community Relations
Approved March 19, 2007 Reviewed November 11, 2015 Revised