2023-2024 Board Minutes

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2023-11_lied_center_minutes.pdf

2023-11_river_hills_consortium_minutes.pdf

river_hills_meeting_minutes_05-02-24.pdf

2023-07 July 12 School Board Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – July 12, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. HS/MS Principal Eric Dockstader and Elementary Principal Jacklyn Letzring were absent. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion by Steffens, second by Stone to approve the agenda.

Approve Consent Agenda - Motion by Stone, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on June 14, 2023; resignation of Julie Gile as cook; hiring of Carla Becker as business teacher and FBLA sponsor; expenditures listed; and financial reports.

Administrative Updates and Reports – Fox reported that custodial staff is working on cleaning rooms and floors, the track should be done mid-July, and goal posts have been delivered. He also reported that he is still working on the school safety grant, active shooter training is being planned, and looking at options to modify old playground equipment to meet standards for preschool use.

FY24 Milk Bids – Bids were received from Anderson Erickson and Prairie Farms for milk. Motion by Stone, second by Cooksley to accept the bid from Prairie Farms for the 23-24 school year.

FY24 Bread Bids – Bimbo Bakeries was the only vendor that provided a bid. Pan-O-Gold responded that they would not be providing a bid. Motion by Cooksley, second by Recker to accept the bid from Bimbo Bakeries for the 23-24 school year.

23-24 Fee Schedule – The board reviewed the current fee schedule and made changes as follows: student breakfast increased $.05 to $1.50, adult breakfast increased $.05 to $1.60, adult lunch increased $.70 to $4.85; student admission to JV increased to $4.00, and adult admission to middle school events increased to $3.00. Motion by Recker, second by Steffens to approve the 23-24 fee schedule as discussed.

23-24 Social Worker Sharing Agreement – Motion by Steffens, second by Stone to approve the Social Worker Operational Sharing Agreement with Independence CSD as presented.

23-24 Buildings and Grounds Director Sharing Agreement – Motion by Cooksley, second by Recker to approve the Buildings and Grounds Director Operational Sharing Agreement with Independence CSD as presented.

Van Driver Longevity – Motion by Stone, second by Recker to approve the $.10/hour longevity per year for regular van route drivers’ second hour plus rate.

Retirement Policy Review – Fox presented the need for a third policy to separate the 12-month salaried employees from the certified employees. Motion by Steffens, second by Recker to approve 407.6 Certified Retirement policy as discussed to be for certified staff only and distribution of payouts will be to an HRA. Motion by Cooksley, second by Stone to approve 413.2 Classified Employee Retirement as presented. Motion by Recker, second by Steffens to create policy 407.7 12-month Salaried Retirement the same as Policy 407.6 with the notice date of 30 days before last work day and distribution of payouts to an HRA within 60 days of last work day.

Board Policy Review – Motion by Stone, second by Recker to approve the first reading of policies 104, 104.R1, 213, 402.2, 402.5, 408.1, 601.1, 603.5, 605.1, , 605.2, 605.3, 605.3R1, 605.3E5, 605.5, 605.7R1, 607.2, 607.2R1, 804.5, and 804.5E1 as presented. Policy 605.1R1 was tabled.

#BucPr1de – A presentation will be made regarding an activities touch screen on August 23^rd.

Adjourn – Motion by Recker, second by Steffens to adjourn the meeting at 6:24 pm.

The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.

2023-08 August 09 School Board Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – August 9, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, and Shawn Stone. Board member Heather Steffens was absent. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. HS/MS Principal Eric Dockstader and Elementary Principal Jacklyn Letzring were absent. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion by Cooksley, second by Stone to approve the agenda with the addition of a presentation by AmeriCorps Seniors RSVP coordinator.

Approve Consent Agenda - Motion by Stone, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on July 12, 2023; resignation of Amanda Hoffman as assistant HS volleyball coach; resignation under retirement policy of Kelly Griswold; expenditures listed; and financial reports.

Community/Program Presentations – Heather Huegel and George Aberle reported on how the Mexico trip this summer went. AmeriCorps Seniors RSVP coordinator Jake Bass presented information regarding the program to the board.

Administrative Updates and Reports – Letzring reported schedules are ready, the math materials are in, and the teachers will be trained on the math curriculum next week. Dockstader reported that Kelly Henderson has been working on scheduling students, Nicole Reck has been working half days, and changes will be made to MTSS to help students that are struggling. Fox reported that new teaching staff will start on August 16^th with all staff days scheduled for August 21^st and 22^nd, that changes are being made to TLC/mentoring, and that Adam Halford is looking for another 12-passenger van. The facilities update included that the track is painted, the overgrowth in the southwest corner has been cleared with plans to add a walking trail, all playground pieces have been delivered, and changes being made to the old playground equipment to meet preschool requirements.

23-24 Transportation Director Sharing Agreement - Motion by Stone, second by Cooksley to approve the transportation director sharing agreement with Alburnett CSD as presented.

23-24 MS/HS Student Handbook – Dockstader explained the changes to the handbook. Motion by Stone, second by Recker to approve the 23-24 MS/HS student handbook with changes as discussed.

2024 Legislative Priorities – The board selected Teacher Recruitment & Licensure, Teacher PD & Retention, Supplemental State Aid, and Local Accountability & Decision Making as the district’s top 4 legislative priorities.

Playground – Fox presented a quote for two slides to add to the old playground equipment for $8,339. Motion by Cooksley, second by Stone to approve the purchase up to $8,500.

Board Policy Review – Motion by Stone, second by Recker to approve the first reading of policy 605.1R1 as discussed.

Board Policy Review – Motion by Stone, second by Recker to approve the second reading of policies 104, 104.R1, 213, 402.2, 402.5, 408.1, 601.1, 603.5, 605.1, 605.1R1, 605.2, 605.3, 605.3R1, 605.3E5, 605.5, 605.7R1, 607.2, 607.2R1, 804.5, and 804.5E1 as presented.

#BucPr1de – Shout out to Huegel and Aberle for chaperoning the students for 10 days for the Mexico trip and to the staff that work at the school over the summer. There have been many students doing Q&A in the weight room.

Adjourn – Motion by Cooksley, second by Recker to adjourn the meeting at 6:03 pm.

2023-08 August 31, 2023-Special Meeting

East Buchanan Community School District

Special Board Meeting Minutes – August 31, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. HS/MS Principal Eric Dockstader and Elementary Principal Jacklyn Letzring were absent. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion by Stone, second by Recker to approve the agenda as presented.

Exempt Session - Motion by Cooksley, second by Steffens to go into exempt session at 5:01 pm to discuss strategy in matters relating to employment conditions of employees not covered by the collective bargaining law (Iowa Code 21.9). Board exited exempt session at 5:22 pm.

Personnel Changes – Motion by Recker, second by Steffens to approve personnel changes as presented which included: hiring of Mellisa Schweitzer as superintendent administrative assistant; hiring of Jill Wilgenbusch as assistant volleyball coach; hiring of Kara Elsinger, Brandi Cornell, Ashley Fogle, Alexis Howard, and Nicole Walztoni as associates; hiring of Liliana Ochoa Carrillo as cook; resignation with retirement application of Tammy Cherry as teacher; hiring of Adam Riniker, Justin Shaffer, and Kyle Fank as fall performance coaches; hiring of Jessi Opitz and Jess Flexsenhar as MS volleyball coaches; hiring of Abbey Thurn, Shana Wall, Michelle Cooksley, Allison Shaffer, Tina Snyder, Nathan Reck, Tiffany Bowers, and Lee White as BLT members; hiring of Michelle Cooksley, Nathan Reck, and Andrew Machacek as DLT members; hiring of Kelli Connolly, Mandi Smith, Andrew Machacek, and Kayla Gallup as Leader in Me members; and hiring of Jon Does, Kelly Henderson, Lee White, Amanda Fisher, Kayla Gallup, Mac Meyer, Andrew Machacek, Kris McMurrin, and Cassidy Thein as SAT members.

Exempt Session Action – Motion by Recker, second by Cooksley to approve the recommendation made by Fox as presented in exempt session.

Adjourn – Motion by Recker, second by Steffens to adjourn the meeting at 5:29 pm.

2023-09 September 13, 2023 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – September 13, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion by Stone, second by Steffens to approve the agenda as presented.

Approve Consent Agenda - Motion by Cooksley, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on August 9, 2023; minutes from the special meeting on August 31, 2023; expenditures listed; and financial reports.

Administrative Updates and Reports – Letzring reported that staff had Core II training for Leader in Me on the September 11^th professional development day, the first Leader in Me assembly was held on September 13^th, sixth grade students are learning how to fill out applications for classroom jobs for Leader in Me, FAST testing is finishing up this week, and second grade went to Osborne. Dockstader explained the Student Assistance Team (SAT). Fox reported staff is doing prep work for certified enrollment and other state reports.

23-24 Hawkeye Community College Joint Education Service Agreement - Motion by Stone, second by Steffens to approve the joint education service agreement with Hawkeye Community College as presented.

Substitute Teacher Incentive – Motion by Stone, second by Cooksley to approve the substitute teacher incentive bonus of $100 for every 10 days for the 2023-2024 school year.

Propane Heating Firm Price Contract – Two options were presented for the propane heating firm price contract from AgVantage FS. Motion by Cooksley, second by Stone to approve Option #2 of a down payment of $350 with a billing price of $1.29/gallon.

Coca-Cola School Agreement – Tabled since have one more year on Pepsi agreement.

Wellness Policy Review – Fox presented that a group reviewed the Wellness Policy recently. Motion by Steffens, second by Recker to approve the policy as presented.

Air Conditioning in High School and Middle School – The board requested that Fox and Kerkove look at options.

School Safety – Fox reported that bids are being taken for locks and EMS will do intruder training soon.

Playground – Fox reported that the new slides should be delivered in early October for the preschool equipment.

#BucPr1de – The school year is off to a good start.

Student Questions – A student asked why there was a change to the math curriculum.

Exempt Session – Tabled

Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 5:49 pm.

2023-10 October 11, 2023 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – October 11, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. HS/MS Principal Eric Dockstader was absent. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Public Forum – Kurt Knutson spoke to the board regarding discipline for bullying/harassment.

Approve Agenda - Motion by Steffens, second by Cooksley to approve the agenda as presented.

Approve Consent Agenda - Motion by Stone, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on September 13, 2023; resignation of Megan Brock as assistant softball coach; resignation of Joni Reuhl as bus driver and cook; hiring of Ashley Fogle as speech coach; hiring of Trisha Lindsay as bus driver; expenditures listed; and financial reports.

Administrative Updates and Reports – Letzring reported the 4^th grade held the first student-led assembly, students have been to Bloomsbury Farm and Gallagher-Bluedorn for field trips, FAST data shows that reading scores increased 5% and math scores increased 4% since last fall. Fox reported that the district is having trouble finding coverage for every position, the playground slides have been delivered, and that the district is still working with vendors regarding the safety grant.

Preschool Handbook and Policies & Provisions – Motion by Stone, second by Recker to approve the Preschool Handbook and Policies & Provisions as presented by Fox.

Snow Removal Bids – One bid was received from Jeff Childers. Motion by Recker, second by Steffens to approve the snow bid form Jeff Childers for $85/hour.

Cooperative Sharing Agreement – Motion by Cooksley, second by Steffens to approve the Cooperative Sharing Agreement with Independence CSD for boys soccer, girls soccer, and boys bowling for the 23-24 school year as presented.

Special Education Service Delivery Plan Committee – Fox explained the need for the committee and presented the list of proposed committee members. Motion by Steffens, second by Stone to approve the committee as presented.

Reconsideration Committee – Fox presented the checklist provided by Central Rivers AEA for Senate File 496 (Library-Related Legislation) and the list of proposed committee members. Motion by Recker, second by Stone to approve the committee as presented.

#BucPr1de – Elementary PE had an archery unit with Scott Cooksley helping, Riniker and the cross-country team are doing great with middle school girls winning conference, congratulations to the teachers for improvement in scores.

Student Questions – None.

Exempt Session – Motion by Stone, second by Steffens to go into exempt meeting at 5:30 pm to discuss strategy in matters relating to the employment conditions of employees not covered by the collective bargaining law per Iowa Code 21.9. Roll call motion – all ayes. Exempt session ended at 5:59 pm.

Exempt Session Action – Motion by Stone, second by Cooksley to approve the agreement as discussed in exempt session.

Adjourn – Motion by Recker, second by Steffens to adjourn the meeting at 6:01 pm.

2023-11 November 8, 2023 Minutes

East Buchanan Community School District - Regular Board Meeting Minutes – November 8, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:02 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion by Steffens, second by Stone to approve the agenda as presented.

Approve Consent Agenda - Motion by Cooksley, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on October 11, 2023; hiring of Adam Riniker, Justin Shaffer, and Kyle Fank as winter performance coaches; hiring of Erica Kortenkamp as HS assistant girls basketball coach and Ashley Fogle as musical director; resignations of Andrea Young as HS volleyball coach, Trenton Robinson as softball coach, and Carla Becker as business teacher; expenditures listed; and financial reports.

Administrative Updates and Reports – Letzring reported that preschool went to Fontana and grades 5-6 went to Gallagher-Bluedorn Performing Arts Center for field trips, grades 1-4 went through the haunted stage organized by the MS Lighthouse team, that there was an elementary Halloween parade, the 5^th grade led the Leader in Me assembly, the Leader in Me leadership team set goals, and the math curriculum is going well. Dockstader reported that Mr. Machacek organized the haunted stage with the lighthouse team and 8^th grade has been selected for the National Assessment of Educational Progress (NAEP) which will be in February. Fox reported we still have staffing issues with needing to replace the business teacher and HS/MS vocal teacher positions, the new bus driver starts soon, a meeting will be held regarding the sports complex to finalize the project, and that it would cost $91,000 to get a plan to install air conditioning in the high school and middle school. Fox suggested a work session in January to discuss bullying since the 500 policy series will be reviewed this year.

AEA Board of Directors – Motion by Steffens, second by Cooksley to vote Yes for candidate Dennis Craun, Jr to represent Director District #9.

Shared Personnel Agreement – Motion by Stone, second by Recker to approve the Librarian/Media Specialist Shared Personnel Agreement with Dunkerton CSD for the 23-24 school year as presented.

SBRC Application for Lied Center special education costs – Motion by Steffens, second by Stone to approve the application to the SBRC in the amount of $770.88 for special education administrative costs associated with the Lied Center Consortium for the 2024-2025 school year.

SBRC Application for River Hills special education costs – Motion by Recker, second by Stone to approve the application to the SBRC in the amount of $4,805.54 for special education administrative costs associated with the River Hills Consortium for the 2024-2025 school year.

Return to Learn Plan – Motion by Stone, second by Recker to approve the plan as presented by Fox.

Special Education Service Delivery Plan – Motion by Steffens, second by Cooksley to approve the plan as presented by Fox.

Board Policy Review – Motion by Steffens, second by Stone to approve the first reading of policies 216.2, 401.1, 401.7, 605.3R1, 607.1, 705.1, 705.1R2, and 804.7R1 with policies 701.5 and 701.5R1 tabled.

#BucPr1de – The performance coach position is an asset. Shout-out to the students that organize the assemblies, to Noah Valenzuela running at state cross country and then playing in the football game the same day, and to the football team making the playoffs.

Student Questions – Students asked how credits are affected when going from trimester to semester, if seniors have to take ISASP, and about the proposal for air conditioning.

Adjourn – Motion by Steffens, second by Stone to adjourn the meeting at 5:44 pm.

2023-12 December 13, 2023 Minutes

East Buchanan Community School District

Regular and Organizational Board Meeting Minutes – December 13, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion to approve the agenda was made by Steffens, second by Stone.

Approve Consent Agenda - Motion by Stone, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on November 8, 2023; hiring of Sherry Plein as food service, Christine Dale as associate, Keaton Kelly as MS football coach, Keaton Kelly and Lee White as Asst HS boys basketball coaches, and Dan Fox resignation with retirement application; early graduates list; expenditures listed; and financial reports.

Board Policy Review – Motion by Cooksley, second by Recker to approve the first reading of policies 505.8 and 505.8R1 as presented by Fox. Motion by Steffens, second by Cooksley to approve the second reading of policies 216.2, 401.1, 401.7, 605.3R1, 607.1, 705.1, 705.1R2, 804.7R1, 505.8, and 505.8R1 as presented.

FY2023 Financial Reports - The FY2023 financial reports were submitted to the board. Motion to approve the reports was made by Cooksley, second by Stone.

Official Canvass of Election Results - Results of the election were presented as Andrew Maas for District 2, Heather Steffens for District 3, and Andrew Sperfslage for Director at Large. Motion by Recker, second by Cooksley to accept the abstract of election. The board thanked Shawn Stone for his dedication to the district as a school board member for eight years.

Appointment of President Pro-tem - Motion by Stone, second by Recker to appoint the board secretary as President Pro-tem.

Adjourn - Motion by Cooksley, second by Steffens to adjourn the meeting at 5:20 pm.

Call to Order - The organizational meeting was called to order at 5:21 pm by the board secretary.

Oath of office to elected board members - The board secretary administered the Oath of Office to newly elected board member Andrew Maas and re-elected board members Andy Sperfslage and Heather Steffens.

Election of President - The board secretary took nominations for president. Sperfslage and Maas were nominated. Ballots were counted and Sperfslage was declared the board president. The oath of office was administered by the board secretary.

Election of Vice-President - Sperfslage took nominations for vice-president. Maas and Cooksley were nominated. Ballots were counted and Cooksley was declared vice-president. The oath of office was administered by the president.

Appoint Board Secretary - Motion by Cooksley, second by Steffens to appoint Teresa Knipper as board secretary. The oath of office was administered by the president.

Appoint Board Treasurer - Motion by Steffens, second by Recker to appoint Marilyn Steinkamp as board treasurer.

Appoint Legal Counsel - Motion by Steffens, second by Cooksley to appoint Steve Weidner of Swisher and Cohrt as legal counsel.

Approve Official Depositories - Motion by Recker, second by Maas to approve the official depositories and maximum deposits as: Citizens State Bank ($10 million), UMB ($2 million), and ISJIT ($10 million).

Name Official Publication - Motion by Cooksley, second by Steffens to approve Independence Bulletin Journal as official publication for the district beginning in January 2024.

Establish dates and times of school board meetings - Motion by Cooksley, second by Steffens to approve the second Wednesday of each month at 5:00 pm as the school board meeting date and time.

Appoint board representatives to committees – Cooksley and Maas were appointed to the employee handbook committee, Sperfslage and Steffens were appointed to the negotiations committee, and Steffens agreed to represent the school district on the Buchanan County Conference Board.

Administrative Updates and Reports – Letzring reported the elementary music concert was held on December 11^th, first grade led the assembly this week, author Coach Sloth presented on December 13^th, BLT attended a PLC conference the previous week, and that the first PK-12 assembly is scheduled for the last week before winter break. Dockstader reported that the music concert is scheduled for December 18^th and explained how winter break can be tough on some students. Fox provided a report of costs associated with the recently completed athletic complex project.

District Career and Academic Planning (DCAP) – Dockstader presented the plan to the board and explained how it is used by the district.

SBRC Applications – Motion by Steffens, second by Cooksley to approve the SBRC application for MSA for open enrollment out of $66,828 and EL Instruction Beyond 5 years of $1,603. Motion by Recker, second by Maas to approve the SBRC application for At-Risk/Dropout Prevention MSA in the amount of $134,670 for the 2024-2025 school year.

SIAC Meeting Minutes – Fox explained the talking points of the meeting and showed the board the school performance report available on iaschoolperformance.gov. Motion by Steffens, second by Recker to approve the minutes as presented.

Schedule Work Session – Fox requested that the board schedule a work session to discuss certain policies and the FY25 certified budget. The board agreed to a work session on January 24, 2024 at 5:00 pm.

At the Board Table Exercises –The board discussed Whose Job Is It? Part One as part of board development.

#BucPr1de – The board appreciates the work that CTE teachers do, how the DCAP is used, and how the community supports all the events and activities.

Student Questions – Students asked the board about the superintendent’s replacement, what the requirements are to be on the board, about the board policy review process, how to handle the disconnect between the board and the students, length of term on board, where to find board policies, and how many members need to attend to have a meeting.

Closed Session – Motion by Steffens, second by Recker to go into closed session at 6:52 pm as authorized by Iowa Code Section 21.5(1)(a) to review or discuss records which are required or authorized by state or federal law to be kept confidential. Roll call – Aye: Maas, Recker, Steffens, Sperfslage Nay: Cooksley. Returned to open session at 7:22 pm.

Closed Session Acton - Motion by Recker, second by Steffens to waive the 90-day ineligibility to compete in varsity interscholastic athletics for Student A. Ayes: Maas, Recker, Sperfslage, Steffens. Nay: Cooksley.

Adjourn – Motion by Steffens, second by Maas to adjourn the meeting at 7:24 pm.

2024-01 January 17, 2024 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – January 17, 2024

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion to approve the agenda was made by Steffens, second by Recker.

Approve Consent Agenda - Motion by Cooksley, second by Steffens to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on December 13, 2023; resignation of Cassidy Bendickson as teacher effective 1/10/2024; hiring of Talya March as teacher effective 1/3/2024; expenditures listed; and financial reports.

Community/Program Presentations – Cliffy Franzen provided an Esports update to the board. Central Rivers AEA Consultant Joe Kremer explained the services provided by the AEA to the district.

Administrative Updates and Reports – Letzring reported that the elementary is working on FAST testing and the need for recess equipment. Dockstader reported that NAEP testing is scheduled for February 20^th. Fox presented that the district can use up to five virtual days. The board agreed that the next snow day will be a virtual learning day.

Timberline Billing Service Agreement – Motion by Steffens, second by Cooksley to approve the Timberline Billing Service Agreement.

2024-2025 School Calendar Public Hearing Date – Motion by Recker, second by Maas to set the 24-25 school calendar public hearing on February 14, 2024 at 5:00 pm.

FY25 Proposed Property Tax Levy Hearing Date – Motion by Recker, second by Steffens to set the proposed property tax levy hearing on March 27, 2024 at 5:00 pm.

FY25 Proposed Budget Hearing Date – Motion by Recker, second by Maas to set the FY25 proposed budget hearing on April 24, 2024 at 5:00 pm.

Board Policy Review – Motion by Cooksley, second by Steffens to approve the first reading as discussed of board policies 605.6, 605.6R1, 605.8, 605.8R1, 701.1, 701.2, 701.3, 701.4, 703.1, 703.2, 713, and 713.R1.

At the Board Table Exercises –Tabled

#BucPr1de – The Buc Banner is available on the district’s website now.

Student Questions – Students asked about the number of student days, reasons for public hearings, and staffing issues.

Adjourn – Motion by Steffens, second by Recker to adjourn the meeting at 6:50 pm.

2024-01 January 24, 2024 Work Session Minutes

East Buchanan Community School District

Special Work Session Minutes – January 24, 2024

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, Athletic Director Chad Lamker, and Business Manager/Board Secretary Teresa Knipper.

Approve Agenda - Motion to approve the agenda was made by Cooksley, second by Steffens.

Discussion – The board discussed policies 503.1, 503.1R1, 503.2, 503.8, 503.8R1, 701.5, 701.5R1, and 905.1.

Adjourn – Motion by Maas, second by Recker to adjourn the meeting at 6:48 pm.

2024-02 February 14, 2024 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – February 14, 2024

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administration attending were HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Superintendent Dan Fox was absent. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Public Forum – James Hanson addressed the board regarding the student section at events.

Approve Agenda - Motion to approve the agenda was made by Cooksley, second by Recker.

Approve Consent Agenda - Motion by Steffens, second by Cooksley to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on January 17, 2024 and work session on January 24, 2024; retirements of Kathy Postel, DeAnn Shafer, and Glen Unwin; expenditures listed; and financial reports.

Community/Program Presentations – Elementary Building Leadership Team (BLT) members presented information about the Professional Learning Community (PLC) training they have received and how it benefits the students. Dockstader reported that the middle school teachers would like to implement a matrix on a student’s attendance, communication, and effort (ACE) on report cards in line with the district’s mission statement regarding 21^st century skills.

Administrative Updates and Reports – Letzring reported that the building goal is 100% in reading, Day of Awesomeness kicks off on Monday, and grades 1, 2, and 4 will be touring UNI for Jr Achievement. Dockstader reported that Senator Grassley will be visiting the district to speak to high school students and presented a quote for alternate seating in two classrooms. Kerkove reported that a sidewalk has been poured to the new playground and he is getting quotes for a new tractor.

2024-2025 School Calendar Public Hearing Date – Motion by Cooksley, second by Recker to set the 24-25 school calendar public hearing on March 13, 2024 at 5:00 pm.

Board Policy Discussion – Food Service Director Michelle Miller reported that the district received a donation for unpaid student meal accounts and that policy 710.4 Meal Charges needs to be reviewed based on recommendation after the nutrition program’s review.

Board Policy Review – Motion by Steffens, second by Recker to approve the second reading as discussed of board policies 605.6, 605.6R1, 605.8, 605.8R1, 701.1, 701.2, 701.3, 701.4, 703.1, 703.2, 713, and 713.R1. Motion by Cooksley, second by Maas to approve the first reading as presented and discussed of board policies 501 series.

At the Board Table Exercises –Tabled

#BucPr1de – Several students were involved in the archery tournament, the bus drivers are great with students, six wrestlers made it to state, and the girls wrestling did well.

Student Questions – Students asked if the new furniture will be in use this year.

Adjourn – Motion by Cooksley, second by Recker to adjourn the meeting at 6:25 pm.

2024-03 March 13, 2024 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – March 13, 2024

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Public Hearing – Motion by Steffens, second by Cooksley to open the public hearing regarding the 24-25 school calendar at 5:01 pm. Fox presented five options based on input from staff and a survey. No comments from the public. Motion by Maas, second by Steffens to close the public hearing at 5:13 pm

Public Forum – Christel Manson and Danielle Franck addressed the board regarding policies on bullying and threats.

Approve Agenda - Motion to approve the agenda was made by Steffens, second by Recker.

Approve Consent Agenda - Motion by Cooksley, second by Steffens to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on February 14; retirement of Verna Sperfslage; retirement of Greg Witte; hiring of Elisa Brady as assistant softball coach; hiring of Trenton Robinson as head softball coach; expenditures listed; and financial reports.

Administrative Updates and Reports – Letzring reported on the reading contest, ISASP preparation, preschool registration attendance, and upcoming events including book fair, spring concert, and Ned Assembly. Dockstader reported on ISASP testing and that the musical is the weekend of March 23^rd.

Food Service Review – Food Service Director Michelle Miller presented results of the review which included comments received and findings. She explained how the district is addressing the findings.

FY23 Audit Report – Motion by Steffens, second by Maas to approve the FY23 audit report as presented.

Security Project Quote – Motion by Cooksley, second by Recker to approve the security project quote from Five Star Telecom as presented in the amount of $228,029.01

PA/Speaker System Quote – Kevin Hesner presented a quote from Anixter. Motion by Steffens, second by Recker to approve the quote from Anixter for $30,504.64.

Chromebook Quote – Kevin Hesner presented a quote from CDWG. Motion by Maas, second by Steffens to approve the quote from CDWG for $390,564.00.

Tractor Quote – Quotes were presented from Bobcat of Dubuque, Deike Implement, K&A Farm Equipment, and Bodensteiner Implement for a compact tractor. Motion by Steffens, second by Recker to approve the quote of $46,100 from Deike Implement.

Board Policy Review – Motion by Cooksley, second by Recker to approve the second reading of board policies 501 series as presented and discussed.

At the Board Table Exercises –Tabled

#BucPr1de – Mandi Smith was selected as the Buchanan County Educator of the Year.

Student Questions – Students asked about the change from trimesters to semesters, the trapshooting and archery programs, exterior cameras, and updates to the student handbook.

Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 6:28 pm.

2024-03 March 27, 2024 Public Hearing Minutes

East Buchanan Community School District

Public Hearing Minutes – March 27, 2024

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Andy Sperfslage, and Heather Steffens. Board member Tim Recker was absent. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. Administration absent were HS/MS Principal Eric Dockstader and Elementary Principal Jacklyn Letzring. One visitor attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion to approve the agenda was made by Cooksley, second by Steffens.

Public Hearing – Fox played a video explaining the tax notice that was published by the district. One visitor commented. Motion by Cooksley, second by Maas to close the public hearing at 5:14 pm.

Adjourn – Motion by Steffens, second by Maas to adjourn the meeting at 5:14 pm.

2024-03 March 27, 2024 Special Board Meeting Minutes

Call to Order - President Andy Sperfslage called the meeting to order at 5:15 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Andy Sperfslage, and Heather Steffens. Board member Tim Recker was absent. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. Administration absent were HS/MS Principal Eric Dockstader and Elementary Principal Jacklyn Letzring. One visitor attended the meeting. Motion carried with all ayes unless otherwise noted.

East Buchanan Community School District

Special Board Meeting Minutes – March 27, 2024

Approve Agenda - Motion to approve the agenda was made by Maas, second by Steffens.

12-Passenger Van Purchase - Fox explained the need for the purchase of a 12-passenger van. Motion by Cooksley, second by Maas to trade in two vans and purchase a 12-passenger van.

Vehicle Purchase - Tabled

23-24 School Calendar Change – Motion by Steffens, second by Cooksley to change the 23-24 school year end date for students to May 23, 2024 and end date for teachers as May 24, 2024.

Policy 503 series – The board discussed the 503 policy series updates as presented by Fox.

Employee Insurance Benefits – Knipper presented options being considered for medical insurance benefits.

FY2025 Budget - Knipper and Fox explained how the tax levy amounts are generated.

Adjourn – Motion by Steffens, second by Maas to adjourn the meeting at 6:44 pm.

2024-04 April 10, 2024 School Board Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – April 10, 2024

Call to Order - President Andy Sperfslage called the meeting to order at 5:02 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda – FFA Parliamentary Procedure team presentation was removed from the agenda. Motion to approve the agenda was made by Steffens, second by Recker.

Approve Consent Agenda - Motion by Steffens, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on March 13th, public hearing meeting on March 27^th, and special meeting on March 27^th; hiring of Tina Snyder as MS track coach; hiring of Brenda Schnell as business teacher; hiring of Adam Riniker, Justin Shaffer, and Kyle Fank as spring performance coaches; resignation of Troy Ersland as HS teacher and basketball coach; expenditures listed; and financial reports.

Administrative Updates and Reports – Letzring presented that the Ned Assembly was on April 8^th, kindergarten led the Leader in Me assembly, FAST testing continues, and there are several events planned for the rest of the school year. Dockstader reported that prom is on April 20^th and the conditions for learning survey is soon. Fox reported that applications are being reviewed for the elementary secretary position with interviews the beginning of May, that the industrial tech teaching position is still open, and the at-risk and HS special education teacher positions are posted. He also reported that the safety grant has been submitted so waiting for a response from the state, negotiations have begun, and that ALICE training is during the professional development day on April 15^th.

Scholarship Selection Committee – Board members were appointed as follows: Carl Arnold – Steffens and Recker; Lowell & Agnes Davis – Sperfslage, Maas, and Steffens; Robert & AnnaBelle Hickman – Steffens and Cooksley.

Open Enrollment Application – Motion by Maas, second by Cooksley to deny the open enrollment application due to the appropriate special education program not being available.

24-25 MOC Contract – Motion by Recker, second by Cooksley to approve the 24-25 Multi Occupations Coordinator (MOC) contract with Central Rivers AEA as presented.

FY24 Amended Budget Public Hearing – Motion by Steffens, second by Recker to hold a public hearing for amending the FY24 budget on May 8, 2024 at 5:00 pm.

24-25 School Calendar – Fox presented three options. Motion by Cooksley, second by Steffens to approve the option with early dismissal for professional development every other Wednesday.

ESports Coordinator Discussion – Fox recommended that negotiations determine the placement of the Esports coordinator position on the supplemental salary schedule and that a contract will be offered if enough members sign up.

Board Policy Review – Motion by Maas, second by Steffens to approve the first reading of policies 502 through 504, 407.6, and 413.2 with changes as discussed.

#BucPr1de – The musical went well, good job to the kindergarten students for leading the assembly, and getting through FAST testing.

Student Questions – Students asked about the board reviewing scholarships, agenda items, open enrollment approval process, practice schedule, and school calendar options.

Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 6:11 pm.

2024-04 April 24, 2024 Special Meeting Minutes

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Elementary Principal Jacklyn Letzring was absent. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Public Hearing – Motion by Cooksley, second by Recker to open the public hearing regarding the FY25 Proposed Budget at 5:00 pm. Proposed budget was presented. No comments from the public. Motion by Maas, second by Steffens to close the public hearing at 5:01 pm.

Approve Agenda – Motion by Recker, second by Steffens to approve the agenda as presented.

Personnel Changes - Motion by Cooksley, second by Recker to approve the personnel changes of resignation of Ber Miller as teacher, transfer of Elisa Brady to head softball coach, resignation of Trenton Robinson as head softball coach, hiring of Kelly Chettinger as cook, transfer of Danny Sherrets and Nathan Leonard from night custodians to day custodians, hiring of Jen Anderson as special education/school improvement director, and resignation of Jacklyn Letzring as elementary principal.

Policy Review – Motion by Maas, second by Steffens to approve the first reading of Policy 505.7 as presented.

Open Enrollment Applications – Motion by Maas, second by Cooksley to deny open enrollment application B due to appropriate special education program not available. Motion by Recker, second by Steffens to deny open enrollment application C due to appropriate special education program not available.

Resolution to Allocate Funds to CRAEA – Motion by Recker, second by Cooksley to approve the Resolution to Allocate Funds to Central Rivers AEA as presented as allocate 100% of funds received for Media Services and 100% of funds received for Educational Services.

FY25 Budget and Taxes – Motion by Recker, second by Cooksley to adopt the FY25 Budget and Taxes as discussed with a rate of 13.80324.

Adjourn – Motion by Maas, second by Recker to adjourn the meeting at 5:37 pm.