Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement.
Roll Call: Board members present were Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal ; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended.
Approve Agenda: A change was made to the agenda to move Item 12 to 8h. Motion to approve the agenda with changes was made by Stone, second by Steffens. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Cooksley. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on June 10, 2020; financial reports; and expenditures listed.
Community/Program Presentations: No presentations were given.
Administrative Updates and Reports: Administration explained the Return to Learn plan that was submitted on July 1st. The board agreed to hold a work session on July 20th since a majority of the school board would be attending the SIAC meeting to introduce the Return to Learn plan to the community. The district is still waiting for the gym floors to be finished.
MS/HS 2020-2021 Handbook Updates: Dockstader presented the handbook updates to the board.
2020-2021 Sharing Agreements with Independence: Motion to approve the Buildings and Grounds Manager agreement was made by Steffens, second by Sperfslage. Ayes: Steffens, Schmitt, Sperfslage; Nays: Stone, Cooksley. Motion carried. Motion to approve the Human Resources agreement was made by Cooksley, second by Steffens. Motion carried with all ayes. Motion to approve the Lunch Services Director agreement was made by Stone, second by Steffens. Motion carried with all ayes.
Legislative Priorities: The board selected their top 4 resolutions from the list of IASB legislative priorities. They are: Preschool, Mental Health, Teacher Leadership and Development, and Teacher Recruitment & Licensure.
IASB COVID Conference: Motion to register for the IASB COVID Conference was made by Stone, second by Cooksley. Motion carried with all ayes.
Transportation Bids: A quote was received from Sadler for Jaltest diagnostic software. Motion to approve the purchase was made by Cooksley, second by Sperfslage . Motion carried with all ayes. Bids were received from Hoglund Bus Company and School Bus Sales for the purchase of a bus. Motion to approve Hoglund Bus Company’s bid for the purchase of a bus was made by Sperfslage, second by Stone. Motion carried with all ayes. A bid was received from Runde for the purchase of a van. Motion to approve the purchase of a 2019 Dodge Grand Caravan was made by Stone, second by Steffens. Motion carried with all ayes.
Mower Bids: Bids were received from Bodensteiner Implement Co, Knapp’s Service, and Maverick Powersports for the purchase of a mower. Motion to approve the purchase of a mower from Maverick Powersports was made by Sperfslage, second by Stone. Motion carried with all ayes.
Board Policy Review: Policy 907.R1 was tabled. Motion to approve the 1st reading of policies 705.1, 501.9, 501.9E1, 601.2, 604.11, and 907 was made by Stone, second by Cooksley. Motion carried with all ayes.
Substitute and Activity Worker Pay Scale: Activity worker pay scale was tabled. Motion to approve substitute/misc worker pay scale was made by Stone, second by Sperfslage. Motion carried with all ayes.
Buccaneer Brag About: The baseball and softball teams are staying healthy so are able to play. Everyone in the district is keeping a positive attitude.
Exempt Session – A motion by Stone, second by Steffens to hold an exempt session as authorized by Iowa Code Section 21.9 to discuss matters relating to employment conditions of employees not covered by the collective bargaining law was made at 7:29 pm. Motion carried with all ayes. Motion by Cooksley, second by Steffens to return to open meeting was made at 8:30 pm. Motion carried with all ayes.
Adjourn – Motion was made by Cooksley, second by Steffens to adjourn the meeting at 8:30 pm. Motion carried with all ayes.
Next regular meeting is scheduled for August 12, 2020 at 5:00 pm.
Call to Order: President Greg Schmitt called the meeting to order at 5:45 pm. The board recited the East Buchanan Mission Statement.
Roll Call: Board members present were Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; and Stacy Marcus, Curriculum Director. Absent: Teresa Knipper, Business Manager/Board Secretary. Several visitors attended.
Approve Agenda: Motion to approve the agenda was made by Sperfslage, second by Cooksley. Motion carried with all ayes.
Technology Discussion: A discussion was held regarding the need for technology for the Return to Learn plan. Motion to approve the purchase of Chromebooks from CDW-G and tablets from Amazon at a maximum total cost of $60,000.00 was made by Steffens, second by Sperfslage. Motion carried with all ayes.
Return to Learn Discussion: Dan Fox gave a presentation on the Return to Learn Plan with a question and answer session held at the end of the presentation.
Adjourn – Motion was made by Sperfslage, second by Cooksley to adjourn the meeting at 7:31 pm. Motion carried with all ayes.
Next regular meeting is scheduled for August 12, 2020 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order: President Greg Schmitt called the meeting to order at 6:00 pm. The board recited the East Buchanan Mission Statement.
Roll Call: Board members present were Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending were Dan Fox and Teresa Knipper, Business Manager/Board Secretary. Two visitors attended.
Approve Agenda: Motion to approve the agenda was made by Stone, second by Sperfslage. Motion carried with all ayes.
Return to Learn Discussion: Dan Fox presented guidance provided by the state regarding Return to Learn strategies and models based on COVID positivity percentage in the county. Guidance was also reviewed on evaluating sick students and staff. Discussion followed on what level symptoms must be for the student/staff member to be sent home and when masks are required vs recommended. The board reviewed the letter that will be sent out regarding the Return to Learn plan.
Adjourn – Motion was made by Steffens, second by Stone to adjourn the meeting at 8:30 pm. Motion carried with all ayes.
Next regular meeting is scheduled for August 12, 2020 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement.
Roll Call: Board members present were Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal ; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended.
Approve Agenda: Motion to approve the agenda was made by Sperfslage, second by Stone. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Steffens, second by Cooksley. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on June 10, 2020; minutes from the work sessions on July 20, 2020 and August 3, 2020; financial reports; expenditures listed; and personnel changes which included Denise Rorabaugh as at risk teacher, Andrea Hughson as head HS volleyball coach, Amanda Lang as assistant HS volleyball coach, Becca Biggs as assistant HS volleyball coach, Bret Lau as assistant HS football coach, Adam Riniker as cross country coach, and Courtney Snyder as associate.
Community/Program Presentations: Heather Huegel submitted a written request to the board regarding the rescheduled Mexico trip for June 2021. Motion to approve the trip and use of a school bus for transportation to and from the airport was made by Sperfslage, second by Steffens. Motion carried with all ayes.
Administrative Updates and Reports: Dockstader discussed options for Homecoming and other events during the fall season. A technology update was given by Kevin Hesner in regards to Return to Learn. Fox discussed feedback, concerns, and suggestions that he has received. Gym floors are finished.
Tri-County Child & Family Development Council partner contract: 2020-2021 contract is for 5 slots through Head Start. Motion to approve was made by Cooksley, second by Sperfslage. Motion carried with all ayes.
Online Learning Programs: Motion was made by Stone, second by Steffens to approve Edmentum (PK-5) and Edgenuity (6-12) as the programs the district will use for virtual learning. Motion carried with all ayes.
2020-2021 Elementary Handbook: Fox explained the updates to the handbook that is posted on the district’s website. Motion was made by Steffens to approve the handbook with changes, second by Stone. Motion carried with all ayes.
Activity Worker Pay Scale: Motion by Stone, second by Steffens to approve the activity worker pay scale from the general fund. Motion carried with all ayes.
Board Policy Review: Motion to approve the 2nd reading of policies 705.1, 501.9, 501.9E1, 601.2, 604.11, and 907 was made by Stone, second by Cooksley. Motion carried with all ayes. Motion to approve the 1st reading with changes as discussed of policies 409.2E1, 409.2E2, and 907.R1 was made by Stone, second by Cooksley. Motion carried with all ayes.
Buccaneer Brag About: Kevin Hesner has being doing a great job getting technology ready for Return to Learn. Students and sports are getting ready to start the year.
Adjourn – Motion was made by Cooksley, second by Steffens to adjourn the meeting at 7:25 pm. Motion carried with all ayes.
Next regular meeting is scheduled for September 9, 2020 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement.
Roll Call: Board members present were Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal ; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended.
Approve Agenda: Motion to approve the agenda was made by Stone, second by Sperfslage. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Cooksley. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on August 12, 2020; financial reports; expenditures listed; and personnel changes which included Justin Kress as MS football coach, Rachel Larson as associate, Carly Flexenhar as associate, Sarah Junk as associate, Andrea Ries as associate, Mandi Smith as MS volleyball coach, and Kelli Connolly as MS volleyball coach.
Administrative Updates and Reports: Dockstader explained that there is less passing time with the 6-period day. There are 33 students utilizing Edgenuity and those students are being monitored by 4 staff members to guide them through it. Fox reported that 19 K-5 students are using Edmentum in 4 subject areas. Teachers have been busy testing student reading levels and doing assessments. SeeSaw is working well and the students are figuring out how it works in case we have to go to online learning only. District update included options for parent-teacher conferences, cohort groups are working well, students are doing well with the masks, and the lunch setup is going well due to social distancing. Nurse Tracy Klendworth and health associate Rachel Larson are updating parents on covid symptoms when a student is sent home.
2020-2021 MS/HS Handbook: Dockstader explained the updates to the handbook that is posted on the district’s website. Motion was made by Cooksley to approve the handbook with changes, second by Steffens. Ayes: Cooksley, Schmitt, Steffens, Stone. Nays: Sperfslage.
Board Policy Review: Motion to approve the 1st reading with changes as discussed of the 605 Policy series was made by Sperfslage, second by Stone. Motion carried with all ayes. Motion to approve the 2nd reading of policies 409.2E1, 409.2E2, and 907.R1 was made by Stone, second by Sperfslage. Motion carried with all ayes.
Buccaneer Brag About: Buccaneer Brag About included the improvements in the lunch setup, working on SeeSaw with their child, and everyone is doing well with wearing the masks when social distancing is not possible. Speede Shop, State Farm, and Citizens State Bank have made donations towards the district which included food, care packages, and mask lanyards. Staff is working hard every day to make things work and to make everyone better.
Student Questions: Students asked questions about the minimum online learning time to participate in activities, how it will work if we go online only, and what happens if covid cases increase.
Exempt Session: Motion by Sperfslage, second by Steffens to go into exempt session to discuss matters relating to employment conditions of employees not covered by the collective bargaining law was made at 6:35 pm. Ayes: Schmitt, Sperfslage, Steffens, Stone. Nays: Cooksley. Motion by Stone, second by Steffens to return to open meeting was made at 6:46 pm. Motion carried with all ayes.
Exempt Session Decision: Motion by Stone, second by Cooksley to approve the recommendations stated in the exempt session. Motion carried with all ayes.
Adjourn – Motion was made by Sperfslage, second by Stone to adjourn the meeting at 6:50 pm. Motion carried with all ayes.
Next regular meeting is scheduled for October 14, 2020 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District
Call to Order: President Greg Schmitt called the meeting to order at 5:30 pm. The board recited the East Buchanan Mission Statement.
Roll Call: Board members present were Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending were Dan Fox, Superintendent/Elementary Principal; and Eric Dockstader, MS/HS Principal
Approve Agenda: Motion to approve the agenda was made by Sperfslage, second by Stone. Motion carried with all ayes.
Action Item: The board discussed new guidance from the state regarding the use of masks and when to quarantine. Motion to continue with plan that is already in place was made by Stone, second by Steffens. Ayes: Stone, Steffens, Sperfslage. Nays: Cooksley, Schmitt. Motion carried.
Adjourn – Motion was made by Sperfslage, second by Cooksley to adjourn the meeting at 6:20 pm. Motion carried with all ayes.
Next regular meeting is scheduled for October 14, 2020 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District
Regular Board Meeting Minutes
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement.
Roll Call: Board members present were Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended.
Public Forum: Brian Kelchen asked the board if youth teams will be able to use the facilities this winter due to concerns with the pandemic. The board will discuss it during the administrative updates and reports section of the board meeting.
Approve Agenda: Motion to approve the agenda was made by Sperfslage, second by Cooksley. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on September 9, 2020; minutes from the special meeting on September 30, 2020; financial reports; expenditures listed; and personnel changes which included Lee White as MS football coach and David Sattgast as Robotics coach.
Community/Program Presentations: Mike Becker from East Buchanan Telephone Cooperative provided information regarding the grant they received for broadband and how they are working with the district to identify families that need assistance with getting connected. To maintain confidentiality, there would be no direct contact with the families except to install service.
Administrative Updates and Reports: Use of facilities by outside groups during the pandemic was discussed. These groups will be allowed to use the facilities using protocol based on state and athletic association guidelines. 5-12 conferences were held with more than expected using the online option. There are six days built in to the calendar for snow days. At this time, there will be no online classes if school is cancelled due to weather. Breakfast and lunch for all children enrolled in the district will continue to be free through the end of the school year.
Annual Meeting - FY2020 Financial Reports: Motion to approve the FY2020 financial reports provided by the treasurer and business manager was made by Stone, second by Cooksley. Motion carried with all ayes.
Request for Allowable Growth and Supplemental Aid: Motion by Sperfslage, second by Steffens to approve the request for allowable growth and supplemental aid for negative special education balance in the amount of $58,212.47. Motion carried with all ayes.
Trailer Bids: One bid was received for the trailer. Motion by Sperfslage, second by Stone to approve the bid from Adam Halford for $4,300. The district plans to purchase a shorter trailer that can be pulled by one of the district’s vans.
Board Policy Review: Motion to approve the 2nd reading of the 605 Policy series was made by Cooksley, second by Steffens. Motion carried with all ayes.
Buccaneer Brag About: Student count on October 1st showed an increase of one student from the previous year for a total of 553 students. The football team is staying competitive even with the injuries.
Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting at 6:11 pm. Motion carried with all ayes.
Next regular meeting is scheduled for November 11, 2020 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District
Regular Board Meeting Minutes – November 11, 2020
Call to Order: President Greg Schmitt called the meeting to order at 5:08 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended in person and via Zoom.
Approve Agenda: Motion to approve the agenda was made by Stone, second by Sperfslage. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on October 14, 2020; financial reports; expenditures listed; personnel changes which included Suzanne Goeller as MS girls basketball coach and Raynae Zingg as associate; and inter-agency agreements with North Linn CSD, Waterloo CSD, Waverly-Shell Rock CSD, and Independence CSD for specialized education programming.
Administrative Updates and Reports: Dockstader reported the end of the 1st trimester is November 13th and that flexibility is needed. Fox reported that elementary conferences are on November 17th and November 23rd and will be held virtually.
Organizational Meeting: The superintendent presided over the meeting until a president was elected.
Election of President: The superintendent took nominations for president. Motion by Stone to nominate Schmitt. Sperfslage motioned to cease nominations. Motion carried with all ayes to approve Schmitt as president. The oath of office was administered by the board secretary.
Election of Vice-President: Schmitt took nominations for vice-president. Motion by Stone to nominate Sperfslage. Motion by Cooksley to nominate Steffens. Sperfslage was elected vice-president with a vote of 4 to 1. The oath of office was administered by the president.
Appoint Board Secretary: Motion by Sperfslage, second by Steffens to appoint Teresa Knipper as board secretary. Motion carried with all ayes. The oath of office was administered by the president.
Appoint Board Treasurer: Motion by Stone, second by Cooksley to appoint Marilyn Steinkamp as board treasurer. Motion carried with all ayes.
Appoint Legal Counsel: Motion by Stone, second by Sperfslage to appoint Steve Weidner of Swisher and Cohrt as legal counsel. Motion carried with all ayes.
Approve Official Depositories: Motion by Stone, second by Sperfslage to approve the official depositories and maximum deposits as: Citizens State Bank ($10 million), UMB ($2 million), and ISJIT ($2 million). Motion carried with all ayes.
Name Official Publication: Motion by Sperfslage, second by Steffens to approve The Winthrop News as official publication for the district. Motion carried with all ayes.
Establish dates and times of school board meetings: Motion by Stone, second by Cooksley to approve the second Wednesday of each month at 5:00 pm as the school board meeting date and time. Motion carried with all ayes.
Covid-19 Guidelines: Fox provided information on the positivity rate for the county and school as well as a summary of enhanced public health measures from the IDPH. Extensive discussion was held about the use of masks. Motion by Steffens, second by Cooksley to require masks if six feet can’t be maintained on school property which includes all buildings, buses, and school events beginning November 12th with reevaluation at the January school board meeting. Motion carried. Aye: Cooksley, Schmitt, Sperfslage, Steffens. Nay: Stone.
River Hills Consortium SBRC Administrative Cost Request: Motion by Cooksley, second by Stone to approve the application to the SBRC in the amount of $1,918.00 for special education administrative costs associate with the River Hills Consortium program for the 2021-2022 school year. Motion carried with all ayes.
Lied Center Consortium SBRC Administrative Cost Request: Motion by Steffens, second by Cooksley to approve the application to the SBRC in the amount of $1,736.39 for special education administrative costs associate with the Lied Center Consortium program for the 2021-2022 school year. Motion carried with all ayes.
SBRC Application for Modified Supplement Amount: Motion by Stone, second by Cooksley to approve the SBRC application for increased enrollment of $7,752.80 and open enrollment out not in Fall 2019 of $102,512.00 for a total of $110,264.80 Motion carried with all ayes.
Resolution to transfer remaining Fund 31 bank account balance: Motion by Cooksley, second by Sperfslage to approve the resolution to transfer $6,347.91 from Fund 31 to Fund 40 debt service. Motion carried with all ayes for the resolution as follows: Whereas, the East Buchanan CSD has completed the projects approved by the voters and has $6,347.91 remaining: and Whereas, pursuant to Iowa Code Section 298A.9 the District has principal and interest due on which the funds may be used; and Whereas, the Board of Directors finds it in the best interest of the district to transfer the funds to the debt service fund for payment of principal and interest.
Snow Removal Bids: One bid was received from Jeff Childers for snow removal at $60.00 per hour. Motion by Stone, second by Steffens to approve the bid. Motion carried with all ayes.
Appoint member to the Buchanan County Conference Board: Motion by Stone, second by Cooksley to appoint Andy Sperfslage to the Buchanan County Conference Board. Motion carried with all ayes.
Annual Board Policy Review: Motion by Cooksley, second by Steffens to approve policies 407.6 series Certified Personnel Retirement and 413.02 series Classified Employee Retirement as presented. Motion carried with all ayes.
Buccaneer Brag About: The board was recognized for their handling of covid concerns. The PTO is boosting morale. Veterans in the meeting were recognized for their service. A board member commented on how he saw a student helping another student with car problems – Buc Pr1de!
Student Questions: Several students asked about being eligible for activities when learning online, use of masks when no one is in the hall with them, use of microwave at lunch, and face gator use.
Adjourn – Motion by Sperfslage, second by Steffens to adjourn the meeting at 6:40 pm. Motion carried with all ayes.
Next regular meeting is scheduled for December 9, 2020 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended.
Approve Agenda: Motion to approve the agenda was made by Sperfslage, second by Stone. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on November 11, 2020; minutes from the School Improvement Advisory Committee (SIAC) meeting on November 12, 2020; financial reports; expenditures listed; hiring of Keira Hellenthal as van associate; and the list of early graduation requests.
Administrative Updates and Reports: Fox reported that the virtual elementary conferences went well, all concerts will be held virtually the rest of the school year, and he is working with the PTO regarding plans for the playground.
SBRC Application for At Risk/Drop out Prevention: Motion by Stone, second by Sperfslage to approve the application to the SBRC in the amount of $128,712.00 for the At Risk/Dropout Prevention Program for the 2021-2022 school year. Motion carried with all ayes.
SIAC Member List: Fox presented the list of people that attended the last SIAC meeting as the member list. He noted that everyone is welcome to attend the meetings. Motion by Cooksley, second by Stone to approve the SIAC member list. Motion carried with all ayes.
Covid-19 Guidelines: Fox provided information regarding the proclamation extension announced by the governor on December 9th including guidance from the IGHSA and IHSAA. Motion by Cooksley, second by Sperfslage to follow the guidelines and use the local protocol the district already has in place. Motion carried with all ayes.
Board Policy Review: Motion by Stone, second by Sperfslage to approve the first reading of board policies 100 – 104 series. Policy 105 is tabled. Motion carried with all ayes.
Buccaneer Brag About: The district is doing a great job keeping students in school and supporting those in activities by attending events as much as possible based on what is allowed for spectators.
Student Questions: Two students asked about continuation of activities during covid.
Adjourn – Motion by Cooksley, second by Steffens to adjourn the meeting at 5:56 pm. Motion carried with all ayes.
Next regular meeting is scheduled for January 13, 2021 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District
Regular Board Meeting Minutes – January 13, 2021
Call to Order: President Greg Schmitt called the meeting to order at 5:03 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended and the meeting was also available via Zoom.
Approve Agenda: Motion to approve the agenda was made by Stone, second by Sperfslage. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Cooksley, second by Stone. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on December 9, 2020; financial reports; expenditures listed; resignation of Jenalee McElroy; resignation of Sharon Holt for retirement; Kevin Hesner as assistant HS boys basketball coach; and an early graduate request.
Administrative Updates and Reports: Dockstader provided an IDOE fact sheet on Iowa School Accountability and Support which replaces No Child Left Behind and explained how it applies to the district. He also talked about how some students are doing great with online learning and others need additional help. Those students are being identified and the at risk teachers are working with them. Fox updated the board on how staff is working to get students back up to speed when returning from online learning. FAST testing is being done so that data can be studied to determine the needs of the students. They are also checking in with online students.
Covid-19 Guidelines Review: Fox gave current status of covid-19 absences and reviewed the current guidelines from the Department of Public Health regarding 7, 10, and 14-day quarantine options. No motion was made so current district guidelines will continue.
FFCRA Leave Policy Extension: Motion by Sperfslage, second by Steffens to approve the extension of policy 409.2E1 as written. Motion carried with Ayes: Schmitt, Stone, Sperfslage, Steffens; Nay: Cooksley. Policy 409.2E2 was not extended
Precision Drive LLC Contract: Motion by Sperfslage, second by Stone to approve the driver education contract with Precision Drive LLC. Motion carried with all ayes.
Board Policy Review: Motion by Cooksley, second by Stone to approve the second reading of board policies 100 – 104 series. Motion carried with all ayes.
Buccaneer Brag About: We are still in school at 88 days. The AEA is providing support via Zoom on a regular basis. Students went around the community just before break for caroling.
Adjourn – Motion by Cooksley, second by Steffens to adjourn the meeting at 6:30 pm. Motion carried with all ayes.
Next regular meeting is scheduled for February 10, 2021 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District
Regular Board Meeting Minutes – February 10, 2021
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Board member Shawn Stone was absent. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended the meeting
Approve Agenda: Motion to approve the agenda was made by Sperfslage, second by Steffens. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Steffens, second by Cooksley. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on January 13, 2021; financial reports; expenditures listed; and resignation of Paige Wenger as a teacher.
Administrative Updates and Reports: Dockstader reported the end of the second trimester is on February 24th and that winter sports and activities are coming to an end. Fox reported that FAST testing is being completed with ISASP testing is scheduled for March, conferences will be held virtually again, and that staff members had the opportunity to sign up for vaccinations to be held on February 12th. He also reviewed the status of the current school calendar in regards to snow days and virtual learning to prevent the school year continuing beyond Memorial Day. Kevin Hesner presented his FY22 technology budget and requested approval to place an order due to increased lead times for delivery of product. Motion by Cooksley, second by Steffens to approve the purchase of staff and student Chromebooks up to $50,000. Motion carried with all ayes.
Covid-19 Guidelines Review: Fox reviewed the current guidelines and recommended that the current guidelines remain in place of masks required for grades K-12 with a change to masks recommended in preschool due to the age of the students.. Plexiglas will also start to be removed from the classrooms. Motion by Steffens, second by Cooksley to approve the recommendations provided by Fox. Motion carried with all ayes.
Business Class Trip to St Louis: Students from Erin Kelchen’s business class presented their plans for a class trip to St. Louis. Motion by Sperfslage, second by Steffens to approve the trip. Motion carried with all ayes.
Junior Achievement Agreement: Motion by Sperfslage, second by Cooksley to approve the Junior Achievement Agreement for the 2021-2022 school year. Motion carried with all ayes.
Public Hearing Date for 21-22 School Calendar: Fox presented the preliminary calendar with a start date of August 23rd and end date of May 20th. Motion by Sperfslage, second by Steffens to approve the public hearing date of March 10, 2021. Motion carried with all ayes.
Public Hearing Date for Fiscal Year 2022 Certified Budget: Motion by Cooksley, second by Steffens to approve the public hearing date of March 10, 2021. Motion carried with all ayes.
Board Policy Review: Motion by Steffens, second by Spersfslage to approve the second reading of board policy 102. Motion carried with all ayes.
Buccaneer Brag About: We made it past 100 days so far! The board commended the staff for keeping the students in school and involved in activities.
Student Questions: Students asked each board member how long they have been on the school board.
Adjourn – Motion by Cooksley, second by Steffens to adjourn the meeting at 6:18 pm. Motion carried with all ayes.
Next regular meeting is scheduled for March 10, 2021 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan Community School District
Regular Board Meeting Minutes – March 10, 2021
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended the meeting.
Public Hearing on 21-22 School Calendar: Motion to open the public hearing was made by Stone, second by Steffens at 5:00 pm. Motion carried with all ayes. Fox presented the calendar and there were no comments from the public. Motion to close the public hearing was made by Stone, second by Cooksley at 5:04 pm. Motion carried with all ayes.
Public Hearing on FY22 Certified Budget: Motion to open the public hearing was made by Sperfslage, second by Stone at 5:05 pm. Motion carried with all ayes. Knipper presented the changes since the budget was published and there were no comments from the public. Motion to close the public hearing was made by Steffens, second by Cooksley at 5:06 pm. Motion carried with all ayes.
Approve Agenda: Motion to approve the agenda was made by Stone, second by Sperfslage. Motion carried with all ayes. The exempt session was dropped from the agenda.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Sperfslage, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on February 10, 2021; financial reports; expenditures listed; resignation of Kelly Chettinger as cook; resignation of Bret Lau as baseball coach; transfer of Jake VanScoyoc from HS baseball coach to MS baseball coach; transfer of Allison Shaffer from preschool to first grade teacher; Jocelyn Cabalka as MS softball coach (pending coach authorization); resignation of Ron Landis as teacher; resignation of Craig Wilgenbusch as bus driver; and hire of Jaci Francois as preschool teacher.
Administrative Updates and Reports: Dockstader mentioned the students that qualified for state individual speech, reported on the CTE advisory committee meeting, and explained what is needed to recertify the CTE program as well as how the Perkins Grant program works. Fox provided FAST testing data to the board and explained how we compared to the state and AEA. He also reported that ISASP testing starts the week of March 15th, elementary conferences will be held in-person in the spring, and that students will be going on field trips this spring. A work session has been scheduled for March 24, 2021 at 5:00 pm to discuss district facility plans.
Covid-19 Guidelines Review: Fox reviewed the current guidelines regarding masks, quarantine rules, and Covid-19 emergency paid sick leave. No action was taken by the board so the guidelines remain as is and the emergency paid sick leave expires on March 31, 2021.
2021-2022 School Calendar Approval: Motion to approve the 21-22 school calendar as presented was made by Cooksley, second by Steffens. Motion carried with all ayes.
Resolution Authorizing the Redemption of General Obligation School Bonds: Motion to approve the Resolution Authorizing the Redemption of General Obligation School Bonds, Series 2017, Dated May 1, 2017, Approving the Second Amendment to the Escrow Agent Agreement, and Levying a Tax for Fiscal Year 2021-22 for the Redemption of General Obligation School Bonds, Series 2017, Dated May 1, 2017 was made by Stone, second by Sperfslage. Motion carried with all ayes.
FY2022 Certified Budget and Taxes: Motion to approve the fiscal year budget and taxes as presented with the $125,000 prepayment levy (option 1) was made by Sperfslage, second by Stone. Motion carried with all ayes. The rate as adopted is 13.55332.
FY2022 Budget Adjustment Resolution: Motion to approve the FY22 budget adjustment resolution was made by Stone, second by Steffens. Motion carried with all ayes.
FY2020 Audit Report: Motion to approve the FY20 audit report was made by Cooksley, second by Sperfslage. Motion carried with all ayes.
Board Policy Review: Motion to approve the first reading of board policies 500, 501.3, 501.4, 502.8, 502.8E1, 507.8, 603.1, 603.3, 604.46, and 604.10 was made by Sperfslage, second by Stone.
Buccaneer Brag-About: The board recognized the individual speech state qualifiers, the variety show went well, four wrestlers made it to state, and club sports are back in session.
Student Questions: One student was present and asked a question regarding the ISASP test.
Adjourn – Motion by Cooksley, second by Stone to adjourn the meeting at 6:11 pm. Motion carried with all ayes.
District facilities planning work session is scheduled for Wednesday, March 24th at 5:00 pm. Next regular meeting is scheduled for April 14, 2021 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal and Teresa Knipper, Business Manager/Board Secretary. Also present were Chad Lamker, Activities Director; Mike Kerkove, Buildings and Grounds Supervisor, and Adam Halford, Transportation Director/Mechanic.
District Facilities discussion and planning: The board reviewed a list of projects and the timeline for each project as presented by Dan Fox and Mike Kerkove. Kerkove also gave them a list of summer projects to review. The board then toured the building and grounds to view what needs to be done in each area with a discussion following as to priority.
Adjourn: The meeting adjourned at 7:16 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended the meeting.
Approve Agenda: Motion to approve the agenda was made by Stone, second by Steffens. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Cooksley. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on March 10, 2021; minutes from the work session on March 24, 2021; financial reports; expenditures listed; resignation of Jacob VanScoyoc as teacher; hire of Brody Galvin as band teacher; hire of Adam Riniker as baseball coach; resignation of Kaitlyn Hunt as teacher; hire of Joni Reuhl as bus driver and food service; resignation of Charlene Hare as van driver; and resignation of Lisa Goedken as speech coach.
Community/Program Presentations: Mrs. Kelchen reported that the Accounting II trip to St. Louis went well and that the students had more places to visit than in previous trips to Chicago.
Administrative Updates and Reports: ISASP testing is almost complete. The elementary concert was divided into three groups throughout the evening to allow for social distancing. F&P testing is being done in the elementary. Summer school is being offered for K-12 students to help make up for learning loss due to the pandemic. The fundraiser for the playground has gone well.
FY21 Budget Amendment Public Hearing Date: Motion by Steffens, second by Sperfslage to hold a public hearing on May 12, 2021 to amend the current school budget. Motion carried with all ayes.
Scholarship Committee: Stone, Steffens, and Sperfslage agreed to be on the Lowell and Agnes Walter Scholarship Committee.
Board Policy Review: Motion to approve the second reading of board policies 500, 501.3, 501.4, 502.8, 502.8E1, 507.8, 603.1, 603.3, 604.46, and 604.10 with rescinded date on policy 500 corrected was made by Stone, second by Cooksley. Motion carried with all ayes.
Covid-19 Guidelines Review: Fox reviewed the current guidelines regarding masks and quarantine rules as well as the results of a survey of parents and staff. Motion by Sperfslage, second by Steffens to change from required masks to recommended school-wide. Ayes: Stone, Steffens, Sperfslage. Nays: Cooksley, Schmitt. Motion carried.
Buccaneer Brag-About: The golf teams are off to a good start and the elementary concert went well.
Student Questions: A student asked the board what their least favorite part of being on the board is.
Exempt Session: At 6:29 pm, a motion was made by Stone, second by Steffens to hold an exempt session as authorized by Iowa Code Section 20.17(3). Ayes: Schmitt, Stone, Steffens, Sperfslage. Nays: Cooksley. Motion carried. At 6:56 pm, a motion was made by Steffens, second by Sperfslage to leave exempt session. Motion carried.
Adjourn – Motion by Sperfslage, second by Steffens to adjourn the meeting at 6:59 pm. Motion carried with all ayes.
East Buchanan Community School District
Regular Board Meeting Minutes – May 12, 2021
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended the meeting.
Public Hearing: Schmitt called for a motion to open the public hearing. Motion to open the public hearing was made by Stone, second by Cooksley at 5:00 pm. There were no comments from the public. Motion to close the public hearing was made by Steffens, second by Stone at 5:01 pm.
Approve Agenda: Motion to approve the agenda was made by Steffens, second by Cooksley. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Cooksley. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on April 14, 2021; expenditures listed; resignation of Justin Kress as teacher; termination of Rachel Larson as health associate; resignations of Loretta Williams and Elizabeth Lawson as custodians; hiring of Kyle Fank as behavior support teacher, Megan Nelson as 2nd grade teacher, and Lee White as assistant baseball coach.
Administrative Updates and Reports: Dockstader reported that the awards assembly was on May 11th and is posted on the Buc Network, commencement is on May 16th, the musical went well with the new stage, the high school concert was on May 10th, and that spring sports are wrapping up. Fox reported that ISASP testing is complete and FAST testing is almost done. Elementary and middle school students participated in a Day of Awesomeness after raising over $18,000 for the playground. The PTO celebrated Teacher Appreciation Week with the staff and will be taking over the playground fundraiser next year. Many other events including the talent show, field trips, 1st grade circus, preschool celebration, and Friends & Family Day will wrap up the school year. Facilities update included baseball netting quote, stage conversion, and plans for a building. Kevin Hesner presented a preliminary 21-22 tech budget and explained the need for updates to the phone, intercom, and bell system as well as an additional Buc Network setup. A special meeting will be held on May 26, 2021 at 4:30 pm for additional discussion on the tech budget and updates.
List of 2021 Graduates: Motion by Sperfslage, second by Steffens to approve the list of 2021 graduates as presented. Motion carried with all ayes.
Joint Education Service Agreement: Motion by Stone, second by Cooksley to approve the joint education service agreement with Hawkeye Community College for summer concurrent enrollment as presented. Motion carried with all ayes.
Amended Current Year Budget: Motion by Stone, second by Steffens to approve the amended budget for the current fiscal year as presented. Motion carried with all ayes.
Covid-19 Guidelines Review: Motion by Stone, second by Steffens to remove the requirement to wear masks in the hallways and lunch line. Masks are highly recommended at all times during the school day; however, masks are still required on school buses and vans per CDC guidelines. Ayes: Stone, Steffens, Sperfslage. Nays: Cooksley, Schmitt. Motion carried.
Buccaneer Brag-About: All board members were thanked for their service and given a certificate for School Board Recognition Month. The PTO is doing a great job, teachers are finishing strong, the musical was great, and shop projects have been featured on social media.
Exempt Session: At 6:04 pm, a motion was made by Sperfslage, second by Stone to hold an exempt session as authorized by Iowa Code Section 20.17(3) and Iowa Code 21.9. Motion carried with all ayes. At 7:00 pm, a motion was made by Stone, second by Sperfslage to leave exempt session. Motion carried.
2021-2022 Master Contract: Motion by Steffens, second by Sperfslage to approve the master contract with a certified base increase of $600.00 and classified base increase of $.50 for an overall increase of 3.11%. Motion carried with all ayes.
2021-2022 Non-Master Contract: Motion by Stone, second by Cooksley to approve an overall average increase of 2.88% for non-master contract employees (excluding superintendent pending evaluation in June) and bus driver base increase of $58 for an increase of 3.05%. Motion carried with all ayes.
Adjourn – Motion by Sperfslage, second by Steffens to adjourn the meeting at 7:06 pm. Motion carried with all ayes.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order: President Greg Schmitt called the meeting to order at 4:30 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal and Teresa Knipper, Business Manager/Board Secretary. Several visitors attended the meeting.
Approve Agenda: Motion by Sperfslage, second by Cooksley to approve the agenda. Motion carried with all ayes.
Phone System: Representatives from East Buchanan Telephone Company presented three options to the board regarding updates to the phone system. Motion by Stone, second by Cooksley to approve the quote for purchasing the equipment with a service agreement. Motion carried with all ayes.
Technology Budget: Kevin Hesner presented the FY22 technology budget. Motion by Cooksley, second by Steffens to approve the budget as presented. Motion carried with all ayes.
Ball field netting: The board discussed what is needed for ball field netting and instructed Mike Kerkove to get a formal bid by the next board meeting.
Supplementary Salary Schedule: Dan Fox presented placement of the FBLA Sponsor and Buc Network Sponsor on the supplemental salary schedule. Motion by Sperfslage, second by Stone to approve the placement as presented. Motion carried with all ayes.
Substitute/Temporary/Activity Worker Pay Scale: Current pay rates were presented and reviewed by the board. Motion by Steffens, second by Sperfslage to approve the pay rates as discussed.
Buccaneer Brag-About: The school year wrapped up with the field day and preschool celebration in the elementary. We were on-site every school day this year with the exception of a virtual learning day in lieu of a snow day.
Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting at 6:25 pm. Motion carried with all ayes.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal and Teresa Knipper, Business Manager/Board Secretary. HS/MS Principal Eric Dockstader was absent. Several visitors attended the meeting.
Approve Agenda: Motion to approve the agenda was made by Sperfslage, second by Stone. Motion carried with all ayes.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on May 12, 2021: minutes from special meeting on May 26, 2021; expenditures listed; financial reports; hiring of Thomas Crawford as baseball coach; Jessica Lorey as MS teacher; transfer of Terri Moses from special education to 5th/6th grade teacher; transfer of Chad Lamker from MS science to TLC instructional coach; hire of Jenalee McElroy as TLC instructional coach; and transfer of Andrew Machacek from MS social studies to MS science teacher.
Administrative Updates and Reports: Fox reported that summer school started in the high school this week. Elementary summer school starts the week of June 7th for approximately 80 students and free transportation is being offered. Summer school is being funded with ESSER funds and there will be more 1:1 for reading and math to help with learning loss. Baseball and softball teams have been busy and the golf team placed third at state. District Leadership Team (DLT) is doing a book study on Response to Intervention (RTI) which helps with student achievement.
FY21 Activity Fund Interest Allocation: Motion by Cooksley, second by Stone to apply activity fund interest to the Athletics account. Motion carried with all ayes.
Class of 2021 Fund Balance Allocation: Motion by Steffens, second by Sperfslage to allocate the Class of 2021 fund balance equally to the Classes of 2022, 2023, 2024, and 2025. Motion carried with all ayes.
FY21 Outstanding Invoices – Motion by Sperfslage, second by Steffens to approve the payment of outstanding FY21 invoices on June 30, 2021 for those invoices that were received by June 30, 2021. Motion carried with all ayes.
Board Resolution to Transfer Funds for FY21 Athletic Safety and Protective Equipment - Motion by Cooksley, second by Stone to approve the resolution as follows: WHEREAS, Iowa Code provides school districts greater flexibility to transfer excess funds to other specified purposes; WHEREAS, the Board, in consultation with its community, has determined that funds of $10,832.66 in the general fund shall be transferred to the student activity fund to purchase protective and safety equipment required for any extracurricular interscholastic athletic contest or competition that is sponsored or administered by an organization as currently defined by Iowa Code. Motion carried with all ayes.
Board Resolution to Transfer Funds from General Fund to Student Activity Fund due to Covid-19 Restrictions - Activities Director Chad Lamker and Business Manager Teresa Knipper explained this resolution and that the activity fund was able to meet the financial needs of activities even with the Covid-19 restrictions. Motion by Stone, second by Cooksley to approve the resolution with $0.00 as the amount. Motion carried with all ayes.
FY22 Milk Bids – Bids were received from Prairie Farms and Anderson Erickson for milk. Motion by Cooksley, second by Steffens to accept the bid from Prairie Farms for the 2021-2022 school year. Motion carried with all ayes.
FY22 Bread Bids – Bimbo was the only vendor that provided a bid. Pan-O-Gold responded that they would not be providing a bid. Motion was made by Stone, second by Cooksley to accept the bid from Bimbo Bakeries for the 2021-2022 school year. Motion carried with all ayes.
FY22 Fee Schedule – The fee schedule was reviewed by the board with changes as follows: adult breakfast increase to $1.50, lunch fees increased by $ .10, student varsity admission increased to $5, adult 10-event pass increased to $45, and adult annual pass increased to $80. Motion by Cooksley, second by Stone to approve the fee schedule with changes as discussed. Motion carried with all ayes.
Ball field netting – There were no responses to bid requests per Mike Kerkove. Schmitt presented ides for improvements to the athletic complex. Further discussion is needed regarding the use of SAVE funds for the project.
Covid-19 Guidelines Review: There was no discussion on the covid-19 guidelines.
Buccaneer Brag-About: The students enjoyed the forensics class, the golf team placed 3rd at state, and several track members made it to state in various events.
Closed Session: At 6:08 pm, a motion was made by Stone, second by Sperfslage to hold a closed session as authorized by Iowa Code 21.5(1)(i). Motion carried with all ayes. At 6:55 pm, a motion was made by Spersflage, second by Stone to leave closed session. Motion carried.
Superintendent and Activities Director Salaries: Motion by Sperfslage, second by Steffens to approve the Activities Director at Step 6 on the Supplemental Salary Schedule; a 2.89% increase for the Superintendent's salary; and Fox, Dockstader, Knipper receive 3-year contracts starting at year 1. Motion carried with all ayes.
Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting at 6:56 pm. Motion carried with all ayes.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.
East Buchanan CSD
Call to Order: President Greg Schmitt called the meeting to order at 4:30 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal and Teresa Knipper, Business Manager/Board Secretary. Several visitors attended the meeting.
Approve Agenda: Motion by Sperfslage, second by Cooksley to approve the agenda. Motion carried with all ayes.
Phone System: Representatives from East Buchanan Telephone Company presented three options to the board regarding updates to the phone system. Motion by Stone, second by Cooksley to approve the quote for purchasing the equipment with a service agreement. Motion carried with all ayes.
Technology Budget: Kevin Hesner presented the FY22 technology budget. Motion by Cooksley, second by Steffens to approve the budget as presented. Motion carried with all ayes.
Ball field netting: The board discussed what is needed for ball field netting and instructed Mike Kerkove to get a formal bid by the next board meeting.
Supplementary Salary Schedule: Dan Fox presented placement of the FBLA Sponsor and Buc Network Sponsor on the supplemental salary schedule. Motion by Sperfslage, second by Stone to approve the placement as presented. Motion carried with all ayes.
Substitute/Temporary/Activity Worker Pay Scale: Current pay rates were presented and reviewed by the board. Motion by Steffens, second by Sperfslage to approve the pay rates as discussed.
Buccaneer Brag-About: The school year wrapped up with the field day and preschool celebration in the elementary. We were on-site every school day this year with the exception of a virtual learning day in lieu of a snow day.
Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting at 6:25 pm. Motion carried with all ayes.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.