East Buchanan Community School District
Regular Board Meeting Minutes – July 12, 2023
Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. HS/MS Principal Eric Dockstader and Elementary Principal Jacklyn Letzring were absent. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Approve Agenda - Motion by Steffens, second by Stone to approve the agenda.
Approve Consent Agenda - Motion by Stone, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on June 14, 2023; resignation of Julie Gile as cook; hiring of Carla Becker as business teacher and FBLA sponsor; expenditures listed; and financial reports.
Administrative Updates and Reports – Fox reported that custodial staff is working on cleaning rooms and floors, the track should be done mid-July, and goal posts have been delivered. He also reported that he is still working on the school safety grant, active shooter training is being planned, and looking at options to modify old playground equipment to meet standards for preschool use.
FY24 Milk Bids – Bids were received from Anderson Erickson and Prairie Farms for milk. Motion by Stone, second by Cooksley to accept the bid from Prairie Farms for the 23-24 school year.
FY24 Bread Bids – Bimbo Bakeries was the only vendor that provided a bid. Pan-O-Gold responded that they would not be providing a bid. Motion by Cooksley, second by Recker to accept the bid from Bimbo Bakeries for the 23-24 school year.
23-24 Fee Schedule – The board reviewed the current fee schedule and made changes as follows: student breakfast increased $.05 to $1.50, adult breakfast increased $.05 to $1.60, adult lunch increased $.70 to $4.85; student admission to JV increased to $4.00, and adult admission to middle school events increased to $3.00. Motion by Recker, second by Steffens to approve the 23-24 fee schedule as discussed.
23-24 Social Worker Sharing Agreement – Motion by Steffens, second by Stone to approve the Social Worker Operational Sharing Agreement with Independence CSD as presented.
23-24 Buildings and Grounds Director Sharing Agreement – Motion by Cooksley, second by Recker to approve the Buildings and Grounds Director Operational Sharing Agreement with Independence CSD as presented.
Van Driver Longevity – Motion by Stone, second by Recker to approve the $.10/hour longevity per year for regular van route drivers’ second hour plus rate.
Retirement Policy Review – Fox presented the need for a third policy to separate the 12-month salaried employees from the certified employees. Motion by Steffens, second by Recker to approve 407.6 Certified Retirement policy as discussed to be for certified staff only and distribution of payouts will be to an HRA. Motion by Cooksley, second by Stone to approve 413.2 Classified Employee Retirement as presented. Motion by Recker, second by Steffens to create policy 407.7 12-month Salaried Retirement the same as Policy 407.6 with the notice date of 30 days before last work day and distribution of payouts to an HRA within 60 days of last work day.
Board Policy Review – Motion by Stone, second by Recker to approve the first reading of policies 104, 104.R1, 213, 402.2, 402.5, 408.1, 601.1, 603.5, 605.1, , 605.2, 605.3, 605.3R1, 605.3E5, 605.5, 605.7R1, 607.2, 607.2R1, 804.5, and 804.5E1 as presented. Policy 605.1R1 was tabled.
#BucPr1de – A presentation will be made regarding an activities touch screen on August 23rd.
Adjourn – Motion by Recker, second by Steffens to adjourn the meeting at 6:24 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.