Call to Order:  President Greg Schmitt called the meeting to order at 5:00 pm.  The board recited the East Buchanan Mission Statement.  Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal and Teresa Knipper, Business Manager/Board Secretary.  HS/MS Principal Eric Dockstader was absent.  Several visitors attended the meeting.

Approve Agenda:   Motion to approve the agenda was made by Sperfslage, second by Stone.  Motion carried with all ayes.

Approve Consent Agenda:    Motion to approve the Consent Agenda was made by Stone, second by Steffens.  Motion carried with all ayes.  Items included on the Consent Agenda:   minutes from the regular meeting on May 12, 2021:  minutes from special meeting on May 26, 2021; expenditures listed; financial reports; hiring of Thomas Crawford as baseball coach; Jessica Lorey as MS teacher; transfer of Terri Moses from special education to 5^th/6^th grade teacher; transfer of Chad Lamker from MS science to TLC instructional coach; hire of Jenalee McElroy as TLC instructional coach; and transfer of Andrew Machacek from MS social studies to MS science teacher.

Administrative Updates and Reports:   Fox reported that summer school started in the high school this week.  Elementary summer school starts the week of June 7^th for approximately 80 students and free transportation is being offered.   Summer school is being funded with ESSER funds and there will be more 1:1 for reading and math to help with learning loss.  Baseball and softball teams have been busy and the golf team placed third at state.  District Leadership Team (DLT) is doing a book study on Response to Intervention (RTI) which helps with student achievement. 

FY21 Activity Fund Interest Allocation:  Motion by Cooksley, second by Stone to apply activity fund interest to the Athletics account.  Motion carried with all ayes.

Class of 2021 Fund Balance Allocation:  Motion by Steffens, second by Sperfslage to allocate the Class of 2021 fund balance equally to the Classes of 2022, 2023, 2024, and 2025.  Motion carried with all ayes.

FY21 Outstanding Invoices – Motion by Sperfslage, second by Steffens to approve the payment of outstanding FY21 invoices on June 30, 2021 for those invoices that were received by June 30, 2021.  Motion carried with all ayes.

Board Resolution to Transfer Funds for FY21 Athletic Safety and Protective Equipment -  Motion by Cooksley, second by Stone to approve the resolution as follows:  WHEREAS, Iowa Code provides school districts greater flexibility to transfer excess funds to other specified purposes;  WHEREAS, the Board, in consultation with its community, has determined that funds of $10,832.66 in the general fund shall be transferred to the student activity fund to purchase protective and safety equipment required for any extracurricular interscholastic athletic contest or competition that is sponsored or administered by an organization as currently defined by Iowa Code.  Motion carried with all ayes.

Board Resolution to Transfer Funds from General Fund to Student Activity Fund due to Covid-19 Restrictions -  Activities Director Chad Lamker and Business Manager Teresa Knipper explained this resolution and that the activity fund was able to meet the financial needs of activities even with the Covid-19 restrictions.  Motion by Stone, second by Cooksley to approve the resolution with $0.00 as the amount.  Motion carried with all ayes.

FY22 Milk Bids – Bids were received from Prairie Farms and Anderson Erickson for milk.  Motion by Cooksley, second by Steffens to accept the bid from Prairie Farms for the 2021-2022 school year.  Motion carried with all ayes.

FY22 Bread Bids – Bimbo was the only vendor that provided a bid.  Pan-O-Gold responded that they would not be providing a bid.  Motion was made by Stone, second by Cooksley to accept the bid from Bimbo Bakeries for the 2021-2022 school year.  Motion carried with all ayes.

FY22 Fee Schedule – The fee schedule was reviewed by the board with changes as follows:  adult breakfast increase to $1.50, lunch fees increased by $ .10, student varsity admission increased to $5, adult 10-event pass increased to $45, and adult annual pass increased to $80.  Motion by Cooksley, second by Stone to approve the fee schedule with changes as discussed.  Motion carried with all ayes.

Ball field netting – There were no responses to bid requests per Mike Kerkove.  Schmitt presented ides for improvements to the athletic complex.  Further discussion is needed regarding the use of SAVE funds for the project. 

Covid-19 Guidelines Review:   There was no discussion on the covid-19 guidelines.

Buccaneer Brag-About:  The students enjoyed the forensics class, the golf team placed 3^rd at state, and several track members made it to state in various events.

Closed Session:  At 6:08 pm, a motion was made by Stone, second by Sperfslage to hold a closed session as authorized by Iowa Code 21.5(1)(i).  Motion carried with all ayes.  At 6:55 pm, a motion was made by Spersflage, second by Stone to leave closed session.  Motion carried.

Superintendent and Activities Director Salaries:  Motion by Sperfslage, second by Steffens to approve the Activities Director at Step 6 on the Supplemental Salary Schedule; a 2.89% increase for the Superintendent's salary; and Fox, Dockstader, Knipper receive 3-year contracts starting at year 1.  Motion carried with all ayes.

Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting at 6:56 pm.  Motion carried with all ayes.

The above are not official minutes until approved at the next regular board meeting.  A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.

East Buchanan CSD