Children who are residents of the school district community will attend the school district without paying tuition.

The residence of a student means the place, abode, or dwelling of the student.  Generally, the legal dwelling of minors is the same as their parents.  However, a student may establish a dwelling with someone other than the parents and attend public school in the school district without paying tuition if the primary purpose for residing in the school district is not for the purpose of obtaining a free public education.  Further, students who have reached the age of majority and who are still eligible to attend an Iowa secondary school may declare their residence independent of the residence of the parents.

Each case involving the bona fide residence of a student will be decided upon its individual merits by the superintendent.

Legal Reference:           Lakota Cons. Ind. School v. Buffalo Center-Rake Comm. School, 334 N.W.2d 704 (Iowa 1983).

                                    Mt. Hope School Dist. v. Hendrickson, 197 N.W. 47 (Iowa 1924).

                                    Oshel v. Creston Comm. School Dist., DPI Admin. Doc. 570 (1981).

                                    33 D.P.I. Dec. Rule 80 (1984).

                                    Iowa Code §§ 257.6; 282.2, .6, .7; 285.4.                           

Cross Reference:           100       Legal Status of the School District

          Approved:  November 8, 2006                                                     

  Last Reviewed:  March 13, 2024              

Board Policy East Buchanan Community Schools

Students who are eligible to attend an Iowa public school but who are not legal residents of the school district may be admitted into the school district at the discretion of the superintendent upon application and payment of tuition.  The tuition rate is the current per-pupil cost of the school district as computed by the board secretary and as authorized by the Iowa Department of Education.

Resident students whose families move from the school district after the start of a semester and who wish to complete the semester in their former resident school district may be permitted to attend.  Students who plan to open enroll to their former resident district for the next school year may do so without approval of the board.

Students in grades eleven or twelve who are no longer residents of the school district, but were residents in the preceding school year, may continue to attend school until they graduate without the payment of tuition.  These students may be required to identify an adult, who resides in the school district, identified for purposes of administration.

Nonresident students who are eligible to attend an Iowa public school and who have evidence they will become legal residents of the school district prior to October 1 may be allowed to attend without the payment of tuition.

Legal Reference:           Lakota Cons. Ind. School v. Buffalo Center-Rake Comm. School, 334 N.W.2d 704 (Iowa 1983).

                                    Mt. Hope School Dist. v. Hendrickson, 197 N.W. 47 (Iowa 1924).

                                    Oshel v. Creston Comm. School Dist., DPI Admin. Doc. 570 (1981).

                                    Iowa Code §§ 257.6; 282.1, .2, .6, .7, .24.

           Approved:  November 8, 2006                                                    

   Last Reviewed:  March 13, 2024

Board Policy East Buchanan Community Schools

Parents within the school district who have children over age six and under age sixteen by September 15, in proper physical and mental condition to attend school, will have the children attend the school district at the attendance center designated by the board.  Students will attend school the number of days or hours school is in session in accordance with the school calendar.  Students of compulsory attendance age will attend school a minimum of 180 days or 1080 hours.  Students not attending the minimum days or hours must be exempted by this policy as listed below or, referred to the county attorney.  Exceptions to this policy include children who:

• have completed the requirements for graduation in an accredited school or have obtained a high school equivalency diploma;
• are attending religious services or receiving religious instruction;
• are attending an approved or probationally approved private college preparatory school;
• are attending an accredited nonpublic school;
• are receiving independent private instruction; or,
• are receiving competent private instruction.

It is the responsibility of the parent of a child to provide evidence of the child's mental and physical inability to attend school or of the child's qualifications for one of the exceptions listed above.

The principal will investigate the cause for a student's truancy.  If the principal is unable to secure the truant student's attendance, the principal should discuss the next step with the school board.  If after school board action, the student is still truant, the principal will refer the matter over to the county attorney.

The school will participate in mediation if requested by the county attorney.  The superintendent will represent the school district in mediation.  The school district will monitor the student's compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney.

Legal Reference:           Iowa Code §§ 259A; 279.10-.11; ch. 299; 299A.                                       

Cross Reference:           601.1    School Calendar

                                    604.1    Private Instruction

Approved:   November 8, 2006       

Last Reviewed: March 13, 2024

Board Policy East Buchanan Community Schools

Children in the school district community will be allowed to enroll in the school district's regular education program beginning at age five.  The child must be age five on or prior to September 15 to participate in the school district's kindergarten program.  The child must be age six on or prior to September 15 to begin the first grade of the education program.

Before the student may enroll in the district’s education program, the board will require evidence of age and residency in the form of a birth certificate or other evidence of age.  It is within the discretion of the superintendent to determine what is satisfactory evidence for proof of age.

Prior to enrollment, the child must provide the administration with their health and immunization certificate.  Failure to provide this information within the time period set by the superintendent is  reason for suspension, expulsion or denying admission to the student.

Legal Reference:                Iowa Code §§ 139A.8; 144.45(5); 282.1, .3, .6.          

Cross Reference:                507.1     Student Health and Immunization Certificates

                                             607.2     Student Health Services

                                             607.2R1 Student Health Services

Approved:  November 8, 2006               

Last Reviewed:  March 13, 2024

Board Policy East Buchanan Community Schools

The board will have complete discretion to determine the boundaries for each attendance center, to assign students to the attendance centers.

Parents or guardians of siblings in the same grade level academically in grades kindergarten through grade five may request the siblings be placed in the same or different classrooms.  In order to be valid, the request must be made in writing and submitted to the school principal at the time of registration for classes, or within fourteen days after the children’s first day of attendance during the school year.  If a valid request is received by the school principal, the request must be honored.  While a parent or guardian may make a placement request that siblings be placed together or apart, the district administration retains complete discretion to select the classroom teacher(s) to which siblings are assigned.  If after the initial grading period following the placement of siblings in the same or different classrooms the school principal determines the placement is disruptive to the class; the principal may assign one or more of the siblings to different classrooms.

It is the responsibility of the superintendent to make a recommendation to the board annually regarding the assigned attendance center for each student.  In making the recommendation, the superintendent will consider the geographical layout of the school district, the condition and location of the school district facilities, the location of student population, possible transportation challenges, financial condition of the school district and other factors deemed relevant by the superintendent or the board.

Legal Reference:           Iowa Code §§ 279.11; 282.7-.8.

Approved:  November 8, 2006        

Last Reviewed:  March 13, 2024

Students who transfer into the school district must meet the immunization and age requirements set out for students who initially enroll in the school district.

The school district will request the student's cumulative records from the previous school district.  If the student cannot offer proof of grade level, the superintendent will make the grade level determination.  The superintendent may require testing or other information to determine the grade level.  Students expelled or suspended from their previous school district will only be enrolled after approval of the board.

The superintendent will determine the amount of credits to be transferred.  If the student has not previously attended an accredited school, it is within the superintendent's discretion to accept or reject credits or grades.

The board may deny admission if the student is not willing to provide the board with the necessary information.

Legal Reference:           20 U.S.C. § 1232g (2012).

                                    Iowa Code §§ 139A.8; 282.1, .3, .4; 299A

Cross Reference:           501.15  Open Enrollment Transfers – Procedures as a Receiving District

                                    505.03  Student Honors and Awards

                                    604.01  Private Instruction

                                    604.10  Online Courses

                                    604.11  Appropriate Use of Online Learning Platforms

Approved   November 8, 2006    

Last Reviewed:  March 13, 2024    

Board Policy East Buchanan Community Schools

If the student's parents wish to withdraw or transfer the student from school prior to completing and graduating from the education program, they will notify the superintendent in writing as soon as possible of the decision to withdraw or transfer the student from the education program.  The student or parent should present this written notice at the office and receive instructions regarding the return of textbooks, library books, locker equipment, hot lunch tickets, etc. 

The notice will state the student's final day of attendance.  If the student is not enrolling in anotherschool district, the school district will maintain the student's records in the same manner as the records of students who have graduated from the school district.

If the parents wish to have the student's cumulative record sent to the new school district, the parents will notify the superintendent in writing.  This notice will include the name of the school district and the person at the new school district to whom the student's cumulative records should be sent.  If the new school district requests the student's cumulative records, the school district will forward the cumulative records and notify the parents the records have been sent.  The notice will inform the parents of their right to review the records sent.

If the student is of compulsory education age and not transferring to another public school district or an accredited nonpublic school, the parents will notify the superintendent that the student is receiving competent private instruction and file the necessary competent private instruction reports.

Legal Reference:           20 U.S.C. § 1232g.

                                    Iowa Code §§ 274.1; 299.1-.1A; 299A.11

Cross Reference:           501.15  Open Enrollment Transfers – Procedures as a Receiving District

                                    604.1    Private Instruction

Approved:  November 8, 2006        

Last Reviewed:  March 13, 2024

As part of the school district's records, the daily attendance of each student is recorded and maintained on file with the permanent records of the board secretary.

It is the responsibility of the principals to ensure that such reports are filed with the board secretary, the custodian of school records.

Legal Reference:           Iowa Code §§ 294.4; 299.

                                    281 I.A.C. 12.2(4).

Approved:  November 8, 2006        

Last Reviewed    March 13, 2024               

Board Policy East Buchanan Community Schools

Regular attendance by students is essential for students to obtain the maximum opportunities from the education program.  Parents and students alike are encouraged to ensure an absence from school is a necessary absence.  Students will attend school unless excused by the principal of their attendance center.

Student absences approved by the principal are excused absences.  Excused absences will count as days in attendance for purposes of the truancy law.  These absences include, but are not limited to illness, family emergencies, recognized religious observances, appointments that cannot be scheduled outside the school day and school-sponsored or approved activities.

The district believes that traditional, in-person school attendance leads to the greatest learning opportunities for students.  However, there may be rare and unusual circumstances created by public emergencies declared by state or local officials which temporarily prevent students from attending traditional, in-person school.  In these circumstances, the superintendent will have discretion to make reasonable accommodations for students, on a case-by-case basis, to attend school through remote learning opportunities within the available resources of the district and as permitted by law.  During approved remote learning, attendance will be taken, assessments may be administered, and grades will count towards students’ cumulative grade point average as if they were attending in person.  The provision of special education and accommodations for students who have individualized education programs (IEPs) or Section 504 plans will be determined by each respective IEP or Section 504 team.

Students whose absences are approved will make up the work missed and receive full credit for the missed school work.  It is the responsibility of the student to initiate a procedure with the student's teacher to complete the work missed.

Students who wish to participate in school-sponsored activities must attend school the whole day of the activity unless permission has been given by the principal for the student to be absent as defined in the handbook.

It is the responsibility of the parent to notify the student's attendance center as soon as the parent knows the student will not be attending school on that day.  The principal may request evidence or written verification of the student's reason for absence.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

Legal Reference:                34 C.F.R. sec. 300

                                             28 C.F.R. Pt. 35

                                             Iowa Code §§ 294.4; 299.

                                             281 I.A.C. 12.3(4).

Approved:  November 8, 2006               

Last Reviewed:    March 13, 2024

Board Policy East Buchanan Community Schools

Regular attendance by the students at school is essential for students to obtain the maximum opportunities from the education program.  Parents and students alike are encouraged to ensure an absence from school is a necessary absence.  Students will attend school unless excused by the principal of their attendance center.

Truancy is the failure to attend school for the minimum number of days established in the school calendar by the board.  Truancy is the act of being absent without a reasonable excuse.   Refer to the student handbook for unexcused absence reasons.  Truancy will not be tolerated by the board.

Students are subject to disciplinary action for truancy including suspension and expulsion.  It is within the discretion of the principal to determine, in light of the circumstances, whether a student may make up work missed because of truancy.  Students receiving special education services will not be assigned to in-school suspension unless the goals and objectives of the student's Individualized Education Program are capable of being met.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.  The administrative regulations will indicate the disciplinary action to be taken for truancy.

Legal Reference:           Iowa Code §§ 294.4; 299.

                                    281 I.A.C. 12.3(4).

Cross Reference:           206.3    Secretary

                                    410.3    Truancy Officer                          

Approved:  November 8, 2006     

Last Reviewed:  March 13, 2024

Board Policy East Buchanan Community Schools

Students will be allowed to leave the school district facilities during school hours only with prior authorization from their parents, unless the parent appears personally at the student's attendance center to arrange for the release of the student during school hours, or with the permission of the principal.

Approved reasons for release of a student during the school day will include, but not be limited to, illness, family emergencies, medical appointments, religious instruction, classes outside the student's attendance center, employment for which the student has been issued a work permit and other reasons determined appropriate by the principal.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

Legal Reference:           Iowa Code § 294.4

                                    281 I.A.C. 12.3(4).

Approved:  December 13, 2006       

Last Reviewed:  March 13, 2024

The board encourages pregnant students to continue to attend the education program as long as they are physically able to do so.  The pregnant student may notify the principal or the guidance counselor as soon as she is aware of the pregnancy.  The school may require that a pregnant student provide the principal with a written note from her doctor relative to special conditions that might exist and specific suggestions as to how long the student may continue to attend classes.  If the student is unable to attend school because of her pregnancy, the student may be excused and arrangements made to continue her studies during her absence.  The student will resume classes upon the recommendation of her physician.

Legal Reference:           Iowa Code §§ 216; 279.8; 280.3

Cross Reference:           604.2    Individualized Instruction

Approved:  December 13, 2006       

Last Reviewed:  March 13, 2024

Board Policy East Buchanan Community Schools

Students who have attained legal age may continue the education program without payment of tuition as long as they are eligible to attend an Iowa public school and are residents of the school district.

Parents will be allowed to access and view the student's records without written permission from the student if the student is still a dependent for tax purposes.  In most cases, with the discretion of the principal or the superintendent, the student will be able to make decisions and sign documents rather than requiring parental permission or signature.

Legal Reference:           20 U.S.C. § 1232g

                                    Iowa Code §§ 22; 282.2, .6, .7; 285.4; 599.1; 622.10

                                    281 I.A.C. 12.3(6).3.

Approved:   December 13, 2006      

Last Reviewed:  March 13, 2024

The school district will participate in open enrollment as a sending district.  As a sending district, the board will allow resident students who meet the requirements to open enroll to another public school district.

Parents requesting open enrollment out of the school district for their student will notify the sending and receiving school district in accordance with district practice.  The notice is made on forms provided by the Iowa Department of Education.  The forms are available at the central administration office.

Parents of children who will begin kindergarten and prekindergarten children enrolled in special education programs and included in the district’s basic enrollment will file in the same manner set forth above.

The receiving district will approve or deny open enrollment requests according to the timelines established by law.  The parents may withdraw the open enrollment request prior to the board’s approval of the application.  The receiving district’s superintendent will notify the parents and sending school district by mail within five days of the school district’s action to approve or deny the open enrollment request. 

The board will not approve a student's request to allow the receiving district to enter the school district for the purposes of transportation.

An open enrollment request out of the school district from parents of a special education student is reviewed on a case-by-case basis.  The determining factor for approval of such an open enrollment request will be whether the special education program available in the receiving school district is appropriate for the student's needs.  The area education agency director of special education serving the receiving district will determine whether the program is appropriate.  The special education student will remain in the school district until the final determination is made.

It is the responsibility of the superintendent to maintain open enrollment request applications and notice forms.  It will also be the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

Legal Reference:        Iowa Code §§ 139A.8; 274.1; 279.11; 282.1, .3, .8, .18; 299.1.

                        281 I.A.C. 17.

Cross Reference:        501.15 Open Enrollment Transfers – Procedures as a Receiving District

Approved:    December 13, 2006         

Last Reviewed:  March 13, 2024

The school district will participate in open enrollment as a receiving district.  As a receiving district, the board will allow nonresident students, who meet the legal requirements, to open enroll into the school district.  The board will have complete discretion to determine the attendance center of the students attending the school district under open enrollment.

The superintendent will approve all timely filed applications by June 1; incoming kindergarten applications; good cause applications; or continuation of an educational program application filed by September 1.

The superintendent will approve within 30 days incoming kindergarten applications; good cause application; or continuation of an educational program application.

The superintendent will notify the sending school district and parents within five days of the school district’s action to approve or deny the open enrollment request.  

Open enrollment requests into the school district will not be approved if insufficient classroom space exists.  Open enrollment requests into the school district will also not be approved for students who have been suspended or expelled by the administration or the board of the school district the student is or was attending until the student has been reinstated into the school district from which the student was suspended or expelled.  Once the student is reinstated, the student's open enrollment request will be considered in the same manner as other open enrollment requests provided the required timelines are met.

Open enrollment requests into the school district that, if denied, would result in students from the same nuclear family being enrolled in different school districts, will be given highest priority.  The board, in its discretion, may waive the insufficient classroom space reason for denial for students of the same nuclear family to prevent the division of a nuclear family between two school districts.  Other open enrollment requests into the school district are considered in the order received by the school district with the first open enrollment request given a higher priority than the second open enrollment request and so forth.

Students in grades nine through twelve open enrolling into the school district will not be eligible for participation in interscholastic athletics, at the varsity level, in accordance with applicable law. 

Parents of students whose open enrollment requests are approved by the (board or superintendent) are responsible for providing transportation to and from the receiving school district without reimbursement. The board will not approve transportation into the sending district.

If an open enrolled student’s primary residence is closer to the receiving district’s attendance center than the distance from the student’s primary residence to the sending attendance center, the sending district will allow the student’s receiving district to send school vehicles no more than two miles into the sending district’s boundaries to pick up the student. 

An open enrollment request into the school district from parents of a special education student is reviewed on a case-by-case basis.  The determining factors for approval of such an open enrollment request will be whether the special education program available in the school district is appropriate for the student's needs and whether the enrollment of the special education student will cause the class size to exceed the maximum allowed.  The area education agency director of special education serving the school district will determine whether the program is appropriate.  The special education student will remain in the sending district until the final determination is made.  For children requiring special education, the receiving district will complete and provide to the resident district the documentation needed to see Medicaid reimbursement for eligible services.

The policies of the school district will apply to students attending the school district under open enrollment.

It is the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

Legal Reference:    Iowa Code §§ 139A.8; 274.1; 279.11; 282.1, .3, .8, .18; 299.1

                               281 I.A.C. 17.

Cross Reference:    501.6    Student Transfers In

                                          501.7    Student Transfers Out or Withdrawals

                                          501.14    Open Enrollment Transfers - Procedures as a Sending District

                                          606.6    Insufficient Classroom Space

Approved:  December 16, 2006       

Reviewed:  October 9, 2024

Board Policy East Buchanan Community Schools

The East Buchanan School District believes all students should have access to a free, appropriate public education. The district will ensure that homeless children and youth have equal access to the same free, appropriate public education as other children and youth.

The term “homeless children and youth” means individuals who lack a fixed, regular, and adequate nighttime residence. The term includes:

• Children and youth who are:
  • Sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason (sometimes referred to as “doubled up”);
  • Living in motels, hotels, trailer parks, or camping grounds due to lack of alternative adequate accommodations;
  • Living in emergency or transitional shelters; or
  • Abandoned in hospitals.
• Children and youth who have a primary nighttime residence that is a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings;
• Children and youth who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and
• Migratory children who qualify as homeless because they are living in circumstances described above.

To help ensure that homeless children and youth have a full opportunity to enroll, attend, and succeed at school, the board shall:

• Designate the High School Guidance Counselor as the local homeless children and youth liaison;
• Provide training opportunities for staff so staff may help identify and meet the needs of homeless children and youth;
• Remove barriers, including those associated with fees, fines, and absences, to the identification, enrollment, retention, attendance and/or success in school for homeless children and youth;
• Ensure collaboration and coordination with other service providers;
• Ensure transportation is provided in accordance with legal requirements;
• Provide school stability in school assignment according to the child’s best interests;
• Ensure the privacy of student records, as provided by applicable law, including information about a homeless child or youth’s living situation;
• Engage in the dispute resolution process for decisions relating to the educational placement of homeless children and youth as provided by applicable law; and
• Prohibit the segregation of a homeless child or youth from other students enrolled in the district.

The superintendent may develop an administrative process or procedures to implement this policy.

Legal Reference:           20 U.S.C. § 6301.

                                    42 U.S.C. § 11302.

                                    42 U.S.C. §§ 11431 et seq.        

                                    281 I.A.C. 33.

Cross Reference:           503.3    Fines - Fees – Charges (series)

                                    507.1    Student Health and Immunization Certificates

                                    603.3    Special Education

                                    711.1    Student School Transportation Eligibility

Approved:                     December 13, 2006

Last Reviewed:             March 13, 2024

EAST BUCHANAN CSD BOARD POLICY

The board believes inappropriate student appearance causes material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees and visitors.

Students are expected to adhere to standards of cleanliness and dress that are compatible with the requirements of a good learning environment.  The standards will be those generally acceptable to the community as appropriate in a school setting.

The board expects students to be clean and well-groomed and wear clothes in good repair and appropriate for the time, place and occasion.  Clothing or other apparel promoting products illegal for use by minors and clothing displaying obscene material, profanity, or reference to prohibited conduct are disallowed.  While the primary responsibility for appearance lies with the students and their parents, appearance disruptive to the education program will not be tolerated.  When, in the judgment of a principal, a student's appearance or mode of dress disrupts the educational process or constitutes a threat to health or safety, the student may be required to make modifications.

It is the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations regarding this policy.

Legal Reference:           Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).

                                    Bethal School District  v. Fraser, 478 U.S. 675 (1986).

                                    Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969).

                                    Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).

                                    Torvik v. Decorah Community School, 453 F.2d 779 (8th Cir. 1972).

                                    Turley v. Adel Community School District, 322 F.Supp. 402 (S.D. Iowa 1971).

                                    Sims v. Colfax Comm. School Dist., 307 F.Supp. 485 (Iowa 1970).

                                    Iowa Code § 279.8

Approved:    December 13, 2006                                                  

Last Reviewed:   May 8, 2024

Board Policy East Buchanan Community Schools

Students will treat school district property with the care and the respect they would treat their own property.  Students found to have destroyed or otherwise harmed school district property may be required to reimburse the school district.  They may be subject to discipline under board policy and the school district rules and regulations.  They may also be referred to local law enforcement authorities.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative rules regarding this policy.

Legal Reference:           Iowa Code §§ 279.8; 282.4, .5; 613.16 (2013).

Cross Reference:           502       Student Rights and Responsibilities

                                    802.1    Maintenance Schedule

Approved   December 13, 2006       

Last Reviewed   May 8, 2024      

Student Expression

It is the goal of the district to protect the educational environment for all students to help ensure it is free from substantial disruption or infringement upon their rights.  Student expression should be appropriate to help ensure that the students learn and meet the goals of the school activity and that the potential audience is not exposed to material that may be harmful or inappropriate for their level of maturity.

While students will generally be allowed to express their viewpoints and opinions, in certain qualifying circumstances, student speech may require administrative regulation to help ensure the safety and welfare of the school community.  The district may regulate speech that:  causes or is reasonably anticipated to cause a material and substantial disruption to the education environment; infringes upon the rights of others; is obscene or lewd; is school sponsored; and/or promotes illegal activity.  The administration, when making this judgment, will consider whether the activity in which the expression was made is school-sponsored and whether review or prohibition of the students' speech furthers an educational purpose.  The expression must be done in a reasonable time, place, and manner that is not disruptive to the orderly and efficient operation of the school district.

The superintendent may develop procedures for safely addressing qualifying types of mass protests by students, including walk-ins and walk-outs.  Walk-ins occur when students leave their learning environments during school hours and gather in a group or groups with the purpose of promoting a belief or beliefs.  Walk-outs occur when students leave their learning environments during school hours and gather in a group or groups off district property with the purpose of promoting a belief or beliefs.  

The superintendent is encouraged to obtain feedback from community stakeholders in the development of these procedures.  The goal of the procedures shall be to address student safety, maintain the education environment and promote communication during demonstrations while remaining viewpoint neutral.

Students who violate this policy may be subject to disciplinary measures.  Employees are responsible for helping to ensure students' expression is in keeping with this policy.  It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

Student Publications

Students may produce official school publications as part of the curriculum under the supervision of a faculty advisor and the principal.  Official school publications include material produced in journalism, newspaper, yearbook, or writing classes and distributed to the student body either free or for a fee.

Any expression made by students, including student expression in official school publications, is not an expression of official school policy.  The school district, the board, and the employees or officials are
not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student speech or expression.  The liability, if any, is only to the extent of the interference or alteration of the speech or expression.

Official school publications are free from prior restraint by employees or officials except as provided by law.  A faculty advisor will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech.  The production of official school publications is guided by the law and by the ethical standards adopted by professional associations or societies of journalism.

Persons, other than students, who believe they have been aggrieved by student expression in a student-produced official school publication will follow the grievance procedure outlined in board policy 213.1.  Students who believe their freedom of expression in a student-produced official school publication has been restricted will follow the grievance procedure outlined in board policy 502.4.

The superintendent is responsible for developing a student publications code.  This code will include, but not be limited to, reasonable rules including time, place, and manner of restrictions.  The superintendent will also be responsible for distributing this policy and the student publications code to the students and their parents.

Legal Reference:           U.S. Const. amend. I.

                                    Iowa Const. art. I (sec. 7)

                                    Morse v. Frederick, 551 U.S. 393 (2007)

                                    Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).

                                    Bethel School District v. Fraser, 478 U.S. 675 (1986).

                                    New Jersey v. T.L.O., 469 U.S. 325 (1985).

                                    Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969).

                                    Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).

                                    Iowa Code §§ 279.8; 280.22

Cross Reference:           102 Series         Equal Educational Opportunity

                                    401.14              Employee Expression

                                    603.9 Series      Academic Freedom

                                    903.5 Series      Distribution of Materials

Approved:  December 13, 2006

Last Reviewed:  May 8, 2024

Board Policy East Buchanan Community Schools

Creating an environment where students feel comfortable addressing their concerns in a meaningful manner is vital to the learning process.  It is the goal of the board to resolve student complaints at the lowest organizational level.  Student complaints and grievances regarding board policy or administrative regulations, or other matters should be addressed to the student's teacher or another licensed employee, other than the administration, for resolution of the complaint. 

If the complaint cannot be resolved by a student’s teacher or other licensed employee, the student may discuss the matter with the principal within 5 calendar days of the employee's decision.  If the matter cannot be resolved by the principal, the student may discuss it with the superintendent within 5 calendar days after speaking with the principal.

If the matter is not satisfactorily resolved by the superintendent, the student may ask to have the matter placed on the board agenda of a regularly scheduled board meeting in compliance with board policy.  The board retains discretion as to whether to consider or take action on any complaint.

Legal Reference:           Iowa Code § 279.8

Cross Reference:           210.8 Series      Board Meeting Agenda

                                    213                   Public Participation in Board Meetings

Approved   December 13, 2006             

Last Reviewed:  May 8, 2024

Board Policy East Buchanan Community Schools

Student lockers are the property of the school district.  Students will use the lockers assigned to them by the school district for storing their school materials and personal belongings necessary for attendance at school.  It is the responsibility of students to keep their assigned lockers clean and undamaged.

To ensure students are properly maintaining their assigned lockers, the principal of the building may periodically inspect all or a random selection of lockers.  Either students or another individual will be present during the inspection of lockers.  Student lockers may also be searched, at any time and without advance notice, in compliance with board policy regulating search and seizure.

Legal Reference:           Iowa Code §§ 279.8; 280.14; 808A

Cross Reference:           802.1    Maintenance Schedule

Approved:   January 10, 2007    

Last Reviewed:  May 8, 2024

Board Policy East Buchanan Community Schools

The board believes weapons, other dangerous objects and look-a-likes in school district facilities cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees and visitors on the school district premises or property within the jurisdiction of the school district.

School district facilities are not an appropriate place for weapons, dangerous objects and look-a-likes. Weapons and other dangerous objects and look-a-likes will be taken from students and others who bring them onto the school district property or onto property within the jurisdiction of the school district or from students who are within the control of the school district.

Parents of students found to possess weapons, dangerous objects or look-a-likes on school property are notified of the incident.  Possession or confiscation of weapons, dangerous objects or look-a-likes will be reported to law enforcement officials, and students will be subject to disciplinary action including suspension or expulsion.

Students bringing firearms to school or knowingly possessing firearms at school will be expelled for not less than one year.  The superintendent has the authority to recommend this expulsion requirement be modified for students on a case-by-case basis.  For purposes of this portion of this policy, the term "firearm" includes, but is not limited to, any weapon which is designed to expel a projectile by the action of an explosive, the frame or receiver of any such weapon, a muffler or silencer for such a weapon, any explosive, incendiary or poison gas, or otherwise defined by applicable law.

Weapons under the control of law enforcement officials or other individuals specifically authorized by the board are exempt from this policy. The superintendent may develop an administrative process or procedures to implement the policy.

Legal Reference:           18 U.S.C. § 921

                                    Iowa Code §§ 279.8; 280.21B; 483A.27(11), 724

                                    281 I.A.C. 12.3(6)

Cross Reference:     905.3 – Weapons in the School District

Approved:  January 20, 2007

Last Reviewed:  May 8, 2024

The board believes it is imperative to promote the health and well-being of all students in the district.  The district will provide a substance use prevention program and set restrictions on substance use by students in accordance with applicable law.

The board prohibits the distribution, dispensing, manufacture, possession, use, or being under the influence of alcohol, tobacco/nicotine products, other controlled substances, or "look alike" substances that appear to be tobacco/nicotine products, alcohol or controlled substances by students while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if the misconduct will directly affect the good order, efficient management and welfare of the school district.  "Controlled substances" in this policy refers to the misuse of both licit and illicit drugs. 

The board believes such illegal, unauthorized or contraband materials generally cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees, or visitors.

Violation of this policy by students will result in disciplinary action including suspension or expulsion.  Use, purchase or being in possession of tobacco/nicotine products for those under the age of twenty-one, may be reported to the local law enforcement authorities.  Possession, use or being under the influence of alcohol and/or of a controlled substance may also be reported to the local law enforcement authorities.

Students who violate the terms of this policy may be required to satisfactorily complete a substance abuse assistance or rehabilitation program approved by the school board.  If such student fails to satisfactorily complete such a program, the student may be subject to discipline including suspension or expulsion.

The board believes the substance use prevention program will include:

·      Age-appropriate, evidence-based substance use prevention curriculum for students in grades kindergarten through twelve, which address the legal, social, and health consequences of tobacco, drug and alcohol use and which provide information about effective techniques for resisting peer pressure to use tobacco, drugs or alcohol;

·      A statement to students that the use of controlled substances and the unlawful possession and use of tobacco/nicotine products and alcohol is harmful to student well-being;

·      Standards of conduct for students that clearly prohibit, at a minimum, the unlawful possession, use, being under the influence of or distribution of controlled substances, tobacco/nictone products and alcohol by students on school premises or as part of any of its activities;

·      A clear statement that disciplinary sanctions, up to and including suspension or expulsion and referral for prosecution, will be imposed on students who violate the policy and a description of those sanctions;

·      A statement that students may be required to complete a substance use evaluation to determine whether substance use disorder treatment is recommended and, if recommended,  successfully complete an appropriate rehabilitation program;

·      Information about drug and alcohol counseling and rehabilitation and re-entry programs available to students;

·      A requirement that parents and students be given a copy of the standards of conduct and the statement of disciplinary sanctions required; and,

·      Notification to parents and students that compliance with the standards of conduct is mandatory.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

Legal Reference:           34 C.F.R. Pt. 86

                                    Iowa Code §§ 123.46; 124; 279.8, .9; 453A

                                    281 I.A.C. 12.3(6); .5(3)(e), .5(4)(e), .5(5)(e)

Approved:  January 10, 2007    

Last Reviewed:  May 8, 2024

School district property is held in public trust by the board.  School district authorities may, without a search warrant, search students or protected student areas based on a reasonable and articulable suspicion that a school district policy, rule, regulation or law has been violated.  The search is in a manner reasonable in scope to maintain order and discipline in the schools, promote the educational environment, and protect the safety and welfare of students, employees and visitors to the school district facilities.  The furnishing of a locker, desk or other facility or space owned by the school and provided as a courtesy to a student, even if the student provides the lock for it, will not create a protected student area and will not give rise to an expectation of privacy with respect to the locker, desk, or other facility.

School authorities may seize any illegal, unauthorized or contraband materials discovered in the search.  Items of contraband may include, but are not limited to, nonprescription controlled substances, marijuana, cocaine, amphetamines, barbiturates, apparatus used for controlled substances, alcoholic beverages, tobacco/nicotine, weapons, explosives, poisons and stolen property.  Such items are not to be possessed by a student while they are on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district.  Possession of such items will be grounds for disciplinary action including suspension or expulsion and may be reported to local law enforcement officials.  The board believes that illegal, unauthorized or contraband materials may cause material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees, or visitors on the school district premises or property within the jurisdiction of the school district.

It is the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations regarding this policy.

Legal Reference:           U.S. Const. amend. IV.

                                    New Jersey v. T.L.O., 469 U.S. 325 (1985).

                                    Cason v. Cook, 810 F.2d 188 (8th Cir. 1987), cert. den., 482 U.S. 930 (1987).

                                    Iowa Code ch. 808A

                                    281 I.A.C. 12.3(6).

Cross Reference:           905.2        Tobacco/Nicotine-Free Environment 

Approved:   January 10, 2007          

Last Reviewed:  May 8, 2024

Board Policy East Buchanan Community Schools

Generally, students may not be interviewed during the school day by persons other than parents and school district officials and employees.

Requests from law enforcement officers and from persons other than parents, school district officials, and employees to interview students are made through the principal's office.  Upon receiving a request, it is the responsibility of the principal to determine whether the request will be granted.  Generally, prior to granting a request, the principal will attempt to contact the parents to inform them of the request and to ask them to be present.

If a child abuse investigator wishes to interview a student, the principal will defer to the investigator's judgment as to whether the student should be interviewed independently from the student's parents, whether the school is the most appropriate setting for the interview, and who will be present during the interview.

Students will not be taken from school without the consent of the principal and without proper warrant.

Legal Reference:           Iowa Code §§ 232; 280.17

                                    281 I.A.C. 102.

                                    441 I.A.C. 9.2; 155; 175.

Cross Reference:           402.2    Child Abuse Reporting

                                    501.10  Use of Motor Vehicles

                                    902.2    News Conferences and Interviews

Approved:  January 10, 2007    

Last Reviewed:  May 8, 2024

Board Policy East Buchanan Community Schools

The board recognizes the convenience to families and students of having students drive to and park at their school attendance center.  Driving a motor vehicle to and parking it at the student's attendance center is a privilege.

Students who drive to and park at their school attendance center shall only drive to and park at their designated attendance center or at either their attendance center or a shared district’s attendance center for the purpose of attending extracurricular activities.  Students may not loiter around or be in their vehicle during the school day without permission from the principal.  Students shall leave their attendance center when there is no longer a legitimate reason for them to be at their attendance center.  Students who drive shall enter and leave the parking lot by the routes designated by the principal. 

Students who live within one mile of school, and would not otherwise be eligible for a student driving permit, may be eligible for a student driving permit, for driving to and from school and school activities and practices, if the student submits an Affidavit for Minor School License to the Superintendent for signature.

Students who wish to drive to and park at their school attendance center shall comply with the rules and regulations established by the building principal.  Failure to comply with this policy or the school district rules shall be reason for revocation of school driving and parking privileges as well as other disciplinary action including suspension and expulsion.

Legal Reference:           Iowa Code §§ 279.8; 321

Cross Reference:           502.9    Interviews of Students by Outside Agencies                          

Approved:  January 10, 2007    

Last Reviewed:  May 8, 2024

Board Policy East Buchanan Community Schools

The board believes inappropriate student conduct causes material and substantial disruption to the school environment, interferes with the rights of others, or presents a threat to the health and safety of students, employees, and visitors on school premises.  Appropriate classroom behavior allows teachers to communicate more effectively with students.

Students will conduct themselves in a manner fitting to their age level and maturity and with respect and consideration for the rights of others while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district.  Consequences for the misconduct will be fair and developmentally appropriate in light of the circumstances.

Students who fail to abide by this policy, and the administrative regulations supporting it, may be disciplined for conduct which disrupts or interferes with the education program; conduct which disrupts the orderly and efficient operation of the school district or school activity; conduct which disrupts the rights of other students to participate in or obtain their education; conduct that is violent or destructive; or conduct which interrupts the maintenance of a disciplined atmosphere.  Disciplinary measures include, but are not limited to, removal from the classroom, detention, suspension, probation, and expulsion.

Removal from the classroom means a student is sent to the building principal's office.  It is within the discretion of the person in charge of the classroom to remove the student.

Detention means the student's presence is required during non-school hours for disciplinary purposes.  The student can be required to appear prior to the beginning of the school day, after school has been dismissed for the day, or on a non-school day.  Whether a student will serve detention, and the length of the detention, is within the discretion of the licensed employee or the building principal, disciplining the student.

In-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision.  An in-school suspension will not exceed ten consecutive school days. 

Out-of-school suspension means the student is removed from the school environment, which includes school classes and activities.  An out-of-school suspension will not exceed ten consecutive school days unless due process is provided as required by federal and state law.  A restriction from school activities means a student will attend school and classes and practice but will not participate in school activities.

Probation means a student is given a conditional suspension of a penalty for a definite period of time in addition to being reprimanded.  The conditional suspension will mean the student must meet the conditions and terms for the suspension of the penalty.  Failure of the student to meet these conditions and terms will result in immediate reinstatement of the penalty.

Expulsion means an action by the board to remove a student from the school environment, which includes, but is not limited to, classes and activities, for a period of time set by the board.

This policy is not intended to address the use of therapeutic classrooms or seclusion rooms for students.

Discipline of special education students, including suspensions and expulsions, will comply with the provisions of applicable federal and state laws.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

Legal Reference:     Goss v. Lopez, 419 U.S. 565 (1975).

                              Brands v. Sheldon Community School District, 671 F. Supp. 627 (N.D. Iowa 1987).

                              Sims v. Colfax Comm. School Dist., 307 F. Supp. 485 (Iowa 1970).

                              Bunger v. Iowa High School Athletic Assn., 197 N.W.2d 555 (Iowa 1972).

                              Board of Directors of Ind. School Dist. of Waterloo v. Green, 259 Iowa 1260, 147   

                                N.W.2d 854 (1967).

                              Iowa Code §§ 279.8;282.3, 282.4, 282.5; 708.1.

                              281 I.A.C. 12.3(6)

Cross Reference:     501       Student Attendance

                              502       Student Rights and Responsibilities

                              504       Student Activities

                              603.3    Special Education

                              903.5    Distribution of Materials

Approved    January 10, 2007    

Reviewed    December 13, 2017; May 8, 2024

Administrative Action

A.  Probation

1. Probation is conditional suspension of a penalty for a set period of time. Probation may be imposed by the principal for infractions of school rules which do not warrant the necessity of removal from school.

2. The principal will conduct an investigation of the allegations against the student prior to imposition of probation. The investigation will include, but not be limited to, written or oral notice to the student of the allegations against the student and an opportunity to respond. Written notice and reasons for the probation will be sent to the parents.

B.  In-School Suspension

1. In-school suspensions may be imposed by the principal for infractions of school rules, which are serious but which do not warrant the necessity of removal from school.

2. The principal will conduct an investigation of the allegations against the student prior to imposition of an in-school suspension. The investigation will include, but not be limited to, written or oral notice to the student of the allegations against the student and an opportunity to respond. In-school suspension will not be imposed for more than ten school days. Written notice and reasons for the in-school suspension will be sent to the student's parents.

C.  Out-of-School Suspension

1. Out-of-school suspension is to be used when other available school resources are unable to constructively remedy student misconduct.

2. A student may be suspended out of school for up to ten school days by a principal for a commission of gross or repeated infractions of school rules, regulations, policy or the law, or when the presence of the student will cause interference with the maintenance of the educational environment or the operation of the school. The principal may suspend students after conducting an investigation of the charges against the student, giving the student:

a. Oral or written notice of the allegations against the student, and

b. The opportunity to respond to those charges.

At the principal's discretion, the student may be allowed to confront witnesses against the student or present witnesses on behalf of the student.

3. Notice of the out-of-school suspension will be mailed no later than the end of the school day following the suspension to the student's parents and the superintendent. A reasonable effort is made to personally notify the student's parents and such effort is documented by the person making or attempting to make the contact. Written notice to the parents will include the circumstances which led to the suspension and a copy of the board policy and rules pertaining to the suspension.

D.  Suspensions and Special Education Students

1. Students who have been identified as special education students may be referred for a review of the student's Individual Education Program (IEP). The IEP may be revised to include a continuum of intervention strategies and programming to change the behavior.

2. Students who have not been identified as special education students may be referred for evaluation after the student's suspension to determine whether the student has a disability and is in need of special education.

I.C. Iowa Code References                   

Iowa Code § 279.8        Directors - General Rules - Bonds of Employees

Iowa Code § 282.3        Attendance and Tuition - Admission and

Iowa Code § 282.4        Attendance and Tuition - Suspension-Expulsion

Iowa Code § 282.5        Attendance and Tuition -

Iowa Code § 708.1        Assault - Defined

I.A.C. Iowa Administrative Code References

281 I.A.C. 12.3 Administration

U.S. Supreme Court References

419 U.S. 565     Goss v Lopez (1975

Case Law References    Brands v. Sheldon CSD 671 F. Supp. 627 (N.D. Iowa 1987)

Bunger v. Iowa HS Athletic Assoc. 197 N.W.2d 555 (Iowa 1972)

Goss v. Lopez   419 U.S. 565 (1975)

Sims v. Colfax CSD      307 F.Supp. 485 (Iowa 1970)

Waterloo ISD Board v. Green    259 Iowa 1260, 147 N.W.2d 854 (1967).

Cross References          506.03 Student Photographs

603.03 Special Education

606.05 Student Field Trips and Excursions

903.05 Distribution of Materials

903.05-R(1)      Distribution of Materials - Regulation

Only the board may remove a student from the school environment for more than ten (10 consecutive school days.

Students may be expelled for violations of board policy, school rules or the law.  It is within the discretion of the board to discipline a student by using an expulsion for a single offense or for a series of offenses depending on the nature of the offense and the circumstances surrounding the offense.

It is within the discretion of the superintendent to recommend to the board the expulsion of a student for disciplinary purposes.  Only the board may take action to expel a student and to readmit the student.  The principal will keep records of expulsions in addition to the board's records.

When a student is recommended for expulsion by the board, the student is provided with:

      1.   Notice of the reasons for the proposed expulsion;

      2.   The names of the witnesses and an oral or written report on the facts to which each witness testifies unless the witnesses are students whose names may be released at the discretion of the superintendent;

      3.   An opportunity to present a defense against the charges and provide either oral testimony or written affidavits of witnesses on the student's behalf;

      4.   The right to be represented by counsel; and

      5.   The results and finding of the board in writing open to the student's inspection.

In addition to these procedures, a special education student must be provided with additional procedures.  A determination should be made of whether the student is actually guilty of the misconduct.  A staffing team should determine whether the student's behavior is caused by the student's disability and whether the conduct is the result of inappropriate placement.  Discussions and conclusions of this meeting should be recorded.

If the special education student's conduct is not caused by the disability, the student may be expelled or suspended for a long-term period following written notice to the parent and pursuant to the school district's expulsion hearing procedures.  If the misconduct is caused by the disability and a change in placement is recommended, the change must be made pursuant to the placement procedures used by the school district.

Legal Reference:     Goss v. Lopez, 419 U.S. 565 (1975).

                              Wood v. Strickland, 420 U.S. 308 (1975).

                              Southeast Warren Comm. School District v. Dept. of Public Instruction, 285

                                 N.W.2d 173 (Iowa 1979).

                              Iowa Code §§ 21.5; 282.3, .4, .5

                              281 I.A.C. 12.3(6).

Approved:  January 10, 2007   

Reviewed:  May 8, 2024  

The board believes students should respect school district property and assist in its preservation for future use by others.  Students may be assessed fines, charges, or fees for the materials needed in a course, for overdue school materials, for participating in activities, or for misuse of school property.

The superintendent will inform the board of the dollar amount to be charged to students or others for fines, charges, or fees annually.  Parents of students meeting specific financial eligibility standards will be eligible for a waiver of student fees or a reduction of student fees based upon the request of the parent.  It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

Legal Reference:           Iowa Code §§ 256.7(20); 279.8; 280.10, .11; 282.6; 285.1; 301.1

                                    281 I.A.C. 18.2

Cross Reference:           501.16  Homeless Children & Youth                           

Approved:  January 10, 2007          

Reviewed:  December 13, 2017; May 8, 2024

Board Policy East Buchanan Community Schools

Participation in school activities is a privilege.  School activities provide the benefits of promoting additional interests and abilities in the students during their school years and for their lifetimes.

Students who participate in extracurricular activities serve as ambassadors of the school district throughout the calendar year, whether away from school or at school.  Students who wish to have the privilege of participating in extracurricular activities must conduct themselves in accordance with board policy and must refrain from activities which are illegal, immoral or unhealthy.

Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures.  The principal will keep records of violations of the good conduct rule.

It is the responsibility of the superintendent to develop rules and regulations for school activities.  Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

Whenever a student transfers into the East Buchanan Community School District from another school and was declared ineligible under the prior school district’s Good Conduce Rule the following will apply.  If the student has not completed the required period of ineligibility at the previous school, he/she will not be eligible for interscholastic competition at East Buchanan until the full period of ineligibility has been completed.  Once that time period of ineligibility has been completed, the student is then immediately eligible for interscholastic competition at East Buchanan as far as any Good Conduct Rule is concerned.

Legal Reference:           Bunger v. Iowa High School Athletic Assn., 197 N.W.2d 555 (Iowa 1972).

                                    In re Jason Clark, 1 D.P.I. App. Dec. 167 (1978).

                                    Iowa Code §§ 280.13, .13A

                                    281 I.A.C. 12.3(6); 36.15(1).

Cross Reference:           504.4    Student Performances

                                    606.5    Student Field Trips and Excursions

Approved:  January 10, 2007           

Reviewed:  December 13, 2017;  May 8, 2024      

The use of corporal punishment, mechanical restraint and/or prone restraint is prohibited in all schools.  Corporal punishment is defined as the intentional physical punishment of a student.  It includes the use of unreasonable or unnecessary physical force or physical contact made with the intent to harm or cause pain.  No employee is prohibited from any of the following which are not considered corporal punishment:

        ·     Using reasonable and necessary force, not designed or intended to cause pain, in order to accomplish any of the following:

• To quell a disturbance or prevent an act that threatens physical harm to any person.
• To obtain possession of a weapon or other dangerous object(s) within a pupil's control.
• For the purposes of self-defense or defense of others as provided for in Iowa Code section 704.3.
• For the protection of property as provided for in Iowa Code section 704.4 or 704.5.
• To remove a disruptive pupil from class or any area of school premises or from school-sponsored activities off school premises.
• To protect a student from the self-infliction of harm.
• To protect the safety of others.

        ·     Using incidental, minor, or reasonable physical contact to maintain order and control.

Mechanical restraint means the use of a device as a means of restricting a student’s freedom of movement. Mechanical restraint does not mean a device used by a trained individual for specific approved therapeutic or safety purposes for which the device was designed and, if applicable, prescribed, including restraints for medical immobilization, adaptive devices or mechanical supports used to allow greater freedom of mobility than would be possible without use of such devices or mechanical supports; and vehicle safety restraints when used as intended during the transport of a student in a moving vehicle.

Prone restraint means any restraint in which the student is held face down on the floor.  

Reasonable force should be commensurate with the circumstances of the situation.  The following factors should be considered in using reasonable physical force for the reasons stated in this policy:

            1.   The size and physical, mental, and psychological condition of the student;

            2.   The nature of the student's behavior or misconduct provoking the use of physical force;

            3.   The instrumentality used in applying the physical force;

            4.   The extent and nature of resulting injury to the student, if any;

            5.   The motivation of the school employee using physical force.

Upon request, the student's parents are given an explanation of the reasons for physical force.

It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

Legal Reference:           Ingraham v.Wright, 430 U.S. 651 (1977).

                                    Goss v. Lopez, 419 U.S. 565 (1975).

                                    Tinkham v. Kole, 252 Iowa 1303, 110 N.W.2d 258 (1961).

                                    Iowa Code §§ 279.8; 280.21

                                    281 I.A.C. 12.3(6); 103.

Cross Reference:           402.3                Abuse of Students by School District Employees

                                    503.6 Series      Physical Restraint and Seclusion of Students

Approved:  January 10, 2007  

Reviewed:  December 13, 2017; May 8, 2024

It is the goal of the district that all students can learn and grow in a safe and peaceful environment that nurtures the student and models respect for oneself and others.  On occasion, trained district employees and others may have to use behavior management interventions, physical restraint and/or seclusion of students.  The goal of these interventions is to promote the dignity, care, safety, welfare and security of each child and the school community.  With this objective in mind, the district will prioritize the use of the least restrictive behavioral interventions appropriate for the situation. 

Physical restraint means a personal restriction that immobilizes or reduces the ability of a student to move the student’s arms, legs, body, or head freely.  Physical restraint does not mean a technique used by trained school personnel, or used by a student, for the specific and approved therapeutic or safety purposes for which the technique was designed and, if applicable, prescribed.  Physical restraint does not include instructional strategies, such as physically guiding a student during an educational task, hand-shaking, hugging, or other non-disciplinary physical contact.  

Seclusion means the involuntary confinement of a child in a seclusion room or area from which the child is prevented or prohibited from leaving; however, preventing a child from leaving a classroom or school building are not considered seclusion.  Seclusion does not include instances when a school employee is present within the room and providing services to the child, such as crisis intervention or instruction.  

Physical restraint or seclusion is reasonable or necessary only:

• To prevent or terminate an imminent threat of bodily injury to the student or others; or
• To prevent serious damage to property of significant monetary value or significant nonmonetary value or importance; or
• When the student’s actions seriously disrupt the learning environment or when physical restraint or seclusion is necessary to ensure the safety of the student or others; and
• When less restrictive alternatives to seclusion or physical restraint would not be effective, would not be feasible under the circumstances, or have failed in preventing or terminating the imminent threat or behavior; and
• When the physical restraint or seclusion complies with all applicable laws.

Prior to using physical restraint or seclusion, employees must receive training in accordance with the law.  Any individual who is not employed by the district but whose duties could require the individual to use or be present during the use of physical restraint or seclusion on a student will be invited to participate in the same training offered to employees on this topic.  

When required by law, the superintendent or the superintendent’s designee will ensure a post-occurrence debriefing meeting is held, maintain documentation and fulfill all reporting requirements for each occurrence of physical restraint or seclusion as required by law.  
 

Cross References:          402.3    Abuse of Students by School District Employees

                                    503.5    Corporal Punishment, Mechanical Restraint and Prone Restraint

Adopted:  May 8, 2024

East Buchanan CSD Board Policy

Click on link below for the form.

The District will comply with 281 Iowa Administrative Code Ch. 103 for the use of physical restraint and seclusion with students, including, but not limited to:

• Physical restraint and seclusion will be used only by employees who have been trained in accordance with applicable law unless a trained employee is not immediately available due to the unforeseeable nature of the occurrence.
• As soon as practical after the situation is under control, but within one hour after either the occurrence or the end of the school day, whichever occurs first, the school will attempt to contact the student’s parent or guardian using the school’s emergency contact system.
• The seclusion or physical restraint is used only for as long as necessary based on research and evidence to allow the student to regain control of their behavior to the point that the threat or behavior necessitating the use of the seclusion or physical restraint has ended, or when a medical condition occurs that puts the student at risk of harm.  Unless otherwise provided for in the student’s written approved IEP, BIP, IHP or safety plan, if the seclusion or physical restraint continues for more than 15 minutes:
  • The student will be provided with any necessary breaks to attend to personal and bodily needs, unless doing so would endanger the child or others.
  • An employee will obtain approval from an administrator or administrator’s designee to continue seclusion or physical restraint beyond 15 minutes.  After the initial approval, an employee must obtain additional approval every 30 minutes thereafter for the continuation of the seclusion or physical restraint.
  • The student’s parent or guardian and the school may agree to more frequent notifications than is required by law.
  • Schools and district employees must document and explain in writing the reasons why it was not possible for the employees to obtain approval, notify parents, or take action within prescribed time limits.
  • Schools and district employees who begin and then end use of nonapproved restraints will document and explain in writing the reasons why they had no other option but to use this type of behavioral intervention. 
     
• The area of seclusion will be a designated seclusion room that complies with the seclusion room requirements in accordance with law, unless the nature of the occurrence makes the use of the designated seclusion room impossible, clearly impractical, or clearly contrary to the safety of the student, others, or both; in that event, the school must document and explain in writing the reasons why a designated seclusion room was not used.
• An employee must continually visually monitor the student for the duration of the seclusion or physical restraint.
• If an employee restrains a student who uses sign language or an augmentive mode of communication as the student’s primary mode of communication, the student shall be permitted to have the student’s hands free of physical restraint, unless doing so is not feasible in view of the threat posed.
• Seclusion or physical restraint shall not be used:  as punishment or discipline; to force compliance or to retaliate; as a substitute for appropriate educational or behavioral support; to prevent property damage except as provided in law; as a routine school safety measure; or as a convenience to staff. 
• The Superintendent or the Superintendent’s designee will investigate any complaint or allegation that one or more employees violated any provisions of 281 Iowa Administrative Code Ch. 103.  If the District determines a violation has occurred, corrective action will be taken up to and including termination of the employees involved.  If the allegation or complaint involves a specific student the District will notify the parents or guardian of the involved student about the results of the investigation.  If any allegation or complaint is also defined as abuse in 281 Iowa Administrative Code 102.2, the procedures listed in chapter 102 will apply.
• The District must comply with and implement Chapter 103 whether or not a parent consents to the use of physical restraint or seclusion.

Cross References

Adopted:  May 8, 2024

It is the goal of the district to provide a safe and supportive educational environment in which all students may learn.  As part of creating that safe educational environment, no employee of the district will provide false or misleading information to the parent/guardian of a student regarding that student’s gender identity or intention to transition to a gender that is different from their birth certificate or certificate issued upon adoption.   

If a student makes a request to a licensed employee to accommodate a gender identity, name, or pronoun that is different than what was assigned to the student in the student’s registration forms or records, the licensed employee is required by Iowa law to report the request to an administrator. The school administrator receiving the report is required by Iowa law to report the request to the student’s parent/guardian.  This requirement also applies to all nicknames.

To maintain compliance with Iowa law and also provide efficiency in the reporting requirements listed above, the Superintendent will provide the opportunity for parents and guardians to list in the student’s registration paperwork any and all nicknames used for students.

Legal Reference:  §279.78
 

Adopted:  May 8, 2024

503.8 DISCIPLINE OF STUDENTS WHO MAKE THREATS OF VIOLENCE OR CAUSE INCIDENTS OF VIOLENCE

Discipline is designed to promote behavior that will enable students to learn and successfully participate in their educational and social environments. The East Buchanan Community School District utilizes the Discipline Matrix in order to maintain a safe and equitable learning environment. The district discipline policy for students who make a threat of  violence or commit an act of violence is developed to help students understand their obligations to others in the school setting, secure the safety of all students, staff and the community, and to correct student behavior if a violation occurs (2023 Iowa Acts, chapter 96 (House File 604), sec. 7, new section 279.79, subsection 1). 

Students will conduct themselves in a manner fitting their age, grade level, and maturity, and with respect and consideration for the rights of others while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good  order, efficient management and welfare of the school district. Consequences for the misconduct will be fair and tailored to the age, grade level and maturity of the student. 

Discipline and other responses to threats or incidents of violence by a student with a disability, including removal from a class, placement in a therapeutic classroom, suspensions, and expulsions, will comply with  the provisions of applicable federal and state laws including, but not limited to, the IDEA, Section 504 of the  Rehabilitation Act, and the Americans with Disabilities Act (2023 Iowa Acts, chapter 96 (House File 604), sec.  7, new section 279.79, subsection 3). 

Reporting a Threat of Violence or Incidence of Violence

In the case of any threat of violence or incident of violence that results in injury, property damage or assault  by a student, the teacher will report to the school principal or lead administrator within 24 hours of the  incident. The principal or lead administrator will notify the parent or guardian of the student(s) who threatened or perpetrated an act of violence and the student(s) who the threatened or perpetrated act of violence was made against within 24 hours after receipt of the teacher’s report and complete an investigation of the incident as soon as possible. The classroom teacher may also notify the parent or guardian of the student  who made the threat or caused the incident, and the parent or guardian of the student against whom the  threat or incident was directed (2023 Iowa Acts, chapter 96 (House File 604), sec. 4).  

An investigation will be initiated by the principal or lead administrator upon learning of an incident of violence or threat of violence through any credible means. If the principal or lead administrator finds that an incident of violence or threat of violence did occur, the administrator will determine the level of threat or incident by considering all aspects of the situation, including the student's intent and knowledge of the impact of their actions, their developmental level and context of the incident. The resolution will focus on identifying the cause behind the behavior and appropriate corrective action (2023 Iowa Acts, chapter 96 (House File 604), sec. 7, new section 279.79, subsections 1 and 4).  

A student who makes a threat of violence, causes an incident of violence that results in injury or property  damage, or who commits an assault, will be subject to escalating levels of discipline for each occurrence.  When appropriate, referrals will be made to local law enforcement. The district retains the authority to assign the level of disciplinary measures appropriate to the severity of the threat of violence or incident of violence  (2023 Iowa Acts, chapter 96 (House File 604), sec. 7, new section 279.79, subsection 5). 

Threat of Violence 

Threat of violence means a written, verbal, electronic or behavioral message that either explicitly or implicitly expresses an intention to inflict emotional or physical injury, property damage, or assault. 

Incident of Violence 

Incident of violence means the intentional use of physical force or power against oneself, another person, a group or community or property resulting in injury, property damage or assault.  

Injury 

Injury means “physical pain, illness or any impairment of physical condition.” State v. McKee, 312 N.W.2d  907, 913 (Iowa 1981). 

Property Damage 

Property damage means any destruction, damage, impairment or alteration of property to which the  individual does not have a right to take such an action. Property means real property, which includes any real  estate, building, or fixture attached to a building or structure, and personal property, which includes intangible  property (Iowa Code section 4.1(21)). 

Assault 

Assault means when, without justification, a student does any of the following: 

an act which is intended to cause pain or injury to, or which is intended to result in physical contact which will be insulting or offensive to another, coupled with the apparent ability to execute the act; or any act which is intended to place another in fear of immediate physical contact which will be painful, injurious, insulting or offensive, coupled with the apparent ability to execute the act; or intentionally points any firearm toward another or displays in a threatening manner any dangerous weapon toward  another.  

The act is not an assault when the person doing any of the above and the other person are voluntary participants in a sport, social or other activity, not in itself criminal, when the act is a reasonably foreseeable incident of such sport or activity, and does not create an unreasonable risk of serious injury or breach of the  peace

(Following Iowa Code section 708.1).

Escalating Responses by Grade Band

Definitions

Detention means the student's presence is required during non-school hours for disciplinary purposes. The  student can be required to appear prior to the beginning of the school day, after school has been dismissed  for the day or on a non-school day. Whether a student will serve detention, and the length of the detention, is  within the discretion of the licensed employee or the building principal disciplining the student.  

Expulsion means an action by the board to remove a student from the school environment, which includes,  but is not limited to, classes and activities, for a period of time set by the board. 

Out-of-school suspension means the student is removed from the school environment, which includes school classes and activities. An out-of-school suspension will not exceed ten consecutive school days  unless due process is provided as required by federal and state law. A restriction from school activities  means a student will attend school and classes and practice but will not participate in school activities.  

Placement in an alternate learning environment means placement of a student in an environment  established apart from the regular educational program that includes rules, staff and resources designed to  accommodate student needs and to provide a comprehensive education consistent with the student learning  goals and content standards established by the school district. 

Removal from the classroom means a student is sent to the building principal's office. It is within the  discretion of the person in charge of the classroom to remove the student.

Adopted: May 2024           Reviewed:                Revised:

The student council provides for student activities, serves as a training experience for student leaders, promotes the common good, gives students a share in the management of the school, develops high ideals of personal conduct, acts as a clearinghouse for student activities, seeks to interest students in school district affairs and helps solve problems that may arise.  Members of the council are student representatives who have direct access to the administration.

The principal, in conjunction with the students and licensed employees, will set forth the guidelines for the student government's elections, operations, and other elements of the government.

Legal Reference:           Iowa Code § 279.8

Approved:  March 19, 2007            

Reviewed:  November 11, 2015;  May 8, 2024

Extracurricular activities and student groups are related to the curriculum of the secondary schools in the school district.  These secondary school curriculum-related student organizations may use the school facilities for meetings and other purposes before, after, and during the instructional school day.

It is the responsibility of the building principal to determine whether a student group is curriculum-related.  One or more of the following questions will be answered affirmatively if the group is curriculum-related:

        ·        Is the subject matter of the group actually taught in a regularly offered course?

        ·        Will the subject matter of the group soon be taught in a regularly offered course?

        ·        Does the subject matter of the group concern the body of courses as a whole?

        ·        Is participation in the group required for a particular course?

        ·        Does participation in the group result in academic credit?

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.  The administrative regulations will include, but not be limited to, stating the process for establishing a curriculum-related student group, assigning a faculty advisor and obtaining board approval for each student group.  The administrative rules will also include the purpose of each group and its relationship to the curriculum.

Legal Reference:           Westside Community Board of Education v Mergens, 496 U.S. 226 (1990).

                                    Bender v. Williamsport Area Community School District, 741 F.2d 538 (3d Cir. 1984), vacated and remanded on other grounds,                                       475 U.S. 534 (1986).

                                    20 U.S.C. §§ 4071-4074 (2012).

                                    Iowa Code §§ 287.1-.3; 297.9

Approved:  March 19, 2007            

Reviewed:  November 11, 2015; May 8, 2024

Board Policy East Buchanan Community Schools

RESCINDED - combined with 502.3 (05/08/2024)

Students, as part of the education program, may participate in contests or other public and private events approved by the superintendent that will be of benefit to the student and the education program.  Performance at such events is a privilege.

Students, who perform at such events, serve as ambassadors of the school district and must conduct themselves in the same manner as required in the regular school day.  Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures. 

Students will be allowed to perform in these events only with proper permission and supervision and when the events do not disrupt the education program or other school district operations.  The events must be approved by the superintendent, unless it involves unusual travel and expense, in which case the board must approve of the performance.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy. In developing the administrative regulations, these guidelines should be followed:

                  ·    Performances by student groups below the high school level should be allowed on a very limited basis;

                  ·    All groups of students should have an opportunity to participate; and,

                  ·    Extensive travel by one group of students should be discouraged.

It is within the discretion of the superintendent to determine whether the event will benefit the education program and the participating students.  Contests or other performances by students unapproved by the superintendent are the responsibility of the parent and the student.

Legal Reference:           Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).

                                    Iowa Code §§ 280.13-.14 (2013).

                                    281 I.A.C. 12.6.

Cross Reference:           503.4    Good Conduct Rule                 

Approved:  March 19, 2007            

Reviewed:  November 11, 2015; May 8, 2024

RESCINDED - combined with 704.6 (05/08/2024)

Participation in school activities is a privilege.  School activities provide the benefits of promoting additional interests and ability in the students during their school years and for their lifetime.

Students will have an opportunity to participate in a school activity unless the activity is not offered or the student cannot participate for disciplinary reasons.  If the activity is an intramural or interscholastic athletic activity, students of the opposite sex will have a comparable opportunity for participation.  Comparable opportunity does not guarantee boys and girls will be allowed to play on each other's teams when there are athletic activities available that will allow both boys and girls to reap the benefits of school activities, which are the promotion of additional interests and abilities in the students.

Student activity events must be approved by the superintendent unless they involve unusual travel expense, in which case the board will take action.  The events must not disrupt the education program or other school district operations.

A high school student who participates in school sponsored athletics may participate in a non-school sponsored sport during the same season with approval of the high school principal.

Such outside participation shall not conflict with the school sponsored athletic activity.

It is the responsibility of the superintendent to develop administrative regulations for each school activity.  These regulations will include, but not be limited to, when physical examinations will be required, how and when parents will be informed about the risk of the activity, academic requirements, and proof of insurance on the student participating in certain activities.  Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

Legal Reference:           20 U.S.C. §§ 1681-1683; 1685-1686 (2012).

                                    34 C.F.R. Pt. 106.41 (2012).

                                    Iowa Code §§ 216.9; 280.13-.14 (2013).

                                    281 I.A.C. 12.6., 36.15(7).

Cross Reference:           501       Student Attendance

                                    502       Student Rights and Responsibilities

                                    503       Student Discipline

                                    504       Student Activities

                                    507       Student Health and Well-Being

Approved:  March 19, 2007            

Reviewed:  November 11, 2015; May 8, 2024

Board Policy East Buchanan Community Schools

Students will receive a progress report at the end of each grading period.  Students, who are doing poorly, and their parents, are notified prior to the end of the semester in order to have an opportunity to improve their grade.  The board encourages the notification of students who have made marked improvement prior to the end of the semester.

Parent-teacher conferences will be held twice per year in grades PK-12.  Parents, teachers, or principals may request a conference for students in grades kindergarten through twelve in addition to the scheduled conference time.  Parents and students are encouraged to discuss the student's progress or other matters with the student's teacher.

Parents, teachers, or principals may request a conference for students in grades kindergarten through twelve in addition to the scheduled conference time.  Parents and students are encouraged to discuss the student's progress or other matters with the student's teacher.

Legal Reference:    Iowa Code §§ 256.11,  .41; 280, 284.12

    281 I.A.C. 12.3(4), 12.3(6), .5(16).

Adopted:   February 14, 2007      

Reviewed:    November 11, 2015;  August 14, 2024

Board Policy East Buchanan Community Schools

Students will be promoted to the next grade level at the end of each school year based on the student's achievement, age, maturity, emotional stability, and social adjustment.

The district shall adhere to the following: 

• Retention/Promotion in kindergarten – eighth grade: The retention of a student will be determined based upon the judgment of the district’s professional staff. When it becomes evident a student in grades kindergarten through eight may be retained in a grade level for an additional year, the parents will be informed prior to making the retention decision.  It is within the sole discretion of the district to retain students in their current grade level and to deny promotion to a student.

• Retention/Promotion in ninth – twelfth grade: Students in grades nine through twelve will be informed of the required course work necessary to be promoted each year. When it becomes evident a student in these grades will be unable to meet the minimum credit requirements for the year, the student and parents will be informed. It is within the sole discretion of the district to retain students in their current grade level and to deny promotion to a student.

• Acceleration in kindergarten – twelfth grade: Students in grades kindergarten through twelve with exceptional talents may, with the permission of the principal and parents, take classes beyond their current grade level. Enrichment opportunities outside the school district may be allowed when they do not conflict with the school district's graduation requirements.

• Retention or Acceleration in kindergarten – twelfth grade may also occur in additional instances as provided by law. 

For students in grades kindergarten through sixth, if a student is not reading at a proficient level, the district will notify a student’s parent or guardian of the student’s reading level, and the option for parents to request that the student be retained in the student’s current grade level for the subsequent school year.  The district is prohibited from promoting a student to the next grade level if the student is not reading proficiently, and the student’s parent or guardian requests the student be retained at their current grade level for the next year.

Any student or parent who is not satisfied with the decision of the district’s professional staff may seek recourse through policy 502.4 – Student Complaints and Grievances. 

Legal Reference:    Iowa Code §§ 256.11, 279.8; .68.

    281 I.A.C. 12.5(16).

Cross Reference:    410.2    Summer School Licensed Employees

    603.2    Summer School Instruction 

Adopted:  July 12, 2000

Reviewed:  January 8, 2003; February 14, 2007; November 11, 2015; November 15, 2017;  August 14, 2024

Board Policy East Buchanan Community School District

The school district will provide a program that establishes honors and awards including, but not limited to, academic letters, scholarships and good citizenship awards for students to assist students in setting goals.  Students are made aware of honors and awards and the action necessary on the part of the student to achieve them.  Students who have not attended an accredited public or private school for their entire high school education, will not be eligible for honors and awards.  

It is the responsibility of the superintendent to develop the administrative regulations regarding this policy.

Legal Reference:    Iowa Code § 279.8

Cross Reference:    501.6    Student Transfers In

Approved:  February 14, 2007      

Reviewed:  November 11, 2015; August 14, 2024

A comprehensive testing program is established and maintained to evaluate the education program of the school district and to assist in providing guidance or counseling services to students and their families.

No student is required, as part of any applicable program, funded by the United States Department of Education, to submit to a survey, analysis or evaluation that reveals information concerning:

• political affiliations or beliefs of the student or student’s parent or guardian:

• mental or psychological problems of the student or the student's family;

• sex behavior or attitudes;

• illegal, anti-social, self-incriminating or demeaning behavior;

• critical appraisals of other individuals with whom respondents have close family relationships;

• legally recognized, privileged and analogous relationships, such as those of lawyers, physicians and ministers;

• religious practices, affiliations or beliefs of the student or student’s parent or guardian; or

• income, (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).

without the prior consent of the student (if the student is an adult or emancipated minor), or in the case of an unemancipated minor, without the prior written consent of the parent.

Prior to an employee or contractor of the district providing information on a student enrolled in the district on any survey related to the social or emotional abilities, competencies or characteristics of the student; the district will provide the parent/guardian of the student detailed information related to the survey and obtain written consent of the parent/guardian of the student.  This includes the person who created the survey, the person who sponsors the survey, how the information generated by the survey is used and how information generated by the survey is stored. This requirement will not prohibit a district employee from answering questions related to a student enrolled in the district as part of developing or implementing an individualized education program for the student.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

It is the responsibility of the board to review and approve the evaluation and testing program.

Legal Reference:    20 U.S.C. § 1232h

                                Iowa Code §§ 2279.79; 80.3

Cross Reference:    607.2         Student Health Services

                               607.2R1    Student Health Services Regulation

Adopted:  February 14, 2007

Reviewed:  November 11, 2015; August 14, 2024

Board Policy East Buchanan Community Schools

Students must successfully complete the courses required by the board and Iowa Department of Education in order to graduate. 

It is the responsibility of the superintendent to ensure that students complete grades one through twelve and that high school students complete the required credits prior to graduation as outlined in the student handbook. 

The required courses of study will be reviewed by the board annually.

Prior to graduation, the district will advise students on how to successfully complete the free application for federal student aid.

Graduation requirements for special education students include successful completion of four years of English, three years of math, three years of social studies and three years of science.

Students who complete a regular session in the Legislative Page Program of the general assembly at the state capitol will be credited ½ credit of social studies.

Students enrolled in a junior officers’ training corp will receive 1/8^th physical education credit for each semester the student is enrolled in the program.

Legal Reference:           Iowa Code §§ 256.7, 11, .41; 279.8; 279.61; 280.3, .14.

                                      281 I.A.C. 12.3(5); 12.5

Cross Reference:          603.3    Special Education

        Approved:  February 14, 2007  

Last Reviewed:  February 8, 2023

Board Policy East Buchanan Community Schools

Generally, students will be required to complete the necessary course work and graduate from high school at the end of grade twelve.  Students may graduate prior to this time if they meet the minimum graduation requirements stated in board policy.

A student who graduates early will no longer be considered a student and will become an alumnus of the school district.  However, the student who graduates early may participate in commencement exercises.

Legal Reference:    Iowa Code §§ 279.8; 280.3

                               281 I.A.C. 12.3(5); 12(5)

Cross Reference:    505    Student Scholastic Achievement

Approved:  February 14, 2007      

Reviewed:  November 11, 2015; March 9, 2022; August 14, 2024

Board Policy East Buchanan Community Schools

Students who have met the requirements for graduation will be allowed to participate in the commencement proceedings provided they abide by the proceedings organized by the school district.  Students will not participate in commencement until all financial and disciplinary obligations are fulfilled or a plan is established with the business office.  It is the responsibility of the principal to solicit input from each graduating class regarding the proceedings for their commencement.  

Failure of a student to participate in commencement will not be a reason for withholding the student's final progress report or diploma certifying the student's completion of high school.

Legal Reference:    Iowa Code §§ 279.8; 280.3, .14 (2013).

                               281 I.A.C. 12.5.

Cross Reference:    505    Student Scholastic Achievement

Approved:  February 14, 2007      

Reviewed:  November 11, 2015; May 8, 2024; August 14, 2024

Parent and family engagement is an important component in a student’s success in school.  The board encourages parents and families to become involved in their child’s education to ensure the child’s academic success.  In order to facilitate parent and family involvement, it is the goal of the district to conduct outreach and implement programs, activities and procedures to further involve parents and families with the academic success of their students.  The board will:

1. Involve parents and families in the development of the Title I plan, the process for school review of the plan and the process for improvement by: 

Parents and families will be provided information and given opportunities for feedback as it relates to the Title1 program through information and resources shared in the Title Parent Brochure, parent survey completed each spring, student progress shared each trimester, and participation in parent-teacher conferences. 

2. Provide the coordination, technical assistance and other support necessary to assist and build the capacity of all participating schools in planning and implementing effective parent and family involvement activities to improve student academic achievement and school performance by: 

Student selection will be based on multiple factors.  These factors are based on formative reading assessment scores through FAST, reading recovery test packets (RRTP) as well as Fountas and Pinnell (F&P) – bench mark assessment system for reading level and data trends over time.  Students will not be accepted into the Title I program if they are receiving an individualized education plan in the area of reading.  If a student has an IEP in the area of reading, their services would fall under special education. 

3. To the extent feasible, coordinate and integrate parent and family engagement strategies under Title I with parent and family engagement strategies outlined in other relevant Federal, State, and local laws and programs by: 

The school provides a parent compact that outlines what the parent, student, teacher, and principal will do to increase student achievement.  This compact is provided to the parents of all Title I students and outlines the ways in which all stakeholders will work together to achieve proficiency. 

4. Conduct with the involvement of parents and family members, an annual evaluation of the content and effectiveness of the parental and family engagement policy in improving the academic quality of the school served including identifying:  barriers to greater participation by parents in Title I activities (with particular attention to low-income parents, Limited English Proficient (LEP) parents, parents of any racial or ethnic minority, parents with disabilities and parents with low literacy); needs of parents and family to assist their children’s learning; and strategies to support successful school and family interactions by: 

Parents of selected Title I students will be sent a parent letter outlining their child’s participation in the Title I program and a returned, signed parent permission slip is required.  The Title I teacher will attend the fall and spring parent/teacher conferences to update parents on the progress of the student.  Trimester updates will also be completed by the teacher and a paper copy sent home with report cards.  If there is a need, the teacher and/or parents have the right to call for a conference.  Input from parents on the planning, review and improvement of the Title I program will be gathered through the spring parent Title I parent survey.

5. Use the findings of the annual evaluation to design strategies for more effective parent and family involvement and to revise, as necessary, the parent and family involvement policies by: 

The results from the spring parent survey will be analyzed and incorporated when possible and applicable.

6. Involve parents and families in Title I activities by

Through the spring parent survey, parents will be able to comment on the effectiveness of the Title I program.  Additional parent resources are provided in the Title I parent brochure and there are opportunities for collaboration during parent/teacher conferences. The brochure provides parents multiple suggestions and ideas on how to engage with their students in reading. 

The district shall involve parents in determining how to allocate reserved Title I funds in accordance with applicable laws.

The board will review this policy annually.  The superintendent is responsible for notifying parents and families of this policy annually or within a reasonable time after it has been amended during the school year.  The superintendent may develop an administrative process or procedures to implement this policy.

Cross Reference:  903.2 – Community Resource Persons and Volunteers

          Approved:  May 10, 2006

          Reviewed:  November 11, 2015; December 13, 2023; August 14, 2024

East Buchanan Community School District

To further the interests of student achievement, the superintendent will create necessary rules to engage parents and family members within the district in the following ways on a building-level basis: 

1. Policy Involvement:  The district will host an annual meeting and invite all parents to attend; and inform parents of their rights and the district’s requirements under Title I.  This meeting will also invite parents to become involved in the planning, review and improvement of a building policy and in developing the district plan.  The district will inform parents of:   

   • programs under this policy, 

   • curriculum and assessment used for students, 

   • the opportunity to meet with administration to participate in decisions related to their children’s education, 

   • a description and explanation of curriculum used in the school forms of academic assessment used to measure student progress, and 

   • achievement levels of the challenging State academic standards.   

2. Accessibility:  Provide opportunities for informed participation of parents and family members in understandable formats and languages.  This includes participation by parents and family members who may have disabilities, limited English proficiency, and migratory children. Offer a flexible number of meetings during the day, evening and weekends to facilitate parent involvement.  The superintendent has discretion to allow schools to provide childcare for families of students during these meetings through Title I funds.

3. High Student Academic Achievement:  Each school in the district will jointly develop with parents and family members a school-parent compact that outlines how parents, staff and students share responsibility for improving student academic achievement; and how a partnership will be built to achieve this.  The compact will describe the responsibility of the school to provide high quality curriculum and instruction, and the parents’ responsibility to support their children’s learning.  This will also address the importance of communication between schools and parents through parent teacher conferences, regular reports to parents on their children’s progress, and ensuring regular meaningful communication between family and school staff.  

4. Building Capacity for Involvement: Each school within the district will include in their plan ways to achieve the following: 

   • Assist parents and families to understand topics including academic standards and assessments and how to monitor student progress; 

   • Provide materials and training to help parents work with students to improve achievement; 

   • Educate teachers and staff in how to communicate with parents and build ties to foster academic success; 

   • Coordinate and integrate other federal, state and local programs to support parents in more fully participating in students’ education; 

   • Ensure information related to programs is sent to parents and families in understandable formats; and 

   • Provide other reasonable support to encourage parental involvement ​​

5. Schools Operating a Schoolwide Program:  Each school operating a schoolwide program under this policy shall: 

   • Involve parents on a timely and ongoing basis in the planning, review and improvement of programs, including the parent and family engagement school policy drafting and review, and the joint development of the schoolwide program.  

   • If the schoolwide program plan is not satisfactory to the parents of the participating children, parent comments will be requested and submitted with the plan to the district.

East Buchanan CSD

A number of revisions to board policy need to be made as a result of two recent federal laws – No Child Left Behind (reauthorization of the Elementary and Secondary Education Act - ESEA) and the Patriot Act (anti-terrorism legislation).  Boards need to analyze the changes to determine to what extent they will need to revise or add policies.  Please recognize that this is an ever-evolving law ant issues addressed here may change as a result of U.S. Department of Education regulation.

Title I Parental Involvement, Title I, Sec. 1118

Each school district that receives Title I funds must adopt, in conjunction with and upon approval by parents of Title I students, a parental involvement policy.  The policy must include how the district will:

1.    involve parents in the development of the Title I plan, the process for school review of the plan and the process for improvement;

2.    provide the coordination, technical assistance and other support necessary to assist participating schools in planning and implementing effective parent-involvement activities to improve student academic achievement and school performance;

3.    build the schools’ and parents’ capacity for strong parental involvement;

4.    coordinate and integrate parental involvement strategies under Title I with other programs such as Head Start, Reading First, etc.;

5.    conduct, with the involvement of parents, an annual evaluation of the content and effectiveness of the parental involvement policy in improving the academic quality of the school served, including identifying barriers to greater participation by parents in Title I activities (with particular attention to low-income parents, Limited English Proficient (LEP) parents, minorities, parents with disabilities and parents with low literacy) and use the findings of such evaluation to design strategies for more effective parental involvement and to revise, as necessary, the parental involvement policies; and

6.    involve parents in Title I activities.

In addition to the board policy, each individual school that receives Title I funds must also adopt a policy, written in conjunction with and approval or parents, that describes how the building will implement #3-#6 above.  Parents must be provided with the policy in an understandable and uniform format and, to the extent practicable, in a language the parents can understand.  

Directory Information and Parental Notification, Title IX, Sec. 9528 (NCLB) Patriot Act,

Because of an amendment to the Family Rights and Privacy Act (FERPA) in the recent No Child Left Behind legislation, school districts have two additional student records notice requirements.  The first is a minor amendment and only needs to be added if your school district has the intent of selling or marketing your student directory information.  The law now requires school districts to notify parents if the school district intends to sell or market its student directory information.  It is IASB’s impression that few, if any, school districts will be selling this information.

The other change to FERPA was partly in the NCLB and partly in the Patriot Act, anti-terrorism bill, and addresses access by military recruiters and postsecondary institutions to student information.  The law allows both groups to access students’ names, addresses and phone numbers, whether or not they are included in directory information.  So, for those school districts that do not include names, addresses or phone numbers as part of directory information, parents should be notified that military recruiters and postsecondary institutions can still access the information without prior parental consent.  Parents still have the option, however, of withholding the name, address and phone number from military recruiters and postsecondary institutions.  

The sample notice has additional language to be used by the school districts that eliminate one or more of these items.  There is a second directory information form for those same school districts.  

The other change regarding military recruiters is that they have the same right of access to students as post secondary institutions and potential employers have.  So, if your district provides access to students by colleges and universities, you need to provide that same access to military recruiters when requested.  No notice requirements are included with this provision.

Safe and Drug Free Schools, Title IV, Sec. 4114

Schools must have appropriate and effective school discipline policies that prohibit disorderly conduct, the illegal possession of weapons, the illegal use, possession, distribution, and sale of tobacco, alcohol, and other drugs.  Schools must also have security procedures at school and while students are on the way to or from school (this is of great concern as it’s not defined) and a crisis management plan.  Schools must also have a code of conduct policy for all students that clearly states the responsibilities of students and licensed employees in maintaining a classroom environment that:

1.    allows a teacher to communicate effectively with all students;

2.    allows all students in the class to learn;

3.    has consequences that are fair and developmentally appropriate;

4.    considers the student and the circumstances of the situation; and

5.    is enforced accordingly.

Gun-Free, Title IV, Sec. 4141

The major change here is that no longer is “bringing” a weapon to school the only act prohibited by the law, “possession” is also now prohibited and covered by the year suspension.  The law also includes an exception for firearms lawfully stored inside a locked vehicle on school property or if it is for activities approved and authorized by the district and the district adopts appropriate safeguards to ensure student safety.  Boards that want to exempt firearms lawfully stored in a locked vehicle on school property need to add that language to the policy and have procedures to ensure student safety.  The IASB sample policy did not change as it already prohibited “bringing” as well as possession.  

Boy Scouts, Title IX, Sec. 9525

Schools that receive funds from the United States Department of Education (USDE), with designated open forums or limited public forums, cannot deny access to any youth group officially affiliated with the Boy Scouts or any other group defined by law as a patriotic society, for reasons based on membership or leadership criteria, or oath of allegiance to God and country, the Boy Scouts or other patriotic society.  Youth is defined as under age 21.  Limited public forum is whenever the school grants an offering to, or opportunity for, one or more outside youth or community groups to meet on school premises or in school facilities before or after school hours.  While no specific policy language is required, boards should review their policies to ensure no policy violates this new language.  It is doubtful any Iowa boards have language that would violate this new mandate, but policies regarding use of school facilities or on student groups should be reviewed.

Prayer, Title IX, Sec. 9524

The USDE will biennially provide guidance to schools on the issue of constitutionally protected prayer.  (As of this printing, no guidance has yet been issued.)   Also, as a condition of receiving ESEA funds, a school district must certify to the state Department of Education (DE), that the school district does not have a policy that prevents or denies participation in constitutionally protected prayer in school.  Again, as with the Boy Scouts directive, its doubtful boards have policies that impact constitutionally protected prayer, but policies should be reviewed to ensure none exist.

Homeless, Title X, Sec. 722

The only real change in the new federal law impacting Iowa is the appointment of a homeless coordinator to monitor and track activities.  The law removes a number of barriers that are already present in Iowa law – transportation, student records, selection of attendance center, discrimination, etc.  

Hatch Amendment, Title X, Sec.1061

There are a number of changes to the Hatch Amendment, which protects student privacy rights outside of the student records policy.  The law now states (new language is underlined):

No student shall be required, as part of any applicable program, to submit to a survey, analysis or evaluation that reveals information concerning:

1.    political affiliations or beliefs of the student or the student’s parent;

2.    mental or psychological problems of the student or the student’s family, (struck “potentially embarrassing to the student or family”)

3.    sex behavior or attitudes; (used to be “and”)

4.    illegal, anti-social, self-incriminating or demeaning behavior; (used to be “and”)

5.    critical appraisals of other individuals with whom respondents have close family relationships;

6.    legally recognized privileged or analogous relationships, such as those of lawyers, physicians and ministers;

7.    religious practices, affiliations or beliefs of the students or student’s parent, or

8.    income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).  

Boards that receive funds under any applicable program must adopt, in consultation with parents, policies that address the following six items.  The school must also provide reasonable notice to parents of the continuation of the policies at least annually at the beginning of the school year and within a reasonable time after an amendment.  The school must also give the parents the opportunity to opt their child out of the activity.

1.    the right of the parent to inspect a survey created by a third party before that survey is administered by the school to students; also must include any applicable procedures for granting the request within a reasonable time;  

2.    arrangements to protect student privacy rights when a survey is administered by the school which contains one of the prohibited eight from above, including the right of the parent to inspect the survey;  

3.    the right of a parent to inspect any instructional material in the student’s curriculum, including procedures for granting access within a reasonable time;  (Most boards already have this policy in place.)

4.    the administration of physical exams or screenings the school may administer;

5.    the collection, disclosure or use of student personal information for the purpose of marketing or selling that information, or providing the information to others for that purpose, including arrangements to protect student privacy in the event of such collection, disclosure or use. (Student personal information is defined as a student or parent’s name, address, telephone number or Social Security number.) This does not include personal information collected for the exclusive purpose of developing, evaluating, or providing educational products or services for, or to, students or educational institutions such as:  (See Appendix D.)

a.    postsecondary institutions or military recruiters;

b.    book clubs, magazines and programs providing access to low-cost literary products;

c.    curriculum and instructional materials used by K-12 schools;

d.    tests and assessments used by K-12 to provide cognitive, evaluative, diagnostic, clinical, aptitude, or achievement information about students, or to generate other statistically useful data for the purpose of securing these tests and assessments, and the subsequent analysis and public release of the aggregate data from these tests and assessments;

e.    the sale by students of products or services to raise funds for school or education related activities; or,

f.    student recognition program.

6.    the right of a parent to inspect the instrument used to collect student personal information before use, including any applicable procedure for granting a request within a reasonable time.  

For specific events, the school must notify the parents annually of the projected or approximate dates of the following activities:

1.    the collection, disclosure or use of student personal information for the purpose of marketing or selling that information, or providing the information to others for that purpose;

2.    the administration of a survey containing any of the eight items above; and    

3.    any non-emergency, invasive physical exam that is required as a condition of attendance, administered by the school in advance of attendance and not necessary to protect the immediate health and safety of the student or other students.  Invasive physical exam is defined as any “medical examination that involves the exposure of private body parts, or any act during such examination that includes incision, insertion or injection in to the body, but does not include a hearing, vision, or scoliosis exam.”

East Buchanan Community School District

The board recognizes the importance of maintaining education records and preserving their confidentiality as provided by law.  Education records are kept confidential at collection, storage, disclosure and destruction stages.  The board secretary is the custodian of education records.  Education records may be maintained in the central administration office or administrative office of the student's attendance center.  

Definitions

For the purposes of this policy, the defined words have the following meaning: 

• “Education Record” means those records that contain information directly related to a student and which are maintained by an education agency or institution or by a party acting for the agency or institution. 

• “Eligible Student” means a student who has reached eighteen years or attends a postsecondary institution. Parents/guardians of an eligible student are provided access to education records only with the written permission of the eligible student unless the eligible student is defined as a dependent by the Internal Revenue Code. In that case, the parents/guardians may be provided access without the written permission of the student.  

An education record may contain information on more than one student.  Parents/guardians will have the right to access the information relating to their student or to be informed of the information.  Eligible students will also have the right to access the information relating to themselves, or be informed of the information.

Parents/guardian, eligible students, and other individuals authorized in accordance with law will have a right to access the student's education records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made.  Parent/guardians, other than parents/guardians of an eligible student, may be denied access to a student's records if the school district has a court order stating such or when the district has been advised under the appropriate laws that the parents/guardians may not access the student records.  Parents/guardians, an eligible student or an authorized representative of the parents/guardians will have the right to access the student's education records prior to an Individualized Education Program (IEP) meeting or hearing.

Copies of education records will be provided if failure to do so would effectively prevent the parents/guardians or student from exercising the right to access the education records.  Fees for copies of the records are waived if it would prevent the parents/guardians or student from accessing the records.  A fee may not be charged to search or retrieve information from education records.  

Upon the request of parents/guardians or an eligible student, the school district will provide an explanation and interpretation of the education records and a list of the types and locations of education records collected, maintained or used by the school district.

If the parents/guardians or an eligible student believes the information in the education records is inaccurate, misleading or violates the privacy of the student, the parents/guardians or an eligible student may request that the school district amend the education records.  

Education records may be disclosed in limited circumstances without parental/guardian or eligible student's written permission.  This disclosure is made on the condition that the education record will not be disclosed to a third party without the written permission of the parents/guardians or the eligible student.  This disclosure may be: 

• To school officials within the school district and AEA personnel whom the superintendent has determined to have a legitimate educational interest, including, but not limited to, board members, employees, school attorney, auditor, health professionals, and individuals serving on official school committees;

• To officials of another school district in which the student wishes to enroll, provided the other school district notifies the parents/guardians the education records are being sent and the parents/guardians have an opportunity to receive a copy of the records and challenge the contents of the records unless the annual notification includes a provision that records will automatically be transferred to new school districts;

• To the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education or state and local educational authorities;

• In connection with a student’s application for, or receipt of, financial aid; 

• To organizations conducting studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction, if such studies are conducted in such a manner as will not permit the personal identification of students and their parents/guardians by persons other than representatives of such organizations and such information will be destroyed when no longer needed for the purpose for which it was conducted; 

• To accrediting organizations;

• To parents/guardians of a dependent student as defined in the Internal Revenue Code;

• To comply with a court order or judicially issued subpoena;

• Consistent with an interagency agreement between the school district and juvenile justice agencies;

• In connection with a health or safety emergency; 

• As directory information; or

• In additional instances as provided by law. 

The superintendent will keep a list of the individuals and their positions who are authorized to view a special education student's education records without the permission of the parents/guardians or the eligible student.  Individuals not listed are not allowed access without parental/guardian or an eligible student's written permission.  This list must be current and available for public inspection and updated as changes occur.

The superintendent will also keep a list of individuals, agencies and organizations which have requested or obtained access to a student's education records, the date access was given and their legitimate educational interest or purpose for which they were authorized to view the records.  The superintendent, however, does not need to keep a list of the parents/guardians, authorized educational employees, officers and agencies of the school district who have accessed the student’s education records.  This list for an education record may be accessed by the parents/guardians, the eligible student and the custodian of education records.  

Permanent education records, including a student's name, address, phone number, grades, attendance record, classes attended, grade level completed and year completed may be maintained without time limitation.  Permanent education records will be kept in a fire-safe vault or they may be maintained electronically with a secure backup file.

When personally identifiable information, other than permanent education records, is no longer needed to provide educational services to a special education student, the parents/guardians or eligible student are notified.  This notice is normally given after a student graduates or otherwise leaves the school district.  If the parents/guardians or eligible student request that the personally identifiable information be destroyed, the school district will destroy the records, except for permanent records.  Prior to the destruction of the records, the school district must inform the parents/guardians or eligible student the records may be needed by the parents/guardians or eligible student for social security benefits or other purposes.  For purposes of policy, “no longer needed to provide educational services” means that a record is no longer relevant to the provision of instruction, support, or related services and it is no longer needed for accountability and audit purposes. At a minimum, a record needed for accountability and audit purposes must be retained for five years after completion of the activity for which funds were used. 

The school district will cooperate with the juvenile justice system in sharing information contained in permanent student records regarding students who have become involved with the juvenile justice system.  The school district will enter into an interagency agreement with the juvenile justice agencies (agencies) involved.

The purpose of the agreement is to allow for the sharing of information prior to a student's adjudication in order to promote and collaborate between the school district and the agencies to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.

The school district may share any information with the agencies contained in a student's permanent record, which is directly related to the juvenile justice system's ability to effectively serve the student.  Prior to adjudication information contained in the permanent record may be disclosed by the school district to the parties without parental/guardian consent or court order.  Information contained in a student's permanent record may be disclosed by the school district to the agencies after adjudication only with parental/guardian consent or a court order.  Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student's family or coordinating the delivery of programs and services to the student or student's family.  

Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student's parent, guardian, or legal or actual custodian.

Confidential information shared between the school district and the agencies will remain confidential and will not be shared with any other person, unless otherwise provided by law.  The school district may discontinue information sharing with an agency if the school district determines that the agency has violated the intent or letter of the agreement. 

Agencies will contact the principal of the attendance center where the student is currently or was enrolled.  The principal will then forward copies of the records within a reasonable time following receipt of the request.

The school district will provide training or instruction to employees about parents/guardians' and eligible students' rights under this policy.  Employees will also be informed about the procedures for carrying out this policy.  It is the responsibility of the superintendent to annually notify parents/guardians and eligible students that they have the right to:

1. Inspect and review the student's education records; 

2. Seek amendment of the student’s education records that the parent/guardian or eligible student believes to be inaccurate, misleading, or otherwise in violation of the student’s privacy rights; 

3. Consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that the law authorizes disclosure without consent; and 

4. File a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the law.

The notice is given in a parents/guardians' or eligible student's native language.  Should the school district collect personal information from students for the purposes of marketing or selling that information, the school district will annually notify parents/guardians of such activity.

The notice will include a statement that the parents/guardians have a right to file a complaint alleging the school district failed to comply with this policy.  Complaints are forwarded to Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, Washington, DC. 20202-8520.

Legal Reference:     20 U.S.C. § 1232g, 1415. 

            34 C.F.R. Pt. 99, 300, .610 et seq. 

            Iowa Code §§ 22; 279.9B, 280.24, .25, 622.10. 

            281 I.A.C. 12.3(4); 41 

Cross Reference:    102 series      Equal Educational Opportunity

            603.3        Special Education

            604.11        Appropriate Use of Online Learning Platforms

            605.8 series    Artificial Intelligence in the Educational Environment

            708        Care, Maintenance and Disposal of School District Records

            712 series    Technology and Data Security

            804.6 series    Use of Record Devices on School Property

            901        Public Examination of School District Records

Adopted:  April 9, 2008

Reviewed:  June 14, 2017; August 14, 2024

Directory information is information contained in the education records of a student that would not generally be considered harmful or an invasion of privacy if disclosed. The district may disclose "directory information" to third parties without consent if it has given public notice of the types of information which it has designated as "directory information," the parent's or eligible student's right to restrict the disclosure of such information, and the period of time within which a parent or eligible student has to notify the school in writing that he or she does not want any or all of those types of information designated as "directory information."  The district has designated the following as “directory information”: 

• Student’s name

• Address 

• Telephone listing 

• Electronic mail address

• Photograph

• Date and place of birth

• Major field of study

• Dates of attendance 

• Grade level 

• Participation in officially recognized activities and sports

• Weight and height of members of athletic teams

• Degrees, honors, and awards received

• The most recent educational agency or institution attended

• Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems that cannot be used to access education records without a PIN, password, etc.  (A student’s SSN, in whole or in part, cannot be used for this purpose.)   

Student is defined as an enrolled individual, PK-12 including children in school district sponsored child-care programs.  

Prior to developing a student directory or to giving general information to the public, parents (including parents of students open enrolled out of the school district and parents of children home schooled in the school district) will be given notice annually of the intent to develop a directory or to give out general information and have the opportunity to deny the inclusion of their child's information in the directory or in the general information about the students.

It is the responsibility of the superintendent to provide notice and to determine the method of notice that will inform parents.

Legal Reference:     20 U.S.C. § 1232g.

                                 34 C.F.R. Pt. 99.

                                 Iowa Code § 22; 622.10.

                                 281 I.A.C. 12.3(4); 41.

Cross Reference:    901    Public Examination of School District Records

                               902.4    Live Broadcast or videotaping

Approved:  February 14, 2007    

Reviewed:  June 14, 2017; August 24, 2024

The board will permit student "portrait" photographs to be taken on school premises by a commercial photographer as a service to the students and their families.

Parents will be notified prior to the taking of pictures by a commercial photographer for student "portraits."  In no case will students be required to have their picture taken or be pressured to purchase pictures.

Students or commercial photographers may take pictures of students upon consent for such things as the yearbook or student newspaper.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative rules regarding student photographs.

Legal Reference:    Iowa Code § 279.8

Approved:  February 14, 2007      

Reviewed:  November. 11, 2015; March 14, 2024             

Board Policy East Buchanan Community Schools

Student library circulation records are designed to be used internally to assist in the orderly administration of the school district libraries and media center.  As a general rule, student library circulation records are considered confidential records and will not be released without parental consent.  Individuals who may access such records include a student's parents, the student, authorized licensed employees, authorized government officials from the U.S. Comptroller General, the Secretary of Education, the Commissioner and Director of the National Institute of Education, and the Assistant Secretary for Education and State Education Department.  Appropriate authorities in a health or safety emergency may access the student's library circulation records without the approval or the notification of the student's parents.  Parents may not access records, without the student's permission, of a student who has reached the age of majority or who is attending a post-secondary educational institution unless the student is considered a dependent for tax purposes.

It is the school librarian's responsibility, as the person maintaining the student library circulation records, to approve requests for access to student library circulation records.  Students' library circulation records may be accessed during the regular business hours of the school district.  If copies of documents are requested, a fee for such copying is charged.

It is the responsibility of the superintendent, in conjunction with the school librarian, to develop administrative regulations regarding this policy.
 

Legal Reference:    20 U.S.C. § 1232g

    34 C.F.R. Pt. 99

    Iowa Code §§ 22

    281 I.A.C. 12.3(4).

Cross Reference:    506    Student Records

Approved:  February 14, 2007      

Reviewed:  November 11, 2015; August 14, 2024

Students desiring to participate in athletic activities or enrolling in kindergarten or first grade in the school district will have a physical examination by a licensed healthcare provider and provide proof of such an examination to the school district.  A physical examination and proof of such an examination may be required by the administration for students in other grades enrolling for the first time in the school district.

A certificate of health stating the results of a physical examination and signed by the licensed healthcare provider is on file at the attendance center.  Each student will submit an up-to-date certificate of health upon the request of the superintendent.  Failure to provide this information may be grounds for disciplinary action.

Students enrolling for the first time in the school district will also submit a certificate of immunization against diphtheria, pertussis, tetanus, poliomyelitis, rubeola, rubella, and other immunizations required by law.  The student may be admitted conditionally to the attendance center if the student has not yet completed the immunization process but is in the process of doing so.  Failure to meet the immunization requirement will be grounds for suspension, expulsion or denial of admission.  Upon recommendation of the Iowa Department of Education and Iowa Department of Public Health, students entering the district for the first time may be required to pass a TB test prior to admission.  The district may conduct TB tests of current students.

Exemptions from the immunization requirement in this policy will be allowed only for medical or religious reasons recognized under the law.  The student must provide a valid Iowa State Department of Health Certificate of Immunization Exemption to be exempt from this policy.

Legal Reference:    Iowa Code §§ 139.9; 280.13

    281 I.A.C. 33.5.

    641 I.A.C. 7.

Cross Reference:    402.2    Child Abuse Reporting

    501.4    Entrance – Admissions

    501.16    Homeless Children and Youth

    604.1    Private Instruction

    604.8    Foreign Students

Approved:  March 19, 2007      

Reviewed:  November 11, 2015; August 14, 2024

Board Policy East Buchanan Community Schools

The board is committed to the inclusion of all students in the education program and recognizes that some students may need prescription and nonprescription medication to participate in their educational program. 

Medication shall be administered when the student's parent or guardian (hereafter "parent") provides a signed and dated written statement requesting medication administration and the medication is in the original, labeled container, either as dispensed or in the manufacturer's container. Administration of medication may also occur consistent with board policy 804.05 – Stock Prescription Medication Supply.

When administration of the medication requires ongoing professional health judgment, an individual health plan shall be developed by licensed health personnel working  under the auspice of the school with collaboration from the parent or guardian, individual’s health care provider or education team purusuant to 281.14.2(256) . Students who have demonstrated competence in administering their own medications may self-administer their medication. A written statement by the student's parent shall be on file requesting co-administration of medication, when competence has been demonstrated. By law, students with asthma, airway constricting diseases, respiratory distress or students with a risk of anaphylaxis who use epinephrine auto-injectors may self-administer their medication upon the written approval of the student’s parents and prescribing licensed health care professional regardless of competency.   

Persons administering medication shall include authorized practitioners, such as, licensed registered nurses and physicians and persons to whom authorized practitioners have delegated the administration of medication (who have successfully completed a medication administration course conducted by a registered nurse or pharmacist that is provided by the department).  The medication administration course is completed every five years with an annual procedural skills check completed with a registered nurse or a pharmacist. A record of course completion shall be maintained by the school.

A written medication administration record shall be on file including: 

•    date; 

•    student’s name; 

•    prescriber or person authorizing administration; 

•    medication; 

•    medication dosage;

•    administration time; 

•    administration method; 

•    signature and title of the person administering medication; and 

•    any unusual circumstances, actions, or omissions.

Medication shall be stored in a secured area unless an alternate provision is documented.  The development of emergency protocols for medication-related reactions is required. Medication information shall be confidential information as provided by law.

Disposal of unused, discontinued/recalled, or expired medication shall be in compliance with federal and state law. Prior to disposal school personnel shall make a reasonable attempt to return medication by providing written notification that expired, discontinued, or unused medications needs to be picked up. If medication is not picked up by the date specified, disposal shall be in accordance with the disposal procedures for the specific category of medication. 

Legal Reference:    Disposing on Behalf of Ultimate Users, 79 Fed. Reg. 53520, 53546 (Sept. 9, 2014)

Iowa Code §§124.101(1); 147.107; 152.1; 155A.4(2) 280.16; 280.23

                   281 IAC §14.1, 2

                    655 IAC §6.2(152). 

Cross Reference:    603.3              Special Education

                                607.2 series    Student Health Services

                                804.5 series    Stock Prescription Medication Supply

Approved:  July 12, 2000    

Reviewed:  August 10, 2022; August 14, 2024

Students with a communicable disease will be allowed to attend school provided their presence does not create a substantial risk of illness or transmission to other students or employees.  The term "communicable disease" will mean an infectious or contagious disease spread from person to person, or animal to person, or as defined by law.

Prevention and control of communicable diseases is included in the school district's bloodborne pathogens exposure control plan.  The procedures will include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees and record keeping.  This plan is reviewed annually by the superintendent and school nurse.

The health risk to immunosuppressed students is determined by their personal physician.  The health risk to others in the school district environment from the presence of a student with a communicable disease is determined on a case-by-case basis by the student's personal physician, a physician chosen by the school district or public health officials.

It is the responsibility of the superintendent, in conjunction with the school nurse, to develop administrative regulations stating the procedures for dealing with students with a communicable disease.

For more information on communicable disease charts, and reporting forms, go to the Iowa Department of Public Health Web site: https://idph.iowa.gov/CADE/reportable-diseases. 

Legal Reference:    School Board of Nassau County v. Arline, 480 U.S. 273 (1987).

    29 U.S.C. §§ 701 et seq. 

    45 C.F.R. Pt. 84.3 

    Iowa Code ch. 139A.8 

    641 I.A.C. 1.2-.5, 7.

Cross Reference:    403.3 series    Communicable Diseases - Employees

Approved:  March 19, 2007       

Reviewed:  November 11, 2015; August 14, 2024  

    Board Policy East Buchanan Community Schools

When a student becomes ill or is injured at school, the school district will attempt to notify the student's parents as soon as possible.

The school district, while not responsible for medical treatment of an ill or injured student, will have employees present administer emergency or minor first aid if possible.  An ill or injured child will be turned over to the care of the parents or qualified medical employees as quickly as possible.

It is the responsibility of the principal to file an accident report with the superintendent within twenty-four hours after the student is injured.

Annually, parents are required to complete a medical emergency authorization form indicating the procedures to be followed, if possible, in an emergency involving their child.  The authorization form will also include the phone numbers of the parents and alternative numbers to call in case of an injury or illness.

The superintendent is responsible, in conjunction with the school nurse, to develop rules and regulations governing the procedure in the event a student should become ill or be injured at school.

Legal Reference:  Iowa Code § 613.17

Approved:  March 19, 2007      

Reviewed:  November 11, 2015; August 14, 2024   

Board Policy East Buchanan Community Schools

Students will be informed of the appropriate action to take in an emergency.  Emergency drills for fire, weather, and other disasters are conducted each school year.  Fire and tornado drills are each conducted regularly during the academic school year with a minimum of two before December 31 and two after January 1.

Each attendance center will develop and maintain a written plan containing emergency and disaster procedures.  The plan will be communicated to and review with employees.  Employees will participate in emergency drills.  Licensed employees are responsible for instructing the proper techniques to be followed in the drill.

Legal Reference:    Iowa Code § 100.31 

Cross Reference:    711.7    School Bus Safety Instruction

Approved:  March 19, 2007       

Reviewed:  November 11, 2015; August 14, 2024 

Board Policy East Buchanan Community Schools

Students will have the opportunity to participate in the health and accident insurance plan selected by the school district.  The cost of the health and accident insurance program is borne by the student.  Participation in the health and accident insurance plan is not a contract with the school district, but rather, a contract between the insurance company and the student.

Students participating in intramural or extracurricular athletics are required to have health and accident insurance.  The student will bring written proof of insurance or participate in the health and accident insurance program selected by the school district.

Legal Reference:  Iowa Code § 279.8

Approved:  March 19, 2007       

Reviewed:  November 11, 2015; August 14, 2024           

Board Policy East Buchanan Community Schools

Disagreements between family members are not the responsibility of the school district.  The school district will not take the "side" of one family member over another in a disagreement about custody or parental rights.  Court orders that have been issued are followed by the school district.  It is the responsibility of the person requesting an action by the school district to inform and provide the school district the court order allowing such action.

This policy does not prohibit an employee from listening to a student's problems and concerns.

It is the responsibility of the superintendent to ensure employees remain neutral in a disagreement about custody and parental rights.

East Buchanan CSD Board Policy

The board recognizes that some special education students need special health services during the school day.  These students will receive special health services in conjunction with their individualized health plan.  

The superintendent, in conjunction with licensed health personnel, will establish administrative regulations for the implementation of this policy.

Legal Reference:    Board of Education v. Rowley, 458 U.S. 176 (1982).

    Springdale School District #50 v. Grace, 693 F.2d 41 (8th Cir. 1982).

    Southeast Warren Comm. School District v. Dept. of Public Instruction, 285 N.W.2d 173 (Iowa 1979).

    20 U.S.C. §§ 1400 et seq. 

    34 C.F.R. Pt. 300 et seq. 

    Iowa Code §§ 256.11(7); 256B; 273.2, .5, .9(2)-(3); 280.8.

    281 I.A.C. 14.2

Cross Reference:    603.3    Special Education

                                711.1    Student School Transportation Eligibility

Approved:  March 19, 2007      

Reviewed:  November 11, 2015;  April 14, 2021; August 14, 2024

Board Policy East Buchanan Community Schools

The Board of Education is committed to the optimal development of every student.  The board believes for students to have the opportunity to achieve personal, academic, developmental, and social success, there needs to be a positive, safe, and health-promoting learning environment at every level, in every setting.

The school district provides a comprehensive learning environment for developing and practicing lifelong wellness behaviors.  The entire school environment, not just the classroom, shall be aligned with healthy school district goals to positively influence a student's understanding, beliefs and habits as they relate to good nutrition and regular physical activity.  In accordance with law and this belief, the board commits to the following areas:

The school district will identify at least one goal in each of the following areas:  

• Nutrition Education and Promotion: Schools will provide nutrition education and engage in nutrition promotion that helps students develop lifelong healthy eating behaviors.

• Physical Activity: Schools will provide students with age and grade appropriate opportunities to engage in physical activity that meet the Iowa Healthy Kids Act.

• Other School Based Activities that Promote Wellness: As appropriate, schools will support students, staff, and parents’ efforts to maintain a healthy lifestyle.  

The following nutritional guidelines for food available on school campuses will be adhered to:  

• Meals served through the National School Lunch and School Breakfast Program will be appealing and meet, at a minimum, nutrition requirements established by state and federal law;

• Schools providing access to healthy foods outside the reimbursable meal programs before school, during school and thirty minutes after school shall meet the United States Department of Agriculture (“USDA”) Smart Snacks in Schools nutrition standards, at a minimum.  This includes such items as those sold through a la carte lines, vending machines, student run stores, and fundraising activities; 

• Snacks provided to students during the school day without charge (e.g., class parties) will meet standards set by the district in accordance law. The district will provide parents a list of foods and beverages that meet nutrition standards for classroom snacks and celebrations; and

• Schools will only allow marketing and advertising of foods and beverages that meet the Smart Snacks in school nutritional standards on campus during the school day. 

The superintendent or superintendent’s designee shall implement and ensure compliance with the policy by: 

• Reviewing the policy at least every three years and recommending updates as appropriate for board approval;

• Implementing a process for permitting parents, students, representatives of the school food authority, teachers of physical education, school health professionals, the school board, administrators and the public to participate in the development, implementation, and periodic review and update of the policy; 

• Making the policy and updated assessment of the implementation available to the public (e.g., posting on the website, newsletters, etc). This information shall include the extent to which the schools are in compliance with policy and a description of the progress being made in attaining the goals of the policy; and

• Developing administrative regulations, which shall include specific wellness goals and indicators for measurement of progress consistent with law and district policy.   

Specific Wellness Goals are shown in the following:  507.9R1 Wellness Regulation

Legal Reference:      Richard B. Russell National School Lunch Act, 42 U.S.C. 1751 et seq.

                Child Nutrition Act of 1966, 42 U.S.C. 1771 et seq.,  

                Iowa Code 256.7(29), 256.11(6)

                281  IAC 12.5(19), 12.5(20), 58.11

Cross Reference:    504.6    Student Activity Program      

Approved:  June 14, 2006      

Reviewed:  November 9, 2011; August 6, 2014; November 11, 2015; August 14, 2024

The board welcomes gifts to the school district from a class or student group.  While class gifts to the school district do not require the approval of the superintendent, the board encourages students to consult with the superintendent or other licensed employees prior to selecting a gift for the school district.

Cross Reference:    704.4    Gifts - Grants - Bequests

                                704.6    Fundraising Within the District (series)

Approved   March 19, 2007      

Reviewed   November 11, 2015; August 14, 2024

Board Policy East Buchanan Community Schools

In keeping with good community relations, student school activities will not be scheduled on Wednesday night beyond 6:00 p.m. whenever possible.  It is the responsibility of the principal to oversee the scheduling of school activities for compliance with this policy.