Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal and Teresa Knipper, Business Manager/Board Secretary. HS/MS Principal Eric Dockstader was absent. Several visitors attended the meeting.
Approve Agenda: Motion to approve the agenda was made by Sperfslage, second by Stone. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on June 9, 2021; expenditures listed; financial reports; hiring of Coleen Meissner as special education teacher; and hiring of Liam Fitzpatrick as MS teacher.
Administrative Updates and Reports: Dockstader reported that the guidance counselor is finishing up student scheduling for the next school year and that the first day of school will have a modified schedule so the students can meet their teachers and have fun activities outside to welcome everyone back to school. Fox reported that the elementary has been busy with summer school, presented ideas on how to update the school’s website, and that EBTC wants to do a promotion at a football game. Kerkove reported that he is waiting on a lot of contractors to get work completed and that the summer cleaning crew is on schedule. Hesner reported on minor repairs needed to Chromebooks and Kindles for the extensive use this past year and updated the board on the progress of the phone system.
21-22 Preschool Handbook and Policies & Procedures: Fox explained where to find the handbook on the website and the changes that were made. Motion by Stone, second by Cooksley to approve the preschool handbook and policies & procedures as presented. Motion carried with all ayes.
21-22 Elementary Handbook: Fox explained the changes that were made to the handbook. Motion by Cooksley, second by Stone to approve the elementary handbook as presented. Motion carried with all ayes.
21-22 HS/MS Handbook: Dockstader explained the changes that were made to the handbook including the change in the dress code regarding hats. Motion by Stone, second by Steffens to approve the HS/MS handbook as presented. Motion carried with all ayes.
Bus Bids – Bids were received from Hoglund Bus Company and School Bus Sales for a 2023 bus. Motion by Sperfslage, second by Stone to accept the bid from Hoglund Bus Company for the quoted price of $102,899 for a 2023 IC CE - conventional. Motion carried with all ayes.
Chevrolet Traverse Bids – Bids were received from Bob Stephen Motors and Dunlap Motors for a 2022 Chevrolet Traverse. Motion by Steffens, second by Stone to accept the bid from Dunlap Motors for the quoted price of $34,256.25 for a 2022 Chevrolet Traverse AWD. Motion carried with all ayes.
Old Stage Remodel – Fox explained plans and the progress in getting the wall designed/approved. He presented a professional services proposal from ISG.
Ball field netting – Fox explained options and costs for the netting. The board directed Fox on what options to get an official bid for. Motion by Steffens, second by Stone to schedule a public hearing on August 11, 2021 at 5:00 pm regarding the use of SAVE funds for athletic complex improvements. Motion carried with all ayes.
21-22 Sharing Agreements with Independence for Buildings & Grounds Director and Human Resources Director – Fox recommended to keep these agreements for another year. The board had questions regarding these agreements so they were tabled until the next meeting.
21-22 Sharing Agreement with Independence for Food Services Director – Motion by Stone, second by Sperfslage to approve the 21-22 Sharing Agreement with Independence for Food Services Director. Motion carried with all ayes.
21-22 Sharing Agreement with Independence for Social Worker – Fox explained the need for a social worker and that the first year would be funded using ESSER funds. Motion by Cooksley, second by Steffens to approve the 21-22 Sharing Agreement with Independence for Social Worker. Motion carried with all ayes.
Buccaneer Brag-About: It is good to see so many EB students at the county fair, the summer sports teams are doing well as they finish up the season, and it is great to see so many students participating in summer school.
Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting at 6:30 pm. Motion carried with all ayes.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
EAST BUCHANAN CSD
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, HS/MS Principal; and Teresa Knipper, Business Manager/Board Secretary. Several visitors attended the meeting.
Public Hearing: President Schmitt called for a motion to open the public hearing regarding the use of SAVE fund for athletic complex improvements. Motion by Sperfslage, second by Stone to open the public hearing was made at 5:03 pm. Motion carried with all ayes. Schmitt explained plans for the athletic complex. One member of the public asked about the netting. No other comments from the public. Motion to close the public hearing was made at 5:11 pm by Stone, second by Cooksley. Motion carried with all ayes.
Approve Agenda: Motion to approve the agenda was made by Steffens, second by Sperfslage. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Cooksley. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on July 14, 2021; expenditures listed; financial reports; resignation of Diane Ward as associate; hiring of Abbey Thurn, Shana Wall, Mandi Smith, Michelle Cooksley, Nathan Reck, Tiffany Bowers, Lee White, and Erin Kelchen as District Leadership Team (DLT) members; and hiring of Kelsi Giese, Lee White, Teresa Snyder, Chad Lamker, Paula McGraw, Christy Meyer, Jena McElroy, Aly Franck, and Nathan Reck as Teacher Mentors.
FFA Parliamentary Procedures Team: Jon Doese, FFA Advisor, explained to the board what is involved in being on the parliamentary procedures team. The team won at the state level and advanced onto the next level. Four members of the FFA Parliamentary Procedures Team then presented the process of a motion from initial motion through to adoption of the motion and end of the meeting.
Administrative Updates and Reports: Dockstader presented guidance regarding House File 802: Parameters for Racism and Sexism Training from the Iowa Department of Education. He explained to the board that the district is not teaching critical race theory; however, the history of racism is. Fox presented plans for professional development days prior to the start of the year, that the custodial staff is finishing up, there are several support staff vacancies yet to be filled, and that most elementary teachers have been in the building preparing for the school year. He also showed the board an example of improvements being made to the district’s website and that the new phone system has been installed with training scheduled. The lunch program was discussed as needing improvement. Student attendance issues were also discussed with the board requesting that it be addressed with a plan in place by the end of the first trimester.
21-22 Sharing Agreements with Independence for Buildings & Grounds Director – Fox updated the board on the meeting with Independence and recommended that the agreement continue. Motion by Sperfslage, second by Steffens to approve the 21-22 Sharing Agreement with Independence for Buildings & Grounds Director. Ayes: Schmitt, Sperfslage, Steffens, Cooksley. Nay: Stone. Motion carried.
21-22 Sharing Agreement with Independence for Human Resources Director – Fox updated the board on the meeting with Independence and recommended that the agreement continue. Motion by Steffens, second by Sperfslage to approve the 21-22 Sharing Agreement with Independence for Human Resources Director. Motion carried with all ayes.
21-22 Sharing Agreement with Alburnett for Transportation Director –Motion by Cooksley, second by Stone to approve the 21-22 Sharing Agreement with Alburnett for Transportation Director. Motion carried with all ayes.
21-22 Sharing Agreement with North Linn for LMC Teacher –Motion by Steffens, second by Stone to approve the 21-22 Sharing Agreement with North Linn for LMC Teacher. Motion carried with all ayes.
Legislative Priorities: The list of IASB Legislative Resolutions was reviewed by the board. The board selected Standards & Accountability, Mental Health, Supplemental State Aid, and Local Accountability & Decision-Making as the district’s priorities.
Back to School Protocol: Fox presented guidance from IDPH and information to be contained in a letter to the school community regarding procedures, masks, and transportation. Masks will be available on busses/vans and students in the same family will sit together.
Board Policy Review – 1st Reading: Motion by Steffens, second by Sperfslage to approve the first reading of board policies 900 series and 804.6 as discussed. Motion carried with all ayes.
Buccaneer Brag-About: FFA group did a great job showing parliamentary procedure, summer school went well, and fall sports are getting started.
Adjourn – Motion by Cooksley, second by Sperfslage to adjourn the meeting at 7:00 pm. Motion carried with all ayes.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order: The special meeting was called to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Andy Sperfslage, Heather Steffens, and Shawn Stone. Board members absent were Greg Schmitt and Scott Cooksley. Superintendent Dan Fox attended for the administration. MS/HS Principal Eric Dockstader and Board Secretary Teresa Knipper were absent.
Approve Agenda: Motion to approve the agenda was made by Stone, second by Steffens. Motion carried with all ayes.
Bus Quote – Fox presented a quote from Hoglund Bus Company for two buses. He recommended that the district lease the buses for one year with the option to purchase after one year. Lease total would be $29,064.00 with a balloon payment of $95,000.00 if purchased after one year. Motion by Stone, second by Steffens to approve the lease. Motion carried with all ayes.
Adjourn – Motion by Steffens, second by Stone to adjourn the meeting. Motion carried with all ayes.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, HS/MS Principal; and Teresa Knipper, Business Manager/Board Secretary. Several visitors attended the meeting.
Approve Agenda: Motion to approve the agenda was made by Stone, second by Steffens. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Steffens, second by Cooksley. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on August 11, 2021; expenditures listed; financial reports; hiring of Daniel Sherrets and Hunter Podnar as custodians; hiring of Jessi Optiz in food service; hiring of Brianna Krum, Lisa Elledge, Zachary Zingg, Callen Reed, Stephany De La Cruz, and Shelby Murphy as associates; and hiring of Stacy Marcus for district leadership team.
Administrative Updates and Reports: Dockstader explained the changes being made to BucTime. Homecoming is the week of September 12th with a pep rally and parade on Friday as normal. Fox reported that FAST testing has begun and that the district needs activity bus drivers. Fox provided the board with a draft of the return to learn plan to be posted on the website.
Baseball Net Quote – Fox presented a quote and his recommendation to add the additional 50 feet. Motion by Sperfslage, second by Stone to accept the quote with the additional 50 feet. Motion carried with all ayes.
HVAC Controller Replacement – Tabled until get more information.
Board Policy Review – 2nd Reading: Motion by Cooksley, second by Sperfslage to approve the second reading of board policies 900 series and 804.6 as discussed. Motion carried with all ayes.
Buccaneer Brag-About: Great start to the year with a good turnout for the first home football game. Students are getting back into attending events again. The volleyball team is doing well. The improvements to BucTime are great.
Student Questions – Students asked questions regarding BucTime changes and taking their laptop home without paying the fee if it is due to Covid.
Adjourn – Motion by Stone, second by Steffens to adjourn the meeting at 6:15 pm. Motion carried with all ayes.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District
Regular Board Meeting Minutes – October 13, 2021
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox and Business Manager/Board Secretary Teresa Knipper. HS/MS Principal Eric Dockstader was absent. Several visitors attended the meeting.
Approve Agenda: Motion to approve the agenda was made by Stone, second by Cooksley. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on September 8, 2021; minutes from the special meeting on September 28, 2021; expenditures listed; financial reports; hiring of Jon Doese as MS football coach; resignation of Chad Lamker as MS track coach; and hiring of Tanner Erickson-Dale as assistant HS wrestling coach.
Administrative Updates and Reports: Fox presented the secondary update that volleyball and football playoffs will begin soon with the football team scheduled for a October 22nd playoff game, eSports is being considered, there have been no applicants for the Buc Network Sponsor, BucTime is going well with students getting used to the changes, and how the latest TikTok challenges involve schools. FAST testing is done for the elementary students with a summary of results presented to the board and explained by Fox.
Return to Learn Plan Update – The locker rooms are now open.
Facilities Update – Fox presented ideas for the playground and that $50,000 has been raised so far of the estimated $180,000 cost. The district needs to replace the concession stand and decide what to do with the old bus barn.
Request for Allowable Growth and Supplemental Aid – Motion by Steffens, second by Stone to approve the request for allowable growth and supplemental aid for negative special education balance of $88,476.72. Motion carried with all ayes.
Propane Heating Firm Price Contract – Motion by Sperfslage, second by Cooksley to approve the propane heating firm price contract from AgVantage FS at a price per gallon of $1.53 with a down payment of $180.00. Motion carried with all ayes.
HVAC Controller Replacement – Mike Kerkove explained the need to replace the existing controller and presented options. Motion by Cooksley, second by Steffens to approve the proposal for the HVAC system upgrade as presented without the optional service agreement. Motion carried with all ayes.
Buccaneer Brag-About: Cross country qualifying is soon. Steffens mentioned the posters in the hall regarding the five steps to financial success.
Student Questions – No students present.
Adjourn – Motion by Stone, second by Sperfslage to adjourn the meeting at 6:02 pm. Motion carried with all ayes.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting.
Approve Agenda: Motion to approve the agenda was made by Cooksley, second by Steffens. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Spersflage. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on October 13, 2021; expenditures listed; financial reports; hiring of Suzanne Goeller as MS Basketball Coach; hiring of Olivia Connolly as an associate; and approval of inter-agency agreements for special education with North Linn, Cedar Rapids, Waverly-Shell Rock, and Independence CSDs.
Administrative Updates and Reports: Dockstader reported that the first trimester ended today and changes to Buc Time are going well; however, they are looking at possibly moving it to the end of the day next school year so that students leaving early for activities do not miss instructional time. Fox reported that staff used a recent professional development day to address staff morale and self-care to remain productive. He also presented ISASP 2021 results compared to the 2019 results, the possibility of replacing Buc Network with NFHS as a viewing option, and that the website update is close to being complete.
Snow Removal Bids – One snow removal bid was received. Jeff Childers submitted a bid at a rate of $65.00/hour. Motion by Stone, second by Steffens to approval the snow removal bid from Jeff Childers. Motion carried with all ayes.
River Hills Consortium SBRC Administrative Cost Request: Motion by Steffens, second by Stone to approve the application to the SBRC in the amount of $2,079.98 for special education administrative costs associated with the River Hills Consortium program for the 2022-2023 school year. Motion carried with all ayes.
Lied Center Consortium SBRC Administrative Cost Request: Motion by Stone, second by Cooksley to approve the application to the SBRC in the amount of $1,955.39 for special education administrative costs associated with the Lied Center Consortium program for the 2022-2023 school year. Motion carried with all ayes.
SBRC Application for Modified Supplement Amount: Motion by Cooksley, second by Steffens to approve the SBRC application for open enrollment out not in Fall 2020 of $148,008.00. Motion carried with all ayes.
ESSER Funds – Fox presented how ESSER/GEER funds have been used by the district and plans for the remaining allocation.
Playground and Athletic Complex - Fox presented plans for a new playground located on the vacant lot including equipment ideas, estimates, and funding sources available. An estimate was provided by Demmer Architecture for restrooms and a maintenance/storage building to be located on the playground lot. A request was submitted to and approved by the IDOE for use of $100,000 in ESSER funds to provide an outdoor learning environment in the new playground. Fox also presented an estimate for improvements to the athletic complex which includes new concession stand with restrooms, storage building, spectator bleachers at track/football field, and softball dugouts. Motion to move forward with both projects was made by Steffens, second by Cooksley. Motion carried with all ayes.
OSHA Vaccination Policies – Fox presented information from the Iowa Association of School Boards regarding OSHA Mandatory Policy on Employee Vaccination. No action was taken by the board.
Board Policy Review – 1st Reading – Motion by Cooksley, second by Stone to approve the first reading of policies 407.6 and 413.2 regarding certified and classified employee retirement policies. Motion carried with all ayes.
Buccaneer Brag-About – The music trip is complete, football team played in the semi-finals, a cross country member placed at state, fan attendance was great for the fall sports programs, athletes show sportsmanship to opposing teams, and the winter sports are getting started. The board also thanked the staff for their efforts in assisting students with the loss of a student.
Student Questions – Students asked the board about BUC time, how the camera on NFHS works, and if the playground will be available outside of school hours.
Adjourn – Motion by Stone, second by Sperfslage to adjourn the meeting at 7:10 pm. Motion carried with all ayes.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended d the meeting.
Approve Agenda: Motion to approve the agenda was made by Cooksley, second by Stone. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Cooksley, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on November 17, 2021; expenditures listed; financial reports; hiring of Thomas Crawford as MS boy’s basketball coach; approval of inter-agency agreements for special education with West Delaware and Starmont; and early graduation requests.
FY2021 Financial Reports: The FY2021 financial reports were submitted to the board. Motion to approve the reports was made by Stone, second by Cooksley. Motion carried with all ayes.
Acceptance of Abstract of Votes: Results of the election were presented as Tim Recker for District 1 and Scott Cooksley for Director at Large. Motion to accept the abstract of election was made by Sperfslage, second by Steffens. The board thanked Greg Schmitt for his dedication to the district as a school board member for eight years
Appointment of President Pro-tem: Motion by Sperfslage, second by Stone to appoint the board secretary as President Pro-tem. Motion carried with all ayes.
Adjourn: Motion was made by Sperfslage, second by Stone to adjourn the annual meeting at 5:07 pm.
Call to Order: The organizational meeting was called to order at 5:08 pm by the board secretary.
Oath of office to new board member: The board secretary administered the Oath of Office to newly elected board member Tim Recker.
Election of President: The board secretary took nominations for president. Motion by Stone to nominate Sperfslage. Steffens motioned to cease nominations. Motion carried with all ayes to approve Sperfslage as president. The oath of office was administered by the board secretary.
Election of Vice-President: Sperfslage took nominations for vice-president. Motion by Cooksley to nominate Steffens. Motion by Sperfslage to nominate Stone. Steffens was elected vice-president with a vote of 3 to 2. The oath of office was administered by the president.
Appoint Board Secretary: Motion by Stone, second by Steffens to appoint Teresa Knipper as board secretary. Motion carried with all ayes. The oath of office was administered by the president.
Appoint Board Treasurer: Motion by Steffens, second by Recker to appoint Marilyn Steinkamp as board treasurer. Motion carried with all ayes.
Appoint Legal Counsel: Motion by Cooksley, second by Sperfslage to appoint Steve Weidner of Swisher and Cohrt as legal counsel. Motion carried with all ayes.
Approve Official Depositories: Motion by Stone, second by Cooksley to approve the official depositories and maximum deposits as: Citizens State Bank ($10 million), UMB ($2 million), and ISJIT ($2 million). Motion carried with all ayes.
Name Official Publication: Motion by Cooksley, second by Steffens to approve The Winthrop News as official publication for the district. Motion carried with all ayes.
Establish dates and times of school board meetings: Motion by Stone, second by Steffens to approve the second Wednesday of each month at 5:00 pm as the school board meeting date and time. Motion carried with all ayes.
Facilities Update: Architect Josh Demmer and engineer Brian Crawford presented plans, time line, and estimates for improvements to the athletic complex and playground/outdoor learning center. After discussing the options, the board directed Fox to get an estimate to move the Kids Corner building from its current location to the vacant lot to the south so that the maintenance building and playground/outdoor learning center could be built west of the elementary building. Demmer Architecture submitted a cost of services proposal for $78,400. Crawford Engineering & Services submitted a work authorization totaling $19,000 to the board for both projects. Motion by Stone, second by Recker to approve the Crawford Engineering authorization to proceed.
Administrative Updates and Reports: Dockstader presented attendance policy ideas based on policies from surrounding districts and provided MS/HS attendance data. Fox reported that weather alerts will no longer be through govdelivery but did state that they will continue to be done through the designated television and radio stations. Fox also reported that the elementary concert is on December 13th and that the new district website will be active on December 13th.
Buchanan County Conference Board – Shawn Stone volunteered to be the district’s representative for the Buchanan County Conference Board. His appointment was approved by all members.
Board Policy Review – 2nd Reading – Motion by Steffens, second by Cooksley to approve the second reading of policies 407.6 and 413.2 regarding certified and classified employee retirement policies. Motion carried with all ayes.
Board Policy Review – 1st Reading – Motion by Steffens, second by Cooksley to approve the first reading of the 409 and 414 series. Motion carried with all ayes.
Buccaneer Brag-About – Scott Cooksley has been in the 1st grade classrooms to read to them, ten students have had perfect attendance for the first 71 days of school, the FFA fruit is here, the female wrestlers placed at a recent tournament, and the elementary teachers do a great job getting the students excited for the holidays.
Student Questions – Students asked the board about the track and plans for the old playground.
Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting at 7:32 pm. Motion carried with all ayes.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order: President Andy Sperfslage called the meeting to order at 5:00 pm. Board members present were Scott Cooksley, Tim Recker, and Andy Sperfslage. Board members attending by phone were Heather Steffens and Scott Cooksley. Superintendent/Elementary Principal Dan Fox attended for administration. One visitor was present.
Approve Agenda: Motion to approve the agenda was made by Recker, second by Stone. Motion carried with all ayes.
Board Policy 403.7 Series - Motion by Cooksley, second by Recker to table 403.7 series board policy, regulation, and examples until Monday, January 10, 2022 so the board could get results from the Supreme Court before any action was taken. Motion carried with all ayes.
Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting. Motion carried with all ayes.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order: President Andy Sperfslage called the meeting to order at 7:00 am. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, and Shawn Stone. Board Member Heather Steffens was absent. Superintendent/Elementary Principal Dan Fox attended for administration.
Approve Agenda: Motion to approve the agenda was made by Recker, second by Stone. Motion carried with all ayes.
Board Policy 403.7 Series – Superintendent Fox recommended (per school attorney recommendation) the motion to act on 403.7 series board policy, regulation, and examples be tabled because Iowa OSHA has clearly indicated that it will not be implementing or enforcing the federal ETS. It was recommended that the board act once there is clear guidance from the state. Motion by Stone, second by Cooksley to table the policy series. Motion carried with all ayes.
Adjourn – Motion by Stone, second by Recker to adjourn the meeting. Motion carried with all ayes.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting.
Approve Agenda - Motion to approve the agenda was made by Steffens, second by Stone. Motion carried with all ayes.
Approve Consent Agenda - Motion to approve the Consent Agenda was made by Cooksley, second by Recker. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on December 8, 2021; minutes from special meetings on January 7, 2022 and January 10, 2002; expenditures listed; financial reports; resignation of Courtney Snyder as associate; and early graduation requests.
Community/Program Presentation - The coach and two members of the robotics team explained to the board how they build, design, and program the robot in preparation for the FIRST Tech Challenge. They spoke about how they are learning problem solving skills and teamwork in preparation for the competition as well as demonstrated the robot doing this year’s challenge.
Administrative Updates and Reports - Dockstader presented that ISASP testing is soon, covid is affecting attendance numbers, and that the leadership team discussed creating a plan to address the attendance numbers next year but is concerned about how the pandemic may affect it. Fox presented that FAST testing is being completed, alerts are now being sent out through JMC with parents having the option to update who gets the alerts, and JMC is also now being used for conference scheduling. Covid cases are increasing; however, the overall absentee rate is normal for this time of year. Students may not return until 10 days after symptoms begin. The HVAC upgrade is to begin next week
SBRC Application for At-Risk/Dropout MSA – Motion by Stone, second by Cooksley to approve the application to the SBRC in the amount of $131,766 for At-Risk/Dropout Prevention for the 2022-2023 school year. Motion carried with all ayes.
Bus Bids – Bids were received from Hoglund Bus Company and School Bus Sales for a 2023 bus. Motion by Stone, second by Recker to accept the bid from Hoglund Bus Company for the quoted price of $107,959 for a 2023 IC CE bus. Motion carried with all ayes.
Athletic Complex & Playground – Tabled until get more information from contractors.
403.7 Board Policy – OSHA Vaccine Mandate – Tabled since no decision by Supreme Court.
Board Policy Review – 2nd Reading – Motion by Stone, second by Steffens to approve the second reading of the 409 and 414 series as presented. Motion carried with all ayes.
Board Policy Review – 1st Reading – Motion by Stone, second by Cooksley to approve the first reading of the quarterly policy updates as presented and discussed. Motion carried with all ayes.
Buccaneer Brag-About – The board was impressed with what is all involved in robotics, EB alumni participated in the Citrus Bowl, and the NHS induction ceremony was held this week.
Student Questions – Students asked the board what they would like to change about the school, why they wanted to become a board member, and if the new busses will have seat belts on them.
Adjourn – Motion by Steffens, second by Recker to adjourn the meeting at 6:15 pm. Motion carried with all ayes.
Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Approve Agenda - Motion to approve the agenda was made by Steffens, second by Recker.
Approve Consent Agenda - Motion to approve the Consent Agenda was made by Cooksley, second by Stone. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on January 12, 2022; expenditures listed; and financial reports.
Community/Program Presentation – Two students from the Accounting II class presented plans for a field trip to St Louis and requested permission from the board. The board gave the group permission to travel out of state.
Administrative Updates and Reports – Dockstader updated the board on attendance with the latest data and that the BLT has started working on an attendance policy. He also explained standards-based grading to the board. Fox presented that TLC coaches and AEA staff take learning walks in all grades and that FAST data is being reviewed.
Set Public Hearing for 2022-2023 School Calendar – Fox presented the board with the proposed 22-23 school calendar. Motion by Stone, second by Recker to hold a public hearing on March 9, 2022 at 5:00 pm.
Approve Auditor – Motion by Steffens, second by Cooksley to accept the Audit Engagement Letter from Kay L. Chapman CPA PC for audit services in FY22, FY23, and FY24 as presented.
Approve Business Associate Agreement – Motion by Cooksley, second by Recker to approve the Business Associate Agreement with the Iowa Department of Education regarding sharing of Iowa Medicaid data as presented.
Approve Memorandum of Agreement – Motion by Recker, second by Stone to approve the Memorandum of Agreement with Junior Achievement for the 22-23 school year as presented.
Athletic Complex & Playground – Fox reported that it is not feasible to move the Kids Corner building and that plans are moving forward with the PTO for designing the playground. Motion by Cooksley, second by Stone to approve the quote from D&N Fence Company to install the posts for the ball field netting project. Demmer Architecture presented project information for the sports complex improvements including a Notice of Public Hearing and Bid Letting. Motion by Stone, second by Recker to approve the Notice of Public Hearing and Bid Letting as presented with the public hearing to be held on March 23, 2022 at 6:00 pm.
Board Policy Review – 2nd Reading – Motion by Stone, second by Steffens to approve the second reading of policies 105, 200.1, 210.8, 212, 212.1, 307, 401.4, 502.4 and 606.6 as presented.
Board Policy Review – 1st Reading –Motion by Steffens, second by Stone to approve the first reading of policies 700 to 705 with changes as discussed.
Buccaneer Brag-About – The sports teams are doing well, state speech was held the previous weekend with two students receiving straight ones, the elementary students celebrated 100 days of school by dressing up, and students helped during BucTime to clean up after a pipe broke.
Student Questions – Students asked the board about student-based grading, attendance policy plans, and the number of track lanes we will have.
Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting at 6:14 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Public Hearing – Motion to open the public hearing regarding the 2022-2023 school calendar was made at 5:00 pm by Steffens, second by Stone. Fox presented the proposed calendar. There were no comments from the public. Motion to close the public hearing was made at 5:06 pm by Cooksley, second by Recker.
Approve Agenda - Motion to approve the agenda was made by Steffens, second by Stone.
Approve Consent Agenda - Motion to approve the Consent Agenda was made by Cooksley, second by Recker. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on February 9, 2022; expenditures listed; and financial reports.
Community/Program Presentation – Mercedes McCloy, HS science teacher, presented information to the board regarding the forensic science class going to University of Wisconsin Platteville for a field trip. She requested that the board approve the out-of-state field trip.
Administrative Updates and Reports – Dockstader provided information regarding ISASP prep day and that the BLT group will be reviewing the current attendance policy and making changes as needed. Fox presented FAST data to the board and explained how staff is working to improve scores. Fox also reported that ISASP testing is next month and explained how at-risk students are identified.
Out-of-state Field Trip – Motion by Steffens, second by Cooksley to approve the out-of-state field trip request by Mercedes McCloy for forensics class.
Amend 2021-2022 School Calendar – Fox presented changes to the 2021-2022 school calendar and recommended that the last student day is May 25th with last teacher day as May 26th. Certified staff will not have to make up three days and classified staff will be paid for three days of personal leave. Motion by Stone, second by Steffens to amend the 2021-2022 school calendar as presented.
Approve 2022-2023 School Calendar – Motion by Cooksley, second by Recker to approve the 2022-2023 school calendar as presented.
Approve 2022-2023 Technology purchase – Motion by Recker, second by Stone to approve the purchase of 55 MacBook Air computers for staff.
FY2023 Budget – Knipper presented three options to the board regarding prepayment levy amounts for the certified budget. Motion by Cooksley, second by Stone to approve publishing the budget with a $210,000 prepayment levy. Motion by Stone, second by Cooksley to hold a public hearing for the FY2023 budget on April 13, 2022 at 5:00 pm.
Teacher Retention Payment – Motion by Stone, second by Recker to approve Teacher Retention Payments as presented.
Staff Retention Payment – Tabled until next meeting so can get more information.
Athletic Complex & Playground – The pre-bid meeting was held on March 8th and plans were presented for the playground. Bids will be awarded on March 23, 2022.
Board Policy Review – 2nd Reading – Motion by Stone, second by Steffens to approve the second reading of policies 700 to 706 as presented.
Board Policy Review – Motion by Cooksley, second by Steffens to approve the first reading and waive the second reading of policies 505.5 and 505.6 due to legal changes the board has no control over and a minor change.
Buccaneer Brag-About – A wrestler placed fourth at state, girls basketball ended the season well, and state individual speech is on March 12th.
Student Questions – Students asked if the calendar will be amended again if we have more snow days and how to reduce anxiety about tests.
Adjourn – Motion by Stone, second by Recker to adjourn the meeting at 6:35 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order -President Andy Sperfslage called the meeting to order at 5:56 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Board Member Tim Recker was absent. Others in attendance were Dan Fox, Eric Dockstader, Teresa Knipper, Steve Weidner, Timothy Luce, Matt Cook, Cory Hartmann, Student A, Student A’s parents, and Student A’s attorney.
Approve Agenda - Motion to approve the agenda was made by Steffens, second by Cooksley. Motion carried with all ayes.
Closed Session – At 5:57 pm, a motion was made by Stone, with a second by Cooksley, to hold a closed session as authorized by Iowa Code Section 21.5(1)(e) to discuss whether to conduct a hearing, or conduct a hearing for suspension or expulsion of a student. Roll call: Ayes – Cooksley, Sperfslage, Steffens, Stone. Cook and Hartmann left the closed session at 6:52 pm. Fox, Dockstader, Weidner, Student A, Student A’s parents and Student A’s attorney left the closed session at 7:38 pm. The board returned to open session at 9:00 pm.
Action – Motion by Cooksley, second by Steffens for the board to follow the recommendation of the Superintendent in regard to Student A being expelled from the East Buchanan CSD for the rest of the 2021-2022 school year and the 1st and 2nd trimesters of the 2022-2023 school year. The board feels facts and circumstances show policy 502.6 was violated. Roll call: Ayes – Cooksley, Sperfslage, Steffens; Nay: Stone. The student’s attorney requested an amended motion as former student. Motion by Cooksley, second by Steffens to amend the motion to state former Student A. Roll call: Ayes – Cooksley, Sperfslage, Steffens; Nay: Stone
Adjourn – Motion by Stone, second by Steffens to adjourn the meeting at 9:03 pm. Motion carried with all ayes.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order -President Andy Sperfslage called the meeting to order at 5:02 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Others in attendance were Dan Fox, Teresa Knipper, Student B, and Parent B.
Approve Agenda - Motion to approve the agenda was made by Cooksley, second by Steffens. Motion carried with all ayes.
Closed Session – At 5:03 pm, a motion was made by Stone, with a second by Recker, to hold a closed session as authorized by Iowa Code Section 21.5(1)(e) to discuss whether to conduct a hearing, or conduct a hearing for suspension or expulsion of a student. Roll call: Ayes – Cooksley, Recker, Sperfslage, Steffens, Stone. Fox, Student B, and Parent B left the closed session at 5:10 pm. The board returned to open session at 5:22 pm.
Action – Motion by Steffens, second by Stone for the board to follow the recommendation of the Superintendent in regard to Student B being suspended until March 20, 2022. Roll call: Ayes – Cooksley, Recker, Sperfslage, Steffens, Stone.
Adjourn – Motion by Recker, second by Steffens to adjourn the meeting at 5:24 pm. Motion carried with all ayes.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order -President Andy Sperfslage called the meeting to order at 6:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Others in attendance were Dan Fox, Teresa Knipper, Mike Kerkove, Joshua Demmer, and Brian Crawford. Motion carried with all ayes unless otherwise noted.
Public Hearing – Sperfslage requested a motion to open the public hearing. Motion by Stone, second by Cooksley to open the public hearing at 6:01 pm. Brian Crawford presented plans and phases for the sports complex improvement project. The public hearing ended at 6:22 pm with a motion by Steffens, second by Stone.
Approve Agenda - Motion to approve the agenda was made by Steffens, second by Cooksley.
Approve plans, specifications, and form of contract – Motion by Recker, second by Stone to approve the plans, specifications, and contract for the sports complex improvement project.
Award contract – Motion by Stone, second by Steffens to award the contract for the sports complex project to Dave’s Complete Construction, Inc and to authorize Dan Fox to sign the contract on behalf of the board.
Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 6:48 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District
Regular Board Meeting Minutes – April 13, 2022
Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox and Business Manager/Board Secretary Teresa Knipper. HS/MS Principal Eric Dockstader was absent. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Public Hearing – Motion to open the public hearing regarding the 2022-2023 certified budget was made at 5:00 pm by Steffens, second by Cooksley. The proposed budget as published was presented. There were no comments from the public. Motion to close the public hearing was made at 5:02 pm by Stone.
Approve Agenda - Motion to approve the agenda was made by Cooksley, second by Stone.
Approve Consent Agenda - Motion to approve the Consent Agenda was made by Cooksley, second by Steffens. Items included on the Consent Agenda: minutes from the regular meeting on March 9, 2022; minutes from the special meeting on March 14, 2022; minutes from the special meeting on March 16, 2022; minutes from the special meeting on March 23, 2022; resignations of Nicole Reck as dance coach, Olivia Connolly as associate, Byron Reeder as junior class sponsor, Chad Lamker as HS boys basketball coach, Abby Taylor as cheer sponsor, Nathan Reck as summer maintenance; hiring of Julie Gile for food service; hiring of Kiersten Amos for cheer sponsor; rehire of Chad Lamker as MS track coach; expenditures listed; and financial reports.
Administrative Updates and Reports – Fox presented that ISASP testing is complete for grades 3-11 and that field trips, Day of Awesomeness, and Camp Wapsi are planned for next month. Fox also presented the progress report from the contractors for the sports complex and that the poles have been set for the ball field netting.
Scholarship Committee Members – The board appointed Sperfslage and Steffens to the Carl Arnold Scholarship selection committee. Stone, Cooksley, and Recker were appointed to the Lowell and Agnes Davis Scholarship selection committee.
Playground Project – The board discussed placing the new playground to the west of the MS instead of on the vacant log. A proposal from Boland Recreation was presented. Motion by Steffens, second by Cooksley to approve the proposal with the rubber mulch option.
Staff Retention Incentive Payment – Motion by Stone that, due to systemic staff shortages in the state, staff vacancies in the district, in anticipation of continued shortages and additional responsibilities due to the pandemic, on-going pandemic mitigation, and to reinforce our desire to retain our employees, the board pay all active continuing staff at East Buchanan Community School District (excluding teachers that already received the Governor’s retention payment, coaches, event center coordinator, board treasurer, and substitutes) that were under contract on October 1st and agree to fulfill the remainder of their 2021-2022 employment contract in its entirety, a one-time stipend of $1,000 multiplied by their full-time equivalency as determined by the superintendent for a maximum $1,000 funded by ESSER and Nutrition Fund reserves, as allowed. Motion was seconded by Recker.
Approve FY21 Audit Report – Motion by Cooksley, second by Stone to approve the FY21 audit report as presented.
Set Public Hearing for FY22 Amended Budget – Knipper presented that there is a need to amend the current year budget with exact amounts to be determined. Motion by Stone, second by Recker to set the public hearing for the purpose of amending the current school budget on May 11, 2022.
Resolution Fixing the Date for Public Hearing on the Proposed Use of SAVE Revenue for an Athletic Facility Infrastructure Project – Steffens introduced the resolution and moved its adoption. Recker seconded the motion to adopt. Roll was called and the vote was: Ayes: Stone, Recker, Steffens, Cooksley, Sperfslage; Nays: none. President Sperfslage declared the resolution adopted as follows: RESOLUTION FIXING THE DATE FOR A PUBLIC HEARING ON THE PROPOSED USE OF SAVE REVENUE FOR AN ATHLETIC FACILITY INFRASTRUCTURE PROJECT WHEREAS, the School District receives revenue from the State of Iowa Secure an Advanced Vision for Education Fund ("SAVE Revenue") pursuant to Iowa Code § 423F.2; and WHEREAS, pursuant to Iowa Code chapter 423F and an election duly held in accordance therewith on September 9, 2008, the Board of Directors is currently entitled to spend SAVE Revenue for school infrastructure purposes, including the construction of an athletic facility infrastructure project; and WHEREAS, the Board of Directors has considered potential uses of the District's SAVE Revenue including use for secure entries for the District's attendance centers and has determined that it is necessary and advisable for the District to use SAVE Revenue for the following athletic facility infrastructure project that is not physically attached to a student attendance center: to improve the athletic complex, including constructing, furnishing and equipping a new concession stand with bathrooms, a new storage building, softball field dugouts, baseball field bleachers, football field visiting spectator bleachers, all-weather four-lane track, pedestrian facilities and related site work; and WHEREAS, the Board of Directors has complied with the provisions of Iowa Code § 423F.3(6A) by adopting a resolution setting forth the proposal for the athletic facility infrastructure project, and holding a public hearing on the proposed construction of the athletic facility NOW, THEREFORE, it is resolved:
If the Board determines to submit the question to the electors, the proposition to be submitted shall be as follows: Shall the Board of Directors of the East Buchanan Community School District in the County of Buchanan, State of Iowa, be authorized to use revenue from the State of Iowa Secure an Advanced Vision for Education Fund to improve the athletic complex, including constructing, furnishing and equipping a new concession stand with bathrooms, a new storage building, softball field dugouts, baseball field bleachers, football field visiting spectator bleachers, all-weather four-lane track, pedestrian facilities and related site work, with the estimated cost of construction being $1,600,000?
Prepayment Levy Resolution – Cooksley introduced the following resolution and moved its adoption. Stone seconded the motion to adopt. Roll was called and the vote was: Ayes: Stone, Recker, Steffens, Cooksley, Sperfslage; Nays: none. The President declared the Resolution adopted as follows: Resolution Authorizing the Redemption of General Obligation School bondS, SERIES 2017, Dated May 1, 2017, and Levying a Tax for fiscal year 2023 for the Redemption of General Obligation School bondS, SERIES 2017, Dated May 1, 2017 WHEREAS, the East Buchanan Community School District (the "District") issued $6,500,000 General Obligation School Bonds, Series 2017, dated May 1, 2017 (the "Series 2017 Bonds"), of which $5,485,000 are currently outstanding; of which $90,000 were called for redemption on May 1, 2023 pursuant to a resolution adopted April 10, 2019; of which $125,000 were called for redemption on May 1, 2023 pursuant to a resolution adopted April 8, 2020; of which $125,000 were called for redemption on May 1, 2023 pursuant to a resolution adopted March 10, 2021; and of which $210,000 are now being called for redemption on May 1, 2023, which are described in Schedule A attached to this Resolution (the "Redeemed Bonds"); and WHEREAS, at this time, it is in the best interest of the District to levy a tax for the Fiscal Year ending June 30, 2023, which is sufficient to call and redeem the Redeemed Bonds on May 1, 2023; and WHEREAS, the Series 2017 Bonds which mature after May 1, 2023 may be called in whole or in part on any date beginning on May 1, 2023, from any funds regardless of source, in any order of maturity and within annual maturity by lot by giving 30 days' written notice of redemption to the registered owner of the Bonds, the terms of redemption to be par plus accrued interest to the date of call, such notice to be deemed completed upon transmission to the owner of record of the Bond at the address shown on the books of the Registrar; and WHEREAS, selection by lot will be necessary to select bonds to be called among mandatory redemption payment due May 1, 2036 of the Term Bond which matures on May 1, 2037; and WHEREAS, it is in the best interest of the District to call and redeem the Redeemed Bonds. NOW, THEREFORE, be it resolved: Section 1. That the Redeemed Bonds are hereby redeemed as of May 1, 2023. Section 2. UMB Bank, N.A., West Des Moines, Iowa (formerly known as Bankers Trust Company, Des Moines, Iowa), in its capacity as Registrar, Paying Agent and Transfer Agent, is hereby authorized and directed to cause notice of such redemption to be given not less than thirty (30) days prior to the date of redemption by written notice to the registered owner of the Redeemed Bonds in substantially the form set forth in Schedule B attached to this Resolution. Piper Sandler & Co., as Dissemination Agent for the District, is hereby authorized and directed to provide electronic notice of such redemption to the Municipal Securities Rulemaking Board at http://emma.msrb.org/. On or before May 1, 2023, the Treasurer shall deposit with the Paying Agent $210,000 to call and redeem the Redeemed Bonds described in Schedule A attached to this Resolution, such call and redemption to be effective May 1, 2023 pursuant to the terms of the Series 2017 Bonds. All liability for interest on the Redeemed Bonds shall cease, terminate, and be completely discharged as of May 1, 2023 as provided in Section 6(b) of the Resolution Authorizing the Issuance of the Series 2017 Bonds. Section 3. There is levied upon all the taxable property of the District for the fiscal year ending June 30, 2023, $210,000 which when collected shall be deposited with the Paying Agent. The Paying Agent is authorized and directed to call and redeem the Redeemed Bonds on May 1, 2023. PASSED AND APPROVED this 13th day of April, 2022.
FY23 Budget Adjustment Resolution – Motion by Recker, second by Cooksley that the board levy property taxes for the FY23 regular program budget adjustment as allowed under section 257.14, Code of Iowa. The president declared the resolution adopted as Resolved, that the Board of Directors of East Buchanan CSD, will levy property taxes for fiscal year 2022-2023 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.
Approve FY23 Budget – Knipper presented the budget and taxes to be adopted. Motion by Cooksley, second by Steffens to approve the budget and taxes as presented.
Board Policy Review – 1st Reading – Motion by Stone, second by Recker to approve the first reading of policies 707 to 712 with changes as discussed.
Buccaneer Brag-About – The students tried very hard on ISASP tests and staff are proud of them. A student made cookies for all staff members. Kitchen staff has worked hard on keeping the lunch program going without a director. The musical was great.
Student Questions – A student asked if the old playground equipment would be removed. Fox explained that the new playground is more of a fitness playground.
Exempt Session – Motion by Cooksley, second by Steffens to go into exempt session at 6:13 pm per Iowa Code 20.17(3) and Iowa Code 20.9. Motion by Steffens, second by Stone to leave exempt session at 8:09 pm.
Adjourn – Motion by Recker, second by Steffens to adjourn the meeting at 8:10 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.
East Buchanan Community School District - Regular Board Meeting Minutes – May 11, 2022
Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Public Hearing – Motion to open the public hearing regarding the proposed use of SAVE revenue for an athletic facility infrastructure project was made at 5:00 pm by Stone, second by Steffens. There were no comments from the public. Motion to close the public hearing was made at 5:02 pm by Recker, second by Stone.
Public Hearing – Motion to open the public hearing regarding the amendment of the current budget was made at 5:02 pm by Steffens, second by Recker. There were no comments from the public. Motion to close the public hearing was made at 5:03 pm by Stone, second by Cooksley.
Public Forum – Kristy Recker addressed the board and requested a review of board policy 502.6.
Approve Agenda - Motion to approve the agenda was made by Stone, second by Cooksley.
Approve Consent Agenda - Motion to approve the Consent Agenda was made by Steffens, second by Stone. Items included on the Consent Agenda: minutes from the regular meeting on April 13, 2022; resignations of Stephany DeLaCruz as associate, Jessica Lorey as teacher, and Brody Galvin as teacher; termination of Collen Meissner as teacher; hiring of Andrea Cook as dance coach; expenditures listed; and financial reports.
Administrative Updates and Reports – Dockstader reported that Funds for the Future awarded scholarships, the awards banquet was held, and that graduation is Sunday, May 15th. He also explained to the board how Seven Habits of Highly Effective People and Leader in Me are being used by staff. Fox reported that summer school letters are being sent out, Friends and Family Day is May 23rd, preschool graduation is May 24th, and elementary principal interviews are scheduled for May 26th with five candidates.
2022 Graduates – Motion by Stone, second by Cooksley to approve the list of 2022 graduates.
Resolution Supporting the Proposed Use of SAVE Revenue for an Athletic Facility Infrastructure Project – Stone introduced the resolution and moved its adoption. Recker seconded the motion to adopt. Roll was called and the vote was: Ayes: Stone, Recker, Steffens, Cooksley, Sperfslage; Nays: none. President Sperfslage declared the resolution adopted as follows: RESOLUTION SUPPORTING THE PROPOSED USE OF SAVE REVENUE FOR AN ATHLETIC FACILITY INFRASTRUCTURE PROJECT WHEREAS, the School District receives revenue from the State of Iowa Secure an Advanced Vision for Education Fund ("SAVE Revenue") pursuant to Iowa Code § 423F.2; and WHEREAS, pursuant to Iowa Code chapter 423F and an election duly held in accordance therewith on September 9, 2008, the Board of Directors is currently entitled to spend SAVE Revenue for school infrastructure purposes, including the construction of an athletic facility infrastructure project; and WHEREAS, the Board of Directors has considered potential uses of the District's SAVE Revenue including use for secure entries for the District's attendance centers and has determined that it is necessary and advisable for the District to use SAVE Revenue for the following athletic facility infrastructure project that is not physically attached to a student attendance center: to improve the athletic complex, including constructing, furnishing and equipping a new concession stand with bathrooms, a new storage building, softball field dugouts, baseball field bleachers, football field visiting spectator bleachers, all-weather four-lane track, pedestrian facilities and related site work; and WHEREAS, the Board of Directors has complied with the provisions of Iowa Code § 423F.3(6A) by adopting a resolution setting forth the proposal for the athletic facility infrastructure project, and holding a public hearing on the proposed construction of the athletic facility: NOW, THEREFORE, it is resolved:
If the Board determines to submit the question to the electors, the proposition to be submitted shall be as follows: Shall the Board of Directors of the East Buchanan Community School District in the County of Buchanan, State of Iowa, be authorized to use revenue from the State of Iowa Secure an Advanced Vision for Education Fund to improve the athletic complex, including constructing, furnishing and equipping a new concession stand with bathrooms, a new storage building, softball field dugouts, baseball field bleachers, football field visiting spectator bleachers, all-weather four-lane track, pedestrian facilities and related site work, with the estimated cost of construction being $1,600,000? PASSED AND APPROVED this 11th day of May, 2022.
Amend FY22 Budget – Motion by Steffens, second by Cooksley to amend the current year budget as presented.
Resolution regarding transfer of flex benefit funds – Motion by Recker, second by Stone to approve the resolution regarding the district’s flex benefit funds. The President declared the Resolution adopted as follows: The Board of Directors hereby authorizes the Business Manager of the School District to make an accounting correction for the flex-benefit activity from the General Fund to the Flex-Benefits Plan Fund and to record all future flex benefit activity directly to the Flex-Benefits Plan Fund. PASSED AND APPROVED this 11th day of May, 2022.
Athletic Complex Project – An update was provided by Crawford Engineering and Mike Kerkove.
Playground Project – Playground equipment has been ordered and the mulch color will be determined by the PTO.
Board Policy Review – 2nd Reading – Motion by Cooksley, second by Steffens to approve the second reading of policies 707 to 712 as presented.
Buccaneer Brag-About – The last PTO fundraiser totaled $18,000, the Day of Awesomeness for the elementary was held, boys golf is doing well, FFA plant sale is going on now, the district hosted the large group contest, the EB choir got a I, and the men’s group will be going to state.
Exempt Session – Iowa Code 20.17(3) – Motion by Steffens, second by Stone to go into exempt session at 5:47 pm per Iowa Code 20.17(3). Returned to open session at 6:49 pm.
Master contract – Motion by Steffens, second by Cooksley to approve an $800 certified base increase and $1.15 classified base increase for a total percentage increase of 4.45%.
Exempt Session – Iowa Code 20.9 – Motion by Steffens, second by Stone to go into exempt session at 6:52 pm per Iowa Code 20.9. Returned to open session at 7:39 pm.
Non-master contract – Motion by Stone, second by Recker to set salaries and wages for administrative, transportation, and temporary/substitute staff as discussed in exempt session.
Closed Session – Motion by Stone, second by Cooksley to hold a closed session as authorized by Iowa Code Section 21.5(1)(i) to evaluate the professional competency of an individual at 7:41 pm. Returned to open session at 8:42 pm.
Adjourn – Motion by Steffens, second by Cooksley to adjourn the meeting at 8:43 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.
East Buchanan Community School District - Special Board Meeting Minutes – May 31, 2022
Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Superintendent/Elementary Principal Dan Fox attended for administration. Motion carried with all ayes unless otherwise noted.
Approve Agenda - Motion to approve the agenda was made by Steffens, second by Cooksley.
Exempt Session – Motion by Recker, seconded by Steffens to go into exempt session at 5:00 pm to interview elementary principal candidates. Returned to open session at 6:44 pm.
Closed Session – Motion by Steffens, second by Cooksley to hold a closed session at 6:45 pm as authorized by Iowa Code Section 21.5(1)(i). Returned to open session at 7:10 pm.
Personnel Changes – Motion by Stone, second by Steffens to approve the resignations of Stacy Marcus, Mercedes McCloy, and Mel Campbell; and the hiring of Troy Ersland as MS special education teacher and HS boys basketball coach, Casey Kingdon for band director, Cassidy Bendickson for MS language arts teacher, and Jacklyn Letzring as elementary principal. New hires are pending previous district release.
Adjourn – Motion by Stone, second by Steffens to adjourn the meeting at 7:17 pm
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.
East Buchanan Community School District - Regular Board Meeting Minutes – June 8, 2022
Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Approve Agenda - Motion to approve the agenda was made by Cooksley, second by Steffens.
Approve Consent Agenda - Motion to approve the Consent Agenda was made by Steffens, second by Recker. Items included on the Consent Agenda: minutes from the regular meeting on May 11, 2022; minutes from the special meeting on May 31, 2022; resignations of Elisa Brady as assistant volleyball coach, Jon Doese as MS football coach, and Bret Lau as JV football coach; hiring of Chad Lamker as MS softball coach and Holly Creveling as associate; expenditures listed; and financial reports.
Administrative Updates and Reports – Dockstader reported they are working on the 2022-2023 scheduling and that Tiffany Bowers is having summer school for 14 students. Fox reported that building leadership teams will have training for Leader in Me in June, summer school begins June 20th, the district may need to adjust director districts based on the 2020 census, the custodial staff is busy cleaning, and the sports complex improvement project is progressing.
FY23 Technology Budget – Kevin Hesner presented the FY23 technology budget to the board. Motion by Stone, second by Recker to approve the budget as presented.
Girls Wrestling – Fox presented that a coaching position will be added for MS/HS girls wrestling. Motion by Cooksley, second by Steffens to approve girls wrestling.
Student and Employee Attendance Discussion – The board discussed the need for a review of policies and handbooks regarding student and employee attendance. A subcommittee will be created.
Hawkeye Community College Service Agreement – Motion by Steffens, second by Recker to approve the Hawkeye Community College 2022 Summer Semester Service Agreement as presented.
FY23 Shared Services Agreements with Independence CSD – Motion by Cooksley, second by Stone to approve the food services director agreement as presented. Motion by Stone, second by Recker to approve the social worker agreement as presented. Motion by Recker, second by Steffens to approve the buildings and grounds manager as presented. There was no action on the human resources director agreement.
FY23 Media Specialist Shared Services Agreement with North Linn CSD – Motion by Steffens, second by Cooksley to approve the media special shared services agreement.
FY23 Transportation Director - Motion by Steffens, second by Stone to approve the FY23 transportation director shared services agreement with Alburnett.
FY22 Activity Fund Interest Allocation – Motion by Stone, second by Cooksley to allocate activity fund interest to the activities account.
Class of 2022 Fund Balance Allocation – Motion by Stone, second by Cooksley to allocate the remaining fund balance equally to the next four classes.
Board Resolution to Transfer Funds for FY22 Athletic Safety and Protective Equipment - Motion by Steffens, second by Recker to approve the resolution as follows: WHEREAS, Iowa Code provides school districts greater flexibility to transfer excess funds to other specified purposes; WHEREAS, the Board, in consultation with its community has determined that funds of $6,730.36 in the general fund shall be transferred to the student activity fund to purchase protective and safety equipment required for any extracurricular interscholastic athletic contest or competition that is sponsored or administered by an organization as currently defined by Iowa Code. Motion carried with all ayes.
Buc Network Fund Balance Allocation – The Buc Network has been discontinued with a fund balance of $2,109.81. Motion by Steffens, second by Recker to allocate the remaining fund balance to the activities account.
Board Resolution to Transfer Funds for EB Hoopsters Club and Lil Buc Basketball to Custodial Fund – Motion by Stone, second by Recker to approve the resolution as presented: Whereas, the Board has the authority to direct an accounting correction from the Activity Fund which relates to the activity of the Custodial Fund as defined under the Uniform Financial Accounting Manual and Iowa Chart of Accounts Coding; and Whereas, it is in the best interest of the District to make this correction from the District’s Activity Fund to the District’s Custodial Fund as allowed. NOW, THEREFORE, be it resolved: The Board of Directors hereby authorizes the Business Manager of the School District to make an accounting correction for the EB Hoopsters Club and Lil Buc B-Basketball activity from the Activity Fund to the Flex-Benefits Plan Fund and to record all future activity directly to the Custodial Fund.
FY22 Outstanding Invoices – Motion by Stone, second by Recker to approve the payment of outstanding FY22 invoices on June 30, 2022 for those invoices that were received by June 30, 2022.
FY23 Activity Worker Wages – Motion by Stone, second by Steffens to approve the activity worker wages as presented and being paid from the general fund. Ayes: Recker, Sperfslage, Steffens, Stone Nays: Cooksley.
FY23 Fee Schedule – Motion by Cooksley, second by Steffens to approve the fee schedule except for food service fees to be reviewed at the next meeting.
Board Policy Review – 1st Reading – Motion by Cooksley, second by Stone to approve the first reading of policies 800 to 804.4 as presented.
#BucPr1de – The boys golf team placed 2nd at state golf with Ben Hesner placing 4th, FFA had a goat show, there are so many girls interested in wrestling, and that students are staying busy with athletics and summer jobs.
Adjourn – Motion by Steffens, second by Cooksley to adjourn the meeting at 7:05 pm
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.