2021-11 Nov 17 Minutes

Call to Order:  President Greg Schmitt called the meeting to order at 5:00 pm.  The board recited the East Buchanan Mission Statement.  Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper.  Several visitors attended the meeting.

Approve Agenda:   Motion to approve the agenda was made by Cooksley, second by Steffens.  Motion carried with all ayes.

Approve Consent Agenda:    Motion to approve the Consent Agenda was made by Stone, second by Spersflage.  Motion carried with all ayes.  Items included on the Consent Agenda:   minutes from the regular meeting on October 13, 2021; expenditures listed; financial reports; hiring of Suzanne Goeller as MS Basketball Coach; hiring of Olivia Connolly as an associate; and approval of inter-agency agreements for special education with North Linn, Cedar Rapids, Waverly-Shell Rock, and Independence CSDs.

Administrative Updates and Reports:   Dockstader reported that the first trimester ended today and changes to Buc Time are going well; however, they are looking at possibly moving it to the end of the day next school year so that students leaving early for activities do not miss instructional time.  Fox reported that staff used a recent professional development day to address staff morale and self-care to remain productive.  He also presented ISASP 2021 results compared to the 2019 results, the possibility of replacing Buc Network with NFHS as a viewing option, and that the website update is close to being complete.

Snow Removal Bids – One snow removal bid was received.  Jeff Childers submitted a bid at a rate of $65.00/hour.  Motion by Stone, second by Steffens to approval the snow removal bid from Jeff Childers.  Motion carried with all ayes.

River Hills Consortium SBRC Administrative Cost Request:  Motion by Steffens, second by Stone to approve the application to the SBRC in the amount of $2,079.98 for special education administrative costs associated with the River Hills Consortium program for the 2022-2023 school year.  Motion carried with all ayes.

Lied Center Consortium SBRC Administrative Cost Request:  Motion by Stone, second by Cooksley to approve the application to the SBRC in the amount of $1,955.39 for special education administrative costs associated with the Lied Center Consortium program for the 2022-2023 school year.  Motion carried with all ayes.

SBRC Application for Modified Supplement Amount:  Motion by Cooksley, second by Steffens to approve the SBRC application for open enrollment out not in Fall 2020 of $148,008.00.  Motion carried with all ayes.

ESSER Funds – Fox presented how ESSER/GEER funds have been used by the district and plans for the remaining allocation.

Playground and Athletic Complex - Fox presented plans for a new playground located on the vacant lot including equipment ideas, estimates, and funding sources available.  An estimate was provided by Demmer Architecture for restrooms and a maintenance/storage building to be located on the playground lot.  A request was submitted to and approved by the IDOE for use of $100,000 in ESSER funds to provide an outdoor learning environment in the new playground.  Fox also presented an estimate for improvements to the athletic complex which includes new concession stand with restrooms, storage building, spectator bleachers at track/football field, and softball dugouts.  Motion to move forward with both projects was made by Steffens, second by Cooksley.  Motion carried with all ayes.

OSHA Vaccination Policies – Fox presented information from the Iowa Association of School Boards regarding OSHA Mandatory Policy on Employee Vaccination.  No action was taken by the board.

Board Policy Review – 1st Reading – Motion by Cooksley, second by Stone to approve the first reading of policies 407.6 and 413.2 regarding certified and classified employee retirement policies.  Motion carried with all ayes.

Buccaneer Brag-About – The music trip is complete, football team played in the semi-finals, a cross country member placed at state, fan attendance was great for the fall sports programs, athletes show sportsmanship to opposing teams, and the winter sports are getting started.  The board also thanked the staff for their efforts in assisting students with the loss of a student.

Student Questions – Students asked the board about BUC time, how the camera on NFHS works, and if the playground will be available outside of school hours.

Adjourn – Motion by Stone, second by Sperfslage to adjourn the meeting at 7:10 pm.  Motion carried with all ayes.

The above are not official minutes until approved at the next regular board meeting.  A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.