East Buchanan Community School District - Regular Board Meeting Minutes – May 11, 2022
Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Public Hearing – Motion to open the public hearing regarding the proposed use of SAVE revenue for an athletic facility infrastructure project was made at 5:00 pm by Stone, second by Steffens. There were no comments from the public. Motion to close the public hearing was made at 5:02 pm by Recker, second by Stone.
Public Hearing – Motion to open the public hearing regarding the amendment of the current budget was made at 5:02 pm by Steffens, second by Recker. There were no comments from the public. Motion to close the public hearing was made at 5:03 pm by Stone, second by Cooksley.
Public Forum – Kristy Recker addressed the board and requested a review of board policy 502.6.
Approve Agenda - Motion to approve the agenda was made by Stone, second by Cooksley.
Approve Consent Agenda - Motion to approve the Consent Agenda was made by Steffens, second by Stone. Items included on the Consent Agenda: minutes from the regular meeting on April 13, 2022; resignations of Stephany DeLaCruz as associate, Jessica Lorey as teacher, and Brody Galvin as teacher; termination of Collen Meissner as teacher; hiring of Andrea Cook as dance coach; expenditures listed; and financial reports.
Administrative Updates and Reports – Dockstader reported that Funds for the Future awarded scholarships, the awards banquet was held, and that graduation is Sunday, May 15th. He also explained to the board how Seven Habits of Highly Effective People and Leader in Me are being used by staff. Fox reported that summer school letters are being sent out, Friends and Family Day is May 23rd, preschool graduation is May 24th, and elementary principal interviews are scheduled for May 26th with five candidates.
2022 Graduates – Motion by Stone, second by Cooksley to approve the list of 2022 graduates.
Resolution Supporting the Proposed Use of SAVE Revenue for an Athletic Facility Infrastructure Project – Stone introduced the resolution and moved its adoption. Recker seconded the motion to adopt. Roll was called and the vote was: Ayes: Stone, Recker, Steffens, Cooksley, Sperfslage; Nays: none. President Sperfslage declared the resolution adopted as follows: RESOLUTION SUPPORTING THE PROPOSED USE OF SAVE REVENUE FOR AN ATHLETIC FACILITY INFRASTRUCTURE PROJECT WHEREAS, the School District receives revenue from the State of Iowa Secure an Advanced Vision for Education Fund ("SAVE Revenue") pursuant to Iowa Code § 423F.2; and WHEREAS, pursuant to Iowa Code chapter 423F and an election duly held in accordance therewith on September 9, 2008, the Board of Directors is currently entitled to spend SAVE Revenue for school infrastructure purposes, including the construction of an athletic facility infrastructure project; and WHEREAS, the Board of Directors has considered potential uses of the District's SAVE Revenue including use for secure entries for the District's attendance centers and has determined that it is necessary and advisable for the District to use SAVE Revenue for the following athletic facility infrastructure project that is not physically attached to a student attendance center: to improve the athletic complex, including constructing, furnishing and equipping a new concession stand with bathrooms, a new storage building, softball field dugouts, baseball field bleachers, football field visiting spectator bleachers, all-weather four-lane track, pedestrian facilities and related site work; and WHEREAS, the Board of Directors has complied with the provisions of Iowa Code § 423F.3(6A) by adopting a resolution setting forth the proposal for the athletic facility infrastructure project, and holding a public hearing on the proposed construction of the athletic facility: NOW, THEREFORE, it is resolved:
- The Board of Directors hereby supports the proposed use of SAVE Revenue for the following athletic facility infrastructure project: to improve the athletic complex, including constructing, furnishing and equipping a new concession stand with bathrooms, a new storage building, softball field dugouts, baseball field bleachers, football field visiting spectator bleachers, all-weather four-lane track, pedestrian facilities and related site work. The estimated cost of the construction of this athletic facility infrastructure project is $1,600,000.
- Eligible electors of the school district have the right to file with the Board Secretary a petition pursuant to Iowa Code § 423F.4(2)(b), on or before close of business on May 25, 2022, for an election on the proposed use of SAVE Revenue. The petition must be signed by eligible electors equal in number to not less than one hundred or thirty percent of those voting at the last preceding election of school officials under Iowa Code § 277.1, whichever is greater.
- In the event a petition containing the required number of valid signatures is filed with the Secretary of the Board on or before close of business on May 25, 2022, the President shall call a meeting of the Board to consider rescinding this Resolution supporting the proposed use of SAVE Revenue or directing that the question of the proposed use of SAVE Revenue be submitted to the qualified electors of the School District.
If the Board determines to submit the question to the electors, the proposition to be submitted shall be as follows: Shall the Board of Directors of the East Buchanan Community School District in the County of Buchanan, State of Iowa, be authorized to use revenue from the State of Iowa Secure an Advanced Vision for Education Fund to improve the athletic complex, including constructing, furnishing and equipping a new concession stand with bathrooms, a new storage building, softball field dugouts, baseball field bleachers, football field visiting spectator bleachers, all-weather four-lane track, pedestrian facilities and related site work, with the estimated cost of construction being $1,600,000? PASSED AND APPROVED this 11th day of May, 2022.
Amend FY22 Budget – Motion by Steffens, second by Cooksley to amend the current year budget as presented.
Resolution regarding transfer of flex benefit funds – Motion by Recker, second by Stone to approve the resolution regarding the district’s flex benefit funds. The President declared the Resolution adopted as follows: The Board of Directors hereby authorizes the Business Manager of the School District to make an accounting correction for the flex-benefit activity from the General Fund to the Flex-Benefits Plan Fund and to record all future flex benefit activity directly to the Flex-Benefits Plan Fund. PASSED AND APPROVED this 11th day of May, 2022.
Athletic Complex Project – An update was provided by Crawford Engineering and Mike Kerkove.
Playground Project – Playground equipment has been ordered and the mulch color will be determined by the PTO.
Board Policy Review – 2nd Reading – Motion by Cooksley, second by Steffens to approve the second reading of policies 707 to 712 as presented.
Buccaneer Brag-About – The last PTO fundraiser totaled $18,000, the Day of Awesomeness for the elementary was held, boys golf is doing well, FFA plant sale is going on now, the district hosted the large group contest, the EB choir got a I, and the men’s group will be going to state.
Exempt Session – Iowa Code 20.17(3) – Motion by Steffens, second by Stone to go into exempt session at 5:47 pm per Iowa Code 20.17(3). Returned to open session at 6:49 pm.
Master contract – Motion by Steffens, second by Cooksley to approve an $800 certified base increase and $1.15 classified base increase for a total percentage increase of 4.45%.
Exempt Session – Iowa Code 20.9 – Motion by Steffens, second by Stone to go into exempt session at 6:52 pm per Iowa Code 20.9. Returned to open session at 7:39 pm.
Non-master contract – Motion by Stone, second by Recker to set salaries and wages for administrative, transportation, and temporary/substitute staff as discussed in exempt session.
Closed Session – Motion by Stone, second by Cooksley to hold a closed session as authorized by Iowa Code Section 21.5(1)(i) to evaluate the professional competency of an individual at 7:41 pm. Returned to open session at 8:42 pm.
Adjourn – Motion by Steffens, second by Cooksley to adjourn the meeting at 8:43 pm.
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.