208 - AD HOC COMMITTEES (02-12-20)

Whenever the board deems it necessary, the board may appoint a committee composed of citizens, employees or students to assist the board.  Committees formed by the board are ad hoc committees.

An ad hoc committee may be formed by board resolution which will outline the duties and purpose of the committee.  The committee is advisory in nature and has no duty or responsibility other than that specifically stated in the board resolution.  The committee will automatically dissolve upon the delivery of its final recommendation to the board or upon completion of the duties outlined in the board resolution.  The board will receive the report of the committee for consideration.  The board retains the authority to make a final decision on the issue.  The committee may be subject to the open meetings law.

The method for selection of committee members will be stated in the board resolution.  When possible, and when the necessary expertise required allows, the committee members will be representative of the school district community and will consider the various viewpoints on the issue.  The board may designate a board member and the superintendent to serve on an ad hoc committee.  The committee will select its own chairperson, unless the board designates otherwise.

 Legal Reference:  Iowa Code §§ 21; 279.8; 280.12(2) (2013).

                              281 I.A.C. 12.3(3), .3(8); .5(8).

                              O.A.G., Nov. 18, 1993

Cross Reference:  103 - Long-Range Needs Assessment

                              211 - Open Meetings

                              212 - Closed Sessions

                              215 - Board of Directors' Records

                              605.1 - Instructional Materials Selection

                              900 - Principles and Objectives for Community Relations

           Approved:  June 9, 2004                     

           Reviewed:  May 11, 2015; February 12, 2020      

208.1E1 - AD HOC COMMITTEE EXHIBIT

Ad Hoc Committee Purpose and Function

The specific purpose of each ad hoc committee varies.  Generally, the primary function of an ad hoc committee is to give specific advice and suggestions.  The advice and suggestions should focus on the purpose and duties stated in the board resolution establishing the committee.  It is the board's role to take action based on information received from the ad hoc committee and other sources.  Ad hoc committees may be subject to the open meetings law.

Role of an Ad Hoc Committee Member

The primary role of an ad hoc committee member is to be a productive, positive member of the committee.  In doing so, it is important to listen to and respect the opinions of others.  When the ad hoc committee makes a recommendation to the board, it is important for the ad hoc committee members to support the majority decision of the ad hoc committee.  An ad hoc committee will function best when its members work within the committee framework and bring items of business to the ad hoc committee.

Ad Hoc Committee Membership
Ad hoc committee members may be appointed by the board.  The board may request input from individuals or organizations, or it may seek volunteers to serve.  Only the board or superintendent has the authority to appoint members to an ad hoc committee.  Boards must follow the legal limitations or requirements regarding the membership of an ad hoc committee.

Board Policy East Buchanan Community Schools

208.2 - DISTRICT ADVISORY COMMITTEE (05-11-15)

The Board of Education of the East Buchanan Community School District supports the formation of an umbrella advisory committee that meets the following state and federal codes.  Iowa Code - 279.50, 280.12, 280.18 281.12.3(3), 258. Senate File - 2094, 223(11).  Public Law - 10-297.
 
This ongoing district advisory committee makes recommendations to the Board of Education relating to - determining educational needs, developing goals, reviewing the comprehensive school improvement plan, implementing plans and goals, complying with state and federal regulations, evaluating progress of physical plant and equipment levy, instructional support levy, and/or other issues brought before the committee or requested by the Board of Education.
 
This district advisory committee will meet approximately four times a school year and will consist of students, parents, patrons, and employees from the East Buchanan Community School District.  Members will serve one year, with the option of volunteering for a second term.  The following organizations, groups or individuals will formulate this committee.
President or Representative of the following school organizations or district wide groups:
  1. PTO
  2. Music Auxiliary
  3. Buccaneer Booster Club
  4. Drug Abuse Resistance Education (DARE)
  5. Student Council - 2-4 from grades 9-12
  6. East Buchanan Education Association - one from each of the following:  K-2, 3-5, Middle School, High School, Buildings & Grounds, Food Service, Clerical, and Transportation
  7. School Administration
  8. Clergy
  9. Health Care Provider
  10. Senior Citizens (60 years or older)
  11. Minority (Non Caucasian)
  12. Disabled
  13. Buccaneer Foundation
  14. Dollars For Scholars
  15. Individual Board Member appointed representative selected from board members elected jurisdiction.
 
President or Representative of the following organizations based out of the Community of Aurora.
City Government
American Legion/Auxiliary
Community Club
Action Planners
Public Library
Garden Club
Historical Society
 
President or Representative of the following organizations based out of the Community of Quasqueton.
  1. City Government
  2. American Legion/Auxiliary
  3. Historical Society
  4. Garden Club
  5. Community Club
President or Representative of the following organizations based out of the Community of Winthrop
  1. City Government
  2. American Legion/Auxiliary
  3. Public Library
  4. Community & Commercial Club
  5. Winthrop Development Corporation
Legal Reference:  Iowa Code §§ 279.50, 280.12, 280.18, 281.12.3(3), 258.
                             Senate File 2094, 223(11).
                             Public Law 10-297
 
Cross Reference: 208 - Ad Hoc Committees
                             208.1E1 - Ad Hoc Committees Exhibit    
   
          Approved:  June 9, 2004      
          Reviewed:  May 11, 2015     
Board Policy East Buchanan Community Schools