East Buchanan Community School District
Board Meeting Minutes – March 11, 2020
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Scott Cooksley, Greg Schmitt, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal ; Teresa Knipper, Business Manager/Board Secretary. Several visitors were present.
Public Forum: Al and Tina Snyder of East Buc Archers thanked the board for use of the facilities and gave an update on the team’s season.
Approve Agenda: Motion to approve the agenda with was made by Stone, second by Steffens. Motion carried with all ayes.
Public Hearing on 2020-2021 School Calendar: The public hearing was opened by President Schmitt at 5:10 pm with a motion by Stone. Superintendent Fox presented the calendar. There were no comments. The hearing was closed at 5:14 pm with a motion by Sperfslage, second by Cooksley. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on February 12, 2020, financial reports, expenditures listed, the resignation of Pam Johnson as teacher, retirement of Carla Franck as associate, and retirement of Mary Baragary as teacher. Resignation and retirements will be at the end of the current school year.
Community/Program Presentations: Students from accounting class presented an itinerary and requested permission to cross state lines with a school vehicle for a trip to Chicago April 2nd – 4th. Motion to approve was made by Cooksley, second by Steffens. Motion carried with all ayes.
Administrative Updates and Reports: Dockstader said they are working on the 6-period schedule and are running a trial to see how it will work to meet requirements. He also talked about the Perkins Grant and the changes being made to the application for FY21. Joe Kremer from Central Rivers AEA gave a presentation on the Iowa Statewide Assessment of Student Progress (ISASP) performance profile for East Buchanan CSD. Fox updated the board on district activities in relation to the coronavirus pandemic. The facilities update included the need to assemble a committee to plan the sports complex improvements. Fox also discussed plans for use of the old stage for conference/mentor rooms and a playground on the lots purchased earlier by the school.
2020-2021 school calendar – Motion by Stone, second by Sperfslage to approve the 2020-2021 school calendar as presented. Motion carried with all ayes.
Handbook Recommendation – Motion by Sperfslage, second by Steffens to approve the recommendation by Dockstader for placement in the student handbook on how to handle a tie for Top of the Class recognition. Motion carried with all ayes.
FY19 Audit Report – The board members received copies of the FY19 audit report prior to the meeting for review. Secretary Knipper gave a summary of the findings. Motion by Stone, second by Cooksley to approve the audit report. Motion carried with all ayes.
Preliminary 2020-2021 budget review and set date for the public hearing – Secretary Knipper presented the preliminary budget. The board decided to schedule a work session for March 25th at 5:00 pm to discuss the budget further. Motion by Cooksley, second by Stone to hold a public hearing on April 8, 2020. Motion carried with all ayes.
Secretary Knipper left the meeting at 6:25 pm. Shawn Stone documented the remainder of the meeting.
Board Policy Review – 2nd Reading: Motion by Steffens, second by Stone to approve the 2nd reading of policies 210.2, 210.3, 210.4, 210.7, 210.7R1, 210.8, 210.9, 212, 214, 215.1E1, 216.1, 216.3 and 217. Motion carried with all ayes.
Board Policy Review – 1st Reading: Motion by Cooksley, second by Steffens to table the 1st reading of the 414 policy series. Motion carried with all ayes.
Scholarship Review Committee: Sperfslage, Steffens, and Schmitt will do the scholarship review this year.
Buccaneer Brag About – Aubrey Short was on KCRG for her fundraising and quilt making for UIHC.
Student Questions – The board fielded questions from students.
Adjourn – Motion was made by Cooksley, second by Steffens to adjourn the meeting at 6:46 pm. Motion carried with all ayes.
The board will have a work session on March 25, 2020 at 5:00 pm. Next regular meeting is scheduled for April 8, 2020 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.