Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Approve Agenda - Motion to approve the agenda was made by Steffens, second by Recker.
Approve Consent Agenda - Motion to approve the Consent Agenda was made by Cooksley, second by Stone. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on January 12, 2022; expenditures listed; and financial reports.
Community/Program Presentation – Two students from the Accounting II class presented plans for a field trip to St Louis and requested permission from the board. The board gave the group permission to travel out of state.
Administrative Updates and Reports – Dockstader updated the board on attendance with the latest data and that the BLT has started working on an attendance policy. He also explained standards-based grading to the board. Fox presented that TLC coaches and AEA staff take learning walks in all grades and that FAST data is being reviewed.
Set Public Hearing for 2022-2023 School Calendar – Fox presented the board with the proposed 22-23 school calendar. Motion by Stone, second by Recker to hold a public hearing on March 9, 2022 at 5:00 pm.
Approve Auditor – Motion by Steffens, second by Cooksley to accept the Audit Engagement Letter from Kay L. Chapman CPA PC for audit services in FY22, FY23, and FY24 as presented.
Approve Business Associate Agreement – Motion by Cooksley, second by Recker to approve the Business Associate Agreement with the Iowa Department of Education regarding sharing of Iowa Medicaid data as presented.
Approve Memorandum of Agreement – Motion by Recker, second by Stone to approve the Memorandum of Agreement with Junior Achievement for the 22-23 school year as presented.
Athletic Complex & Playground – Fox reported that it is not feasible to move the Kids Corner building and that plans are moving forward with the PTO for designing the playground. Motion by Cooksley, second by Stone to approve the quote from D&N Fence Company to install the posts for the ball field netting project. Demmer Architecture presented project information for the sports complex improvements including a Notice of Public Hearing and Bid Letting. Motion by Stone, second by Recker to approve the Notice of Public Hearing and Bid Letting as presented with the public hearing to be held on March 23, 2022 at 6:00 pm.
Board Policy Review – 2nd Reading – Motion by Stone, second by Steffens to approve the second reading of policies 105, 200.1, 210.8, 212, 212.1, 307, 401.4, 502.4 and 606.6 as presented.
Board Policy Review – 1st Reading –Motion by Steffens, second by Stone to approve the first reading of policies 700 to 705 with changes as discussed.
Buccaneer Brag-About – The sports teams are doing well, state speech was held the previous weekend with two students receiving straight ones, the elementary students celebrated 100 days of school by dressing up, and students helped during BucTime to clean up after a pipe broke.
Student Questions – Students asked the board about student-based grading, attendance policy plans, and the number of track lanes we will have.
Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting at 6:14 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.