East Buchanan Community School District - Regular Board Meeting Minutes – June 8, 2022
Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Approve Agenda - Motion to approve the agenda was made by Cooksley, second by Steffens.
Approve Consent Agenda - Motion to approve the Consent Agenda was made by Steffens, second by Recker. Items included on the Consent Agenda: minutes from the regular meeting on May 11, 2022; minutes from the special meeting on May 31, 2022; resignations of Elisa Brady as assistant volleyball coach, Jon Doese as MS football coach, and Bret Lau as JV football coach; hiring of Chad Lamker as MS softball coach and Holly Creveling as associate; expenditures listed; and financial reports.
Administrative Updates and Reports – Dockstader reported they are working on the 2022-2023 scheduling and that Tiffany Bowers is having summer school for 14 students. Fox reported that building leadership teams will have training for Leader in Me in June, summer school begins June 20th, the district may need to adjust director districts based on the 2020 census, the custodial staff is busy cleaning, and the sports complex improvement project is progressing.
FY23 Technology Budget – Kevin Hesner presented the FY23 technology budget to the board. Motion by Stone, second by Recker to approve the budget as presented.
Girls Wrestling – Fox presented that a coaching position will be added for MS/HS girls wrestling. Motion by Cooksley, second by Steffens to approve girls wrestling.
Student and Employee Attendance Discussion – The board discussed the need for a review of policies and handbooks regarding student and employee attendance. A subcommittee will be created.
Hawkeye Community College Service Agreement – Motion by Steffens, second by Recker to approve the Hawkeye Community College 2022 Summer Semester Service Agreement as presented.
FY23 Shared Services Agreements with Independence CSD – Motion by Cooksley, second by Stone to approve the food services director agreement as presented. Motion by Stone, second by Recker to approve the social worker agreement as presented. Motion by Recker, second by Steffens to approve the buildings and grounds manager as presented. There was no action on the human resources director agreement.
FY23 Media Specialist Shared Services Agreement with North Linn CSD – Motion by Steffens, second by Cooksley to approve the media special shared services agreement.
FY23 Transportation Director - Motion by Steffens, second by Stone to approve the FY23 transportation director shared services agreement with Alburnett.
FY22 Activity Fund Interest Allocation – Motion by Stone, second by Cooksley to allocate activity fund interest to the activities account.
Class of 2022 Fund Balance Allocation – Motion by Stone, second by Cooksley to allocate the remaining fund balance equally to the next four classes.
Board Resolution to Transfer Funds for FY22 Athletic Safety and Protective Equipment - Motion by Steffens, second by Recker to approve the resolution as follows: WHEREAS, Iowa Code provides school districts greater flexibility to transfer excess funds to other specified purposes; WHEREAS, the Board, in consultation with its community has determined that funds of $6,730.36 in the general fund shall be transferred to the student activity fund to purchase protective and safety equipment required for any extracurricular interscholastic athletic contest or competition that is sponsored or administered by an organization as currently defined by Iowa Code. Motion carried with all ayes.
Buc Network Fund Balance Allocation – The Buc Network has been discontinued with a fund balance of $2,109.81. Motion by Steffens, second by Recker to allocate the remaining fund balance to the activities account.
Board Resolution to Transfer Funds for EB Hoopsters Club and Lil Buc Basketball to Custodial Fund – Motion by Stone, second by Recker to approve the resolution as presented: Whereas, the Board has the authority to direct an accounting correction from the Activity Fund which relates to the activity of the Custodial Fund as defined under the Uniform Financial Accounting Manual and Iowa Chart of Accounts Coding; and Whereas, it is in the best interest of the District to make this correction from the District’s Activity Fund to the District’s Custodial Fund as allowed. NOW, THEREFORE, be it resolved: The Board of Directors hereby authorizes the Business Manager of the School District to make an accounting correction for the EB Hoopsters Club and Lil Buc B-Basketball activity from the Activity Fund to the Flex-Benefits Plan Fund and to record all future activity directly to the Custodial Fund.
FY22 Outstanding Invoices – Motion by Stone, second by Recker to approve the payment of outstanding FY22 invoices on June 30, 2022 for those invoices that were received by June 30, 2022.
FY23 Activity Worker Wages – Motion by Stone, second by Steffens to approve the activity worker wages as presented and being paid from the general fund. Ayes: Recker, Sperfslage, Steffens, Stone Nays: Cooksley.
FY23 Fee Schedule – Motion by Cooksley, second by Steffens to approve the fee schedule except for food service fees to be reviewed at the next meeting.
Board Policy Review – 1st Reading – Motion by Cooksley, second by Stone to approve the first reading of policies 800 to 804.4 as presented.
#BucPr1de – The boys golf team placed 2nd at state golf with Ben Hesner placing 4th, FFA had a goat show, there are so many girls interested in wrestling, and that students are staying busy with athletics and summer jobs.
Adjourn – Motion by Steffens, second by Cooksley to adjourn the meeting at 7:05 pm
The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.