2024-2025 Board Minutes

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2024-07 July 10, 2024 Board Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – July 10, 2024

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administration attending were Superintendent Kory Kelchen, MS/HS Principal Eric Dockstader, Dean of Students Nathan Reck, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda – Motion by Maas, second by Steffens to approve the agenda.

Approve Consent Agenda - Motion by Cooksley, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on June 12, 2024; resignation of Keaton Kelly for asst HS boys basketball coach and MS football coach; hiring of Daron Cornell for asst football coach, Lindsay Crow for evening custodian, Mindy Jenkins for at risk teacher, Luke Kirby for industrial arts teacher, Cody Jacobson for HS/MS vocal music teacher, Charles Heuer for HS special education teacher, and Douglas Timmer for part-time custodian; expenditures listed; and financial reports.

Administrative Updates and Reports –Reck reported that 4^th grade is moving to the main elementary hallway and that elementary BLT and Leader in Me teams are meeting. Dockstader provided data from Central Rivers AEA regarding chronic absences and that we are waiting for guidance from the state. Kelchen reported that we could have a building assessment done.

Instructional Support Levy Continued Participation Resolution - The President of the Board called up for consideration the Resolution to Consider Continued Participation in the Instructional Support Program which requires that a public hearing be held on this proposal. Director Recker introduced the following Resolution and moved its adoption. Director Steffens seconded the motion to adopt. The roll was called and the vote was: AYES: Recker, Maas, Steffens, Cooksley; NAYS: None. The President declared the Resolution adopted as follows:

RESOLUTION TO CONSIDER CONTINUED PARTICIPATION IN THE INSTRUCTIONAL SUPPORT PROGRAM

WHEREAS, the Board of Directors has approved a five (5) year finance plan, which anticipates the level of funding that will be possible to continue the current level of services and to fund the ongoing programs of the School District; and

WHEREAS, the Board of Directors wishes to consider continued participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.27; and

WHEREAS, the authorization for the Instructional Support Program will expire on June 30, 2025; and

WHEREAS, this resolution sets forth the proposal of the Board of Directors, including the method that will be used to fund the program; and

WHEREAS, notice of the time and place of a public hearing must be published:

NOW, THEREFORE, it is resolved:

1. The Board of Directors wishes to consider continued participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.27, for a period of five (5) years, commencing the fiscal year ending June 30, 2026.

2. The additional funding for the Instructional Support Program for a budget year shall be determined annually, and shall not exceed ten percent (10%) of the total regular program district cost for the budget year and moneys received under Iowa Code section 257.14 as a budget adjustment for the budget year.

3. Moneys received by the District for the Instructional Support Program may be used for any general fund purpose.

4. The Instructional Support Program shall be funded by instructional support state aid and a combination instructional support property tax levied annually upon the taxable property within the School District commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2026, and instructional support income surtax imposed annually, the percent of income surtax to be determined by the Board for each budget year to be imposed upon the state individual income tax of each individual income taxpayer resident in the School District on December 31, 2025, and each year thereafter.

5. The Secretary is authorized and directed to give notice of a public hearing to be held in the Library, East Buchanan Community School District, Winthrop, Iowa on August 14, 2024, 5:00 p.m.

6. Following the public hearing the Board intends to take action on the question whether to consider continued participation in the Instructional Support Program.

PASSED AND APPROVED this 10th day of July, 2024. Andy Sperfslage, Board President; Attest: Teresa Knipper, Board Secretary

PPEL Resolution of Election - Director Steffens introduced and caused to be read the Resolution

hereinafter set out and moved its adoption; seconded by Director Cooksley; after due consideration thereof by the Board, the President put the question upon the adoption of said Resolution and, the roll being called, the following Directors voted: Aye: Recker, Steffens, Cooksley, Maas, Sperfslage; Nay: none

Whereupon the President declared said Resolution duly adopted as follows:

WHEREAS, the Board deems it necessary and desirable to provide additional funding for the East Buchanan Community School District pursuant to the Physical Plant and Equipment Levy and

WHEREAS, the Board wishes to take action to adopt a Resolution of Election directing an election on the question of participating in the Physical Plant and Equipment Levy;

NOW, THEREFORE, be it resolved by the Board:

Section 1: That the Board Secretary is hereby authorized to direct the County Commissioner

of Elections to submit the question of participation in the Physical Plant and Equipment Levy ballot

question to the qualified electors of the District on September 10, 2024, on the following proposition:

“Shall the Board of Directors of the East Buchanan Community School District, in the County of Buchanan, State of Iowa, be authorized for a period of ten (10) years to levy annually, as determined by the board, a voter-approved physical plant and equipment property tax not to exceed $1.34 per One Thousand Dollars ($1,000) of the assessed valuation of the taxable property within the school district commencing with the levy for collection in the fiscal year ending June 30, 2026, to be used for the purchase and improvement of grounds; the construction of schoolhouses or building and opening roads to schoolhouses or buildings; the purchase of buildings and the purchase, lease or lease-purchase of a single unit of equipment or technology system exceeding Five Hundred Dollars ($500) in value; the payment of debts contracted for the erection or construction of schoolhouses or buildings, not including interest on bonds; procuring or acquisition of libraries; repairing, remodeling, reconstruction, improving, or expanding the schoolhouses or buildings and additions to existing schoolhouses; expenditures for energy conservation; the rental of facilities under Chapter 28E; purchase of transportation equipment for transporting students; lease purchase option agreements for school buildings and equipment exceeding Five Thousand Dollars ($5,000) in value per single unit; or equipment purchases for recreational purposes?”

Section 2: That all resolutions or orders or parts thereof in conflict herewith be and the same are hereby repealed to the extent of such conflict.

Passed and approved this 10th day of July 2024. Andy Sperfslage, Board President; Attest: Teresa Knipper, Board Secretary

Hawkeye Community College Joint Service Agreement – Motion by Recker, second by Cooksley to approve the joint education service agreement with Hawkeye Community College as presented.

FY25 and FY26 Audit Agreement – Motion by Steffens, second by Recker to approve the agreement with Kay L Chapman CPA PC for FY25 and FY26 audits as presented.

FCCLA Sponsor salary – Motion by Steffens, second by Maas to approve placement of the FCCLA sponsor on the supplemental salary schedule as 1% of base salary.

Industrial Tech CTSO/SkillsUSA Sponsor salary – Motion by Cooksley, second by Steffens to approve placement of the Industrial Tech CTSO/SkillsUSA sponsor on the supplemental salary schedule as 1% of base salary.

Board Policy Review – Motion by Steffens, second by Recker to approve the first reading of board policies 710.4, 401.12R1, and 505 through 508 series as presented and discussed.

#BucPr1de – Summer custodians are doing a great job.

Exempt Session – Motion by Cooksley, second by Steffens to enter into exempt session at 6:06 pm per Iowa Code 21.9 to discuss employment conditions of employees not covered by the collective bargaining law. Exempt session ended at 6:32 pm.

Adjourn – Motion by Recker, second by Maas to adjourn the meeting at 6:33 pm.

The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.

2024-08 August 14, 2024 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – August 14, 2024

Call to Order - President Andy Sperfslage called the meeting to order at 5:04 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administration attending were Superintendent Kory Kelchen, MS/HS Principal Eric Dockstader, Dean of Students Nathan Reck, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Public Hearing – Motion by Maas, second by Steffens at 5:04 pm to open the public hearing on the proposed resolution to consider continued participating in the Instructional Support Program. There were no comments from the public. Motion Steffens, second by Cooksley to close the public hearing at 5:05 pm.

Approve Agenda – Motion by Maas, second by Recker to approve the agenda.

Approve Consent Agenda - Motion by Cooksley, second by Steffens to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on July 10, 2024; hiring of Emily Kehrli as MS volleyball coach, Brent Lenox as MS football coach, Bob Beatty as MS football coach, and Chad Lamker as HS football asst coach; expenditures listed; and financial reports.

Community/Program Presentations – Elementary guidance counselor Mandi Smith explained the requirements of a dog to be a therapy dog and the benefits of a therapy dog in a school setting.

Administrative Updates and Reports – Reck recognized the summer custodial staff for their assistance in moving classrooms and Mellisa Schweitzer for the registration process going well. He also reported the leadership teams have met. Dockstader also recognized the summer custodial staff, summarized the schedule for the next week, and reported that the new industrial arts teacher has been busy organizing the shop for the school year. Kelchen presented guidance from the Iowa Department of Education regarding attendance and chronic absenteeism. The replacement windows have been installed, Dwayne Manning cleared the fence line by the football field, and the door security project should begin this fall.

Out of state Field Trip – Kelchen provided details regarding a request form Andrew Machacek to take a field trip out of state for 7^th grade students. Motion by Steffens, second by Recker to approve the request.

Instructional Support Levy Resolution - The President of the Board called up for consideration the Resolution to Participate in the Instructional Support. Motion by Recker, second by Cooksley to approve the motion to adopt the resolution to participate in the instructional support program. The roll was called and the vote was: AYES: Recker, Maas, Steffens, Cooksley, Sperfslage; NAYS: None. The President declared the Resolution adopted as follows: RESOLUTION TO PARTICIPATE IN THE INSTRUCTIONAL SUPPORT PROGRAM

WHEREAS, the Board of Directors wishes to consider continued participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.27; and

WHEREAS, the Board has published notice of the time and place of a public hearing on the resolution; and

WHEREAS, a hearing has been held upon the proposal to continue to participate in the Instructional Support Program and any objections are overruled;

NOW, THEREFORE, it is resolved:

1. The Board of Directors determines that it is consistent with the five (5) finance plan to fund the ongoing programs and services of the School District and it is in the best interest of the School District to participate in an Instructional Support Program as provided in Iowa Code sections 257.18 through 257.21, and to provide additional funding therefor for a period of five (5) years commencing the fiscal year ending June 30, 2026.

2. The additional funding for the Instructional Support Program for a budget year will be determined annually, and shall not exceed ten percent (10%) of the total regular program district cost for the budget year and moneys received under Iowa Code section 257.14 as a budget adjustment for the budget year.

3. Moneys received by the District for the Instructional Support Program may be used for any general fund purpose, all subject to the limitations of Iowa Code Section 257.19.

5. Unless, within twenty-eight days following the adoption of this resolution, the Secretary of the Board receives a petition containing the signatures of eligible electors equal in number to not less than one hundred or thirty percent of the number of voters at the last preceding regular school election, whichever is greater, asking that an election be called to approve or disapprove this action of the Board adopting the Instructional Support Program, this action of the Board is final and the Secretary is authorized and directed to certify a copy of this resolution to the Department of Management.

In the event a petition containing the required number of signatures is filed with the Secretary of the Board within twenty-eight days of the adoption of this resolution, the President shall call a meeting of the Board to consider recision of this resolution, or to direct the county commissioner of elections to submit the following question to the qualified electors of the School District at a special election.

If the Board determines to submit the question to the electors, the proposition to be submitted shall be as follows: Shall the Board of Directors of the East Buchanan Community School District in the County of Buchanan, State of Iowa, be authorized for a period of five (5) years to levy and impose an instructional support tax in an amount (after taking into consideration instructional support state aid) of not exceeding ten percent (10%) of the total of regular program district cost for the budget year and moneys received under Iowa Code section 257.14 as a budget adjustment in the budget year, and be authorized annually, in combination, as determined by the Board, to levy a combination of an instructional support property tax upon all the taxable property within the School District commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2026, and instructional support income surtax imposed annually the percent of income surtax to be determined by the Board for each budget year to be imposed upon the state individual income tax of each individual income taxpayer resident in the School District on December 31, 2025, and each year thereafter.

PASSED AND APPROVED this 14th day of August 2024. Andy Sperfslage, Board President; Attest: Teresa Knipper, Board Secretary

Central Rivers AEA Network Support Agreement – Kelchen explained the options available and recommended the $1,000/mo support option. Motion by Steffens, second by Maas to approve the network support agreement.

24-25 Junior Achievement MOA – Motion by Steffens, second by Recker to approve the 24-25 Junior Achievement MOA as presented.

24-25 Student Handbooks – Handbook changes were presented by Dockstader and Reck. Motion by Cooksley, second by Steffens to approve the 24-25 Student Handbooks as presented.

24-25 Employee Handbook – Kelchen explained the changes to the employee handbook. Motion by Steffens, second by Cooksley to approve the 24-25 employee handbook as presented.

Turf Tank Athletic Field Painter – Kelchen presented the options and possibility of splitting the cost with another district for a 3-year lease of the field painter. Motion by Steffens, second by Recker to approve a 3-year lease for the Plus option as presented. Ayes: Maas, Recker, Sperfslage, Steffens. Nays: Cooksley.

Denovo Construction Solutions Assessment Proposal – Motion by Steffens, second by Cooksley to approve the proposal for $9,500 from Denovo Construction to perform the assessment as presented.

Esports Sharing Agreement – Motion by Steffens, second by Recker to approve the Esports sharing agreement with Independence CSD.

Board Policy Review – Motion by Maas, second by Recker to approve the first reading of policies 103, 103.R1, 106, 605.3E4, 710.1E1, 710.1E2, and 711.8 as presented.

Board Policy Review – Motion by Cooksley, second by Recker to approve the second reading of board policies 710.4, 401.12R1, and 505 through 508 series as presented.

#BucPr1de – Summer custodial and technology staff did a great job getting everything ready for the school year, Mr. Brown organized a walk to raise funds for meal debt, and staff have been working hard to get everything ready for the start of the school year.

Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 6:26 pm.

2024-08 August 26, 2024 Special Meeting Minutes

East Buchanan Community School District

Special Board Meeting Minutes – August 26, 2024

Call to Order - President Andy Sperfslage called the meeting to order at 5:30 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administrative staff attending were Superintendent Kory Kelchen, MS/HS Principal Eric Dockstader, Dean of Students Nathan Reck, and Business Manager/Board Secretary Teresa Knipper. Motion carried with all ayes unless otherwise noted.

Approve Agenda – Motion by Maas, second by Recker to approve the agenda.

Approve Consent Agenda - Motion by Cooksley, second by Recker to approve the consent agenda. Items included on the Consent Agenda: Resignation of Raynae Zingg as associate; approval of Tyler Williams and Keaton Kelly as volunteer football coaches; hiring of Katelin Dennie as associate; hiring of Mac Meyer as MS boys wrestling coach; and Kevin Hesner as HS boys golf coach.

Attendance Policy Changes - Kelchen presented guidance from the IDOE and the scenarios that the local board determines if they are exempt or not. New policies 501.09 and 501.09R1 were presented with the recommendation to rescind policies 501.10 and 501.10R1. Motion by Recker, second by Maas to approve the policies as presented with all local discretion scenarios as excused Aye: Recker, Maas Nay: Steffens, Cooksley, Sperfslage. Motion by Steffens, second by Cooksley to approve the policies with the local discretion scenarios as students are allowed up to 2 excused absences without medical documentation. Aye: Steffens, Cooksley, Sperfslage. Nay: Maas, Recker. Motion carried.

AgVantage FS Contract - Motion by Recker, second by Cooksley to approve option 2 as presented for the propane heating firm price contract with AgVantage FS.

#BucPr1de – Two days down! Elementary rules and expectations were provided to the students. The shop looks great and shout-out to middle school for helping with the back to school night meal.

Adjourn – Motion by Cooksley, second by Steffens to adjourn the meeting at 6:48 pm.

2024-09 September 11, 2024 School Board Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – September 11, 2024

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administrators attending were Superintendent Kory Kelchen, MS/HS Principal Eric Dockstader, Dean of Students Nathan Reck, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda – Motion by Steffens, second by Recker to approve the agenda.

Approve Consent Agenda - Motion by Cooksley, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on August 14, 2024; minutes from the special meeting on August 26, 2024; hiring of Sarah Francois and Nicole Reck for substitute calling; expenditures listed; and financial reports.

Administrative Updates and Reports – Reck reported the welcome back night was a huge success with the MS Leader in Me team planning the meal, the first assembly was held with speaker Dean Jacobs talking about dreaming big, and the elementary is working as a team embracing the changes being made. Dockstader reported the Buchanan County Honor Guard held a 9/11 remembrance ceremony at EB, the MS/HS students attended the Dean Jacobs assembly, and that homecoming is September 29th through October 5th. Kelchen reported the VPPEL passed and that the door security installation project begins the week of September 16th.

Amendment to 24-25 Student Handbooks - Motion by Steffens, second by Cooksley to approve the changes to the 24-25 student handbooks to reflect the changes in attendance according to the state.

24-25 Preschool Handbook - Motion by Cooksley, second by Recker to approve the 24-25 Preschool Handbook as presented.

Flexible Seating - Kelchen will get quotes for flexible seating.

24-25 School Calendar Change - Due to the district hosting girls regional wrestling, Kelchen requested that the board approve a 1:25 dismissal on January 31, 2025. Motion by Recker, second by Cooksley to approve the 1:25 dismissal on January 31, 2025.

Amendment to Hawkeye Community College service agreement - Motion by Recker, second by Maas to approve the amendment to the Hawkeye Community College joint education service agreement.

Board Policy Review - Motion by Steffens, second by Recker to approve the first reading of board policy 501.15 as presented. Motion by Steffens, second by Cooksley to approve the second reading of board policies 103, 103.R1, 106, 605.3E4, 710.1E1, and 711.8.

BucPr1de - Machacek taking students to Harmony, MN for a cave field trip, the honor guard 9/11 remembrance ceremony, and the Dean Jacobs assembly.

Student Questions - Students asked about the security camera project, change to the school calendar on January 31, 2025, flexible seating, open enrollment changes, broken display case, open campus, and future of air conditioning.

Adjourn – Motion by Maas, second by Recker to adjourn the meeting at 5:30 pm.

2024-10 October 9, 2024 Minutes

East Buchanan Community School District - Regular Board Meeting Minutes – October 9, 2024

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administrators attending were Superintendent Kory Kelchen, MS/HS Principal Eric Dockstader, Dean of Students Nathan Reck, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda – Motion by Maas, second by Recker to approve the agenda as presented.

Approve Consent Agenda - Motion by Cooksley, second by Steffens to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on September 11, 2024; resignation of Nicole Walztoni as associate, hiring of Craig Hutton as head boys’ basketball coach; hiring of Barb Bullerman as speech director; expenditures listed; and financial reports.

Administrative Updates and Reports – Reck presented FAST data compared to goals and that the elementary participated in homecoming week by having dress up days and decorating doors. Dockstader reported that homecoming week went well and explained how concurrent enrollment is used in the district with the concurrent profile from Hawkeye Community College. Kelchen reported preliminary certified enrollment numbers and that the cameras have all been installed with doors to be installed in a few weeks.

Request for Allowable Growth – Motion by Steffens, second by Recker to approve the request for allowable growth and supplemental aid for the negative special education balance of $96,245.36

Snow Removal Bids – One bid was received. Motion by Recker, second by Steffens to approve the bid from Jeff Childers at a rate of $90/hour per piece of equipment for snow removal during the 24-25 school year.

JH/HS Student Handbook Amendment – Motion by Maas, second by Recker to approve the addition of the grading scale to the JH/HS student handbook as presented.

Early Graduation Requests – The list of early graduation applicants was provided by the high school principal and guidance counselor. Motion by Cooksley, second by Steffens to approve the early graduation requests as presented.

English Learners Excess Cost - Motion by Steffens, second by Recker to submit a request to the SBRC for a modified supplement amount of $22,036.50 due to excess costs of providing the EL program in the prior year.

Early Retirement Policies – Kelchen provided the most recent policies and presented options for board members to consider for the next board meeting.

Board Policy Review – Motion by Steffens, second by Cooksley to approve the second reading of board policy 501.15 as presented.

Student Questions - One student asked about the security cameras and if it was required by the state.

BucPr1de – A big crowd was at the homecoming game and shout-out to Nurse Tracy for handing all the health office visits.

Adjourn – Motion by Steffens, second by Cooksley to adjourn the meeting at 5:43 pm.

2024-11 November 13, 2024 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – November 13, 2024

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administrators attending were Superintendent Kory Kelchen, MS/HS Principal Eric Dockstader, Dean of Students Nathan Reck, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda – Motion by Steffens, second by Maas to approve the agenda as presented.

Approve Consent Agenda - Motion by Cooksley, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on October 9, 2024; hiring of Al Snyder as assistant girls’ basketball coach, Sarah Horn as associate, Brent Lenox as MS wrestling coach, and Lee White as assistant boys’ basketball coach; resignation of Jessi Opitz as MS volleyball coach; expenditures listed; and financial reports.

Community/Program Presentations – Students from the interior design class presented ideas for improvements to the HS entryway, ramp walkway, and 6^th grade hallway. Denovo Construction provided the assessment report to the board and presented an overview of the assessment.

Administrative Updates and Reports – Reck reported that 96% of parents attended elementary conferences, Halloween events went well, veterans answered student questions on Veteran’s Day, sixth graders led the Leader in Me assembly and planned Veteran’s Day activities, and Molly the therapy dog has started her work in the school. Dockstader reported the Veterans Day assembly went well with students planning the event, students are registering for college classes for the second semester, and there are a lot of activities going on now. Kelchen reported that the district has been selected for on-site assessment accountability this year and that the doors are being installed this week with the cameras already in use.

River Hills SBRC Request – Motion by Recker, second by Maas to approve the application to the SBRC in the amount of $4,459.17 for special education administrative costs associated with the River Hills Consortium program for the 25-26 school year.

Cooperative Sharing Agreement – Motion by Recker, second by Steffens to approve the cooperative sharing agreement with Independence CSD for boys’ soccer, girls’ soccer, and boys bowling as presented.

Financial Presentation – Kelchen presented financial indicators and explained what needs to be considered when looking at the financial condition of the district. He also explained how the Jester Break/Fix Program works regarding equipment repairs.

Early Graduation Request – Motion by Maas, second by Cooksley to approve the early graduation request as presented.

Early Retirement Policies – Kelchen presented options for the retirement policies. Motion by Maas, second by Steffens to approve the second reading of the retirement policies as discussed.

Student Questions - No students were present

BucPr1de – Veterans Day assembly went well.

Adjourn – Motion by Maas, second by Recker to adjourn the meeting at 6:25 pm.

2024-12 December 11, 2024 minutes

East Buchanan Community School District

Annual and Regular Board Meeting Minutes – December 11, 2024

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Andy Sperfslage, and Heather Steffens. Board member absent was Tim Recker. Administrators attending were Superintendent Kory Kelchen, MS/HS Principal Eric Dockstader, Dean of Students Nathan Reck, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Election of President – The board secretary acted as president pro-tem. The board secretary took nominations for president. Sperfslage was nominated. No other nominations were made. Motion to cease nominations by Steffens. Ballots were counted by the board secretary with Sperfslage declared the president. The oath of office was administered by the board secretary.

Election of Vice-President - Sperfslage took nominations for vice-president. Maas and Steffens were nominated. Ballots were counted and Maas was declared vice-president. The oath of office was administered by the president.

Appoint Board Secretary - Motion by Maas, second by Steffens to appoint Teresa Knipper as board secretary. The oath of office was administered by the president.

Appoint Board Treasurer - Motion by Steffens, second by Cooksley to appoint Marilyn Steinkamp as board treasurer. The board secretary will administer the oath.

Appoint Legal Counsel - Motion by Steffens, second by Maas to appoint Ahlers & Cooney as legal counsel.

Approve Official Depositories - Motion by Maas, second by Cooksley to approve the official depositories and maximum deposits as: Citizens State Bank ($10 million), UMB ($2 million), and ISJIT ($10 million).

Name Official Publication - Motion by Steffens, second by Cooksley to approve Independence Bulletin Journal as official publication for the district.

Establish dates and times of school board meetings - Motion by Steffens, second by Cooksley to approve the second Wednesday of each month at 5:00 pm as the school board meeting date and time.

Approve Agenda – Motion by Maas, second by Steffens to approve the agenda as presented.

Approve Consent Agenda - Motion by Cooksley, second by Maas to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on November 13, 2024; FY24 financial reports; expenditures listed; and current fiscal year financial reports.

Administrative Updates and Reports – Reck reported staff has been working as a team with Mellisa Schweitzer and Kris McMurrin working as custodians in the evening, staff and students helping with trash and staff filling in for the activity director on Tuesday evening. He also reported the music program was well attended, friends and family reading day was a success, and a snowflake social is planned the week before winter break. Dockstader reported that PLC is getting HS/MS teachers into groups to use Leader in Me and the pep band sounded great at the game the previous night. Kelchen explained the Teacher Accelerated Learning Grant being offered by the state and that the cell phone policy may be in legislative session.

Consider Purchase of Vape Detectors – Kelchen presented quotes for vape detectors. No action taken. Tabled for next meeting.

Consider Elementary Visitor Station – Kelchen presented a quote. No action taken. Tabled for next meeting.

Consider SBRC Application for MSA – Motion by Steffens, second by Maas to approve the SBRC application for MSA for open enrollment out of $61,046 and EL instruction beyond 5 years of $1,643. Motion carried with all ayes.

Consider Out of State Field Trip Request – A field trip request form was presented by the fine arts department to look at options for their out of state music trip. Board agreed that it is okay to look at options.

Health Insurance Discussion – Kelchen presented rates in the Iowa Star group as compared to current plan.

Denovo Work Session Discussion – Work session is scheduled for January 22, 2025 at 5:00 pm to meet with Denovo Construction.

Graduation Ceremony Time Discussion – Dunkerton and East Buchanan graduation ceremonies are scheduled at the same time. Board agreed to change the start time to 3:00 pm.

Student Questions - Students asked about new classroom furniture, use of events gym restrooms during the day, visitor check-in stations, and how the baseball team can get updates to the ball field.

BucPr1de – Students behaved well at the elementary concert.

Adjourn – Motion by Steffens, second by Cooksley to adjourn the meeting at 6:07 pm.

2025-01 January 8, 2025 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes - January 8, 2025

Call to Order- President Andy Sperfslage called the meeting to order at 5:00pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksely, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administrators attending were Superintendent Kory Kelchen and Dean of Students Nathan Reck. Board Secretary Teresa Knipper was absent. Kelchen served as board secretary. Several visitors attended the meeting. Motion carried with all ayes unless noted otherwise.

Approve Agenda- Motion by Steffens, second by Cooksley to approve the agenda as presented.

Approve Consent Agenda- Motion by Cooksley, second by Steffens to approve the consent agenda. Items included on the consent agenda: minutes from the regular meeting in December; hiring of Olivia Siglin as a custodian; expenditures listed; and financial reports.

Community/Program Presentations- No presentations.

Administrative Updates and Reports- Reck discussed stop the bleed training, upcoming ISASP testing and FAST screening, provided an update on Leader in Me teams, action photos being placed throughout the school, and assemblies moving to early out Wednesdays. Kelchen discussed the work experience coordinator position, potentially sharing a special education director for the 25-26 school year, and updating some graphics/branding around the school with the community foundation monies for this fiscal year.

SBRC for MSA -Dropout Prevention and At-Risk- Motion by Steffens, second by Maas to approve the application to the SBRC in the amount of $131,505.00 for At-Risk/Dropout Prevention for the 2025-2026 school year. +

Visitor Check-In Station for Elementary- Motion by Cooksley, second by Recker to approve the purchase of a check-in station for the elementary school with a 1-year license.

Ayes: Sperfslage, Cooksley, Steffens, Recker Nays: Maas

Buchanan County Conference Board- Board Member Steffens volunteered to serve on the Buchanan County Conference Board.

Facility Use Guidelines Policies- The board discusses a fee structure for facility use and what groups would be required to pay to rent the facilities. Final policy will be approved in February.

1st Reading of Board Policies 200-205- Motion by Steffens, second by Recker to approve the 1st reading of board policies 200-205 with a few changes that will be presented during the second reading in February.

NHS Sponsor- Motion by Cooksley, second by Maas to add the position of NHS sponsor to the extra-curricular salary schedule.

Jester Equipment Maintenance Insurance Program- Motion by Steffens, second by Recker to approve participating in the maintenance insurance program for the remainder of the fiscal year with the premium amount of $26,876.50 paid from the management fund.

Student Questions- No students were present.

BucPr1de- School Board Recognition, variety of items in the lunchroom going over well with students and parents, Mrs. Gallup for her volunteering many hours for the NHS program, successful archery tournament hosted at East Buchanan and kids did well.

Adjourn- Motion by Maas, second by Recker to adjourn the meeting at 5:58pm

2025-01 January 22, 2025 Special-Work Session minutes

East Buchanan Community School District
Special Board Meeting and Work Session Minutes - January 22, 2025

Call to Order- President Andy Sperfslage called the meeting to order at 5:00pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksely, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. School administrative staff attending were Superintendent Kory Kelchen, Dean of Students Nathan Reck, and Building and Grounds Supervisor Mike Kerkove. Board secretary Teresa Knipper was absent. Kelchen served as board secretary. Motion carried with all ayes unless noted otherwise.

Approve Agenda- Motion by Steffens, second by Recker to approve the agenda as presented.

Approve Consent Agenda- Motion by Cooksley, second by Steffens to approve the consent agenda which consisted of the following personnel changes: resignation/retirement of Kris McMurrin, termination of Lindsay Crow, and hiring of Kendra Burchett as MS girls wrestling coach.

Facility Planning Work Session – Denovo Construction discussed the results of the facility assessment report with the board.

Adjourn- Motion by Steffens, second by Maas to adjourn the meeting at 6:36 pm

2025-02 February 13, 2025 Minutes

East Buchanan Community School District - Regular Board Meeting Minutes – February 13, 2025

Call to Order- President Andy Sperfslage called the meeting to order at 5:00pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administrators attending were Superintendent Kory Kelchen, Principal Eric Dockstader, Dean of Students Nathan Reck, and Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless noted otherwise.

Approve Agenda- Motion by Maas, second by Recker to approve the agenda as presented.

Approve Consent Agenda- Motion by Cooksley, second by Steffens to approve the consent agenda. Items included on the consent agenda: minutes from the regular meeting on January 8, 2025 and special meeting/work session on January 22, 2025; retirement of Paula McGraw at the end of current contract; retirement of Mike Kerkove as of 12/31/2025; resignation of Eric Dockstader at the end of current contract; title change for Nathan Reck from Dean of Students to Elementary Principal; hiring of Shyla Bagge for Work Experience Coordinator for the 25-26 school year.; expenditures listed; and financial reports.

Administrative Updates and Reports- Reck presented winter screening data which showed growth from fall to winter for literacy and math scores. Students were awarded certificates for top 5 scores and for top 5 growth from fall to winter. BLT meetings have been focusing on literacy. Preschool registration is March 5^th. Dockstader reported ISASP testing is in March which will be observed by the state. Kelchen reported that principal interviews will begin February 25^th and gave updates on the legislative session in regards to education. The Denovo facilities assessment was presented to the board which showed the district’s priorities. A work session with Denovo will be set up.

Out of State Field Trip Request – Motion by Recker, second by Steffens to approve the out of state field trip as presented by middle school teachers and students for an elective field trip to museums in Chicago.

Recker left the meeting at 5:30 pm.

Facility Use Guideline Policy 905.1R1 – Motion by Cooksley, second by Maas to approve Facility Use Guideline Policy 905.1 R1 as presented.

Second Reading of Board Policies – Motion by Steffens, second by Cooksley to approve the second reading of board policies 200-205 as presented.

Open Enrollment Request – Motion by Cooksley, second by Maas to approve the open enrollment request as recommended by Kelchen.

BucPr1de- Chad Lamker for organizing the girls regional wrestling meet and Kevin Hesner for getting the technology ready for it. Shout out to girls wrestling for accomplishments at state by the team and individuals and thanks to Kayla Gallup for organizing the assembly honoring the girls wrestling team. Shout out to Nurse Tracy and custodial staff for keeping illness to a minimum.

Adjourn- Motion by Steffens, second by Maas to adjourn the meeting at 5:41 pm

2025-03 March 12, 2025 Regular Board Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – March 12, 2025

Call to Order- President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Andy Sperfslage, and Heather Steffens. Board member Tim Recker attended remotely. Administrators attending were Superintendent Kory Kelchen, Principal Eric Dockstader, Dean of Students Nathan Reck, and Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless noted otherwise.

Approve Agenda- Motion by Cooksley, second by Steffens to approve the agenda with addition of EB Archery for community presentation.

Approve Consent Agenda- Motion by Steffens, second by Cooksley to approve the consent agenda. Items included on the consent agenda: minutes from the regular meeting on February 13, 2025; hiring of Derick Ludwig as MS/HS Principal effective 7/1/2025; Ben Conard as volunteer for HS basketball; resignation of Lee White as HS Asst Basketball coach; expenditures listed; and financial reports.

Community/Program Presentations – Al Snyder thanked the board and Chad Lamker for use of the school for EB Archery.

Administrative Updates and Reports- Reck reported that the elementary is preparing for ISASP testing the week of March 24^th and that teachers prepared the students for the student-led conferences being held this week. Dockstader thanked the PTO for providing the conference meal on Tuesday and that the students appreciate the main alternate that is offered for lunch. Kelchen reported that the district has been approved for the Iowa Star group for employee medical insurance, that we are still waiting to hear legislative action on SSA, and that a work session is being planned with Denovo Construction.

District Career and Academic Plan (DCAP) – Dockstader presented the DCAP and explained its purpose to the board. Motion by Maas, second by Steffens to approve the DCAP as presented.

Budget/Property Tax Notice – Kelchen explained the Proposed Property Tax Levy notice that is being distributed and published.

Budget Guarantee Resolution – Motion by Steffens, second by Recker to approve the budget guarantee resolution as follows: RESOLVED, that the Board of Directors of East Buchanan CSD, will levy property taxes for fiscal year 2025-2026 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.

Open Enrollment Applications – Motion by Cooksley, second by Maas to approve the open enrollment applications as presented.

Student Questions – Students asked the board about the use of ChatGPT, the current calendar versus the old calendar, cell phone policy plans, high school course offerings geared towards careers, and for any suggestions for Leader in Me.

BucPr1de - Thank you to Lee White for coaching throughout the years and shout out to Lamker and custodial staff for help with all the winter activities.

Closed Session #1 – Motion by Maas, second by Steffens to enter closed session per Iowa Code 21.5(1)(a) to review or discuss records which are required or authorized by state and federal law to be kept confidential or to be kept confidential as a condition for the board’s possession or receipt of federal funds. Roll call vote: Maas-aye, Steffens-aye, Recker-aye, Cooksley-nay, Sperfslage-aye. Closed session began at 5:28 pm. Closed session ended at 5:42 pm.

Closed Session #2 - Motion by Maas, second by Recker to enter closed session per Iowa Code 21.5(1)(a) to review or discuss records which are required or authorized by state and federal law to be kept confidential or to be kept confidential as a condition for the board’s possession or receipt of federal funds. Roll call vote: Maas-aye, Steffens-aye, Recker-aye, Cooksley-nay, Sperfslage-aye. Closed session began at 5:43 pm. Closed session ended at 6:10 pm.

Closed Session Action – Steffens abstained from action on this item. Motion by Cooksley, second by Maas to approve the request for Whitney Brady, Jack Gericke, and Brody McGrath to open enroll out for the remainder of this school year. Motion carried.

Closed Session Action - Motion by Recker to waive the 90-day eligibility period for Whitney Brady, Jack Gericke, and Brody McGrath. There was no further action.

Adjourn- Motion by Cooksley, second by Maas to adjourn the meeting at 6:13 pm

2025-03 March 26 minutes-special meeting

East Buchanan Community School District

Special Board Meeting Minutes – March 26, 2025

Call to Order- President Andy Sperfslage called the meeting to order at 5:16 pm. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, and Heather Steffens. Board member Andrew Maas was absent. Superintendent Kory Kelchen was present and Board Secretary Teresa Knipper was absent. Kelchen served as board secretary. Motion carried with all ayes unless noted otherwise.

Consent Agenda – Motion by Recker, second by Cooksley to approve the consent agenda which consisted of the hiring of McKinley Meyer as MS track coach.

Exempt Session – Motion by Recker, second by Steffens to enter exempt session for Bargaining Strategy and Negotiations Sessions for Union Employees and Strategy Session for Non-Union Employees. Directors will enter into an exempt session as provided for in Chapter 20.17(3) Code of Iowa for negotiating sessions, strategy meetings of public employers or employee organizations, mediations and the deliberative process of arbitrators and shall be exempt from the provisions of Chapter 21. Entered session at 5:19 pm. Exited session at 5:59 pm.

FY26 Budget Discussion – Kelchen presented the proposed budget that is being published.

Set Public Hearing – Motion by Steffens, second by Recker to set April 9, 2025 at 5:00 pm for the public hearing on the FY26 Budget.

Adjourn- Motion by Cooksley, second by Steffens to adjourn the meeting at 6:02 pm

2025-03 March 26, 2025 Proposed Tax

East Buchanan Community School District

Special Board Meeting Minutes – March 26, 2025

Call to Order- President Andy Sperfslage called the meeting to order at 5:00 pm. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, and Heather Steffens. Board member Andrew Maas was absent. Superintendent Kory Kelchen was present and Board Secretary Teresa Knipper was absent. Kelchen served as board secretary. Motion carried with all ayes unless noted otherwise.

Public Hearing – The public hearing for the FY26 Proposed Property Tax Levy was opened for public comment at 5:01 pm. There was no public comment. Public hearing was closed at 5:14 pm.

Adjourn- Motion by Steffens, second by Cooksley to adjourn the meeting at 5:15 pm

2026-03 March 26, 2025-Special Board Meeting

East Buchanan Community School District

Special Board Meeting Minutes – March 26, 2025

Consent Agenda – Motion by Recker, second by Cooksley to approve the consent agenda which consisted of the hiring of McKinley Meyer as MS track coach.

FY26 Budget Discussion – Kelchen presented the proposed budget that is being published.

Set Public Hearing – Motion by Steffens, second by Recker to set April 9, 2025 at 5:00 pm for the public hearing on the FY26 Budget.

Adjourn- Motion by Cooksley, second by Steffens to adjourn the meeting at 6:02 pm

2025-04 April 23, 2025 Special Meeting Minutes

East Buchanan Community School District

Special Board Meeting Minutes – April 23, 2025

Call to Order- President Andy Sperfslage called the meeting to order at 5:00 pm. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Superintendent Kory Kelchen and Board Secretary Teresa Knipper were present. Several visitors attended the meeting. Motion carried with all ayes unless noted otherwise.

Approve Agenda – Motion by Steffens, second by Cooksley to approve the agenda with the addition of student questions.

Consent Agenda – Motion by Maas, second by Recker to approve the consent agenda which consisted of the hiring of Trent Robinson as MS softball coach.

Student Questions – A student asked about the plan for at risk students with not hiring a replacement for the retiring teacher.

Exempt Session – Motion by Maas, second by Recker to enter exempt session for Bargaining Strategy and Negotiations Sessions for Union Employees and Strategy Session for Non-Union Employees. Directors will enter into an exempt session as provided for in Chapter 20.17(3) Code of Iowa for negotiating sessions, strategy meetings of public employers or employee organizations, mediations and the deliberative process of arbitrators and shall be exempt from the provisions of Chapter 21. Entered session at 5:02 pm. Exited session at 5:14 pm.

Exempt Session Action – Motion by Steffens, second by Maas to approve $0 base increase for certified staff, $200 base increase for extra-curricular staff, $0.40 hourly increase for classified staff, 3.50% salary increase for administrative/support staff, and $70 base increase for bus drivers.

FY26 Budget – The FY26 budget options was presented by Kelchen. Motion by Maas, second by Recker to adopt the FY26 budget at a property tax rate of $13.98484.

Iowa Star Insurance Group 28E Agreement – Motion by Maas, second by Steffens to approve the 28E Agreement with Iowa Star Insurance Group as presented.

Denovo Facilities Assessment – Denovo Construction presented a recommended maintenance plan and suggested phases based on the priority list.

Adjourn- Motion by Maas, second by Steffens to adjourn the meeting at 6:15 pm

2025-04 April 9, 2025 - Regular Meeting Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – April 9, 2025

Call to Order- President Andy Sperfslage called the meeting to order at 5:01 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administrators attending were Superintendent Kory Kelchen, Principal Eric Dockstader, Dean of Students Nathan Reck, and Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless noted otherwise.

25-26 School Calendar Public Hearing – Motion by Recker, second by Steffens to open the public hearing at 5:02 pm. Kelchen presented the 25-26 school calendar. There were no comments from the public. Motion by Recker, second by Maas to close the public hearing at 5:04 pm.

FY26 Proposed Budget Public Hearing – Motion by Recker, second by Steffens to open the public hearing at 5:05 pm. Kelchen presented the FY26 budget. There were no comments from the public. Motion by Steffens, second by Recker to close the public hearing at 5:06 pm.

Approve Agenda - Motion by Maas, second by Recker to approve the agenda as presented.

Approve Consent Agenda - Motion by Cooksley, second by Recker to approve the consent agenda. Items included on the consent agenda: minutes from the regular meeting on March 12, 2025, public hearing on March 26, 2025, and special meeting on March 26, 2025; resignation of Elisa Brady as softball and volleyball coach; resignation of Averiel Brady as softball coach; hiring of Trent Robinson and Brent Shannon as HS softball coaches; expenditures listed; and financial reports.

FFA Program Presentation – FFA members gave the EB Program of Activities presentation that they will be giving at the state convention.

Administrative Updates and Reports – Reck reported that ISASP testing went well with a field trip to Marion YMCA as the reward for completing testing, the Spring Fling is scheduled for April 23^rd, FAST testing is the week of April 28^th, Camp Wapsie is May 1^st and 2^nd. Dockstader reported that ISASP testing went well, prom is on April 26^th, and that students will have an opportunity to hear from a Holocaust survivor through the US Holocaust Museum. Kelchen updated the board regarding legislation and that the Denovo Construction work session is scheduled for April 23^rd.

25-26 School Calendar- Motion by Maas, second by Cooksley to approve the 25-26 school calendar as presented.

24-25 School Calendar End Date – Motion by Maas, second by Recker to approve the last student day for the 24-25 school year as May 23^rd.

Out of State Field Trip – Tabled.

FY24 Audit Report – Motion by Recker, second by Maas to approve the FY24 audit report as presented.

FY26 Budget – Kelchen presented the published budget and options. No action was taken.

Set FY25 Amended Budget Public Hearing – Motion by Recker, second by Cooksley to schedule a public hearing to amend the FY25 budget for May 14, 2025 at 5:00 pm.

BucPr1de – A thank you note and photos were presented from the MS field trip to Chicago, we are fortunate to be able to practice at Buffalo Creek Golf Course, and the FFA team did a great job presenting their EB Program of Activities.

Exempt Session – Motion by Recker, second by Steffens to enter exempt session at 5:44 pm to discuss bargaining strategy per Iowa Code 20.17(3). Exited exempt session at 5:53 pm.

Exempt Session Action - Tabled

Adjourn- Motion by Recker, second by Maas to adjourn the meeting at 5:54 pm.