East Buchanan Community School District - Regular Board Meeting Minutes – July 13, 2022
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.
Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, and Heather Steffens. Board member Shawn Stone was absent. Administration attending were Superintendent Principal Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Approve Agenda - Motion to approve the agenda was made by Steffens, second by Recker.
Approve Consent Agenda - Motion to approve the Consent Agenda was made by Cooksley, second by Recker. Items included on the Consent Agenda: minutes from the regular meeting on July 13, 2022, resignations of Liam Fitzpatrick as a teacher and Adam Riniker as baseball coach, hiring of Tyler Williams as assistant football coach, expenditures listed, and financial reports.
Administrative Updates and Reports – Letzring reported the board on the status of the elementary master schedule, that she has met with 90% of the staff, staff are working on their classrooms, that she is asking a lot of questions on how we do things at EB, and that Back to School night is soon. Dockstader explained how the district is handling physical science, chemistry, and middle school special education due to the absence of a teacher in those areas. Fox reported that online registration is now open, professional development for new teachers is next week, and that all staff are back on August 22nd with associates getting additional training. Fox presented the progress report from the general contractor.
Student and Employee Attendance Discussion – Fox reported that the handbook committee met and that certified staff hours are now 7:45 – 3:45 and that personal days will be paid out. Fox met with the student group to get their input and presented data regarding student attendance. The board reviewed the current student attendance policy and discussed changes that will be added to the handbook.
AgVantage FS Propane Heating Firm Price Contract – The board reviewed the two options available. Motion by Cooksley, second by Recker to accept option 2 of a $300 down payment and billing price of $1.78/gallon for September 1, 2022 through March 31, 2023.
Head Cook Wage – Fox recommended a $2.00 increase in base for the head cook due to the additional responsibilities with a shared food service director. Motion by Steffens, second by Recker to increase the wage as presented.
Substitute Teacher Compensation – Tabled
22-23 Preschool Handbook and Policies & Procedures – Fox presented changes to the current handbook. Motion by Steffens, second by Cooksley to approve as presented.
22-23 Elementary Handbook – Fox presented changes to the current handbook. Motion by Cooksley, second by Steffens, to approved as presented.
22-23 HS/MS Handbook – Dockstader presented changes to the current handbook including attendance changes per previous discuss in this meeting. Motion by Cooksley, second by Recker to approve the handbook as presented with changes.
Legislative Priorities – The board reviewed the list of 2022 legislative priorities and selected four to submit to the IASB as the district’s priorities. Those priorities are: Early Literacy, Mental Health, Market-Competitive Wages, and Teacher Recruitment & Licensure.
Board Policy Review – 2nd Reading – 2022 Legislative Session Updates – Information from IASB regarding changes to board policies due to the legislative session was presented. Motion by Steffens, second by Recker to approve the second reading with changes as discussed of policies 203, 402.2, 504.5, 504.5R1, 505.5, 507.2, 507.2E1, 607.2, 704.6, 804.5, 804.7, 804.7R1, and 901.
Board Policy Review – 1st Reading – Motion by Cooksley to approve the first reading of 501.14 and 501.15 with option 2 on all three choices, second by Steffens.
Board Policy Review – 2ND Reading – Tabled.
#BucPr1de – School starts August 23rd!
Adjourn – Motion by Steffens, second by Recker to adjourn the meeting at 7:19 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.
Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Principal Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Public Forum - Andrew Maas addressed the board about concerns with a new policy not allowing parents in the building.
Approve Agenda - Motion to approve the agenda was made by Stone, second by Steffens.
Approve Consent Agenda - Motion to approve the Consent Agenda was made by Stone, second by Recker. Items included on the Consent Agenda: minutes from the regular meeting on August 10, 2022; hiring of David Peck as van driver, Jersey Seber as associate, Lee White as Jr Class Fundraising sponsor, and Jayme Beyer as special education teacher; resignations of David Sattgast as robotics coach and Andrea Ries as associate; hiring of Abby Thurn, Shana Wall, Mandi Smith, Michelle Cooksley, Nathan Reck, Erin Kelchen, Tiffany Bowers, and Lee White as district leadership team members; Kelli Connolly, Andrew Machacek, and Kayla Gallup as Leader in Me team members; Teresa Snyder, Andrew Machacek, Jenalee McElroy, Kelsi Giese, and Jill Wilgenbusch as mentor teachers; expenditures listed; and financial reports.
Community/Program Presentations – Heather Huegel and George Aberle presented details regarding the Mexico trip and requested approval of the board to travel out of state. Jon Doese and FFA members presented details regarding the FFA National Convention and requested approval of the board to travel out of state. Erin Kelchen presented details regarding the Buc Bash.
Administrative Updates and Reports – Letzring reported that they are half way through FAST testing, PLC meetings have begun, third grade did butterfly tagging, she is doing walkthroughs every morning, the PTO event is September 30th, and elementary will participate in spirit day on Friday of homecoming week. Dockstader reported that next week is homecoming with activities starting on Sunday, September 18th and PLC meetings have been held. Fox reported that the district applied for a grant regarding Leader in Me and was one of 10 districts that received the grant. The current phase of the athletic complex is almost completed.
Student and Employee Attendance Discussion – The board reviewed wording in the student handbook regarding absences upon the request of Recker. Fox presented student attendance data that compared this year to last year.
Return to Learn Plan – Fox provided the Return to Learn plan to the board which will be posted online with changes as discussed by the board.
School Safety Improvement Funding – Fox will have an assessment/evaluation completed.
Amend 22-23 School Calendar – Fox requested that November 22nd be changed from an early dismissal day to a full day of professional development for Leader in Me training. Motion by Steffens, second by Cooksley to amend the 22-23 school calendar as presented.
Mexico Trip – Motion by Stone, second by Steffens to approve the request for out of state travel for the Mexico trip with the district providing a bus for travel to and from the airport.
National FFA Convention Trip – Motion by Cooksley, second by Stone to approve the request for out of state travel for the National FFA Convention.
Substitute Teacher Compensation – Motion by Steffens, second by Recker to approve the substitute teacher incentive bonus of $100 for every 10 days during the 22-23 school year.
Substitute Bus Driver Route Pay – Motion by Stone, second by Recker to approve the substitute bus driver route pay increase from $35/route to $50/route for the 22-23 school year effective September 15, 2022.
Shared Personnel Agreement – Motion by Recker, second by Cooksley to approve the shared personnel agreement with Central City CSD for Media Specialist as presented.
Cooperative Sharing Agreement – Motion by Steffens, second by Recker to approve the cooperative sharing agreement with Independence CSD for Robotics as presented.
Board Policy Review – 2nd Reading – Motion by Stone, second by Cooksley to approve the second reading of 501.14 and 501.15 as presented.
Board Policy Review – 1st Reading – Motion by Steffens, second by Recker to approve the first reading of 300 series policies with changes as presented.
#BucPr1de – Student attendance has improved and Buc Bash is a new event for the district.
Student Questions – Students asked if there will be training with students again for school safety, wanted clarification on the attendance policy, and asked about Buc Bash attendance options.
Adjourn – Motion by Steffens, second by Cooksley to adjourn the meeting at 6:45 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.
Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Principal Dan Fox and Elementary Principal Jacklyn Letzring. HS/MS Principal Eric Dockstader and Business Manager/Board Secretary Teresa Knipper were absent. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Approve Agenda - Motion to approve the agenda was made by Stone, second by Steffens.
Approve Consent Agenda - Motion to approve the Consent Agenda was made by Steffens, second by Cooksley. Items included on the Consent Agenda: minutes from the regular meeting on September 14, 2022; resignations of Byron Reeder as teacher, Jacob VanScoyoc as MS baseball coach, and Kelli Connolly as MS volleyball coach; hiring of Dan Fox as MS football coach, Dan Stiefel as girls wrestling coach (.50 FTE); Kendra Burchett as girls wrestling coach (.50 FTE), and Chad Lamker as assistant HS volleyball coach (.33 FTE); expenditures listed; and financial reports.
Community/Program Presentations – The FFA Conduct of Chapter Meetings team gave a presentation to the board in preparation for competition at the national level.
Administrative Updates and Reports – Letzring reported on MTSS sessions, FAST results, guided reading with Jennifer Burns, and that she has been riding buses. Fox reported the Buc Bash is on October 20th, presented the 22-23 data profile for conditions of learning, and provided an update on Leader in Me training. The football and baseball bleachers are being installed.
Bus Purchase – Motion by Stone, second by Steffens to purchase the leased bus for $46,000.
Preschool and Elementary Handbook Update – Motion by Cooksley, second by Stone to approve the updates to the preschool and elementary handbooks regarding visitors. Item was tabled due to no further action.
Cooperative Sharing Agreement – Motion by Stone, second by Steffens to approve the cooperative sharing agreement with Independence CSD for boys soccer, girls soccer, and boys bowling as presented.
Student and Employee Attendance Discussion – Fox updated the board on student attendance.
Board Policy Review – 2nd Reading – Motion by Cooksley, second by Recker to approve the second reading of 300 series policies with changes as presented.
#BucPr1de – A dance clinic was held with participants performing during halftime of the October 7th football game, Homecoming went well, Volleyball senior night was held, and all staff are commended for Leader in Me training.
Student Questions – Students asked about Leader in Me training for students, why can’t seniors just be here for classes, juniors taking government class, if there will be another active shooter drill, new track construction, and seatbelts on the new bus.
Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 6:50 pm.
Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Public Forum – Andrew Maas presented a petition to the board requesting that the board amend the Preschool and Elementary Handbooks and allow parents and/or guardians to enter the elementary building through any door with their child in the morning (prior to the beginning of the school day).
Approve Agenda - Motion to approve the agenda was made by Cooksley, second by Steffens.
Approve Consent Agenda - Motion to approve the Consent Agenda was made by Steffens, second by Recker. Items included on the Consent Agenda: minutes from the regular meeting on October 12, 2022; hiring of Trent Robinson as HS softball coach; hiring of Kiersten Amos as associate; expenditures listed; and financial reports.
Community/Program Presentations – The Interior Design class presented their proposal for updating the HS commons which included layout, furniture selection, color scheme, costs, and naming the area Buc Lounge. They requested that the board approve a budget amount so they could proceed.
Administrative Updates and Reports – Letzring reported staff has been working on report cards, gobble grams are being sent out, explained Words on Wednesday, PBIS update, students got to participate in a Halloween parade and dance, and some grades are taking field trips. Dockstader reported that November 11th is the end of the first trimester, the National Guard band performed for students, and BLT members met to go over MTSS framework. Fox presented the ESSA report which shows no support is required and plans for the November 14th PD day. Fox and Kerkove reported that new bleachers have been installed and asked the board for direction on the old bleachers. As discussed, some bleachers will be scrapped due to safety issues and some will be sold as is.
Preschool and Elementary Handbook Update – Fox presented suggested revisions to the preschool and elementary handbooks regarding student drop-off and visitors. Motion by Cooksley, second by Steffens to approve the updates to the preschool and elementary handbooks as presented. Aye: Cooksley, Sperfslage, Steffens, Stone; Nay: Recker
High School Commons project – Motion by Stone, second by Steffens to approve updates to the HS commons with a budget limit of $12,000.
FY2022 Financial Reports: The FY2022 financial reports were submitted to the board. Motion to approve the reports was made by Stone, second by Recker.
Set Public Hearing date for flexibility fund expenditures – Motion by Steffens, second by Stone to hold a public hearing on December 14, 2022 at 5:00 pm regarding a resolution to expend funds from the district’s flexibility account for classified professional development, MOC coordinator, elementary principal, and unpaid lunch account balances of former students.
Set Public Hearing date regarding director redistricting – Motion by Recker, second by Stone to hold a public hearing on December 14, 2022 at 5:02 pm regarding director redistricting.
Snow Removal Bids – One snow removal bid was received. Jeff Childers submitted a bid at a rate of $75.00/hour. Motion by Stone, second by Recker to approval the snow removal bid from Jeff Childers.
Buchanan County Conference Board – Shawn Stone volunteered to be the district’s representative for the Buchanan County Conference Board. His appointment was approved by all members.
River Hills Consortium SBRC Administrative Cost Request: Motion by Steffens, second by Cooksley to approve the application to the SBRC in the amount of $2,341.08 for special education administrative costs associated with the River Hills Consortium program for the 2023-2024 school year.
SBRC Application for Modified Supplement Amount: Motion by Stone, second by Recker to approve the SBRC application for open enrollment out not in Fall 2021 of $137,313.00.
Annual Board Policy Review – Review of retirement policies 407.6 and 413.2 series was tabled. The board will hold a work session on November 30, 2022 at 5:00 pm to review retirement policy options.
#BucPr1de – Food service staff prepared a great Thanksgiving meal, Veterans Day activities are scheduled for November 11th, the board heard a lot of good things today about progress the teaching staff has made with students, fall sports have wrapped up, and winter sports are just starting.
Student Questions – Students asked about the commons update timeline, track timeline, if EB will get an advanced autos class, and what is included in the scores that were presented in the meeting.
Adjourn – Motion by Steffens, second by Cooksley to adjourn the meeting at 6:43 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.
Call to Order -President Andy Sperfslage called the meeting to order at 5:08 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Board member Tim Recker was absent. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. Administration absent were HS/MS Principal Eric Dockstader and Elementary Principal Jacklyn Letzring. One visitor attended the meeting. Motion carried with all ayes unless otherwise noted.
Approve Agenda - Motion to approve the agenda was made by Stone, second by Cooksley.
Resolution regarding the Quasqueton Urban Renewal Area – Quasqueton Mayor Ben Stanford explained the Quasqueton Urban Renewal Area project and a resolution was presented to the board for review and approval. Motion by Cooksley, second by Stone to approve the resolution as presented. Ayes: Cooksley, Stone, Sperfslage, Steffens. Nays: none. President declared the resolution adopted as follows: WHEREAS, the City of Quasqueton, Iowa (the “City”) has established the Quasqueton Urban Renewal Area (the “Urban Renewal Area”), pursuant to Chapter 403 of the Code of Iowa to include the real property described on Exhibit A hereto (the “Property”) and WHEREAS, project development needs with respect to the Property will require that the City use incremental property tax revenues, as provided for in Section 403.19 of the code of Iowa, received with respect to the Property to pay the costs of the construction of public infrastructure improvements thereon necessary for the development of a housing subdivision in the Urban Renewal Area; and WHEREAS, Section 403.22 of the Code of Iowa prohibits cities from collecting incremental property tax revenues for this type of project for more than eleven years without the express consent of any affected county and school district; and WHEREAS, the City Council of the City has requested the Board of Directors of the East Buchanan Community School District approve this resolution in order to allow the City to use incremental property tax revenues from the Property for five additional fiscal years, as provided by law; NOW, THEREFORE, it is resolved by the Board of Directors of the East Buchanan Community School District, as follows: Section 1. Pursuant to Section 403.22 of the Code of Iowa, this Board hereby approves the use by the City of Quasqueton, Iowa, of future incremental property tax revenues produced with respect to the Property, for a total period of up to sixteen fiscal years. Section 2. The Board Secretary is hereby directed to forward an executed copy of this Resolution to the City Council of the City of Quasqueton. Passed and approved the 30th day of November, 2022.
Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting at 5:20 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.
Call to Order -President Andy Sperfslage called the meeting to order at 5:21 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Board member Tim Recker was absent. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. Administration absent were HS/MS Principal Eric Dockstader and Elementary Principal Jacklyn Letzring. Motion carried with all ayes unless otherwise noted.
Approve Agenda - Motion to approve the agenda was made by Steffens, second by Cooksley.
Flexibility Fund Discussion – The board discussed options presented to them by Fox regarding the use of flexibility funds that were previously TQPD funds. Fox will compile a list of general fund expenses and dollar amounts for the board to review and act upon at the December meeting.
Retirement Policy Discussion – Fox presented the current classified and certified retirement policies and suggestions for changes. The board discussed the changes requested. Fox will present options for each policy for the board to review and act upon at the December meeting.
Adjourn – Motion by Steffens, second by Stone to adjourn the meeting at 6:44 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.
Call to Order - Board Secretary Knipper called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Election of President – Board secretary Knipper called for nominations for president. Sperfslage was nominated with no other nominations. Sperfslage was declared president and oath was administered by board secretary.
Election of Vice-President – Sperfslage called for nominations for vice-president. Steffens and Cooksley were nominated. Nominations ceased, and votes counted with Cooksley declared vice-president. Sperfslage administered oath to Cooksley.
Appoint Board Secretary – Motion by Cooksley, second by Recker to appoint Teresa Knipper as board secretary. Sperfslage administered oath of office to Knipper.
Appoint Board Treasurer – Motion by Stone, second by Steffens to appoint Marilyn Steinkamp as board treasurer. Knipper will administer the oath of office to Steinkamp later.
Appoint Legal Counsel – Motion by Steffens, second by Cooksley to appoint Steve Weidner of Swisher and Cohrt as legal counsel for the district and board of directors.
Approve Official Depositories – Motion by Stone, second by Recker to approve the official depositories as presented: $10 million maximum deposit at Citizens State Bank, $2 million maximum deposit at UMB, and $2 million maximum deposit at Iowa Schools Joint Investment Trust.
Designate Official Publication – Motion by Cooksley, second by Steffens to designate The Winthrop News as the official publication of the district.
Set Meeting Schedule – Motion by Recker, second by Stone to approve the second Wednesday of each month at 5:00 pm as the school board meeting date and time.
Public Hearing – Flexibility Fund – Sperfslage opened the public hearing at 5:08 pm. Fox explained the flexibility fund and options for the board to consider. Motion by Stone, second by Cooksley to close the hearing at 5:11 pm.
Public Hearing – Director District – Motion by Steffens, second by Stone to open the public hearing at 5:11 pm. Fox explained the requirement of reviewing director districts after US census every 10 years and shared information that will be placed on the district website. Motion by Stone, second by Steffens to close the public hearing at 5:22 pm.
Approve Agenda - Motion to approve the agenda was made by Stone, second by Recker.
Approve Consent Agenda - Motion to approve the Consent Agenda was made by Cooksley, second by Stone. Sperfslage abstained. Items included on the Consent Agenda: minutes from the regular meeting on November 9, 2022; minutes from the special meeting on November 30, 2022; minutes from the work session on November 30, 2022; hiring of Sherry McCollough as associate; hiring of Adam Hoefer as HS math teacher for the 2023-2024 school year; expenditures listed; and financial reports.
Administrative Updates and Reports – Letzring reported that an event was held on November 21st for parents to be in the building, the winter concert was held, the PTO provided a meal for conferences, PBIS tokens are being used, and that FAST testing will be in January. Dockstader reported the winter concert was held on December 12th with a string quartet accompanying the choir, band director Casey Kingdon is doing a great job with his classes, guidance counselor Paula McGraw and CTE teacher Erin Kelchen are planning the career fair for March 8th, the number of MOC students has increased, and plans for updating the hallway near the HS office. Fox reported that shared maintenance Chad O’Brien from Independence CSD is filling in for buildings and grounds supervisor Mike Kerkove during his absence, the current student absence rate is 6.9% which is still below the 10% required to report to the state, and that the safety grant is still being worked on.
Early Graduation Applicants – Motion by Stone, second by Recker to approve the early graduation applicants as presented.
Flexibility Fund Resolution – Motion by Cooksley, second by stone to approve the flexibility fund resolution as discussed. The resolution was adopted as follows: WHEREAS, HF 565 School Flexibility Fund, was established in the 2017 Legislative Session to provide local control and flexibility regarding the use of ending balances in certain categorical funds effective July 1, 2018; and WHEREAS, the East Buchanan Community School Board of Directors conducted a public hearing on December 14, 2022 as required by Iowa Code 298A.2(d), using the form of public hearing prescribed by the Iowa Department of Education, which was published in the same manner as required in Iowa Code 24.9, to provide adequate notice to stakeholders and transparency of intended board action; and WHEREAS, the East Buchanan Community School District has fulfilled the needs intended to be met by the following categorical funds, as hereby certified by the Board of Directors, and that the statutory requirements for the following original sources of funds have been met, have been repealed, or are no longer in effect as noted: Professional Development funds received under Iowa Code 257.10 (10) were used to meet all statutory requirements of Iowa Code 284 and a balance remains unencumbered and unobligated at the close of FY2022. WHEREAS, the East Buchanan Community School District has transferred the following funds authorized pursuant to HF 565 into the School Flexibility Fund: Professional Development funds received under Iowa Code 257.10 (10) ending balance of $162,363.04 of which $100,000.00 was transferred to the Flexibility Fund from FY2022. WHEREAS, the Board of Directors of the East Buchanan Community School District has determined the needs of students would be better served by the flexible expenditure of these funds during the budget year beginning in or after the calendar year in which the transfer to the flexibility fund occurs, for the following purposes:
Now, therefore be it RESOLVED, that the Board of Directors of the East Buchanan Community School District, acknowledges the transfer of such funds to the Flexibility Fund within the General Fund, and requires expenditures accordingly for those purposes stated above, total amount of $64,840.35 to be available for expenditure effective for the 2023 Fiscal Year. RESOLVED, that the Superintendent is directed to include the information concerning such expenditure in the budget certified in accordance with Iowa Code 24; and be it further RESOLVED, that the Superintendent is directed to provide a copy of this Resolution to the Iowa Department of Education as they prescribe and make such Resolution available for any audit of the district performed under chapter 11. Resolution approved December 14, 2022 by the East Buchanan board of directors: Ayes: Cooksley, Recker, Sperfslage, Steffens, Stone. Nays: none.
Annual Board Policy Review – Fox presented the changes to the retirement policies as discussed during the work session on November 30, 2022. Motion by Steffens, second by Recker to approve policy 407.6 – Certified/Salaried Personnel Retirement and policy 413.2 – Classified Employee Retirement as presented. Stone abstained. Motion carried.
#BucPr1de – There are 75 members in the archery club and school gyms are staying busy with activities.
Student Questions – Students asked if science will continue to be an online class and why do director districts change.
Adjourn – Motion by Steffens, second by Cooksley to adjourn the meeting at 6:11 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.
Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Approve Agenda - Motion by Steffens, second by Recker to approve the agenda.
Approve Consent Agenda - Motion by Cooksley, second by Stone to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on December 14, 2022; expenditures listed; and financial reports.
Administrative Updates and Reports – Letzring reported that first grade had a field trip, preschool went caroling, and that Leader in Me was introduced to the students with skits of the 7 habits. Dockstader reported that mid-term is January 13th, Leader in Me is on display in classrooms and hallways, the student council painted the EB emblem in the hallway over break, a group of students is meeting to get ideas for the other hallways, and that attendance is affected by illness and family vacations. Fox reported on how weather has affected the school calendar and presented the agenda for the January 16th staff PD day.
Director redistricting – Fox presented that he had not received any feedback from the public regarding the two options which he reviewed for the board to consider. Motion by Recker, second by Stone to approve director districts as presented in Plan 3.
SBRC Application – Motion by Stone, second by Recker to approve the application to the SBRC in the amount of $132,564 for at-risk/dropout prevention for the 2023-2024 school year.
Board Policy Review – Motion by Stone, second by Steffens to approve the first reading of board policies 710.4, 403.2R1, 505.5 and 400 through 404 series as discussed.
#BucPr1de – EB alumnus Robert Gallery has been inducted into the College Football Hall of Fame, the staff did well with helping the students through the last week of school before the winter break, and the NHS ceremony was held this week.
Student Questions – Students asked who creates the board agenda and where did the idea for Leader in Me come from.
Closed Session – Motion by Stone, second by Steffens to go into closed session at 5:52 pm to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when a closed session is necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session per Iowa Code 21.5(1)(i). Roll call – Aye: Cooksley, Recker, Steffens, Stone, Sperfslage. Returned to open session at 6:43 pm.
Adjourn – Motion by Steffens, second by Recker to adjourn the meeting at 6:43 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.
Call to Order - President Andy Sperfslage called the meeting to order at 5:03 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Superintendent Dan Fox was absent. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Public Forum – Three students addressed the board regarding school safety concerns.
Approve Agenda - Motion by Cooksley, second by Steffens to approve the agenda.
Approve Consent Agenda - Motion by Stone, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on January 11, 2023; resignation of Shirley Pillard as teacher; expenditures listed; and financial reports.
Administrative Updates and Reports – Letzring reported that things are going well with staff as they get used to the change in principal, provided FAST testing results, and explained how the first two habits of Leader in Me have been taught to the students. Dockstader reported that the Lighthouse group went into classrooms to teach the first habit of Leader in Me, ISASP is March 20th, girls wrestling got 2nd at state, state large group did well, and the variety show is February 21st. Dockstader also reported that the water heater is being replaced in the next day or two.
Director Redistricting Resolution – Motion by Cooksley, second by Stone to approve the director district resolution as presented. Motion carried with all ayes.
WHEREAS, the Code of Iowa requires that the director districts of the East Buchanan Community School District be reviewed following each federal decennial census and redrawn so that representation from each director district is as nearly equal as practicable; and WHEREAS, Mapping Strategies, has provided a map of director districts that conform to all requirements as dictated by the Iowa Secretary of State, indicating that the population of each district after the 2020 census is: Director District 1: 940; Director District 2: 1,029; and Director District 3: 1,039.
NOW, THEREFORE, it is resolved that the Board of Directors of the East Buchanan Community School District accepts and adopts the redrawn director districts as indicated by the map provided by Mapping Strategies, that sets the boundaries of Director District 1 with a population 965; Director District 2 with a population of 1,029; and Director District 3 with a population of 1,014, all as set forth on the map attached to these minutes, to become effective July 1, 2023, for school elections following said date.
The appropriate officials of the East Buchanan Community School District are authorized and directed to make all certifications and submit any and all information as required by law regarding this Resolution and all actions included therein.
Drivers Education Contract – Motion by Stone, second by Recker to approve the driver education contract with MTMD Driving School as presented.
Trapshooting Activity Fund – Motion by Steffens, second by Cooklsey to approve the correction of trapshooting from the activity fund to the custodial fund as presented.
eSports – Cliffy Franzen explained how eSports works and what the emphasis of the activity is. Motion by Cooksley, second by Recker to approve East Buchanan eSports as an activity at East Buchanan CSD.
Superintendent Operational Sharing Agreement – Motion by Steffens, second by Stone to approve the superintendent operational sharing agreement with Dunkerton CSD as 60% East Buchanan and 40% Dunkerton for the 2023-2024 school year.
Curriculum Director Operational Sharing Agreement – Motion by Steffens, second by Recker to approve the curriculum director operational sharing agreement with Dunkerton CSD as 20% East Buchanan and 80% Dunkerton for the 2023-2024 school year.
FFA Alumni request – Motion by Recker, second by Cooksley to approve the request by FFA Alumni to be an additional insured on the district’s liability insurance at no cost.
Network upgrade – Kevin Hesner presented information and budget regarding the network upgrade which includes safety infrastructure expansion. Motion by Stone, second by Steffens to approve the network upgrade as presented at a cost of up to $55,000.
Board Policy Review – Motion by Stone, second by Recker to approve the second reading of board policies 710.4, 403.2R1, 505.5 and 400 through 404 series as presented.
#BucPr1de – Girls wrestling placed 2nd at state, eSports is a good thing for students, and parents provided snacks for testing.
Adjourn – Motion by Recker, second by Steffens to adjourn the meeting at 5:55 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.
EAST BUCHANAN CSD - Regular Board Meeting Minutes – March 8, 2023
Call to Order - President Andy Sperfslage called the meeting to order at 5:01 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, and Heather Steffens. Board member Shawn Stone was absent. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Public Forum – Kenny Berns addressed the board regarding board policy 104 Anti-bullying/Anti-Harassment.
Approve Agenda - Motion by Cooksley, second by Steffens to approve the agenda.
Approve Consent Agenda - Motion by Steffens, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on February 8, 2023; resignations of Cheryl Beatty as librarian and Denise Rorabaugh as at-risk teacher; transfers of Troy Ersland from MS teacher to HS special education teacher and Paula McGraw from HS guidance counselor to at-risk teacher; retirements per board policy of Cheryl Beatty, Shirley Pillard and Byron Reeder; expenditures listed; and financial reports.
Administrative Updates and Reports – Nurse Tracy explained policy 804.5 and requested that the district stock EpiPen and Narcan. Letzring reported Illustrative Math is being used in K, 2nd, and 3rd grades to align with standards, 4th grade went to the Grout Museum, a fundraiser was held for Day of Awesomeness, ISASP testing will be at the end of March, conferences were held, and students participated in World Read Aloud Day. Dockstader reported ISASP testing begins March 20th and the career fair was held on March 8th. The East Buc Archers thanked the board for being able to use the facilities and gave an update on the program’s success. They appreciate that staff helped promote the activity in PE and at Camp Wapsi. Fox recommends that the buildings and grounds sharing agreement with Independence continue next year; however, the food service director sharing agreement will not be continued next year. The continuation of the transportation sharing agreement with Alburnett will be discussed with their new superintendent. Fox also reported that the food service program passed inspection, the district is considering the purchase of a 12-passenger van, and he gave an update on this year’s student attendance as compared to last year. Construction on the track is scheduled for April 1st. A work session will be held on March 13, 2023 to discuss FY24 certified budget, playground plans, and school safety.
22-23 School Calendar Update – Fox reported the number of cancelled/late start/early dismissal days due to weather and requested that the board dismiss two professional development days for staff so that May 25th is the last student day and May 26th is the last teacher day if there are no other days cancelled. Motion by Steffens, second by Recker to approve his request as presented.
23-24 Certified Budget Public Hearing Date – Motion by Cooksley, second by Steffens to hold the public hearing for the 23-24 certified budget on April 12, 2023 at 5:00 pm. A work session will be held on March 13, 2023 at 5:00 pm regarding the certified budget.
23-24 School Calendar Public Hearing Date – Motion by Recker, second by Cooksley to hold the public hearing for the 23-24 school calendar on April 12, 2023 at 5:05 pm.
FY22 Audit Report – Motion by Cooksley, second by Steffens to approve the FY22 audit report as presented.
ISJIT maximum deposit increase – Motion by Recker, second by Steffens to increase the maximum deposit of Iowa Schools Joint Investment Trust from $2 million to $10 million maximum deposit.
School Safety – Fox reported that he is still working on the safety assessment for the grant to get door stoppers for the rest of middle school, a key fob system, cameras, and an alarm system for propped doors. Keys currently used will no longer work after the key fob system is installed.
Playground – The equipment is here. The board will meet in a work session to discuss where the playground will be installed.
Board Policy Review – Motion by Cooksley, second by Steffens to approve the first reading of policies 804.5 and 405 through 407.5 series as discussed.
#BucPr1de – Career Day went well and the students asked the speakers good questions.
Student Questions – Students asked about an update on the HS science teacher position, the possibility of online learning for cancelled school days, and if semesters will be an option for the 24-25 school year.
Adjourn – Motion by Recker, second by Steffens to adjourn the meeting at 6:25 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.
EAST BUCHANAN CSD - Work Session Minutes – March 13, 2023
Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, and Heather Steffens. Board member Shawn Stone was absent. Administration attending were Superintendent Dan Fox, Business Manager/Board Secretary Teresa Knipper, and Buildings and Grounds Supervisor Mike Kerkove.
Approve Agenda - Motion by Cooksley, second by Recker to approve the agenda.
2023-2024 certified budget discussion – The board discussed the certified budget options presented by Fox and Knipper based on changes in the variables the board has control over to calculate the levy rate.
School safety discussion –The board discussed Fox’s recommendation of installing more cameras outside and at every door inside as well as fobs/cards for designated door entry times to monitor and limit access to the building.
Playground discussion – The board discussed options for where to install the playground equipment. Kerkove needs to locate the geothermal system before the playground equipment can be installed.
Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 7:13 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.
East Buchanan CSD - Special Board Meeting Minutes – March 27, 2023
Call to Order – Vice-President Scott Cooksley called the meeting to order at 7:00 am. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Shawn Stone, and Heather Steffens. Board members Tim Recker and Andy Sperfslage were absent. Administration attending was Superintendent Dan Fox. Motion carried with all ayes unless otherwise noted.
Approve Agenda - Motion by Steffens, second by Stone to approve the agenda.
Van Purchase – Fox presented the estimated cost of a 12-passenger van and the district’s need for the van. Motion by Steffens, second by Stone to approve the purchase of a 12-passenger van as presented at a cost of up to $50,000.
Adjourn – Motion by Stone, second by Steffens to adjourn the meeting at 7:03 am.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.
EAST BUCHANAN CSD - Regular Board Meeting Minutes – April 12, 2023
Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. Administration absent were HS/MS Principal Eric Dockstader and Elementary Principal Jacklyn Letzring. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Public Forum – None
Public Hearing for 23-24 Certified Budget – Motion by Stone, second by Steffens to open the public hearing at 5:00 pm. Fox gave a presentation on the 23-24 budget. There was no public comment. Motion by Stone, second by Cooksley to close the public hearing at 5:17 pm.
Public Hearing for 23-24 School Calendar – Motion by Cooksley, second by Recker to open the public hearing at 5:17 pm. Fox presented the 23-24 school calendar. There was no public comment. Motion by Steffens, second by Recker to close the public hearing at 5:30 pm.
Approve Agenda - Motion by Cooksley, second by Stone to approve the agenda.
Approve Consent Agenda - Motion by Stone, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on March 8, 2023, work session on March 13, 2023, and special meeting on March 27, 2023; hiring of Amber Schmitt as HS science teacher, Megan Brock as assistant softball coach, McKinley Meyer as MS social studies teacher, and Michelle Miller as food service director; transfer of Kelly Henderson from elementary to HS/MS guidance counselor and Mandi Smith from fourth grade teacher to elementary guidance counselor; resignation of Amanda Fisher as speech coach, Sara Dolan as preschool associate, and Jenalee McElroy as instructional coach; resignation with retirement incentive of Sue Hoefer as elementary associate; expenditures listed; and financial reports.
Administrative Updates and Reports – Fox presented the elementary update provided by Letzring that ISASP testing is complete, interviewing for 4th grade teacher position, staff is working on the master schedule for 23-24, students went roller skating, student council and Mrs. Henderson put together an assembly before break, and staff participated in a challenge on the professional development day before break. Fox reported the HS/MS has completed ISASP testing, the play was a success, prom is on April 22nd, and the conditions of learning survey will be sent out soon. Fox and Kerkove reported on the location of the playground and plans for installation. Work on the track is to begin on April 17th.
Prepayment Levy Resolution – Board Member Stone introduced the following Resolution and moved its adoption. Director Steffens seconded the motion to adopt. The roll was called and the following directors voted: Ayes – Cooksley, Stone, Steffens, Recker, Sperfslage, Nayes: None. The President declared the Resolution adopted as follows: RESOLUTION AUTHORIZING THE REDEMPTION OF GENERAL OBLIGATION SCHOOL BONDS, SERIES 2017, DATED MAY 1, 2017„ AND LEVYING A TAX FOR FISCAL YEAR 2024 FOR THE REDEMPTION OF GENERAL OBLIGATION SCHOOL BONDS, SERIES 2017, DATED MAY 1, 2017. WHEREAS, the East Buchanan Community School District (the "District") issued $6,500,000 General Obligation School Bonds, Series 2017, dated May 1, 2017 (the "Series 2017 Bonds"), of which $5,210,000 are currently outstanding; of which $90,000 were called for redemption on May 1, 2023 pursuant to a resolution adopted April 10, 2019; of which $125,000 were called for redemption on May 1, 2023 pursuant to a resolution adopted April 8, 2020; of which $125,000 were called for redemption on May 1, 2023 pursuant to a resolution adopted March 10, 2021; of which $210,000 were called for redemption on May 1, 2023 pursuant to a resolution adopted April 13, 2022; and of which $ 125,000 are now being called for redemption on May l, 2024, which are described in Schedule A attached to this Resolution (the "Redeemed Bonds"); and WHEREAS, at this time, it is in the best interest of the District to levy a tax for the Fiscal Year ending June 30, 2024, which is sufficient to call and redeem the Redeemed Bonds on May 1, 2024; and WHEREAS, the Series 2017 Bonds which mature after May 1, 2023 may be called in whole or in part on any date beginning on May 1, 2023, from any funds regardless of source, in any order of maturity and within annual maturity by lot by giving 30 days' written notice of redemption to the registered owner of the Bonds, the terms of redemption to be par plus accrued interest to the date of call, such notice to be deemed completed upon transmission to the owner of record of the Bond at the address shown on the books of the Registrar; and WHEREAS, selection by lot will be necessary to select bonds to be called among the mandatory redemption payment due on May 1, 2036 of the Term Bond which matures on May l, 2037; and WHEREAS, it is in the best interest of the District to call and redeem the Redeemed Bonds. NOW, THEREFORE, be it resolved: Section 1. That the Redeemed Bonds are hereby redeemed as of May 1, 2024. Section 2. UMB Bank, N.A., West Des Moines, Iowa, in its capacity as Registrar, Paying Agent and Transfer Agent, is hereby authorized and directed to cause notice of such redemption to be given not less than thirty (30) days prior to the date of redemption by written notice to the registered owner of the Redeemed Bonds in substantially the form set forth in Schedule B attached to this Resolution. Piper Sandler & Co., as Dissemination Agent for the District, is hereby authorized and directed to provide electronic notice of such redemption to the Municipal Securities Rulemaking Board at http://emma.msrb.org/. On or before May 1, 2024, the Treasurer shall deposit with the Paying Agent $125,000 to call and redeem the Redeemed Bonds described in Schedule A attached to this Resolution, such call and redemption to be effective May 1, 2024 pursuant to the terms of the Series 2017 Bonds. All liability for interest on the Redeemed Bonds shall cease, terminate, and be completely discharged as of May 1, 2024 as provided in Section 6(b) of the Resolution Authorizing the Issuance of the Series 2017 Bonds. Section 3. There is levied upon all the taxable property of the District for the fiscal year ending June 30, 2024, $125,000 which when collected shall be deposited with the Paying Agent. The Paying Agent is authorized and directed to call and redeem the Redeemed Bonds on May 1, 2024. PASSED AND APPROVED this 12th day of April, 2023.
Adoption of 23-24 Certified Budget and Taxes – Motion by Recker, second by Cooksley to approve the fiscal year 2024 budget and taxes as discussed whereas the income surtax rate was increased from 5% as published to 7% with a rate of 13.79028.
Budget Guarantee Resolution – Motion by Recker, second by Stone to approve the budget guarantee resolution to levy property taxes for the FY24 regular program budget adjustment as allowed under section 257.14 Code of Iowa.
23-24 School Calendar – Motion by Steffens, second by Recker to approve the 23-24 school calendar as presented.
FY23 Amended Certified Budget – Motion by Recker, second by Cooksley to hold a public hearing for the purpose of amending the current school budget on May 10, 2023 at 5:00 pm.
Retirement Payout Distribution – Motion by Recker, second by Steffens to designate that FY23 retiree benefits will be paid out as 100% to an individual’s HRA for both the IPERS Rule Payout and Sick Days Payout.
Operational Sharing for Special Education Director – Motion by Stone, second by Cooksley to approve operational sharing with Central Rivers AEA for a special education director.
Operational Sharing for Superintendent – No action taken. Both parties need to meet to discuss.
School Safety – No action taken. Fox reported the state assessment is done and we are waiting for emergency management to sign off on it.
Playground – No action taken.
Board Policy Review – Motion by Recker, second by Cooksley to approve the second reading of policies 804.5 and 405 through 407.5 series as presented.
#BucPr1de – Archery did well in competition, kindergarten classes had baby chicks hatch, the 12-passenger van is already being used, and the eSports team is completing.
Student Questions – Students asked if there are any other activities planned for next year, will there be any more updates to the HS hallways, and if there is any more construction in the district.
Exempt Session – Motion by Stone, second by Recker to go into exempt session at 6:41 pm per Iowa Codes 20.17(3), 21.9, and 20.9. Session ended at 7:37 pm.
Adjourn – Motion by Recker, second by Steffens to adjourn the meeting at 7:37 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.
EAST BUCHANAN CSD - Special Board Meeting Minutes – April 26, 2023
Call to Order - President Andy Sperfslage called the meeting to order at 7:30 am. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. Motion carried with all ayes unless otherwise noted.
Approve Agenda - Motion by Stone, second by Recker to approve the agenda.
Master Contract – Fox presented the negotiations spreadsheet and items negotiated with the bargaining unit. Motion by Stone, second by Steffens to approve the 2023-2024 master contract as presented which includes a certified base increase of $530 and a classified base increase of $.60 for a total percentage increase of 5%.
Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 7:40 am.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.
East Buchanan Community School District
Regular Board Meeting Minutes – May 10, 2023
Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, and Heather Steffens. Board member Shawn Stone was absent. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Public Hearing for amended current year budget – Motion by Cooksley, second by Recker to open the public hearing at 5:00 pm. The amended current year budget was presented. There was no public comment. Motion by Steffens, second by Cooksley to close the public hearing at 5:02 pm.
Approve Agenda - Motion by Cooksley, second by Recker to approve the agenda.
Approve Consent Agenda - Motion by Steffens, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on April 12, 2023 and special meeting on April 26, 2023; hiring of Elleigh McGraw as 4th grade teacher and Jessi Opitz as MS softball coach; resignation of Erin Kelchen as teacher and FBLA sponsor and Nathan Reck as HS girl’s basketball coach; expenditures listed; and financial reports.
Administrative Updates and Reports – Letzring presented FAST and ISASP test data, reported the Illustrative Math pilot went extremely well so it will be continued next school year, and that there are several events planned for the end of the school year. Dockstader presented ISASP test data, reported that the senior awards ceremony was held, and that graduation is Sunday, May 14. Fox announced that it is School Board Recognition month and presented a certificate to each board member. Fox requested a special meeting for May 31st at 5:00 pm to discuss non-master contract and to do the superintendent evaluation. The board agreed to the special meeting. Fox also reported the playground is progressing but still missing a piece and that a barrier was installed to keep the rubber mulch under the equipment. Mike Kerkove presented costs related to changes being made to the sports complex improvement project.
Ament FY23 Certified Budget – Motion by Recker, second by Steffens to amend the FY23 certified budget as presented with a Support Services increase of $400,000 to $3,100,500.
2023 Graduates – Motion by Steffens, second by Cooksley to approve the 2023 graduates as presented.
Operational Sharing Agreement – Motion by Steffens, second by Recker to approve the operational sharing agreement with Central Rivers AEA for Multi-Occupations Coordinator as presented.
Wrestling Mat Purchase – Fox presented a quote to replace the mats in the safe room. Motion by Recker, second by Cooksley to approve the wrestling mat purchase as presented.
Football Field Goal Post Purchase – Fox presented a quote to upgrade the posts on the football field while work is being done on the track. Motion by Recker, second by Steffens to approve the purchase as presented.
School Safety – Fox reported emergency management responded to his assessment.
Board Policy Review – Motion by Recker, second by Cooksley to approve the first reading of policies 408.1 through 414 series as presented.
#BucPr1de – Golf teams are doing well, the FFA program is growing, and MS girls track won conference.
Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 6:10 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.
East Buchanan Community School District
Special Board Meeting Minutes – May 31, 2023
Call to Order - President Andy Sperfslage called the meeting to order at 5:03 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. Two visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Approve Agenda - Motion by Cooksley, second by Steffens to approve the agenda.
Performance Coach on Supplemental Salary Schedule – Dan Fox, Kyle Fank, and Adam Riniker presented information regarding the performance coach position and how it would be an asset to the district to keep an athlete safe and to improve athletic performance. The position would be for four separate seasons. Motion by Stone, second by Steffens to approve placing the Performance Coach position on the Supplemental Salary Schedule in Column 3.
FFA Advisor on Supplemental Salary Schedule – Motion by Steffens, second by Stone to place the FFA Advisor on the Supplemental Salary Schedule as 1% of base salary.
Walk-in Cooler Purchase – Fox presented a quote from Rapids Wholesale Equipment for a walk-in cooler. Motion by Cooksley, second by Recker to approve the purchase as presented.
Closed Session – Motion by Stone, second by Steffens to go into closed session at 5:46 pm to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when a closed session is necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. Iowa Code 21.5(1)(i). Closed session ended at 6:10 pm.
Exempt Session – Motion by Stone, second by Recker to go into exempt session at 6:10 pm to discuss strategy in matters relating to employment conditions of employees not covered by the collective bargaining law. Iowa Code 21.9. Exempt session ended at 7:25 pm.
FY24 Non-Master Employee Salary and Wage – Motion by Recker, second by Steffens to set salaries and wages for administrative, transportation, activity workers, and temporary/substitute staff as discussed in exempt session.
Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 7:27 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.