East Buchanan Community School District
Regular Board Meeting Minutes – July 10, 2024
Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administration attending were Superintendent Kory Kelchen, MS/HS Principal Eric Dockstader, Dean of Students Nathan Reck, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Approve Agenda – Motion by Maas, second by Steffens to approve the agenda.
Approve Consent Agenda - Motion by Cooksley, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on June 12, 2024; resignation of Keaton Kelly for asst HS boys basketball coach and MS football coach; hiring of Daron Cornell for asst football coach, Lindsay Crow for evening custodian, Mindy Jenkins for at risk teacher, Luke Kirby for industrial arts teacher, Cody Jacobson for HS/MS vocal music teacher, Charles Heuer for HS special education teacher, and Douglas Timmer for part-time custodian; expenditures listed; and financial reports.
Administrative Updates and Reports –Reck reported that 4th grade is moving to the main elementary hallway and that elementary BLT and Leader in Me teams are meeting. Dockstader provided data from Central Rivers AEA regarding chronic absences and that we are waiting for guidance from the state. Kelchen reported that we could have a building assessment done.
Instructional Support Levy Continued Participation Resolution - The President of the Board called up for consideration the Resolution to Consider Continued Participation in the Instructional Support Program which requires that a public hearing be held on this proposal. Director Recker introduced the following Resolution and moved its adoption. Director Steffens seconded the motion to adopt. The roll was called and the vote was: AYES: Recker, Maas, Steffens, Cooksley; NAYS: None. The President declared the Resolution adopted as follows:
RESOLUTION TO CONSIDER CONTINUED PARTICIPATION IN THE INSTRUCTIONAL SUPPORT PROGRAM
WHEREAS, the Board of Directors has approved a five (5) year finance plan, which anticipates the level of funding that will be possible to continue the current level of services and to fund the ongoing programs of the School District; and
WHEREAS, the Board of Directors wishes to consider continued participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.27; and
WHEREAS, the authorization for the Instructional Support Program will expire on June 30, 2025; and
WHEREAS, this resolution sets forth the proposal of the Board of Directors, including the method that will be used to fund the program; and
WHEREAS, notice of the time and place of a public hearing must be published:
NOW, THEREFORE, it is resolved:
1. The Board of Directors wishes to consider continued participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.27, for a period of five (5) years, commencing the fiscal year ending June 30, 2026.
2. The additional funding for the Instructional Support Program for a budget year shall be determined annually, and shall not exceed ten percent (10%) of the total regular program district cost for the budget year and moneys received under Iowa Code section 257.14 as a budget adjustment for the budget year.
3. Moneys received by the District for the Instructional Support Program may be used for any general fund purpose.
4. The Instructional Support Program shall be funded by instructional support state aid and a combination instructional support property tax levied annually upon the taxable property within the School District commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2026, and instructional support income surtax imposed annually, the percent of income surtax to be determined by the Board for each budget year to be imposed upon the state individual income tax of each individual income taxpayer resident in the School District on December 31, 2025, and each year thereafter.
5. The Secretary is authorized and directed to give notice of a public hearing to be held in the Library, East Buchanan Community School District, Winthrop, Iowa on August 14, 2024, 5:00 p.m.
6. Following the public hearing the Board intends to take action on the question whether to consider continued participation in the Instructional Support Program.
PASSED AND APPROVED this 10th day of July, 2024. Andy Sperfslage, Board President; Attest: Teresa Knipper, Board Secretary
PPEL Resolution of Election - Director Steffens introduced and caused to be read the Resolution
hereinafter set out and moved its adoption; seconded by Director Cooksley; after due consideration thereof by the Board, the President put the question upon the adoption of said Resolution and, the roll being called, the following Directors voted: Aye: Recker, Steffens, Cooksley, Maas, Sperfslage; Nay: none
Whereupon the President declared said Resolution duly adopted as follows:
WHEREAS, the Board deems it necessary and desirable to provide additional funding for the East Buchanan Community School District pursuant to the Physical Plant and Equipment Levy and
WHEREAS, the Board wishes to take action to adopt a Resolution of Election directing an election on the question of participating in the Physical Plant and Equipment Levy;
NOW, THEREFORE, be it resolved by the Board:
Section 1: That the Board Secretary is hereby authorized to direct the County Commissioner
of Elections to submit the question of participation in the Physical Plant and Equipment Levy ballot
question to the qualified electors of the District on September 10, 2024, on the following proposition:
“Shall the Board of Directors of the East Buchanan Community School District, in the County of Buchanan, State of Iowa, be authorized for a period of ten (10) years to levy annually, as determined by the board, a voter-approved physical plant and equipment property tax not to exceed $1.34 per One Thousand Dollars ($1,000) of the assessed valuation of the taxable property within the school district commencing with the levy for collection in the fiscal year ending June 30, 2026, to be used for the purchase and improvement of grounds; the construction of schoolhouses or building and opening roads to schoolhouses or buildings; the purchase of buildings and the purchase, lease or lease-purchase of a single unit of equipment or technology system exceeding Five Hundred Dollars ($500) in value; the payment of debts contracted for the erection or construction of schoolhouses or buildings, not including interest on bonds; procuring or acquisition of libraries; repairing, remodeling, reconstruction, improving, or expanding the schoolhouses or buildings and additions to existing schoolhouses; expenditures for energy conservation; the rental of facilities under Chapter 28E; purchase of transportation equipment for transporting students; lease purchase option agreements for school buildings and equipment exceeding Five Thousand Dollars ($5,000) in value per single unit; or equipment purchases for recreational purposes?”
Section 2: That all resolutions or orders or parts thereof in conflict herewith be and the same are hereby repealed to the extent of such conflict.
Passed and approved this 10th day of July 2024. Andy Sperfslage, Board President; Attest: Teresa Knipper, Board Secretary
Hawkeye Community College Joint Service Agreement – Motion by Recker, second by Cooksley to approve the joint education service agreement with Hawkeye Community College as presented.
FY25 and FY26 Audit Agreement – Motion by Steffens, second by Recker to approve the agreement with Kay L Chapman CPA PC for FY25 and FY26 audits as presented.
FCCLA Sponsor salary – Motion by Steffens, second by Maas to approve placement of the FCCLA sponsor on the supplemental salary schedule as 1% of base salary.
Industrial Tech CTSO/SkillsUSA Sponsor salary – Motion by Cooksley, second by Steffens to approve placement of the Industrial Tech CTSO/SkillsUSA sponsor on the supplemental salary schedule as 1% of base salary.
Board Policy Review – Motion by Steffens, second by Recker to approve the first reading of board policies 710.4, 401.12R1, and 505 through 508 series as presented and discussed.
#BucPr1de – Summer custodians are doing a great job.
Exempt Session – Motion by Cooksley, second by Steffens to enter into exempt session at 6:06 pm per Iowa Code 21.9 to discuss employment conditions of employees not covered by the collective bargaining law. Exempt session ended at 6:32 pm.
Adjourn – Motion by Recker, second by Maas to adjourn the meeting at 6:33 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.