East Buchanan Community School District
Regular Board Meeting Minutes – March 13, 2024
Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Public Hearing – Motion by Steffens, second by Cooksley to open the public hearing regarding the 24-25 school calendar at 5:01 pm. Fox presented five options based on input from staff and a survey. No comments from the public. Motion by Maas, second by Steffens to close the public hearing at 5:13 pm
Public Forum – Christel Manson and Danielle Franck addressed the board regarding policies on bullying and threats.
Approve Agenda - Motion to approve the agenda was made by Steffens, second by Recker.
Approve Consent Agenda - Motion by Cooksley, second by Steffens to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on February 14; retirement of Verna Sperfslage; retirement of Greg Witte; hiring of Elisa Brady as assistant softball coach; hiring of Trenton Robinson as head softball coach; expenditures listed; and financial reports.
Administrative Updates and Reports – Letzring reported on the reading contest, ISASP preparation, preschool registration attendance, and upcoming events including book fair, spring concert, and Ned Assembly. Dockstader reported on ISASP testing and that the musical is the weekend of March 23rd.
Food Service Review – Food Service Director Michelle Miller presented results of the review which included comments received and findings. She explained how the district is addressing the findings.
FY23 Audit Report – Motion by Steffens, second by Maas to approve the FY23 audit report as presented.
Security Project Quote – Motion by Cooksley, second by Recker to approve the security project quote from Five Star Telecom as presented in the amount of $228,029.01
PA/Speaker System Quote – Kevin Hesner presented a quote from Anixter. Motion by Steffens, second by Recker to approve the quote from Anixter for $30,504.64.
Chromebook Quote – Kevin Hesner presented a quote from CDWG. Motion by Maas, second by Steffens to approve the quote from CDWG for $390,564.00.
Tractor Quote – Quotes were presented from Bobcat of Dubuque, Deike Implement, K&A Farm Equipment, and Bodensteiner Implement for a compact tractor. Motion by Steffens, second by Recker to approve the quote of $46,100 from Deike Implement.
Board Policy Review – Motion by Cooksley, second by Recker to approve the second reading of board policies 501 series as presented and discussed.
At the Board Table Exercises –Tabled
#BucPr1de – Mandi Smith was selected as the Buchanan County Educator of the Year.
Student Questions – Students asked about the change from trimesters to semesters, the trapshooting and archery programs, exterior cameras, and updates to the student handbook.
Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 6:28 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.