East Buchanan Community School District
Board Meeting Minutes – July 10, 2019
Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Aaron Cook, Scott Cooksley, Greg Schmitt, Chad Staton, and Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors were present. Motions carried with all ayes unless otherwise noted.
Public Forum: None.
Approve Agenda: Motion to approve the agenda was made by Staton, second by Stone.
Approve Consent Agenda: Motion to approve the Consent Agenda was made by Cook, second by Staton. Items included on the Consent Agenda: minutes of the June 12th meeting, June financial reports, expenditures listed, resignation of Jami Crawford as associate, and resignation of Kayla Gallup as MS softball coach.
Community/Program Presentations: None.
Administrative Reports: Dockstader talked about summer sports and the changes to the handbook. Fox talked about JMC online registration and that the district received a grant for door stops. The baseball/softball net has been ordered and there is a lot of old sport equipment that is in storage that will be for sale. Facilities update was given on the green house and press box. Larson Construction will cover the cost of the cage and the costs to remove it. The replacement of the lights on the west end of the gym will begin soon.
Appointment of Board Secretary: Motion was made by Staton, second by Cook to appoint Teresa Knipper as Board Secretary for 2019-2020. President Schmitt administered the oath of office.
Appointment of Board Treasurer: Motion was made by Cook, second by Cooksley to appoint Marilyn Steinkamp as Board Treasurer for 2019-2020. President Schmitt administered the oath of office.
Approval to Sell Outdated Equipment: Motion was made by Staton, second by Stone to approve the selling and/or disposal of outdated equipment during the 2019-2020 fiscal year.
Formal Designation of Grade Level Organization of Buildings: Motion was made by Staton, second by Stone to approve the following grade level designation for the 2019-2020 school year: Preschool, K-5 as Elementary; 6-8 as Middle School; and 9-12 as High School.
Participation in Free and Reduced Lunch Program: Motion was made by Cook, second by Staton to approve participation in the Free and Reduced Lunch Program during the 2019-2020 school year.
Board Meeting Dates: Motion was made by Cooksley, second by Staton to approve the 2019-2020 Board Meeting dates as the second Wednesday of each month at 5:00 pm.
Name Financial Depositories: Motion was made by Stone, second by Cook to name Citizen’s State Bank of Winthrop, Bankers Trust in Des Moines and ISJIT in Des Moines as depositories for district monies during the 2019-2020 school year.
Milk Bids: Bids were received from Prairie Farms and Anderson Erickson for milk. Motion was made by Staton, second by Stone to accept the bid from Prairie Farms for the 2019-2020 school year.
Bread Bids: Bimbo was the only vendor that provided a bid. Pan-of-Gold responded that they would not be providing a bid. Motion was made by Cook, second by Cooksley to accept the bid from Bimbo Bakeries for the 2019-2020 school year.
Kitchen Serving Line Bids: Bids were received from Martin Bros. and Wilson. Motion was made by Staton, second by Cook to approve the bid from Wilson. Ayes: Schmitt, Staton, Cook, Stone. Nye: Cooksley
Preschool Handbook: Motion was made by Staton, second by Cooksley to approve the 2019-2020 Preschool Handbook.
Elementary Handbook: Motion was made by Stone, second by Cook to approve the updates to the 2019-2020 Elementary Handbook.
Secondary Handbook/Laptop Handbook: Motion was made by Staton, second by Stone to approve the updates to the 2019-2020 Secondary Handbook and Laptop Handbook.
Board Policy Review – Motion made by Staton, second by Cook to approve the 1st reading and waive the 2nd reading of Policies 203, 206.2, 307, 501.5, 505.5, and 603.1 with recommended changes.
Closed Session – Motion by Stone, second by Cooksley to go into closed session at 6:01 pm to discuss driver and substitute wages. Motion by Staton, second by Stone to return to open session at 6:29 pm.
Wages of Drivers and Substitutes: Motion was made by Cook, second by Cooksley to approve Dan Fox’s recommendations for wages of drivers and substitutes. Overall increase to bus drivers is 2.82%.
Buccaneer Brag About – Aaron Cook talked about how great the school looks and that the cleaning staff is doing a good job. Schmitt commented about how well East Buchanan was represented at the fair.
Student Questions – None
Adjourn – Motion was made by Stone, second by Staton to adjourn the meeting at 6:33 pm.
Next regular meeting is scheduled for August 14, 2019 at 5:00 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 a.m. and 4:00 p.m.