Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Public Forum – Andrew Maas presented a petition to the board requesting that the board amend the Preschool and Elementary Handbooks and allow parents and/or guardians to enter the elementary building through any door with their child in the morning (prior to the beginning of the school day).
Approve Agenda - Motion to approve the agenda was made by Cooksley, second by Steffens.
Approve Consent Agenda - Motion to approve the Consent Agenda was made by Steffens, second by Recker. Items included on the Consent Agenda: minutes from the regular meeting on October 12, 2022; hiring of Trent Robinson as HS softball coach; hiring of Kiersten Amos as associate; expenditures listed; and financial reports.
Community/Program Presentations – The Interior Design class presented their proposal for updating the HS commons which included layout, furniture selection, color scheme, costs, and naming the area Buc Lounge. They requested that the board approve a budget amount so they could proceed.
Administrative Updates and Reports – Letzring reported staff has been working on report cards, gobble grams are being sent out, explained Words on Wednesday, PBIS update, students got to participate in a Halloween parade and dance, and some grades are taking field trips. Dockstader reported that November 11th is the end of the first trimester, the National Guard band performed for students, and BLT members met to go over MTSS framework. Fox presented the ESSA report which shows no support is required and plans for the November 14th PD day. Fox and Kerkove reported that new bleachers have been installed and asked the board for direction on the old bleachers. As discussed, some bleachers will be scrapped due to safety issues and some will be sold as is.
Preschool and Elementary Handbook Update – Fox presented suggested revisions to the preschool and elementary handbooks regarding student drop-off and visitors. Motion by Cooksley, second by Steffens to approve the updates to the preschool and elementary handbooks as presented. Aye: Cooksley, Sperfslage, Steffens, Stone; Nay: Recker
High School Commons project – Motion by Stone, second by Steffens to approve updates to the HS commons with a budget limit of $12,000.
FY2022 Financial Reports: The FY2022 financial reports were submitted to the board. Motion to approve the reports was made by Stone, second by Recker.
Set Public Hearing date for flexibility fund expenditures – Motion by Steffens, second by Stone to hold a public hearing on December 14, 2022 at 5:00 pm regarding a resolution to expend funds from the district’s flexibility account for classified professional development, MOC coordinator, elementary principal, and unpaid lunch account balances of former students.
Set Public Hearing date regarding director redistricting – Motion by Recker, second by Stone to hold a public hearing on December 14, 2022 at 5:02 pm regarding director redistricting.
Snow Removal Bids – One snow removal bid was received. Jeff Childers submitted a bid at a rate of $75.00/hour. Motion by Stone, second by Recker to approval the snow removal bid from Jeff Childers.
Buchanan County Conference Board – Shawn Stone volunteered to be the district’s representative for the Buchanan County Conference Board. His appointment was approved by all members.
River Hills Consortium SBRC Administrative Cost Request: Motion by Steffens, second by Cooksley to approve the application to the SBRC in the amount of $2,341.08 for special education administrative costs associated with the River Hills Consortium program for the 2023-2024 school year.
SBRC Application for Modified Supplement Amount: Motion by Stone, second by Recker to approve the SBRC application for open enrollment out not in Fall 2021 of $137,313.00.
Annual Board Policy Review – Review of retirement policies 407.6 and 413.2 series was tabled. The board will hold a work session on November 30, 2022 at 5:00 pm to review retirement policy options.
#BucPr1de – Food service staff prepared a great Thanksgiving meal, Veterans Day activities are scheduled for November 11th, the board heard a lot of good things today about progress the teaching staff has made with students, fall sports have wrapped up, and winter sports are just starting.
Student Questions – Students asked about the commons update timeline, track timeline, if EB will get an advanced autos class, and what is included in the scores that were presented in the meeting.
Adjourn – Motion by Steffens, second by Cooksley to adjourn the meeting at 6:43 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.