East Buchanan Community School District - Board Meeting Minutes – October 9, 2019
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Aaron Cook, Scott Cooksley, Greg Schmitt, Chad Staton, and Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal; Teresa Knipper, Business Manager/Board Secretary. Administration absent: Eric Dockstader, MS/HS Principal. Several visitors were present. Motions carried with all ayes unless otherwise noted.
Public Forum: None.
Approve Agenda: Motion to approve the agenda was made by Stone, second by Staton.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Staton, second by Cook. Items included on the Consent Agenda: minutes of the September 11th meeting, financial reports, expenditures listed, and resignation of Kevin Hesner as MS boys basketball coach.
Community/Program Presentations: None.
Administrative Reports: Fox updated the board that the gym lights are scheduled to be installed late October, Homecoming parade is on October 11th, there has been an increase in students eating lunch, and that there needs to be an improvement in calendar communication. He explained the FAST assessment results and how peer learning is being done in the elementary. The facilities update included the need for improvement to the visitor bleachers and that the greenhouse is ready and we will be setting up a time to learn how to operate it.
Public Hearing - Instructional Support Program Participation: Motion was made by Staton, second by Cook to open the meeting for a public hearing on the district’s continued participation in the Instructional Support Program. 5:25 pm. Having heard no objections or comments, motion was made by Staton, second by Stone to close the public hearing at 5:27 pm.
Resolution to Consider Extension of Participation in the ISL Program: The President of the Board called up for consideration the Resolution to Consider Extension of Participation in the Instructional Support Program which requires that a public hearing be held on this proposal. Director Cook introduced the following Resolution and moved its adoption. Director Staton seconded the motion to adopt. The roll was called and the vote was: Ayes: Stone, Staton, Cooksley, Cook, Schmitt; Nayes: None. The President declared the resolution adopted as follows:
RESOLUTION TO CONSIDER EXTENSION OF PARTICIPATION IN THE INSTRUCTIONAL SUPPORT PROGRAM
WHEREAS, the Board of Directors wishes to consider extending its participation in the instructional support program as provided in Iowa Code Sections 257.18 through 257.27; and
WHEREAS, the Board has published notice of the time and place of public hearing on the resolution; and
WHEREAS, the public hearing has been held upon the proposal to extend participation in the instructional support program;
NOW, THEREFORE, IT IS RESOLVED:
1. The Board of Directors shall extend its participation in the instructional support program as provided in Iowa Code Sections 257.18 through 257.27, for a period of five (5) years, commencing with the fiscal year ending June 30, 2021.
2. The additional funding for the instructional support program for a budget year shall be determined annually, (after taking into consideration instructional support state aid), and shall not exceed 10% of the total of regular program district cost for the budget year and moneys received under Iowa Code Section 257.14 as a budget adjustment for the budget year.
3. Moneys received by the district for the instructional support program may be used for any general fund purpose, all subject to the limitations of Iowa Code Section 257.19.
4. The instructional support program shall be funded by instructional support state aid and a combination of instructional support property tax levied annually upon the taxable property within the school district commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2021, and an instructional support income surtax imposed annually, the percent of income surtax (not to exceed twenty percent (20%)) to be determined by the Board for each budget year to be imposed upon the state individual income tax of each individual income taxpayer resident in the school district on December 31 for each calendar year commencing with the calendar year 2020, and each year thereafter.
5. Unless, within twenty-eight days following the adoption of this resolution, the secretary of the board receives a petition containing the signatures of eligible electors equal in number to not less than one hundred or thirty percent of the number of voters at the last preceding regular school election, whichever is greater, asking that an election be called to approve or disapprove this action of the board adopting the instructional support program, this action of the board is final and the secretary is authorized and directed to certify a copy of this resolution to the department of management.
In the event a petition containing the required number of signatures is filed with the secretary of the board within twenty-eight days of the adoption of this resolution, the president shall call a meeting of the board to consider rescission of this resolution or to direct the county commissioner of elections to submit the following question to the qualified electors of the school district at a special election.
If the Board determines to submit the question to the electors, the proposition to be submitted shall be as follows:
Shall the Board of Directors of the East Buchanan Community School District in the County of Buchanan, State of Iowa, be authorized for a period of ten (10) years, commencing with the fiscal year ending June 30, 2021, to levy and impose an instructional support tax in an amount not exceeding 10% of the total of regular program district cost for the budget year and moneys received under Iowa Code Section 257.14 as a budget adjustment in the budget year, and be authorized annually, in combination as determined by the Board to levy a combination of an instructional support property tax upon all the taxable property within the school district commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2021, and to impose an instructional support income surtax upon the state individual income tax of each individual income taxpayer resident in the school district as of December 31 for each calendar year commencing with the calendar year 2020, and each year thereafter, the percent of income surtax not to exceed twenty percent (20%) to be determined by the board for each fiscal year, to be used for any general fund purpose, all subject to the limitations of Iowa Code Section 257.19.
Passed and approved this 9th day of October, 2019.
Greg Schmitt, President
ATTEST: Teresa Knipper, Secretary
Request for Allowable Grown and Supplemental Aid – Motion was made by Staton, second by Stone to make request for allowable grown and supplemental aid for negative special education balance in the amount of $83,521.86.
Snow Removal Bids – President Schmitt opened bids from TNT and Jeff Childers. Motion was made by Staton, second by Stone to approve Jeff Childers bid for snow removal during the 2019-2020 school year at a rate of $60/hour.
Annual Board Policy Review – The board policy review of 407.6 and 413.2 were tabled.
Board Policy Review – 1st reading of Policy 604.10 was approved with policies 402.2 and 414.1 tabled. Motion made by Stone, second by Cooksley to approve the 2nd reading of policies 603.2 to 604.9.
Buccaneer Brag About – The board mentioned the community support they see for our school and that district patrons have been able to see the shop after school events.
Student Questions – Three students asked questions of the school board.
Adjourn – Motion was made by Cook, second by Cooksley to adjourn the meeting at 6:02 pm.
Next regular meeting is scheduled for November 13, 2019 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.