2025-06 June 11, 2025 Minutes

East Buchanan Community School District - Regular Board Meeting Minutes – June 11, 2025

Call to Order- President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administrators attending were Superintendent Kory Kelchen, Elementary Principal Nathan Reck, and Board Secretary Teresa Knipper.  HS/MS Principal Eric Dockstader was absent.  Several visitors attended the meeting. Motion carried with all ayes unless noted otherwise. 

Flexibility Fund Expenditure Public Hearing – Motion by Maas, second by Cooksley to open the public hearing at 5:00 pm.  Kelchen presented the flexibility fund resolution.  There were no comments from the public.  Motion by Maas, second by Recker to close the public hearing at 5:01 pm.

Approve Agenda - Motion by Maas, second by Steffens to approve the agenda with change of order as presented.

Approve Consent Agenda - Motion by Steffens, second by Cooksley to approve the consent agenda. Items included on the consent agenda: minutes from the regular meeting on May 14, 2025, hiring of AJ Riniker as MS cross country coach and Brent Shannon as MS softball coach; transfer of Kyle Fank to at-risk teacher; resignations of Jersey Cherry as paraprofessional and Trent Robinson as HS and MS softball coach; expenditures listed; and financial reports.

Administrative Updates and Reports – Reck reported summer school has started with an emphasis on reading and is scheduled for 4 days/week for 4 weeks.  He also stated that Eric Dockstader has been great to work with during his first year as principal.  Kelchen provided timelines if the district wants to continue with the MS building project.

Flexibility Fund Expenditure Resolution – Director Maas introduced and caused to be read the Resolution hereinafter set out and moved its adoption; seconded by Director Recker after due consideration thereof by the Board, the President put the question upon the adoption of said Resolution and, the roll having been called, the following Directors voted:  Aye:  Cooksley, Steffens, Maas, Recker, Sperfslage; Nay:  none.  Whereupon the President declared said Resolution duly adopted as follows:  WHEREAS, Iowa Code provides school districts with greater flexibility to transfer eligible funds to other specified purposes; WHEREAS, the Board, in consultation with its community, through a public hearing with notice, by the board passing a public hearing date on June 11, 2025 as prescribed by the Iowa Department of Education, has determined that excess funds in the flexibility account shall be transferred to general use in order to provide the best quality education for the students of the school district; and WHEREAS, the Board, proposes to use $35,159.65 from the flexibility account, which came from excess funds from FY2022 Teacher Quality Professional Development (TQPD). It has been certified that the statutory requirements for TQPD have been met and an approved copy of this board resolution submitted to the Iowa Department of Education.  NOW, THEREFORE, be it resolved by the Board:  Passed and approved this 11th day of June 2025.

Photography Bids for 25-26 and 26-27 school years – Motion by Maas, second by Cooksley to approve the photography bid from Veronica Anne for 25-26 and 26-27 school years as presented.

25-26 Milk Bids - Bids were received from Prairie Farms and AE.  Motion by Cooksley, second by Maas to approve the bid from Prairie Farms for the 25-26 school year.

25-26 Bread Bids - Bimbo Bakeries was the only vendor to submit a bid.  Motion by Maas, second by Recker to approve the bid from Bimbo Bakeries for the 25-26 school year.

Storm Protection Fund - Kelchen explained how the storm protection fund works.  Motion by Maas, second by Recker to participate in the Storm Protection Fund as presented.

25-26 Operational Sharing Agreements - Kelchen presented the operational sharing agreements as follows:  Superintendent with Dunkerton CSD; Transportation Director with Alburnett CSD; Work Experience Coordinator with Dunkerton, Jesup, and Sumner-Fredericksburg CSDs; Maintenance Director with Dunkerton CSD; and Human Resource Director with Dunkerton CSD.  Motion by Steffens, second by Maas to approve the operational sharing agreements as presented.

25-26 School Fee Schedule - Motion by Maas, second by Recker to approve the 25-26 fee schedule as presented.

Outstanding Invoices - Motion by Steffens, second by Recker to approve the payment of outstanding invoices received as of June 30, 2025.

Safety Equipment Transfer Resolution - Motion by Maas, second by Recker to approve the resolution to transfer funds for protective and safety equipment from the general fund to the activity fund in the amount of $3,629.90. 

Activity Fund Interest Allocation - Motion by Steffens, second by Recker to approve the allocation of activity fund interest to the athletics account.

Class of 2025 Ending Balance - Motion by Recker, second by Maas to approve the allocation of Class of 2025 ending balance equally to Class of 2027 and Class of 2028.

Robotics Ending Balance - Motion by Steffens, second by Cooksley to approve the allocation of the Robotics ending balance to activities account.

ESports Ending Balance - Motion by Maas, second by Cooksley to approve the allocation of the ESports ending balance to activities account.

25-26 CRAEA Agreements - Motion by Steffens, second by Recker to approve the 25-26 Agreements for EL Instructional Services and Technology Services as presented.

Waterloo 28E Agreement - Motion by Cooksley, second by Recker to approve the 28E Agreement with Waterloo Career Center as presented.

Bus Quote - Bids were received from Hoglund Bus Company and School Bus Sales Co.  Motion by Steffens, second by Cooksley to approve the quote from School Bus Sales for a diesel bus at a cost of $137,904. 

BucPr1de – We had a strong finish to the end of the school year.

Adjourn- Motion by Maas, second by Recker to adjourn the meeting at 5:58 pm.

The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00am and 4:00pm.