Meeting Minutes

2023-2024 Board Minutes

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2023-11_lied_center_minutes.pdf

2023-11_river_hills_consortium_minutes.pdf

2023-07 July 12 School Board Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – July 12, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. HS/MS Principal Eric Dockstader and Elementary Principal Jacklyn Letzring were absent. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion by Steffens, second by Stone to approve the agenda.

Approve Consent Agenda - Motion by Stone, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on June 14, 2023; resignation of Julie Gile as cook; hiring of Carla Becker as business teacher and FBLA sponsor; expenditures listed; and financial reports.

Administrative Updates and Reports – Fox reported that custodial staff is working on cleaning rooms and floors, the track should be done mid-July, and goal posts have been delivered. He also reported that he is still working on the school safety grant, active shooter training is being planned, and looking at options to modify old playground equipment to meet standards for preschool use.

FY24 Milk Bids – Bids were received from Anderson Erickson and Prairie Farms for milk. Motion by Stone, second by Cooksley to accept the bid from Prairie Farms for the 23-24 school year.

FY24 Bread Bids – Bimbo Bakeries was the only vendor that provided a bid. Pan-O-Gold responded that they would not be providing a bid. Motion by Cooksley, second by Recker to accept the bid from Bimbo Bakeries for the 23-24 school year.

23-24 Fee Schedule – The board reviewed the current fee schedule and made changes as follows: student breakfast increased $.05 to $1.50, adult breakfast increased $.05 to $1.60, adult lunch increased $.70 to $4.85; student admission to JV increased to $4.00, and adult admission to middle school events increased to $3.00. Motion by Recker, second by Steffens to approve the 23-24 fee schedule as discussed.

23-24 Social Worker Sharing Agreement – Motion by Steffens, second by Stone to approve the Social Worker Operational Sharing Agreement with Independence CSD as presented.

23-24 Buildings and Grounds Director Sharing Agreement – Motion by Cooksley, second by Recker to approve the Buildings and Grounds Director Operational Sharing Agreement with Independence CSD as presented.

Van Driver Longevity – Motion by Stone, second by Recker to approve the $.10/hour longevity per year for regular van route drivers’ second hour plus rate.

Retirement Policy Review – Fox presented the need for a third policy to separate the 12-month salaried employees from the certified employees. Motion by Steffens, second by Recker to approve 407.6 Certified Retirement policy as discussed to be for certified staff only and distribution of payouts will be to an HRA. Motion by Cooksley, second by Stone to approve 413.2 Classified Employee Retirement as presented. Motion by Recker, second by Steffens to create policy 407.7 12-month Salaried Retirement the same as Policy 407.6 with the notice date of 30 days before last work day and distribution of payouts to an HRA within 60 days of last work day.

Board Policy Review – Motion by Stone, second by Recker to approve the first reading of policies 104, 104.R1, 213, 402.2, 402.5, 408.1, 601.1, 603.5, 605.1, , 605.2, 605.3, 605.3R1, 605.3E5, 605.5, 605.7R1, 607.2, 607.2R1, 804.5, and 804.5E1 as presented. Policy 605.1R1 was tabled.

#BucPr1de – A presentation will be made regarding an activities touch screen on August 23^rd.

Adjourn – Motion by Recker, second by Steffens to adjourn the meeting at 6:24 pm.

The above are not official minutes until approved at the next regular board meeting. A copy of the official minutes may be viewed in the office of the Board Secretary any Monday through Friday between 8:00 am and 4:00 pm.

2023-08 August 09 School Board Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – August 9, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, and Shawn Stone. Board member Heather Steffens was absent. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. HS/MS Principal Eric Dockstader and Elementary Principal Jacklyn Letzring were absent. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion by Cooksley, second by Stone to approve the agenda with the addition of a presentation by AmeriCorps Seniors RSVP coordinator.

Approve Consent Agenda - Motion by Stone, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on July 12, 2023; resignation of Amanda Hoffman as assistant HS volleyball coach; resignation under retirement policy of Kelly Griswold; expenditures listed; and financial reports.

Community/Program Presentations – Heather Huegel and George Aberle reported on how the Mexico trip this summer went. AmeriCorps Seniors RSVP coordinator Jake Bass presented information regarding the program to the board.

Administrative Updates and Reports – Letzring reported schedules are ready, the math materials are in, and the teachers will be trained on the math curriculum next week. Dockstader reported that Kelly Henderson has been working on scheduling students, Nicole Reck has been working half days, and changes will be made to MTSS to help students that are struggling. Fox reported that new teaching staff will start on August 16^th with all staff days scheduled for August 21^st and 22^nd, that changes are being made to TLC/mentoring, and that Adam Halford is looking for another 12-passenger van. The facilities update included that the track is painted, the overgrowth in the southwest corner has been cleared with plans to add a walking trail, all playground pieces have been delivered, and changes being made to the old playground equipment to meet preschool requirements.

23-24 Transportation Director Sharing Agreement - Motion by Stone, second by Cooksley to approve the transportation director sharing agreement with Alburnett CSD as presented.

23-24 MS/HS Student Handbook – Dockstader explained the changes to the handbook. Motion by Stone, second by Recker to approve the 23-24 MS/HS student handbook with changes as discussed.

2024 Legislative Priorities – The board selected Teacher Recruitment & Licensure, Teacher PD & Retention, Supplemental State Aid, and Local Accountability & Decision Making as the district’s top 4 legislative priorities.

Playground – Fox presented a quote for two slides to add to the old playground equipment for $8,339. Motion by Cooksley, second by Stone to approve the purchase up to $8,500.

Board Policy Review – Motion by Stone, second by Recker to approve the first reading of policy 605.1R1 as discussed.

Board Policy Review – Motion by Stone, second by Recker to approve the second reading of policies 104, 104.R1, 213, 402.2, 402.5, 408.1, 601.1, 603.5, 605.1, 605.1R1, 605.2, 605.3, 605.3R1, 605.3E5, 605.5, 605.7R1, 607.2, 607.2R1, 804.5, and 804.5E1 as presented.

#BucPr1de – Shout out to Huegel and Aberle for chaperoning the students for 10 days for the Mexico trip and to the staff that work at the school over the summer. There have been many students doing Q&A in the weight room.

Adjourn – Motion by Cooksley, second by Recker to adjourn the meeting at 6:03 pm.

2023-08 August 31, 2023-Special Meeting

East Buchanan Community School District

Special Board Meeting Minutes – August 31, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. HS/MS Principal Eric Dockstader and Elementary Principal Jacklyn Letzring were absent. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion by Stone, second by Recker to approve the agenda as presented.

Exempt Session - Motion by Cooksley, second by Steffens to go into exempt session at 5:01 pm to discuss strategy in matters relating to employment conditions of employees not covered by the collective bargaining law (Iowa Code 21.9). Board exited exempt session at 5:22 pm.

Personnel Changes – Motion by Recker, second by Steffens to approve personnel changes as presented which included: hiring of Mellisa Schweitzer as superintendent administrative assistant; hiring of Jill Wilgenbusch as assistant volleyball coach; hiring of Kara Elsinger, Brandi Cornell, Ashley Fogle, Alexis Howard, and Nicole Walztoni as associates; hiring of Liliana Ochoa Carrillo as cook; resignation with retirement application of Tammy Cherry as teacher; hiring of Adam Riniker, Justin Shaffer, and Kyle Fank as fall performance coaches; hiring of Jessi Opitz and Jess Flexsenhar as MS volleyball coaches; hiring of Abbey Thurn, Shana Wall, Michelle Cooksley, Allison Shaffer, Tina Snyder, Nathan Reck, Tiffany Bowers, and Lee White as BLT members; hiring of Michelle Cooksley, Nathan Reck, and Andrew Machacek as DLT members; hiring of Kelli Connolly, Mandi Smith, Andrew Machacek, and Kayla Gallup as Leader in Me members; and hiring of Jon Does, Kelly Henderson, Lee White, Amanda Fisher, Kayla Gallup, Mac Meyer, Andrew Machacek, Kris McMurrin, and Cassidy Thein as SAT members.

Exempt Session Action – Motion by Recker, second by Cooksley to approve the recommendation made by Fox as presented in exempt session.

Adjourn – Motion by Recker, second by Steffens to adjourn the meeting at 5:29 pm.

2023-09 September 13, 2023 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – September 13, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion by Stone, second by Steffens to approve the agenda as presented.

Approve Consent Agenda - Motion by Cooksley, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on August 9, 2023; minutes from the special meeting on August 31, 2023; expenditures listed; and financial reports.

Administrative Updates and Reports – Letzring reported that staff had Core II training for Leader in Me on the September 11^th professional development day, the first Leader in Me assembly was held on September 13^th, sixth grade students are learning how to fill out applications for classroom jobs for Leader in Me, FAST testing is finishing up this week, and second grade went to Osborne. Dockstader explained the Student Assistance Team (SAT). Fox reported staff is doing prep work for certified enrollment and other state reports.

23-24 Hawkeye Community College Joint Education Service Agreement - Motion by Stone, second by Steffens to approve the joint education service agreement with Hawkeye Community College as presented.

Substitute Teacher Incentive – Motion by Stone, second by Cooksley to approve the substitute teacher incentive bonus of $100 for every 10 days for the 2023-2024 school year.

Propane Heating Firm Price Contract – Two options were presented for the propane heating firm price contract from AgVantage FS. Motion by Cooksley, second by Stone to approve Option #2 of a down payment of $350 with a billing price of $1.29/gallon.

Coca-Cola School Agreement – Tabled since have one more year on Pepsi agreement.

Wellness Policy Review – Fox presented that a group reviewed the Wellness Policy recently. Motion by Steffens, second by Recker to approve the policy as presented.

Air Conditioning in High School and Middle School – The board requested that Fox and Kerkove look at options.

School Safety – Fox reported that bids are being taken for locks and EMS will do intruder training soon.

Playground – Fox reported that the new slides should be delivered in early October for the preschool equipment.

#BucPr1de – The school year is off to a good start.

Student Questions – A student asked why there was a change to the math curriculum.

Exempt Session – Tabled

Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 5:49 pm.

2023-10 October 11, 2023 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – October 11, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. HS/MS Principal Eric Dockstader was absent. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Public Forum – Kurt Knutson spoke to the board regarding discipline for bullying/harassment.

Approve Agenda - Motion by Steffens, second by Cooksley to approve the agenda as presented.

Approve Consent Agenda - Motion by Stone, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on September 13, 2023; resignation of Megan Brock as assistant softball coach; resignation of Joni Reuhl as bus driver and cook; hiring of Ashley Fogle as speech coach; hiring of Trisha Lindsay as bus driver; expenditures listed; and financial reports.

Administrative Updates and Reports – Letzring reported the 4^th grade held the first student-led assembly, students have been to Bloomsbury Farm and Gallagher-Bluedorn for field trips, FAST data shows that reading scores increased 5% and math scores increased 4% since last fall. Fox reported that the district is having trouble finding coverage for every position, the playground slides have been delivered, and that the district is still working with vendors regarding the safety grant.

Preschool Handbook and Policies & Provisions – Motion by Stone, second by Recker to approve the Preschool Handbook and Policies & Provisions as presented by Fox.

Snow Removal Bids – One bid was received from Jeff Childers. Motion by Recker, second by Steffens to approve the snow bid form Jeff Childers for $85/hour.

Cooperative Sharing Agreement – Motion by Cooksley, second by Steffens to approve the Cooperative Sharing Agreement with Independence CSD for boys soccer, girls soccer, and boys bowling for the 23-24 school year as presented.

Special Education Service Delivery Plan Committee – Fox explained the need for the committee and presented the list of proposed committee members. Motion by Steffens, second by Stone to approve the committee as presented.

Reconsideration Committee – Fox presented the checklist provided by Central Rivers AEA for Senate File 496 (Library-Related Legislation) and the list of proposed committee members. Motion by Recker, second by Stone to approve the committee as presented.

#BucPr1de – Elementary PE had an archery unit with Scott Cooksley helping, Riniker and the cross-country team are doing great with middle school girls winning conference, congratulations to the teachers for improvement in scores.

Student Questions – None.

Exempt Session – Motion by Stone, second by Steffens to go into exempt meeting at 5:30 pm to discuss strategy in matters relating to the employment conditions of employees not covered by the collective bargaining law per Iowa Code 21.9. Roll call motion – all ayes. Exempt session ended at 5:59 pm.

Exempt Session Action – Motion by Stone, second by Cooksley to approve the agreement as discussed in exempt session.

Adjourn – Motion by Recker, second by Steffens to adjourn the meeting at 6:01 pm.

2023-11 November 8, 2023 Minutes

East Buchanan Community School District - Regular Board Meeting Minutes – November 8, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:02 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion by Steffens, second by Stone to approve the agenda as presented.

Approve Consent Agenda - Motion by Cooksley, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on October 11, 2023; hiring of Adam Riniker, Justin Shaffer, and Kyle Fank as winter performance coaches; hiring of Erica Kortenkamp as HS assistant girls basketball coach and Ashley Fogle as musical director; resignations of Andrea Young as HS volleyball coach, Trenton Robinson as softball coach, and Carla Becker as business teacher; expenditures listed; and financial reports.

Administrative Updates and Reports – Letzring reported that preschool went to Fontana and grades 5-6 went to Gallagher-Bluedorn Performing Arts Center for field trips, grades 1-4 went through the haunted stage organized by the MS Lighthouse team, that there was an elementary Halloween parade, the 5^th grade led the Leader in Me assembly, the Leader in Me leadership team set goals, and the math curriculum is going well. Dockstader reported that Mr. Machacek organized the haunted stage with the lighthouse team and 8^th grade has been selected for the National Assessment of Educational Progress (NAEP) which will be in February. Fox reported we still have staffing issues with needing to replace the business teacher and HS/MS vocal teacher positions, the new bus driver starts soon, a meeting will be held regarding the sports complex to finalize the project, and that it would cost $91,000 to get a plan to install air conditioning in the high school and middle school. Fox suggested a work session in January to discuss bullying since the 500 policy series will be reviewed this year.

AEA Board of Directors – Motion by Steffens, second by Cooksley to vote Yes for candidate Dennis Craun, Jr to represent Director District #9.

Shared Personnel Agreement – Motion by Stone, second by Recker to approve the Librarian/Media Specialist Shared Personnel Agreement with Dunkerton CSD for the 23-24 school year as presented.

SBRC Application for Lied Center special education costs – Motion by Steffens, second by Stone to approve the application to the SBRC in the amount of $770.88 for special education administrative costs associated with the Lied Center Consortium for the 2024-2025 school year.

SBRC Application for River Hills special education costs – Motion by Recker, second by Stone to approve the application to the SBRC in the amount of $4,805.54 for special education administrative costs associated with the River Hills Consortium for the 2024-2025 school year.

Return to Learn Plan – Motion by Stone, second by Recker to approve the plan as presented by Fox.

Special Education Service Delivery Plan – Motion by Steffens, second by Cooksley to approve the plan as presented by Fox.

Board Policy Review – Motion by Steffens, second by Stone to approve the first reading of policies 216.2, 401.1, 401.7, 605.3R1, 607.1, 705.1, 705.1R2, and 804.7R1 with policies 701.5 and 701.5R1 tabled.

#BucPr1de – The performance coach position is an asset. Shout-out to the students that organize the assemblies, to Noah Valenzuela running at state cross country and then playing in the football game the same day, and to the football team making the playoffs.

Student Questions – Students asked how credits are affected when going from trimester to semester, if seniors have to take ISASP, and about the proposal for air conditioning.

Adjourn – Motion by Steffens, second by Stone to adjourn the meeting at 5:44 pm.

2023-12 December 13, 2023 Minutes

East Buchanan Community School District

Regular and Organizational Board Meeting Minutes – December 13, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion to approve the agenda was made by Steffens, second by Stone.

Approve Consent Agenda - Motion by Stone, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on November 8, 2023; hiring of Sherry Plein as food service, Christine Dale as associate, Keaton Kelly as MS football coach, Keaton Kelly and Lee White as Asst HS boys basketball coaches, and Dan Fox resignation with retirement application; early graduates list; expenditures listed; and financial reports.

Board Policy Review – Motion by Cooksley, second by Recker to approve the first reading of policies 505.8 and 505.8R1 as presented by Fox. Motion by Steffens, second by Cooksley to approve the second reading of policies 216.2, 401.1, 401.7, 605.3R1, 607.1, 705.1, 705.1R2, 804.7R1, 505.8, and 505.8R1 as presented.

FY2023 Financial Reports - The FY2023 financial reports were submitted to the board. Motion to approve the reports was made by Cooksley, second by Stone.

Official Canvass of Election Results - Results of the election were presented as Andrew Maas for District 2, Heather Steffens for District 3, and Andrew Sperfslage for Director at Large. Motion by Recker, second by Cooksley to accept the abstract of election. The board thanked Shawn Stone for his dedication to the district as a school board member for eight years.

Appointment of President Pro-tem - Motion by Stone, second by Recker to appoint the board secretary as President Pro-tem.

Adjourn - Motion by Cooksley, second by Steffens to adjourn the meeting at 5:20 pm.

Call to Order - The organizational meeting was called to order at 5:21 pm by the board secretary.

Oath of office to elected board members - The board secretary administered the Oath of Office to newly elected board member Andrew Maas and re-elected board members Andy Sperfslage and Heather Steffens.

Election of President - The board secretary took nominations for president. Sperfslage and Maas were nominated. Ballots were counted and Sperfslage was declared the board president. The oath of office was administered by the board secretary.

Election of Vice-President - Sperfslage took nominations for vice-president. Maas and Cooksley were nominated. Ballots were counted and Cooksley was declared vice-president. The oath of office was administered by the president.

Appoint Board Secretary - Motion by Cooksley, second by Steffens to appoint Teresa Knipper as board secretary. The oath of office was administered by the president.

Appoint Board Treasurer - Motion by Steffens, second by Recker to appoint Marilyn Steinkamp as board treasurer.

Appoint Legal Counsel - Motion by Steffens, second by Cooksley to appoint Steve Weidner of Swisher and Cohrt as legal counsel.

Approve Official Depositories - Motion by Recker, second by Maas to approve the official depositories and maximum deposits as: Citizens State Bank ($10 million), UMB ($2 million), and ISJIT ($10 million).

Name Official Publication - Motion by Cooksley, second by Steffens to approve Independence Bulletin Journal as official publication for the district beginning in January 2024.

Establish dates and times of school board meetings - Motion by Cooksley, second by Steffens to approve the second Wednesday of each month at 5:00 pm as the school board meeting date and time.

Appoint board representatives to committees – Cooksley and Maas were appointed to the employee handbook committee, Sperfslage and Steffens were appointed to the negotiations committee, and Steffens agreed to represent the school district on the Buchanan County Conference Board.

Administrative Updates and Reports – Letzring reported the elementary music concert was held on December 11^th, first grade led the assembly this week, author Coach Sloth presented on December 13^th, BLT attended a PLC conference the previous week, and that the first PK-12 assembly is scheduled for the last week before winter break. Dockstader reported that the music concert is scheduled for December 18^th and explained how winter break can be tough on some students. Fox provided a report of costs associated with the recently completed athletic complex project.

District Career and Academic Planning (DCAP) – Dockstader presented the plan to the board and explained how it is used by the district.

SBRC Applications – Motion by Steffens, second by Cooksley to approve the SBRC application for MSA for open enrollment out of $66,828 and EL Instruction Beyond 5 years of $1,603. Motion by Recker, second by Maas to approve the SBRC application for At-Risk/Dropout Prevention MSA in the amount of $134,670 for the 2024-2025 school year.

SIAC Meeting Minutes – Fox explained the talking points of the meeting and showed the board the school performance report available on iaschoolperformance.gov. Motion by Steffens, second by Recker to approve the minutes as presented.

Schedule Work Session – Fox requested that the board schedule a work session to discuss certain policies and the FY25 certified budget. The board agreed to a work session on January 24, 2024 at 5:00 pm.

At the Board Table Exercises –The board discussed Whose Job Is It? Part One as part of board development.

#BucPr1de – The board appreciates the work that CTE teachers do, how the DCAP is used, and how the community supports all the events and activities.

Student Questions – Students asked the board about the superintendent’s replacement, what the requirements are to be on the board, about the board policy review process, how to handle the disconnect between the board and the students, length of term on board, where to find board policies, and how many members need to attend to have a meeting.

Closed Session – Motion by Steffens, second by Recker to go into closed session at 6:52 pm as authorized by Iowa Code Section 21.5(1)(a) to review or discuss records which are required or authorized by state or federal law to be kept confidential. Roll call – Aye: Maas, Recker, Steffens, Sperfslage Nay: Cooksley. Returned to open session at 7:22 pm.

Closed Session Acton - Motion by Recker, second by Steffens to waive the 90-day ineligibility to compete in varsity interscholastic athletics for Student A. Ayes: Maas, Recker, Sperfslage, Steffens. Nay: Cooksley.

Adjourn – Motion by Steffens, second by Maas to adjourn the meeting at 7:24 pm.

2024-01 January 17, 2024 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – January 17, 2024

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion to approve the agenda was made by Steffens, second by Recker.

Approve Consent Agenda - Motion by Cooksley, second by Steffens to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on December 13, 2023; resignation of Cassidy Bendickson as teacher effective 1/10/2024; hiring of Talya March as teacher effective 1/3/2024; expenditures listed; and financial reports.

Community/Program Presentations – Cliffy Franzen provided an Esports update to the board. Central Rivers AEA Consultant Joe Kremer explained the services provided by the AEA to the district.

Administrative Updates and Reports – Letzring reported that the elementary is working on FAST testing and the need for recess equipment. Dockstader reported that NAEP testing is scheduled for February 20^th. Fox presented that the district can use up to five virtual days. The board agreed that the next snow day will be a virtual learning day.

Timberline Billing Service Agreement – Motion by Steffens, second by Cooksley to approve the Timberline Billing Service Agreement.

2024-2025 School Calendar Public Hearing Date – Motion by Recker, second by Maas to set the 24-25 school calendar public hearing on February 14, 2024 at 5:00 pm.

FY25 Proposed Property Tax Levy Hearing Date – Motion by Recker, second by Steffens to set the proposed property tax levy hearing on March 27, 2024 at 5:00 pm.

FY25 Proposed Budget Hearing Date – Motion by Recker, second by Maas to set the FY25 proposed budget hearing on April 24, 2024 at 5:00 pm.

Board Policy Review – Motion by Cooksley, second by Steffens to approve the first reading as discussed of board policies 605.6, 605.6R1, 605.8, 605.8R1, 701.1, 701.2, 701.3, 701.4, 703.1, 703.2, 713, and 713.R1.

At the Board Table Exercises –Tabled

#BucPr1de – The Buc Banner is available on the district’s website now.

Student Questions – Students asked about the number of student days, reasons for public hearings, and staffing issues.

Adjourn – Motion by Steffens, second by Recker to adjourn the meeting at 6:50 pm.

2024-01 January 24, 2024 Work Session Minutes

East Buchanan Community School District

Special Work Session Minutes – January 24, 2024

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, Athletic Director Chad Lamker, and Business Manager/Board Secretary Teresa Knipper.

Approve Agenda - Motion to approve the agenda was made by Cooksley, second by Steffens.

Discussion – The board discussed policies 503.1, 503.1R1, 503.2, 503.8, 503.8R1, 701.5, 701.5R1, and 905.1.

Adjourn – Motion by Maas, second by Recker to adjourn the meeting at 6:48 pm.

2024-02 February 14, 2024 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – February 14, 2024

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administration attending were HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Superintendent Dan Fox was absent. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Public Forum – James Hanson addressed the board regarding the student section at events.

Approve Agenda - Motion to approve the agenda was made by Cooksley, second by Recker.

Approve Consent Agenda - Motion by Steffens, second by Cooksley to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on January 17, 2024 and work session on January 24, 2024; retirements of Kathy Postel, DeAnn Shafer, and Glen Unwin; expenditures listed; and financial reports.

Community/Program Presentations – Elementary Building Leadership Team (BLT) members presented information about the Professional Learning Community (PLC) training they have received and how it benefits the students. Dockstader reported that the middle school teachers would like to implement a matrix on a student’s attendance, communication, and effort (ACE) on report cards in line with the district’s mission statement regarding 21^st century skills.

Administrative Updates and Reports – Letzring reported that the building goal is 100% in reading, Day of Awesomeness kicks off on Monday, and grades 1, 2, and 4 will be touring UNI for Jr Achievement. Dockstader reported that Senator Grassley will be visiting the district to speak to high school students and presented a quote for alternate seating in two classrooms. Kerkove reported that a sidewalk has been poured to the new playground and he is getting quotes for a new tractor.

2024-2025 School Calendar Public Hearing Date – Motion by Cooksley, second by Recker to set the 24-25 school calendar public hearing on March 13, 2024 at 5:00 pm.

Board Policy Discussion – Food Service Director Michelle Miller reported that the district received a donation for unpaid student meal accounts and that policy 710.4 Meal Charges needs to be reviewed based on recommendation after the nutrition program’s review.

Board Policy Review – Motion by Steffens, second by Recker to approve the second reading as discussed of board policies 605.6, 605.6R1, 605.8, 605.8R1, 701.1, 701.2, 701.3, 701.4, 703.1, 703.2, 713, and 713.R1. Motion by Cooksley, second by Maas to approve the first reading as presented and discussed of board policies 501 series.

At the Board Table Exercises –Tabled

#BucPr1de – Several students were involved in the archery tournament, the bus drivers are great with students, six wrestlers made it to state, and the girls wrestling did well.

Student Questions – Students asked if the new furniture will be in use this year.

Adjourn – Motion by Cooksley, second by Recker to adjourn the meeting at 6:25 pm.

2024-03 March 13, 2024 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – March 13, 2024

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Tim Recker, Andy Sperfslage, and Heather Steffens. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Public Hearing – Motion by Steffens, second by Cooksley to open the public hearing regarding the 24-25 school calendar at 5:01 pm. Fox presented five options based on input from staff and a survey. No comments from the public. Motion by Maas, second by Steffens to close the public hearing at 5:13 pm

Public Forum – Christel Manson and Danielle Franck addressed the board regarding policies on bullying and threats.

Approve Agenda - Motion to approve the agenda was made by Steffens, second by Recker.

Approve Consent Agenda - Motion by Cooksley, second by Steffens to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on February 14; retirement of Verna Sperfslage; retirement of Greg Witte; hiring of Elisa Brady as assistant softball coach; hiring of Trenton Robinson as head softball coach; expenditures listed; and financial reports.

Administrative Updates and Reports – Letzring reported on the reading contest, ISASP preparation, preschool registration attendance, and upcoming events including book fair, spring concert, and Ned Assembly. Dockstader reported on ISASP testing and that the musical is the weekend of March 23^rd.

Food Service Review – Food Service Director Michelle Miller presented results of the review which included comments received and findings. She explained how the district is addressing the findings.

FY23 Audit Report – Motion by Steffens, second by Maas to approve the FY23 audit report as presented.

Security Project Quote – Motion by Cooksley, second by Recker to approve the security project quote from Five Star Telecom as presented in the amount of $228,029.01

PA/Speaker System Quote – Kevin Hesner presented a quote from Anixter. Motion by Steffens, second by Recker to approve the quote from Anixter for $30,504.64.

Chromebook Quote – Kevin Hesner presented a quote from CDWG. Motion by Maas, second by Steffens to approve the quote from CDWG for $390,564.00.

Tractor Quote – Quotes were presented from Bobcat of Dubuque, Deike Implement, K&A Farm Equipment, and Bodensteiner Implement for a compact tractor. Motion by Steffens, second by Recker to approve the quote of $46,100 from Deike Implement.

Board Policy Review – Motion by Cooksley, second by Recker to approve the second reading of board policies 501 series as presented and discussed.

At the Board Table Exercises –Tabled

#BucPr1de – Mandi Smith was selected as the Buchanan County Educator of the Year.

Student Questions – Students asked about the change from trimesters to semesters, the trapshooting and archery programs, exterior cameras, and updates to the student handbook.

Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 6:28 pm.

2024-03 March 27, 2024 Public Hearing Minutes

East Buchanan Community School District

Public Hearing Minutes – March 27, 2024

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Andy Sperfslage, and Heather Steffens. Board member Tim Recker was absent. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. Administration absent were HS/MS Principal Eric Dockstader and Elementary Principal Jacklyn Letzring. One visitor attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion to approve the agenda was made by Cooksley, second by Steffens.

Public Hearing – Fox played a video explaining the tax notice that was published by the district. One visitor commented. Motion by Cooksley, second by Maas to close the public hearing at 5:14 pm.

Adjourn – Motion by Steffens, second by Maas to adjourn the meeting at 5:14 pm.

2024-03 March 27, 2024 Special Board Meeting Minutes

Call to Order - President Andy Sperfslage called the meeting to order at 5:15 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andrew Maas, Andy Sperfslage, and Heather Steffens. Board member Tim Recker was absent. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. Administration absent were HS/MS Principal Eric Dockstader and Elementary Principal Jacklyn Letzring. One visitor attended the meeting. Motion carried with all ayes unless otherwise noted.

East Buchanan Community School District

Special Board Meeting Minutes – March 27, 2024

Approve Agenda - Motion to approve the agenda was made by Maas, second by Steffens.

12-Passenger Van Purchase - Fox explained the need for the purchase of a 12-passenger van. Motion by Cooksley, second by Maas to trade in two vans and purchase a 12-passenger van.

Vehicle Purchase - Tabled

23-24 School Calendar Change – Motion by Steffens, second by Cooksley to change the 23-24 school year end date for students to May 23, 2024 and end date for teachers as May 24, 2024.

Policy 503 series – The board discussed the 503 policy series updates as presented by Fox.

Employee Insurance Benefits – Knipper presented options being considered for medical insurance benefits.

FY2025 Budget - Knipper and Fox explained how the tax levy amounts are generated.

Adjourn – Motion by Steffens, second by Maas to adjourn the meeting at 6:44 pm.

2022-2023 Board Minutes

2022-07 July 13 minutes

East Buchanan Community School District - Regular Board Meeting Minutes – July 13, 2022

Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.
Approve Agenda - Motion to approve the agenda was made by Stone, second by Cooksley.
Approve Consent Agenda - Motion to approve the Consent Agenda was made by Stone, second by Cooksley. Items included on the Consent Agenda: minutes from the regular meeting on June 8, 2022, resignation of Marcy Fox as softball coach, resignation of Deb Donlea as assistant softball coach, expenditures listed, and financial reports.
Administrative Updates and Reports – Dockstader reported that summer school was held in June with 14 students participating to get caught up on their classes, training will be held for special education staff to learn how to use Achieve for student IEPs, and that we do not have any applicants for the science teacher position. Fox reported the second session of summer school has 50-85 students attending and updated the board on the June Leader in Me training sessions regarding 7 Habits of Highly Effective People. The custodial staff continues to clean the building and the sports complex improvement project is progressing.
East Buchanan College and Career Readiness Plan – Dockstader presented the plan for the annual review by the board. Motion by Cooksley, second by Steffens to approve the plan as presented.
Student and Employee Attendance Discussion – Fox reported the handbook committee met to review the employee handbook and highlighted some of the changes to the handbook regarding leave. JMC attendance data was presented regarding student attendance.
FY23 Milk Bids – Bids were received from Anderson Erickson and Prairie Farms for milk. Motion by Steffens, second by Cooksley to accept the bid from Prairie Farms for the 22-23 school year.
FY23 Bread Bids – Bimbo Bakeries was the only vendor that provided a bid. Pan-O-Gold responded that they would not be providing a bid. Motion by Stone, second by Recker to accept the bid from Bimbo Bakeries for the 22-23 school year.
FY23 Food Services Fee Schedule – The food services fee schedule was reviewed with changes as follows: Extra milk increased to $.35, 20-punch snack tickets increased to $7.00, student breakfast increased to $1.45, adult breakfast increased to $1.55, student lunches remained the same at $2.35 (PK-6) and $2.45 (7-12), adult/second student lunch increased to $4.15. Motion by Cooksley, second by Steffens to approve the food services fee schedule as discussed.
Board Policy Review – 2nd Reading – Motion by Stone, second by Recker to approve the second reading of policies 800 to 804.4 as presented.
Board Policy Review – 1^st Reading – 2022 Legislative Session Updates – Information from IASB regarding changes to board policies due to the legislative session was presented. The board tabled 501.14 and 501.15 so more information can be provided to them. Motion by Stone, second by Cooksley to approve the first reading of policies 203, 402.2, 504.5, 504.5R1, 505.5, 507.2, 507.2E1, 607.2, 704.6, 804.5, 804.7, 804.7R1, and 901.
#BucPr1de – The students are enjoying summer school and several sports camps are being held.
Adjourn – Motion by Steffens, second by Stone to adjourn the meeting at 6:45 pm.

2022-08 August 10 minutes

Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, and Heather Steffens. Board member Shawn Stone was absent. Administration attending were Superintendent Principal Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion to approve the agenda was made by Steffens, second by Recker.

Approve Consent Agenda - Motion to approve the Consent Agenda was made by Cooksley, second by Recker. Items included on the Consent Agenda: minutes from the regular meeting on July 13, 2022, resignations of Liam Fitzpatrick as a teacher and Adam Riniker as baseball coach, hiring of Tyler Williams as assistant football coach, expenditures listed, and financial reports.

Administrative Updates and Reports – Letzring reported the board on the status of the elementary master schedule, that she has met with 90% of the staff, staff are working on their classrooms, that she is asking a lot of questions on how we do things at EB, and that Back to School night is soon. Dockstader explained how the district is handling physical science, chemistry, and middle school special education due to the absence of a teacher in those areas. Fox reported that online registration is now open, professional development for new teachers is next week, and that all staff are back on August 22^nd with associates getting additional training. Fox presented the progress report from the general contractor.

Student and Employee Attendance Discussion – Fox reported that the handbook committee met and that certified staff hours are now 7:45 – 3:45 and that personal days will be paid out. Fox met with the student group to get their input and presented data regarding student attendance. The board reviewed the current student attendance policy and discussed changes that will be added to the handbook.

AgVantage FS Propane Heating Firm Price Contract – The board reviewed the two options available. Motion by Cooksley, second by Recker to accept option 2 of a $300 down payment and billing price of $1.78/gallon for September 1, 2022 through March 31, 2023.

Head Cook Wage – Fox recommended a $2.00 increase in base for the head cook due to the additional responsibilities with a shared food service director. Motion by Steffens, second by Recker to increase the wage as presented.

Substitute Teacher Compensation – Tabled

22-23 Preschool Handbook and Policies & Procedures – Fox presented changes to the current handbook. Motion by Steffens, second by Cooksley to approve as presented.

22-23 Elementary Handbook – Fox presented changes to the current handbook. Motion by Cooksley, second by Steffens, to approved as presented.

22-23 HS/MS Handbook – Dockstader presented changes to the current handbook including attendance changes per previous discuss in this meeting. Motion by Cooksley, second by Recker to approve the handbook as presented with changes.

Legislative Priorities – The board reviewed the list of 2022 legislative priorities and selected four to submit to the IASB as the district’s priorities. Those priorities are: Early Literacy, Mental Health, Market-Competitive Wages, and Teacher Recruitment & Licensure.

Board Policy Review – 2nd Reading – 2022 Legislative Session Updates – Information from IASB regarding changes to board policies due to the legislative session was presented. Motion by Steffens, second by Recker to approve the second reading with changes as discussed of policies 203, 402.2, 504.5, 504.5R1, 505.5, 507.2, 507.2E1, 607.2, 704.6, 804.5, 804.7, 804.7R1, and 901.

Board Policy Review – 1^st Reading – Motion by Cooksley to approve the first reading of 501.14 and 501.15 with option 2 on all three choices, second by Steffens.

Board Policy Review – 2^ND Reading – Tabled.

#BucPr1de – School starts August 23^rd!

Adjourn – Motion by Steffens, second by Recker to adjourn the meeting at 7:19 pm.

2022-09 September 14 minutes

Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Principal Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Public Forum - Andrew Maas addressed the board about concerns with a new policy not allowing parents in the building.

Approve Agenda - Motion to approve the agenda was made by Stone, second by Steffens.

Approve Consent Agenda - Motion to approve the Consent Agenda was made by Stone, second by Recker. Items included on the Consent Agenda: minutes from the regular meeting on August 10, 2022; hiring of David Peck as van driver, Jersey Seber as associate, Lee White as Jr Class Fundraising sponsor, and Jayme Beyer as special education teacher; resignations of David Sattgast as robotics coach and Andrea Ries as associate; hiring of Abby Thurn, Shana Wall, Mandi Smith, Michelle Cooksley, Nathan Reck, Erin Kelchen, Tiffany Bowers, and Lee White as district leadership team members; Kelli Connolly, Andrew Machacek, and Kayla Gallup as Leader in Me team members; Teresa Snyder, Andrew Machacek, Jenalee McElroy, Kelsi Giese, and Jill Wilgenbusch as mentor teachers; expenditures listed; and financial reports.

Community/Program Presentations – Heather Huegel and George Aberle presented details regarding the Mexico trip and requested approval of the board to travel out of state. Jon Doese and FFA members presented details regarding the FFA National Convention and requested approval of the board to travel out of state. Erin Kelchen presented details regarding the Buc Bash.

Administrative Updates and Reports – Letzring reported that they are half way through FAST testing, PLC meetings have begun, third grade did butterfly tagging, she is doing walkthroughs every morning, the PTO event is September 30^th, and elementary will participate in spirit day on Friday of homecoming week. Dockstader reported that next week is homecoming with activities starting on Sunday, September 18^th and PLC meetings have been held. Fox reported that the district applied for a grant regarding Leader in Me and was one of 10 districts that received the grant. The current phase of the athletic complex is almost completed.

Student and Employee Attendance Discussion – The board reviewed wording in the student handbook regarding absences upon the request of Recker. Fox presented student attendance data that compared this year to last year.

Return to Learn Plan – Fox provided the Return to Learn plan to the board which will be posted online with changes as discussed by the board.

School Safety Improvement Funding – Fox will have an assessment/evaluation completed.

Amend 22-23 School Calendar – Fox requested that November 22^nd be changed from an early dismissal day to a full day of professional development for Leader in Me training. Motion by Steffens, second by Cooksley to amend the 22-23 school calendar as presented.

Mexico Trip – Motion by Stone, second by Steffens to approve the request for out of state travel for the Mexico trip with the district providing a bus for travel to and from the airport.

National FFA Convention Trip – Motion by Cooksley, second by Stone to approve the request for out of state travel for the National FFA Convention.

Substitute Teacher Compensation – Motion by Steffens, second by Recker to approve the substitute teacher incentive bonus of $100 for every 10 days during the 22-23 school year.

Substitute Bus Driver Route Pay – Motion by Stone, second by Recker to approve the substitute bus driver route pay increase from $35/route to $50/route for the 22-23 school year effective September 15, 2022.

Shared Personnel Agreement – Motion by Recker, second by Cooksley to approve the shared personnel agreement with Central City CSD for Media Specialist as presented.

Cooperative Sharing Agreement – Motion by Steffens, second by Recker to approve the cooperative sharing agreement with Independence CSD for Robotics as presented.

Board Policy Review – 2nd Reading – Motion by Stone, second by Cooksley to approve the second reading of 501.14 and 501.15 as presented.

Board Policy Review – 1st Reading – Motion by Steffens, second by Recker to approve the first reading of 300 series policies with changes as presented.

#BucPr1de – Student attendance has improved and Buc Bash is a new event for the district.

Student Questions – Students asked if there will be training with students again for school safety, wanted clarification on the attendance policy, and asked about Buc Bash attendance options.

Adjourn – Motion by Steffens, second by Cooksley to adjourn the meeting at 6:45 pm.

2022-10 October 12, 2022 Minutes

Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Principal Dan Fox and Elementary Principal Jacklyn Letzring. HS/MS Principal Eric Dockstader and Business Manager/Board Secretary Teresa Knipper were absent. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion to approve the agenda was made by Stone, second by Steffens.

Approve Consent Agenda - Motion to approve the Consent Agenda was made by Steffens, second by Cooksley. Items included on the Consent Agenda: minutes from the regular meeting on September 14, 2022; resignations of Byron Reeder as teacher, Jacob VanScoyoc as MS baseball coach, and Kelli Connolly as MS volleyball coach; hiring of Dan Fox as MS football coach, Dan Stiefel as girls wrestling coach (.50 FTE); Kendra Burchett as girls wrestling coach (.50 FTE), and Chad Lamker as assistant HS volleyball coach (.33 FTE); expenditures listed; and financial reports.

Community/Program Presentations – The FFA Conduct of Chapter Meetings team gave a presentation to the board in preparation for competition at the national level.

Administrative Updates and Reports – Letzring reported on MTSS sessions, FAST results, guided reading with Jennifer Burns, and that she has been riding buses. Fox reported the Buc Bash is on October 20^th, presented the 22-23 data profile for conditions of learning, and provided an update on Leader in Me training. The football and baseball bleachers are being installed.

Bus Purchase – Motion by Stone, second by Steffens to purchase the leased bus for $46,000.

Preschool and Elementary Handbook Update – Motion by Cooksley, second by Stone to approve the updates to the preschool and elementary handbooks regarding visitors. Item was tabled due to no further action.

Cooperative Sharing Agreement – Motion by Stone, second by Steffens to approve the cooperative sharing agreement with Independence CSD for boys soccer, girls soccer, and boys bowling as presented.

Student and Employee Attendance Discussion – Fox updated the board on student attendance.

Board Policy Review – 2nd Reading – Motion by Cooksley, second by Recker to approve the second reading of 300 series policies with changes as presented.

#BucPr1de – A dance clinic was held with participants performing during halftime of the October 7^th football game, Homecoming went well, Volleyball senior night was held, and all staff are commended for Leader in Me training.

Student Questions – Students asked about Leader in Me training for students, why can’t seniors just be here for classes, juniors taking government class, if there will be another active shooter drill, new track construction, and seatbelts on the new bus.

Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 6:50 pm.

2022-11 November 9 Minutes

Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Public Forum – Andrew Maas presented a petition to the board requesting that the board amend the Preschool and Elementary Handbooks and allow parents and/or guardians to enter the elementary building through any door with their child in the morning (prior to the beginning of the school day).

Approve Agenda - Motion to approve the agenda was made by Cooksley, second by Steffens.

Approve Consent Agenda - Motion to approve the Consent Agenda was made by Steffens, second by Recker. Items included on the Consent Agenda: minutes from the regular meeting on October 12, 2022; hiring of Trent Robinson as HS softball coach; hiring of Kiersten Amos as associate; expenditures listed; and financial reports.

Community/Program Presentations – The Interior Design class presented their proposal for updating the HS commons which included layout, furniture selection, color scheme, costs, and naming the area Buc Lounge. They requested that the board approve a budget amount so they could proceed.

Administrative Updates and Reports – Letzring reported staff has been working on report cards, gobble grams are being sent out, explained Words on Wednesday, PBIS update, students got to participate in a Halloween parade and dance, and some grades are taking field trips. Dockstader reported that November 11^th is the end of the first trimester, the National Guard band performed for students, and BLT members met to go over MTSS framework. Fox presented the ESSA report which shows no support is required and plans for the November 14^th PD day. Fox and Kerkove reported that new bleachers have been installed and asked the board for direction on the old bleachers. As discussed, some bleachers will be scrapped due to safety issues and some will be sold as is.

Preschool and Elementary Handbook Update – Fox presented suggested revisions to the preschool and elementary handbooks regarding student drop-off and visitors. Motion by Cooksley, second by Steffens to approve the updates to the preschool and elementary handbooks as presented. Aye: Cooksley, Sperfslage, Steffens, Stone; Nay: Recker

High School Commons project – Motion by Stone, second by Steffens to approve updates to the HS commons with a budget limit of $12,000.

FY2022 Financial Reports: The FY2022 financial reports were submitted to the board. Motion to approve the reports was made by Stone, second by Recker.

Set Public Hearing date for flexibility fund expenditures – Motion by Steffens, second by Stone to hold a public hearing on December 14, 2022 at 5:00 pm regarding a resolution to expend funds from the district’s flexibility account for classified professional development, MOC coordinator, elementary principal, and unpaid lunch account balances of former students.

Set Public Hearing date regarding director redistricting – Motion by Recker, second by Stone to hold a public hearing on December 14, 2022 at 5:02 pm regarding director redistricting.

Snow Removal Bids – One snow removal bid was received. Jeff Childers submitted a bid at a rate of $75.00/hour. Motion by Stone, second by Recker to approval the snow removal bid from Jeff Childers.

Buchanan County Conference Board – Shawn Stone volunteered to be the district’s representative for the Buchanan County Conference Board. His appointment was approved by all members.

River Hills Consortium SBRC Administrative Cost Request: Motion by Steffens, second by Cooksley to approve the application to the SBRC in the amount of $2,341.08 for special education administrative costs associated with the River Hills Consortium program for the 2023-2024 school year.

SBRC Application for Modified Supplement Amount: Motion by Stone, second by Recker to approve the SBRC application for open enrollment out not in Fall 2021 of $137,313.00.

Annual Board Policy Review – Review of retirement policies 407.6 and 413.2 series was tabled. The board will hold a work session on November 30, 2022 at 5:00 pm to review retirement policy options.

#BucPr1de – Food service staff prepared a great Thanksgiving meal, Veterans Day activities are scheduled for November 11^th, the board heard a lot of good things today about progress the teaching staff has made with students, fall sports have wrapped up, and winter sports are just starting.

Student Questions – Students asked about the commons update timeline, track timeline, if EB will get an advanced autos class, and what is included in the scores that were presented in the meeting.

Adjourn – Motion by Steffens, second by Cooksley to adjourn the meeting at 6:43 pm.

2022-11 November 30 Special Meeting Minutes

Call to Order -President Andy Sperfslage called the meeting to order at 5:08 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Board member Tim Recker was absent. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. Administration absent were HS/MS Principal Eric Dockstader and Elementary Principal Jacklyn Letzring. One visitor attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion to approve the agenda was made by Stone, second by Cooksley.

Resolution regarding the Quasqueton Urban Renewal Area – Quasqueton Mayor Ben Stanford explained the Quasqueton Urban Renewal Area project and a resolution was presented to the board for review and approval. Motion by Cooksley, second by Stone to approve the resolution as presented. Ayes: Cooksley, Stone, Sperfslage, Steffens. Nays: none. President declared the resolution adopted as follows: WHEREAS, the City of Quasqueton, Iowa (the “City”) has established the Quasqueton Urban Renewal Area (the “Urban Renewal Area”), pursuant to Chapter 403 of the Code of Iowa to include the real property described on Exhibit A hereto (the “Property”) and WHEREAS, project development needs with respect to the Property will require that the City use incremental property tax revenues, as provided for in Section 403.19 of the code of Iowa, received with respect to the Property to pay the costs of the construction of public infrastructure improvements thereon necessary for the development of a housing subdivision in the Urban Renewal Area; and WHEREAS, Section 403.22 of the Code of Iowa prohibits cities from collecting incremental property tax revenues for this type of project for more than eleven years without the express consent of any affected county and school district; and WHEREAS, the City Council of the City has requested the Board of Directors of the East Buchanan Community School District approve this resolution in order to allow the City to use incremental property tax revenues from the Property for five additional fiscal years, as provided by law; NOW, THEREFORE, it is resolved by the Board of Directors of the East Buchanan Community School District, as follows: Section 1. Pursuant to Section 403.22 of the Code of Iowa, this Board hereby approves the use by the City of Quasqueton, Iowa, of future incremental property tax revenues produced with respect to the Property, for a total period of up to sixteen fiscal years. Section 2. The Board Secretary is hereby directed to forward an executed copy of this Resolution to the City Council of the City of Quasqueton. Passed and approved the 30^th day of November, 2022.

Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting at 5:20 pm.

2022-11 November 30 Work Session Minutes

Call to Order -President Andy Sperfslage called the meeting to order at 5:21 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Board member Tim Recker was absent. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. Administration absent were HS/MS Principal Eric Dockstader and Elementary Principal Jacklyn Letzring. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion to approve the agenda was made by Steffens, second by Cooksley.

Flexibility Fund Discussion – The board discussed options presented to them by Fox regarding the use of flexibility funds that were previously TQPD funds. Fox will compile a list of general fund expenses and dollar amounts for the board to review and act upon at the December meeting.

Retirement Policy Discussion – Fox presented the current classified and certified retirement policies and suggestions for changes. The board discussed the changes requested. Fox will present options for each policy for the board to review and act upon at the December meeting.

Adjourn – Motion by Steffens, second by Stone to adjourn the meeting at 6:44 pm.

2022-12 December 14 Minutes

Call to Order - Board Secretary Knipper called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Election of President – Board secretary Knipper called for nominations for president. Sperfslage was nominated with no other nominations. Sperfslage was declared president and oath was administered by board secretary.

Election of Vice-President – Sperfslage called for nominations for vice-president. Steffens and Cooksley were nominated. Nominations ceased, and votes counted with Cooksley declared vice-president. Sperfslage administered oath to Cooksley.

Appoint Board Secretary – Motion by Cooksley, second by Recker to appoint Teresa Knipper as board secretary. Sperfslage administered oath of office to Knipper.

Appoint Board Treasurer – Motion by Stone, second by Steffens to appoint Marilyn Steinkamp as board treasurer. Knipper will administer the oath of office to Steinkamp later.

Appoint Legal Counsel – Motion by Steffens, second by Cooksley to appoint Steve Weidner of Swisher and Cohrt as legal counsel for the district and board of directors.

Approve Official Depositories – Motion by Stone, second by Recker to approve the official depositories as presented: $10 million maximum deposit at Citizens State Bank, $2 million maximum deposit at UMB, and $2 million maximum deposit at Iowa Schools Joint Investment Trust.

Designate Official Publication – Motion by Cooksley, second by Steffens to designate The Winthrop News as the official publication of the district.

Set Meeting Schedule – Motion by Recker, second by Stone to approve the second Wednesday of each month at 5:00 pm as the school board meeting date and time.

Public Hearing – Flexibility Fund – Sperfslage opened the public hearing at 5:08 pm. Fox explained the flexibility fund and options for the board to consider. Motion by Stone, second by Cooksley to close the hearing at 5:11 pm.

Public Hearing – Director District – Motion by Steffens, second by Stone to open the public hearing at 5:11 pm. Fox explained the requirement of reviewing director districts after US census every 10 years and shared information that will be placed on the district website. Motion by Stone, second by Steffens to close the public hearing at 5:22 pm.

Approve Agenda - Motion to approve the agenda was made by Stone, second by Recker.

Approve Consent Agenda - Motion to approve the Consent Agenda was made by Cooksley, second by Stone. Sperfslage abstained. Items included on the Consent Agenda: minutes from the regular meeting on November 9, 2022; minutes from the special meeting on November 30, 2022; minutes from the work session on November 30, 2022; hiring of Sherry McCollough as associate; hiring of Adam Hoefer as HS math teacher for the 2023-2024 school year; expenditures listed; and financial reports.

Administrative Updates and Reports – Letzring reported that an event was held on November 21^st for parents to be in the building, the winter concert was held, the PTO provided a meal for conferences, PBIS tokens are being used, and that FAST testing will be in January. Dockstader reported the winter concert was held on December 12^th with a string quartet accompanying the choir, band director Casey Kingdon is doing a great job with his classes, guidance counselor Paula McGraw and CTE teacher Erin Kelchen are planning the career fair for March 8^th, the number of MOC students has increased, and plans for updating the hallway near the HS office. Fox reported that shared maintenance Chad O’Brien from Independence CSD is filling in for buildings and grounds supervisor Mike Kerkove during his absence, the current student absence rate is 6.9% which is still below the 10% required to report to the state, and that the safety grant is still being worked on.

Early Graduation Applicants – Motion by Stone, second by Recker to approve the early graduation applicants as presented.

Flexibility Fund Resolution – Motion by Cooksley, second by stone to approve the flexibility fund resolution as discussed. The resolution was adopted as follows: WHEREAS, HF 565 School Flexibility Fund, was established in the 2017 Legislative Session to provide local control and flexibility regarding the use of ending balances in certain categorical funds effective July 1, 2018; and WHEREAS, the East Buchanan Community School Board of Directors conducted a public hearing on December 14, 2022 as required by Iowa Code 298A.2(d), using the form of public hearing prescribed by the Iowa Department of Education, which was published in the same manner as required in Iowa Code 24.9, to provide adequate notice to stakeholders and transparency of intended board action; and WHEREAS, the East Buchanan Community School District has fulfilled the needs intended to be met by the following categorical funds, as hereby certified by the Board of Directors, and that the statutory requirements for the following original sources of funds have been met, have been repealed, or are no longer in effect as noted: Professional Development funds received under Iowa Code 257.10 (10) were used to meet all statutory requirements of Iowa Code 284 and a balance remains unencumbered and unobligated at the close of FY2022. WHEREAS, the East Buchanan Community School District has transferred the following funds authorized pursuant to HF 565 into the School Flexibility Fund: Professional Development funds received under Iowa Code 257.10 (10) ending balance of $162,363.04 of which $100,000.00 was transferred to the Flexibility Fund from FY2022. WHEREAS, the Board of Directors of the East Buchanan Community School District has determined the needs of students would be better served by the flexible expenditure of these funds during the budget year beginning in or after the calendar year in which the transfer to the flexibility fund occurs, for the following purposes:

Unpaid, inactive Student Meal account in the school nutrition fund under Iowa Code 283A.11(6) to pay individual student meal debt $771.95
Work experience coordinator of $10,250.00
Edgenuity services for high school science of $23,375.00
High school science substitute teacher of $30,443.40

Now, therefore be it RESOLVED, that the Board of Directors of the East Buchanan Community School District, acknowledges the transfer of such funds to the Flexibility Fund within the General Fund, and requires expenditures accordingly for those purposes stated above, total amount of $64,840.35 to be available for expenditure effective for the 2023 Fiscal Year. RESOLVED, that the Superintendent is directed to include the information concerning such expenditure in the budget certified in accordance with Iowa Code 24; and be it further RESOLVED, that the Superintendent is directed to provide a copy of this Resolution to the Iowa Department of Education as they prescribe and make such Resolution available for any audit of the district performed under chapter 11. Resolution approved December 14, 2022 by the East Buchanan board of directors: Ayes: Cooksley, Recker, Sperfslage, Steffens, Stone. Nays: none.

Annual Board Policy Review – Fox presented the changes to the retirement policies as discussed during the work session on November 30, 2022. Motion by Steffens, second by Recker to approve policy 407.6 – Certified/Salaried Personnel Retirement and policy 413.2 – Classified Employee Retirement as presented. Stone abstained. Motion carried.

#BucPr1de – There are 75 members in the archery club and school gyms are staying busy with activities.

Student Questions – Students asked if science will continue to be an online class and why do director districts change.

Adjourn – Motion by Steffens, second by Cooksley to adjourn the meeting at 6:11 pm.

2023-01 January 11, 2023 Minutes

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion by Steffens, second by Recker to approve the agenda.

Approve Consent Agenda - Motion by Cooksley, second by Stone to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on December 14, 2022; expenditures listed; and financial reports.

Administrative Updates and Reports – Letzring reported that first grade had a field trip, preschool went caroling, and that Leader in Me was introduced to the students with skits of the 7 habits. Dockstader reported that mid-term is January 13^th, Leader in Me is on display in classrooms and hallways, the student council painted the EB emblem in the hallway over break, a group of students is meeting to get ideas for the other hallways, and that attendance is affected by illness and family vacations. Fox reported on how weather has affected the school calendar and presented the agenda for the January 16^th staff PD day.

Director redistricting – Fox presented that he had not received any feedback from the public regarding the two options which he reviewed for the board to consider. Motion by Recker, second by Stone to approve director districts as presented in Plan 3.

SBRC Application – Motion by Stone, second by Recker to approve the application to the SBRC in the amount of $132,564 for at-risk/dropout prevention for the 2023-2024 school year.

Board Policy Review – Motion by Stone, second by Steffens to approve the first reading of board policies 710.4, 403.2R1, 505.5 and 400 through 404 series as discussed.

#BucPr1de – EB alumnus Robert Gallery has been inducted into the College Football Hall of Fame, the staff did well with helping the students through the last week of school before the winter break, and the NHS ceremony was held this week.

Student Questions – Students asked who creates the board agenda and where did the idea for Leader in Me come from.

Closed Session – Motion by Stone, second by Steffens to go into closed session at 5:52 pm to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when a closed session is necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session per Iowa Code 21.5(1)(i). Roll call – Aye: Cooksley, Recker, Steffens, Stone, Sperfslage. Returned to open session at 6:43 pm.

Adjourn – Motion by Steffens, second by Recker to adjourn the meeting at 6:43 pm.

2023-02 February 8, 2023 minutes

Call to Order - President Andy Sperfslage called the meeting to order at 5:03 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Superintendent Dan Fox was absent. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Public Forum – Three students addressed the board regarding school safety concerns.

Approve Agenda - Motion by Cooksley, second by Steffens to approve the agenda.

Approve Consent Agenda - Motion by Stone, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on January 11, 2023; resignation of Shirley Pillard as teacher; expenditures listed; and financial reports.

Administrative Updates and Reports – Letzring reported that things are going well with staff as they get used to the change in principal, provided FAST testing results, and explained how the first two habits of Leader in Me have been taught to the students. Dockstader reported that the Lighthouse group went into classrooms to teach the first habit of Leader in Me, ISASP is March 20^th, girls wrestling got 2^nd at state, state large group did well, and the variety show is February 21^st. Dockstader also reported that the water heater is being replaced in the next day or two.

Director Redistricting Resolution – Motion by Cooksley, second by Stone to approve the director district resolution as presented. Motion carried with all ayes.

WHEREAS, the Code of Iowa requires that the director districts of the East Buchanan Community School District be reviewed following each federal decennial census and redrawn so that representation from each director district is as nearly equal as practicable; and WHEREAS, Mapping Strategies, has provided a map of director districts that conform to all requirements as dictated by the Iowa Secretary of State, indicating that the population of each district after the 2020 census is: Director District 1: 940; Director District 2: 1,029; and Director District 3: 1,039.

NOW, THEREFORE, it is resolved that the Board of Directors of the East Buchanan Community School District accepts and adopts the redrawn director districts as indicated by the map provided by Mapping Strategies, that sets the boundaries of Director District 1 with a population 965; Director District 2 with a population of 1,029; and Director District 3 with a population of 1,014, all as set forth on the map attached to these minutes, to become effective July 1, 2023, for school elections following said date.

The appropriate officials of the East Buchanan Community School District are authorized and directed to make all certifications and submit any and all information as required by law regarding this Resolution and all actions included therein.

Drivers Education Contract – Motion by Stone, second by Recker to approve the driver education contract with MTMD Driving School as presented.

Trapshooting Activity Fund – Motion by Steffens, second by Cooklsey to approve the correction of trapshooting from the activity fund to the custodial fund as presented.

eSports – Cliffy Franzen explained how eSports works and what the emphasis of the activity is. Motion by Cooksley, second by Recker to approve East Buchanan eSports as an activity at East Buchanan CSD.

Superintendent Operational Sharing Agreement – Motion by Steffens, second by Stone to approve the superintendent operational sharing agreement with Dunkerton CSD as 60% East Buchanan and 40% Dunkerton for the 2023-2024 school year.

Curriculum Director Operational Sharing Agreement – Motion by Steffens, second by Recker to approve the curriculum director operational sharing agreement with Dunkerton CSD as 20% East Buchanan and 80% Dunkerton for the 2023-2024 school year.

FFA Alumni request – Motion by Recker, second by Cooksley to approve the request by FFA Alumni to be an additional insured on the district’s liability insurance at no cost.

Network upgrade – Kevin Hesner presented information and budget regarding the network upgrade which includes safety infrastructure expansion. Motion by Stone, second by Steffens to approve the network upgrade as presented at a cost of up to $55,000.

Board Policy Review – Motion by Stone, second by Recker to approve the second reading of board policies 710.4, 403.2R1, 505.5 and 400 through 404 series as presented.

#BucPr1de – Girls wrestling placed 2^nd at state, eSports is a good thing for students, and parents provided snacks for testing.

Adjourn – Motion by Recker, second by Steffens to adjourn the meeting at 5:55 pm.

2023-03 March 08, 2023 Minutes

EAST BUCHANAN CSD - Regular Board Meeting Minutes – March 8, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:01 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, and Heather Steffens. Board member Shawn Stone was absent. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Public Forum – Kenny Berns addressed the board regarding board policy 104 Anti-bullying/Anti-Harassment.

Approve Agenda - Motion by Cooksley, second by Steffens to approve the agenda.

Approve Consent Agenda - Motion by Steffens, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on February 8, 2023; resignations of Cheryl Beatty as librarian and Denise Rorabaugh as at-risk teacher; transfers of Troy Ersland from MS teacher to HS special education teacher and Paula McGraw from HS guidance counselor to at-risk teacher; retirements per board policy of Cheryl Beatty, Shirley Pillard and Byron Reeder; expenditures listed; and financial reports.

Administrative Updates and Reports – Nurse Tracy explained policy 804.5 and requested that the district stock EpiPen and Narcan. Letzring reported Illustrative Math is being used in K, 2^nd, and 3^rd grades to align with standards, 4^th grade went to the Grout Museum, a fundraiser was held for Day of Awesomeness, ISASP testing will be at the end of March, conferences were held, and students participated in World Read Aloud Day. Dockstader reported ISASP testing begins March 20^th and the career fair was held on March 8^th. The East Buc Archers thanked the board for being able to use the facilities and gave an update on the program’s success. They appreciate that staff helped promote the activity in PE and at Camp Wapsi. Fox recommends that the buildings and grounds sharing agreement with Independence continue next year; however, the food service director sharing agreement will not be continued next year. The continuation of the transportation sharing agreement with Alburnett will be discussed with their new superintendent. Fox also reported that the food service program passed inspection, the district is considering the purchase of a 12-passenger van, and he gave an update on this year’s student attendance as compared to last year. Construction on the track is scheduled for April 1^st. A work session will be held on March 13, 2023 to discuss FY24 certified budget, playground plans, and school safety.

22-23 School Calendar Update – Fox reported the number of cancelled/late start/early dismissal days due to weather and requested that the board dismiss two professional development days for staff so that May 25^th is the last student day and May 26^th is the last teacher day if there are no other days cancelled. Motion by Steffens, second by Recker to approve his request as presented.

23-24 Certified Budget Public Hearing Date – Motion by Cooksley, second by Steffens to hold the public hearing for the 23-24 certified budget on April 12, 2023 at 5:00 pm. A work session will be held on March 13, 2023 at 5:00 pm regarding the certified budget.

23-24 School Calendar Public Hearing Date – Motion by Recker, second by Cooksley to hold the public hearing for the 23-24 school calendar on April 12, 2023 at 5:05 pm.

FY22 Audit Report – Motion by Cooksley, second by Steffens to approve the FY22 audit report as presented.

ISJIT maximum deposit increase – Motion by Recker, second by Steffens to increase the maximum deposit of Iowa Schools Joint Investment Trust from $2 million to $10 million maximum deposit.

School Safety – Fox reported that he is still working on the safety assessment for the grant to get door stoppers for the rest of middle school, a key fob system, cameras, and an alarm system for propped doors. Keys currently used will no longer work after the key fob system is installed.

Playground – The equipment is here. The board will meet in a work session to discuss where the playground will be installed.

Board Policy Review – Motion by Cooksley, second by Steffens to approve the first reading of policies 804.5 and 405 through 407.5 series as discussed.

#BucPr1de – Career Day went well and the students asked the speakers good questions.

Student Questions – Students asked about an update on the HS science teacher position, the possibility of online learning for cancelled school days, and if semesters will be an option for the 24-25 school year.

Adjourn – Motion by Recker, second by Steffens to adjourn the meeting at 6:25 pm.

2023-03 March 13, 2023 work session minutes

EAST BUCHANAN CSD - Work Session Minutes – March 13, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, and Heather Steffens. Board member Shawn Stone was absent. Administration attending were Superintendent Dan Fox, Business Manager/Board Secretary Teresa Knipper, and Buildings and Grounds Supervisor Mike Kerkove.

Approve Agenda - Motion by Cooksley, second by Recker to approve the agenda.

2023-2024 certified budget discussion – The board discussed the certified budget options presented by Fox and Knipper based on changes in the variables the board has control over to calculate the levy rate.

School safety discussion –The board discussed Fox’s recommendation of installing more cameras outside and at every door inside as well as fobs/cards for designated door entry times to monitor and limit access to the building.

Playground discussion – The board discussed options for where to install the playground equipment. Kerkove needs to locate the geothermal system before the playground equipment can be installed.

Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 7:13 pm.

2023-03 March 27, 2023 special meeting minutes

East Buchanan CSD - Special Board Meeting Minutes – March 27, 2023

Call to Order – Vice-President Scott Cooksley called the meeting to order at 7:00 am. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Shawn Stone, and Heather Steffens. Board members Tim Recker and Andy Sperfslage were absent. Administration attending was Superintendent Dan Fox. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion by Steffens, second by Stone to approve the agenda.

Van Purchase – Fox presented the estimated cost of a 12-passenger van and the district’s need for the van. Motion by Steffens, second by Stone to approve the purchase of a 12-passenger van as presented at a cost of up to $50,000.

Adjourn – Motion by Stone, second by Steffens to adjourn the meeting at 7:03 am.

2023-04 April 12, 2023 Minutes

EAST BUCHANAN CSD - Regular Board Meeting Minutes – April 12, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. Administration absent were HS/MS Principal Eric Dockstader and Elementary Principal Jacklyn Letzring. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Public Forum – None

Public Hearing for 23-24 Certified Budget – Motion by Stone, second by Steffens to open the public hearing at 5:00 pm. Fox gave a presentation on the 23-24 budget. There was no public comment. Motion by Stone, second by Cooksley to close the public hearing at 5:17 pm.

Public Hearing for 23-24 School Calendar – Motion by Cooksley, second by Recker to open the public hearing at 5:17 pm. Fox presented the 23-24 school calendar. There was no public comment. Motion by Steffens, second by Recker to close the public hearing at 5:30 pm.

Approve Agenda - Motion by Cooksley, second by Stone to approve the agenda.

Approve Consent Agenda - Motion by Stone, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on March 8, 2023, work session on March 13, 2023, and special meeting on March 27, 2023; hiring of Amber Schmitt as HS science teacher, Megan Brock as assistant softball coach, McKinley Meyer as MS social studies teacher, and Michelle Miller as food service director; transfer of Kelly Henderson from elementary to HS/MS guidance counselor and Mandi Smith from fourth grade teacher to elementary guidance counselor; resignation of Amanda Fisher as speech coach, Sara Dolan as preschool associate, and Jenalee McElroy as instructional coach; resignation with retirement incentive of Sue Hoefer as elementary associate; expenditures listed; and financial reports.

Administrative Updates and Reports – Fox presented the elementary update provided by Letzring that ISASP testing is complete, interviewing for 4^th grade teacher position, staff is working on the master schedule for 23-24, students went roller skating, student council and Mrs. Henderson put together an assembly before break, and staff participated in a challenge on the professional development day before break. Fox reported the HS/MS has completed ISASP testing, the play was a success, prom is on April 22^nd, and the conditions of learning survey will be sent out soon. Fox and Kerkove reported on the location of the playground and plans for installation. Work on the track is to begin on April 17^th.

Prepayment Levy Resolution – Board Member Stone introduced the following Resolution and moved its adoption. Director Steffens seconded the motion to adopt. The roll was called and the following directors voted: Ayes – Cooksley, Stone, Steffens, Recker, Sperfslage, Nayes: None. The President declared the Resolution adopted as follows: RESOLUTION AUTHORIZING THE REDEMPTION OF GENERAL OBLIGATION SCHOOL BONDS, SERIES 2017, DATED MAY 1, 2017„ AND LEVYING A TAX FOR FISCAL YEAR 2024 FOR THE REDEMPTION OF GENERAL OBLIGATION SCHOOL BONDS, SERIES 2017, DATED MAY 1, 2017. WHEREAS, the East Buchanan Community School District (the "District") issued $6,500,000 General Obligation School Bonds, Series 2017, dated May 1, 2017 (the "Series 2017 Bonds"), of which $5,210,000 are currently outstanding; of which $90,000 were called for redemption on May 1, 2023 pursuant to a resolution adopted April 10, 2019; of which $125,000 were called for redemption on May 1, 2023 pursuant to a resolution adopted April 8, 2020; of which $125,000 were called for redemption on May 1, 2023 pursuant to a resolution adopted March 10, 2021; of which $210,000 were called for redemption on May 1, 2023 pursuant to a resolution adopted April 13, 2022; and of which $ 125,000 are now being called for redemption on May l, 2024, which are described in Schedule A attached to this Resolution (the "Redeemed Bonds"); and WHEREAS, at this time, it is in the best interest of the District to levy a tax for the Fiscal Year ending June 30, 2024, which is sufficient to call and redeem the Redeemed Bonds on May 1, 2024; and WHEREAS, the Series 2017 Bonds which mature after May 1, 2023 may be called in whole or in part on any date beginning on May 1, 2023, from any funds regardless of source, in any order of maturity and within annual maturity by lot by giving 30 days' written notice of redemption to the registered owner of the Bonds, the terms of redemption to be par plus accrued interest to the date of call, such notice to be deemed completed upon transmission to the owner of record of the Bond at the address shown on the books of the Registrar; and WHEREAS, selection by lot will be necessary to select bonds to be called among the mandatory redemption payment due on May 1, 2036 of the Term Bond which matures on May l, 2037; and WHEREAS, it is in the best interest of the District to call and redeem the Redeemed Bonds. NOW, THEREFORE, be it resolved: Section 1. That the Redeemed Bonds are hereby redeemed as of May 1, 2024. Section 2. UMB Bank, N.A., West Des Moines, Iowa, in its capacity as Registrar, Paying Agent and Transfer Agent, is hereby authorized and directed to cause notice of such redemption to be given not less than thirty (30) days prior to the date of redemption by written notice to the registered owner of the Redeemed Bonds in substantially the form set forth in Schedule B attached to this Resolution. Piper Sandler & Co., as Dissemination Agent for the District, is hereby authorized and directed to provide electronic notice of such redemption to the Municipal Securities Rulemaking Board at http://emma.msrb.org/. On or before May 1, 2024, the Treasurer shall deposit with the Paying Agent $125,000 to call and redeem the Redeemed Bonds described in Schedule A attached to this Resolution, such call and redemption to be effective May 1, 2024 pursuant to the terms of the Series 2017 Bonds. All liability for interest on the Redeemed Bonds shall cease, terminate, and be completely discharged as of May 1, 2024 as provided in Section 6(b) of the Resolution Authorizing the Issuance of the Series 2017 Bonds. Section 3. There is levied upon all the taxable property of the District for the fiscal year ending June 30, 2024, $125,000 which when collected shall be deposited with the Paying Agent. The Paying Agent is authorized and directed to call and redeem the Redeemed Bonds on May 1, 2024. PASSED AND APPROVED this 12th day of April, 2023.

Adoption of 23-24 Certified Budget and Taxes – Motion by Recker, second by Cooksley to approve the fiscal year 2024 budget and taxes as discussed whereas the income surtax rate was increased from 5% as published to 7% with a rate of 13.79028.

Budget Guarantee Resolution – Motion by Recker, second by Stone to approve the budget guarantee resolution to levy property taxes for the FY24 regular program budget adjustment as allowed under section 257.14 Code of Iowa.

23-24 School Calendar – Motion by Steffens, second by Recker to approve the 23-24 school calendar as presented.

FY23 Amended Certified Budget – Motion by Recker, second by Cooksley to hold a public hearing for the purpose of amending the current school budget on May 10, 2023 at 5:00 pm.

Retirement Payout Distribution – Motion by Recker, second by Steffens to designate that FY23 retiree benefits will be paid out as 100% to an individual’s HRA for both the IPERS Rule Payout and Sick Days Payout.

Operational Sharing for Special Education Director – Motion by Stone, second by Cooksley to approve operational sharing with Central Rivers AEA for a special education director.

Operational Sharing for Superintendent – No action taken. Both parties need to meet to discuss.

School Safety – No action taken. Fox reported the state assessment is done and we are waiting for emergency management to sign off on it.

Playground – No action taken.

Board Policy Review – Motion by Recker, second by Cooksley to approve the second reading of policies 804.5 and 405 through 407.5 series as presented.

#BucPr1de – Archery did well in competition, kindergarten classes had baby chicks hatch, the 12-passenger van is already being used, and the eSports team is completing.

Student Questions – Students asked if there are any other activities planned for next year, will there be any more updates to the HS hallways, and if there is any more construction in the district.

Exempt Session – Motion by Stone, second by Recker to go into exempt session at 6:41 pm per Iowa Codes 20.17(3), 21.9, and 20.9. Session ended at 7:37 pm.

Adjourn – Motion by Recker, second by Steffens to adjourn the meeting at 7:37 pm.

2023-04 April 23, 2023 special meeting minutes

EAST BUCHANAN CSD - Special Board Meeting Minutes – April 26, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 7:30 am. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion by Stone, second by Recker to approve the agenda.

Master Contract – Fox presented the negotiations spreadsheet and items negotiated with the bargaining unit. Motion by Stone, second by Steffens to approve the 2023-2024 master contract as presented which includes a certified base increase of $530 and a classified base increase of $.60 for a total percentage increase of 5%.

Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 7:40 am.

2023-05 May 10, 2023 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – May 10, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, and Heather Steffens. Board member Shawn Stone was absent. Administration attending were Superintendent Dan Fox, HS/MS Principal Eric Dockstader, Elementary Principal Jacklyn Letzring and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Public Hearing for amended current year budget – Motion by Cooksley, second by Recker to open the public hearing at 5:00 pm. The amended current year budget was presented. There was no public comment. Motion by Steffens, second by Cooksley to close the public hearing at 5:02 pm.

Approve Agenda - Motion by Cooksley, second by Recker to approve the agenda.

Approve Consent Agenda - Motion by Steffens, second by Recker to approve the consent agenda. Items included on the Consent Agenda: minutes from the regular meeting on April 12, 2023 and special meeting on April 26, 2023; hiring of Elleigh McGraw as 4^th grade teacher and Jessi Opitz as MS softball coach; resignation of Erin Kelchen as teacher and FBLA sponsor and Nathan Reck as HS girl’s basketball coach; expenditures listed; and financial reports.

Administrative Updates and Reports – Letzring presented FAST and ISASP test data, reported the Illustrative Math pilot went extremely well so it will be continued next school year, and that there are several events planned for the end of the school year. Dockstader presented ISASP test data, reported that the senior awards ceremony was held, and that graduation is Sunday, May 14. Fox announced that it is School Board Recognition month and presented a certificate to each board member. Fox requested a special meeting for May 31^st at 5:00 pm to discuss non-master contract and to do the superintendent evaluation. The board agreed to the special meeting. Fox also reported the playground is progressing but still missing a piece and that a barrier was installed to keep the rubber mulch under the equipment. Mike Kerkove presented costs related to changes being made to the sports complex improvement project.

Ament FY23 Certified Budget – Motion by Recker, second by Steffens to amend the FY23 certified budget as presented with a Support Services increase of $400,000 to $3,100,500.

2023 Graduates – Motion by Steffens, second by Cooksley to approve the 2023 graduates as presented.

Operational Sharing Agreement – Motion by Steffens, second by Recker to approve the operational sharing agreement with Central Rivers AEA for Multi-Occupations Coordinator as presented.

Wrestling Mat Purchase – Fox presented a quote to replace the mats in the safe room. Motion by Recker, second by Cooksley to approve the wrestling mat purchase as presented.

Football Field Goal Post Purchase – Fox presented a quote to upgrade the posts on the football field while work is being done on the track. Motion by Recker, second by Steffens to approve the purchase as presented.

School Safety – Fox reported emergency management responded to his assessment.

Board Policy Review – Motion by Recker, second by Cooksley to approve the first reading of policies 408.1 through 414 series as presented.

#BucPr1de – Golf teams are doing well, the FFA program is growing, and MS girls track won conference.

Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 6:10 pm.

2023-05 May 31 Special Board Meeting Minutes

East Buchanan Community School District

Special Board Meeting Minutes – May 31, 2023

Call to Order - President Andy Sperfslage called the meeting to order at 5:03 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent Dan Fox and Business Manager/Board Secretary Teresa Knipper. Two visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion by Cooksley, second by Steffens to approve the agenda.

Performance Coach on Supplemental Salary Schedule – Dan Fox, Kyle Fank, and Adam Riniker presented information regarding the performance coach position and how it would be an asset to the district to keep an athlete safe and to improve athletic performance. The position would be for four separate seasons. Motion by Stone, second by Steffens to approve placing the Performance Coach position on the Supplemental Salary Schedule in Column 3.

FFA Advisor on Supplemental Salary Schedule – Motion by Steffens, second by Stone to place the FFA Advisor on the Supplemental Salary Schedule as 1% of base salary.

Walk-in Cooler Purchase – Fox presented a quote from Rapids Wholesale Equipment for a walk-in cooler. Motion by Cooksley, second by Recker to approve the purchase as presented.

Closed Session – Motion by Stone, second by Steffens to go into closed session at 5:46 pm to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when a closed session is necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. Iowa Code 21.5(1)(i). Closed session ended at 6:10 pm.

Exempt Session – Motion by Stone, second by Recker to go into exempt session at 6:10 pm to discuss strategy in matters relating to employment conditions of employees not covered by the collective bargaining law. Iowa Code 21.9. Exempt session ended at 7:25 pm.

FY24 Non-Master Employee Salary and Wage – Motion by Recker, second by Steffens to set salaries and wages for administrative, transportation, activity workers, and temporary/substitute staff as discussed in exempt session.

Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 7:27 pm.

2021-2022 Board Minutes

2021-07 July 14 Board Minutes

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal and Teresa Knipper, Business Manager/Board Secretary. HS/MS Principal Eric Dockstader was absent. Several visitors attended the meeting.

Approve Agenda: Motion to approve the agenda was made by Sperfslage, second by Stone. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on June 9, 2021; expenditures listed; financial reports; hiring of Coleen Meissner as special education teacher; and hiring of Liam Fitzpatrick as MS teacher.

Administrative Updates and Reports: Dockstader reported that the guidance counselor is finishing up student scheduling for the next school year and that the first day of school will have a modified schedule so the students can meet their teachers and have fun activities outside to welcome everyone back to school. Fox reported that the elementary has been busy with summer school, presented ideas on how to update the school’s website, and that EBTC wants to do a promotion at a football game. Kerkove reported that he is waiting on a lot of contractors to get work completed and that the summer cleaning crew is on schedule. Hesner reported on minor repairs needed to Chromebooks and Kindles for the extensive use this past year and updated the board on the progress of the phone system.

21-22 Preschool Handbook and Policies & Procedures: Fox explained where to find the handbook on the website and the changes that were made. Motion by Stone, second by Cooksley to approve the preschool handbook and policies & procedures as presented. Motion carried with all ayes.

21-22 Elementary Handbook: Fox explained the changes that were made to the handbook. Motion by Cooksley, second by Stone to approve the elementary handbook as presented. Motion carried with all ayes.

21-22 HS/MS Handbook: Dockstader explained the changes that were made to the handbook including the change in the dress code regarding hats. Motion by Stone, second by Steffens to approve the HS/MS handbook as presented. Motion carried with all ayes.

Bus Bids – Bids were received from Hoglund Bus Company and School Bus Sales for a 2023 bus. Motion by Sperfslage, second by Stone to accept the bid from Hoglund Bus Company for the quoted price of $102,899 for a 2023 IC CE - conventional. Motion carried with all ayes.

Chevrolet Traverse Bids – Bids were received from Bob Stephen Motors and Dunlap Motors for a 2022 Chevrolet Traverse. Motion by Steffens, second by Stone to accept the bid from Dunlap Motors for the quoted price of $34,256.25 for a 2022 Chevrolet Traverse AWD. Motion carried with all ayes.

Old Stage Remodel – Fox explained plans and the progress in getting the wall designed/approved. He presented a professional services proposal from ISG.

Ball field netting – Fox explained options and costs for the netting. The board directed Fox on what options to get an official bid for. Motion by Steffens, second by Stone to schedule a public hearing on August 11, 2021 at 5:00 pm regarding the use of SAVE funds for athletic complex improvements. Motion carried with all ayes.

21-22 Sharing Agreements with Independence for Buildings & Grounds Director and Human Resources Director – Fox recommended to keep these agreements for another year. The board had questions regarding these agreements so they were tabled until the next meeting.

21-22 Sharing Agreement with Independence for Food Services Director – Motion by Stone, second by Sperfslage to approve the 21-22 Sharing Agreement with Independence for Food Services Director. Motion carried with all ayes.

21-22 Sharing Agreement with Independence for Social Worker – Fox explained the need for a social worker and that the first year would be funded using ESSER funds. Motion by Cooksley, second by Steffens to approve the 21-22 Sharing Agreement with Independence for Social Worker. Motion carried with all ayes.

Buccaneer Brag-About: It is good to see so many EB students at the county fair, the summer sports teams are doing well as they finish up the season, and it is great to see so many students participating in summer school.

Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting at 6:30 pm. Motion carried with all ayes.

2021-08 August 11 Minutes

EAST BUCHANAN CSD

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, HS/MS Principal; and Teresa Knipper, Business Manager/Board Secretary. Several visitors attended the meeting.

Public Hearing: President Schmitt called for a motion to open the public hearing regarding the use of SAVE fund for athletic complex improvements. Motion by Sperfslage, second by Stone to open the public hearing was made at 5:03 pm. Motion carried with all ayes. Schmitt explained plans for the athletic complex. One member of the public asked about the netting. No other comments from the public. Motion to close the public hearing was made at 5:11 pm by Stone, second by Cooksley. Motion carried with all ayes.

Approve Agenda: Motion to approve the agenda was made by Steffens, second by Sperfslage. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Cooksley. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on July 14, 2021; expenditures listed; financial reports; resignation of Diane Ward as associate; hiring of Abbey Thurn, Shana Wall, Mandi Smith, Michelle Cooksley, Nathan Reck, Tiffany Bowers, Lee White, and Erin Kelchen as District Leadership Team (DLT) members; and hiring of Kelsi Giese, Lee White, Teresa Snyder, Chad Lamker, Paula McGraw, Christy Meyer, Jena McElroy, Aly Franck, and Nathan Reck as Teacher Mentors.

FFA Parliamentary Procedures Team: Jon Doese, FFA Advisor, explained to the board what is involved in being on the parliamentary procedures team. The team won at the state level and advanced onto the next level. Four members of the FFA Parliamentary Procedures Team then presented the process of a motion from initial motion through to adoption of the motion and end of the meeting.

Administrative Updates and Reports: Dockstader presented guidance regarding House File 802: Parameters for Racism and Sexism Training from the Iowa Department of Education. He explained to the board that the district is not teaching critical race theory; however, the history of racism is. Fox presented plans for professional development days prior to the start of the year, that the custodial staff is finishing up, there are several support staff vacancies yet to be filled, and that most elementary teachers have been in the building preparing for the school year. He also showed the board an example of improvements being made to the district’s website and that the new phone system has been installed with training scheduled. The lunch program was discussed as needing improvement. Student attendance issues were also discussed with the board requesting that it be addressed with a plan in place by the end of the first trimester.

21-22 Sharing Agreements with Independence for Buildings & Grounds Director – Fox updated the board on the meeting with Independence and recommended that the agreement continue. Motion by Sperfslage, second by Steffens to approve the 21-22 Sharing Agreement with Independence for Buildings & Grounds Director. Ayes: Schmitt, Sperfslage, Steffens, Cooksley. Nay: Stone. Motion carried.

21-22 Sharing Agreement with Independence for Human Resources Director – Fox updated the board on the meeting with Independence and recommended that the agreement continue. Motion by Steffens, second by Sperfslage to approve the 21-22 Sharing Agreement with Independence for Human Resources Director. Motion carried with all ayes.

21-22 Sharing Agreement with Alburnett for Transportation Director –Motion by Cooksley, second by Stone to approve the 21-22 Sharing Agreement with Alburnett for Transportation Director. Motion carried with all ayes.

21-22 Sharing Agreement with North Linn for LMC Teacher –Motion by Steffens, second by Stone to approve the 21-22 Sharing Agreement with North Linn for LMC Teacher. Motion carried with all ayes.

Legislative Priorities: The list of IASB Legislative Resolutions was reviewed by the board. The board selected Standards & Accountability, Mental Health, Supplemental State Aid, and Local Accountability & Decision-Making as the district’s priorities.

Back to School Protocol: Fox presented guidance from IDPH and information to be contained in a letter to the school community regarding procedures, masks, and transportation. Masks will be available on busses/vans and students in the same family will sit together.

Board Policy Review – 1^st Reading: Motion by Steffens, second by Sperfslage to approve the first reading of board policies 900 series and 804.6 as discussed. Motion carried with all ayes.

Buccaneer Brag-About: FFA group did a great job showing parliamentary procedure, summer school went well, and fall sports are getting started.

Adjourn – Motion by Cooksley, second by Sperfslage to adjourn the meeting at 7:00 pm. Motion carried with all ayes.

2021-09 September 28 special meeting minutes

Call to Order: The special meeting was called to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Andy Sperfslage, Heather Steffens, and Shawn Stone. Board members absent were Greg Schmitt and Scott Cooksley. Superintendent Dan Fox attended for the administration. MS/HS Principal Eric Dockstader and Board Secretary Teresa Knipper were absent.

Approve Agenda: Motion to approve the agenda was made by Stone, second by Steffens. Motion carried with all ayes.

Bus Quote – Fox presented a quote from Hoglund Bus Company for two buses. He recommended that the district lease the buses for one year with the option to purchase after one year. Lease total would be $29,064.00 with a balloon payment of $95,000.00 if purchased after one year. Motion by Stone, second by Steffens to approve the lease. Motion carried with all ayes.

Adjourn – Motion by Steffens, second by Stone to adjourn the meeting. Motion carried with all ayes.

2021-09 September 8 Minutes

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, HS/MS Principal; and Teresa Knipper, Business Manager/Board Secretary. Several visitors attended the meeting.

Approve Agenda: Motion to approve the agenda was made by Stone, second by Steffens. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Steffens, second by Cooksley. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on August 11, 2021; expenditures listed; financial reports; hiring of Daniel Sherrets and Hunter Podnar as custodians; hiring of Jessi Optiz in food service; hiring of Brianna Krum, Lisa Elledge, Zachary Zingg, Callen Reed, Stephany De La Cruz, and Shelby Murphy as associates; and hiring of Stacy Marcus for district leadership team.

Administrative Updates and Reports: Dockstader explained the changes being made to BucTime. Homecoming is the week of September 12^th with a pep rally and parade on Friday as normal. Fox reported that FAST testing has begun and that the district needs activity bus drivers. Fox provided the board with a draft of the return to learn plan to be posted on the website.

Baseball Net Quote – Fox presented a quote and his recommendation to add the additional 50 feet. Motion by Sperfslage, second by Stone to accept the quote with the additional 50 feet. Motion carried with all ayes.

HVAC Controller Replacement – Tabled until get more information.

Board Policy Review – 2nd Reading: Motion by Cooksley, second by Sperfslage to approve the second reading of board policies 900 series and 804.6 as discussed. Motion carried with all ayes.

Buccaneer Brag-About: Great start to the year with a good turnout for the first home football game. Students are getting back into attending events again. The volleyball team is doing well. The improvements to BucTime are great.

Student Questions – Students asked questions regarding BucTime changes and taking their laptop home without paying the fee if it is due to Covid.

Adjourn – Motion by Stone, second by Steffens to adjourn the meeting at 6:15 pm. Motion carried with all ayes.

2021-10 October 13 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – October 13, 2021

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox and Business Manager/Board Secretary Teresa Knipper. HS/MS Principal Eric Dockstader was absent. Several visitors attended the meeting.

Approve Agenda: Motion to approve the agenda was made by Stone, second by Cooksley. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on September 8, 2021; minutes from the special meeting on September 28, 2021; expenditures listed; financial reports; hiring of Jon Doese as MS football coach; resignation of Chad Lamker as MS track coach; and hiring of Tanner Erickson-Dale as assistant HS wrestling coach.

Administrative Updates and Reports: Fox presented the secondary update that volleyball and football playoffs will begin soon with the football team scheduled for a October 22^nd playoff game, eSports is being considered, there have been no applicants for the Buc Network Sponsor, BucTime is going well with students getting used to the changes, and how the latest TikTok challenges involve schools. FAST testing is done for the elementary students with a summary of results presented to the board and explained by Fox.

Return to Learn Plan Update – The locker rooms are now open.

Facilities Update – Fox presented ideas for the playground and that $50,000 has been raised so far of the estimated $180,000 cost. The district needs to replace the concession stand and decide what to do with the old bus barn.

Request for Allowable Growth and Supplemental Aid – Motion by Steffens, second by Stone to approve the request for allowable growth and supplemental aid for negative special education balance of $88,476.72. Motion carried with all ayes.

Propane Heating Firm Price Contract – Motion by Sperfslage, second by Cooksley to approve the propane heating firm price contract from AgVantage FS at a price per gallon of $1.53 with a down payment of $180.00. Motion carried with all ayes.

HVAC Controller Replacement – Mike Kerkove explained the need to replace the existing controller and presented options. Motion by Cooksley, second by Steffens to approve the proposal for the HVAC system upgrade as presented without the optional service agreement. Motion carried with all ayes.

Buccaneer Brag-About: Cross country qualifying is soon. Steffens mentioned the posters in the hall regarding the five steps to financial success.

Student Questions – No students present.

Adjourn – Motion by Stone, second by Sperfslage to adjourn the meeting at 6:02 pm. Motion carried with all ayes.

2021-11 Nov 17 Minutes

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting.

Approve Agenda: Motion to approve the agenda was made by Cooksley, second by Steffens. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Spersflage. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on October 13, 2021; expenditures listed; financial reports; hiring of Suzanne Goeller as MS Basketball Coach; hiring of Olivia Connolly as an associate; and approval of inter-agency agreements for special education with North Linn, Cedar Rapids, Waverly-Shell Rock, and Independence CSDs.

Administrative Updates and Reports: Dockstader reported that the first trimester ended today and changes to Buc Time are going well; however, they are looking at possibly moving it to the end of the day next school year so that students leaving early for activities do not miss instructional time. Fox reported that staff used a recent professional development day to address staff morale and self-care to remain productive. He also presented ISASP 2021 results compared to the 2019 results, the possibility of replacing Buc Network with NFHS as a viewing option, and that the website update is close to being complete.

Snow Removal Bids – One snow removal bid was received. Jeff Childers submitted a bid at a rate of $65.00/hour. Motion by Stone, second by Steffens to approval the snow removal bid from Jeff Childers. Motion carried with all ayes.

River Hills Consortium SBRC Administrative Cost Request: Motion by Steffens, second by Stone to approve the application to the SBRC in the amount of $2,079.98 for special education administrative costs associated with the River Hills Consortium program for the 2022-2023 school year. Motion carried with all ayes.

Lied Center Consortium SBRC Administrative Cost Request: Motion by Stone, second by Cooksley to approve the application to the SBRC in the amount of $1,955.39 for special education administrative costs associated with the Lied Center Consortium program for the 2022-2023 school year. Motion carried with all ayes.

SBRC Application for Modified Supplement Amount: Motion by Cooksley, second by Steffens to approve the SBRC application for open enrollment out not in Fall 2020 of $148,008.00. Motion carried with all ayes.

ESSER Funds – Fox presented how ESSER/GEER funds have been used by the district and plans for the remaining allocation.

Playground and Athletic Complex - Fox presented plans for a new playground located on the vacant lot including equipment ideas, estimates, and funding sources available. An estimate was provided by Demmer Architecture for restrooms and a maintenance/storage building to be located on the playground lot. A request was submitted to and approved by the IDOE for use of $100,000 in ESSER funds to provide an outdoor learning environment in the new playground. Fox also presented an estimate for improvements to the athletic complex which includes new concession stand with restrooms, storage building, spectator bleachers at track/football field, and softball dugouts. Motion to move forward with both projects was made by Steffens, second by Cooksley. Motion carried with all ayes.

OSHA Vaccination Policies – Fox presented information from the Iowa Association of School Boards regarding OSHA Mandatory Policy on Employee Vaccination. No action was taken by the board.

Board Policy Review – 1^st Reading – Motion by Cooksley, second by Stone to approve the first reading of policies 407.6 and 413.2 regarding certified and classified employee retirement policies. Motion carried with all ayes.

Buccaneer Brag-About – The music trip is complete, football team played in the semi-finals, a cross country member placed at state, fan attendance was great for the fall sports programs, athletes show sportsmanship to opposing teams, and the winter sports are getting started. The board also thanked the staff for their efforts in assisting students with the loss of a student.

Student Questions – Students asked the board about BUC time, how the camera on NFHS works, and if the playground will be available outside of school hours.

Adjourn – Motion by Stone, second by Sperfslage to adjourn the meeting at 7:10 pm. Motion carried with all ayes.

2021-12 Dec 8 Minutes

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended d the meeting.

Approve Agenda: Motion to approve the agenda was made by Cooksley, second by Stone. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Cooksley, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on November 17, 2021; expenditures listed; financial reports; hiring of Thomas Crawford as MS boy’s basketball coach; approval of inter-agency agreements for special education with West Delaware and Starmont; and early graduation requests.

FY2021 Financial Reports: The FY2021 financial reports were submitted to the board. Motion to approve the reports was made by Stone, second by Cooksley. Motion carried with all ayes.

Acceptance of Abstract of Votes: Results of the election were presented as Tim Recker for District 1 and Scott Cooksley for Director at Large. Motion to accept the abstract of election was made by Sperfslage, second by Steffens. The board thanked Greg Schmitt for his dedication to the district as a school board member for eight years

Appointment of President Pro-tem: Motion by Sperfslage, second by Stone to appoint the board secretary as President Pro-tem. Motion carried with all ayes.

Adjourn: Motion was made by Sperfslage, second by Stone to adjourn the annual meeting at 5:07 pm.

Call to Order: The organizational meeting was called to order at 5:08 pm by the board secretary.

Oath of office to new board member: The board secretary administered the Oath of Office to newly elected board member Tim Recker.

Election of President: The board secretary took nominations for president. Motion by Stone to nominate Sperfslage. Steffens motioned to cease nominations. Motion carried with all ayes to approve Sperfslage as president. The oath of office was administered by the board secretary.

Election of Vice-President: Sperfslage took nominations for vice-president. Motion by Cooksley to nominate Steffens. Motion by Sperfslage to nominate Stone. Steffens was elected vice-president with a vote of 3 to 2. The oath of office was administered by the president.

Appoint Board Secretary: Motion by Stone, second by Steffens to appoint Teresa Knipper as board secretary. Motion carried with all ayes. The oath of office was administered by the president.

Appoint Board Treasurer: Motion by Steffens, second by Recker to appoint Marilyn Steinkamp as board treasurer. Motion carried with all ayes.

Appoint Legal Counsel: Motion by Cooksley, second by Sperfslage to appoint Steve Weidner of Swisher and Cohrt as legal counsel. Motion carried with all ayes.

Approve Official Depositories: Motion by Stone, second by Cooksley to approve the official depositories and maximum deposits as: Citizens State Bank ($10 million), UMB ($2 million), and ISJIT ($2 million). Motion carried with all ayes.

Name Official Publication: Motion by Cooksley, second by Steffens to approve The Winthrop News as official publication for the district. Motion carried with all ayes.

Establish dates and times of school board meetings: Motion by Stone, second by Steffens to approve the second Wednesday of each month at 5:00 pm as the school board meeting date and time. Motion carried with all ayes.

Facilities Update: Architect Josh Demmer and engineer Brian Crawford presented plans, time line, and estimates for improvements to the athletic complex and playground/outdoor learning center. After discussing the options, the board directed Fox to get an estimate to move the Kids Corner building from its current location to the vacant lot to the south so that the maintenance building and playground/outdoor learning center could be built west of the elementary building. Demmer Architecture submitted a cost of services proposal for $78,400. Crawford Engineering & Services submitted a work authorization totaling $19,000 to the board for both projects. Motion by Stone, second by Recker to approve the Crawford Engineering authorization to proceed.

Administrative Updates and Reports: Dockstader presented attendance policy ideas based on policies from surrounding districts and provided MS/HS attendance data. Fox reported that weather alerts will no longer be through govdelivery but did state that they will continue to be done through the designated television and radio stations. Fox also reported that the elementary concert is on December 13^th and that the new district website will be active on December 13^th.

Buchanan County Conference Board – Shawn Stone volunteered to be the district’s representative for the Buchanan County Conference Board. His appointment was approved by all members.

Board Policy Review – 2nd Reading – Motion by Steffens, second by Cooksley to approve the second reading of policies 407.6 and 413.2 regarding certified and classified employee retirement policies. Motion carried with all ayes.

Board Policy Review – 1st Reading – Motion by Steffens, second by Cooksley to approve the first reading of the 409 and 414 series. Motion carried with all ayes.

Buccaneer Brag-About – Scott Cooksley has been in the 1^st grade classrooms to read to them, ten students have had perfect attendance for the first 71 days of school, the FFA fruit is here, the female wrestlers placed at a recent tournament, and the elementary teachers do a great job getting the students excited for the holidays.

Student Questions – Students asked the board about the track and plans for the old playground.

Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting at 7:32 pm. Motion carried with all ayes.

2022-01 January 07 - special meeting

Call to Order: President Andy Sperfslage called the meeting to order at 5:00 pm. Board members present were Scott Cooksley, Tim Recker, and Andy Sperfslage. Board members attending by phone were Heather Steffens and Scott Cooksley. Superintendent/Elementary Principal Dan Fox attended for administration. One visitor was present.

Approve Agenda: Motion to approve the agenda was made by Recker, second by Stone. Motion carried with all ayes.

Board Policy 403.7 Series - Motion by Cooksley, second by Recker to table 403.7 series board policy, regulation, and examples until Monday, January 10, 2022 so the board could get results from the Supreme Court before any action was taken. Motion carried with all ayes.

Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting. Motion carried with all ayes.

2022-01 January 10 - Special Meeting

Call to Order: President Andy Sperfslage called the meeting to order at 7:00 am. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, and Shawn Stone. Board Member Heather Steffens was absent. Superintendent/Elementary Principal Dan Fox attended for administration.

Approve Agenda: Motion to approve the agenda was made by Recker, second by Stone. Motion carried with all ayes.

Board Policy 403.7 Series – Superintendent Fox recommended (per school attorney recommendation) the motion to act on 403.7 series board policy, regulation, and examples be tabled because Iowa OSHA has clearly indicated that it will not be implementing or enforcing the federal ETS. It was recommended that the board act once there is clear guidance from the state. Motion by Stone, second by Cooksley to table the policy series. Motion carried with all ayes.

Adjourn – Motion by Stone, second by Recker to adjourn the meeting. Motion carried with all ayes.

2022-01 January 12 Minutes

Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting.

Approve Agenda - Motion to approve the agenda was made by Steffens, second by Stone. Motion carried with all ayes.

Approve Consent Agenda - Motion to approve the Consent Agenda was made by Cooksley, second by Recker. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on December 8, 2021; minutes from special meetings on January 7, 2022 and January 10, 2002; expenditures listed; financial reports; resignation of Courtney Snyder as associate; and early graduation requests.

Community/Program Presentation - The coach and two members of the robotics team explained to the board how they build, design, and program the robot in preparation for the FIRST Tech Challenge. They spoke about how they are learning problem solving skills and teamwork in preparation for the competition as well as demonstrated the robot doing this year’s challenge.

Administrative Updates and Reports - Dockstader presented that ISASP testing is soon, covid is affecting attendance numbers, and that the leadership team discussed creating a plan to address the attendance numbers next year but is concerned about how the pandemic may affect it. Fox presented that FAST testing is being completed, alerts are now being sent out through JMC with parents having the option to update who gets the alerts, and JMC is also now being used for conference scheduling. Covid cases are increasing; however, the overall absentee rate is normal for this time of year. Students may not return until 10 days after symptoms begin. The HVAC upgrade is to begin next week

SBRC Application for At-Risk/Dropout MSA – Motion by Stone, second by Cooksley to approve the application to the SBRC in the amount of $131,766 for At-Risk/Dropout Prevention for the 2022-2023 school year. Motion carried with all ayes.

Bus Bids – Bids were received from Hoglund Bus Company and School Bus Sales for a 2023 bus. Motion by Stone, second by Recker to accept the bid from Hoglund Bus Company for the quoted price of $107,959 for a 2023 IC CE bus. Motion carried with all ayes.

Athletic Complex & Playground – Tabled until get more information from contractors.

403.7 Board Policy – OSHA Vaccine Mandate – Tabled since no decision by Supreme Court.

Board Policy Review – 2^nd Reading – Motion by Stone, second by Steffens to approve the second reading of the 409 and 414 series as presented. Motion carried with all ayes.

Board Policy Review – 1^st Reading – Motion by Stone, second by Cooksley to approve the first reading of the quarterly policy updates as presented and discussed. Motion carried with all ayes.

Buccaneer Brag-About – The board was impressed with what is all involved in robotics, EB alumni participated in the Citrus Bowl, and the NHS induction ceremony was held this week.

Student Questions – Students asked the board what they would like to change about the school, why they wanted to become a board member, and if the new busses will have seat belts on them.

Adjourn – Motion by Steffens, second by Recker to adjourn the meeting at 6:15 pm. Motion carried with all ayes.

2022-02 February 9 Minutes

Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion to approve the agenda was made by Steffens, second by Recker.

Approve Consent Agenda - Motion to approve the Consent Agenda was made by Cooksley, second by Stone. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on January 12, 2022; expenditures listed; and financial reports.

Community/Program Presentation – Two students from the Accounting II class presented plans for a field trip to St Louis and requested permission from the board. The board gave the group permission to travel out of state.

Administrative Updates and Reports – Dockstader updated the board on attendance with the latest data and that the BLT has started working on an attendance policy. He also explained standards-based grading to the board. Fox presented that TLC coaches and AEA staff take learning walks in all grades and that FAST data is being reviewed.

Set Public Hearing for 2022-2023 School Calendar – Fox presented the board with the proposed 22-23 school calendar. Motion by Stone, second by Recker to hold a public hearing on March 9, 2022 at 5:00 pm.

Approve Auditor – Motion by Steffens, second by Cooksley to accept the Audit Engagement Letter from Kay L. Chapman CPA PC for audit services in FY22, FY23, and FY24 as presented.

Approve Business Associate Agreement – Motion by Cooksley, second by Recker to approve the Business Associate Agreement with the Iowa Department of Education regarding sharing of Iowa Medicaid data as presented.

Approve Memorandum of Agreement – Motion by Recker, second by Stone to approve the Memorandum of Agreement with Junior Achievement for the 22-23 school year as presented.

Athletic Complex & Playground – Fox reported that it is not feasible to move the Kids Corner building and that plans are moving forward with the PTO for designing the playground. Motion by Cooksley, second by Stone to approve the quote from D&N Fence Company to install the posts for the ball field netting project. Demmer Architecture presented project information for the sports complex improvements including a Notice of Public Hearing and Bid Letting. Motion by Stone, second by Recker to approve the Notice of Public Hearing and Bid Letting as presented with the public hearing to be held on March 23, 2022 at 6:00 pm.

Board Policy Review – 2^nd Reading – Motion by Stone, second by Steffens to approve the second reading of policies 105, 200.1, 210.8, 212, 212.1, 307, 401.4, 502.4 and 606.6 as presented.

Board Policy Review – 1^st Reading –Motion by Steffens, second by Stone to approve the first reading of policies 700 to 705 with changes as discussed.

Buccaneer Brag-About – The sports teams are doing well, state speech was held the previous weekend with two students receiving straight ones, the elementary students celebrated 100 days of school by dressing up, and students helped during BucTime to clean up after a pipe broke.

Student Questions – Students asked the board about student-based grading, attendance policy plans, and the number of track lanes we will have.

Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting at 6:14 pm.

2022-03 March 09 minutes

Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Public Hearing – Motion to open the public hearing regarding the 2022-2023 school calendar was made at 5:00 pm by Steffens, second by Stone. Fox presented the proposed calendar. There were no comments from the public. Motion to close the public hearing was made at 5:06 pm by Cooksley, second by Recker.

Approve Agenda - Motion to approve the agenda was made by Steffens, second by Stone.

Community/Program Presentation – Mercedes McCloy, HS science teacher, presented information to the board regarding the forensic science class going to University of Wisconsin Platteville for a field trip. She requested that the board approve the out-of-state field trip.

Administrative Updates and Reports – Dockstader provided information regarding ISASP prep day and that the BLT group will be reviewing the current attendance policy and making changes as needed. Fox presented FAST data to the board and explained how staff is working to improve scores. Fox also reported that ISASP testing is next month and explained how at-risk students are identified.

Out-of-state Field Trip – Motion by Steffens, second by Cooksley to approve the out-of-state field trip request by Mercedes McCloy for forensics class.

Amend 2021-2022 School Calendar – Fox presented changes to the 2021-2022 school calendar and recommended that the last student day is May 25^th with last teacher day as May 26^th. Certified staff will not have to make up three days and classified staff will be paid for three days of personal leave. Motion by Stone, second by Steffens to amend the 2021-2022 school calendar as presented.

Approve 2022-2023 School Calendar – Motion by Cooksley, second by Recker to approve the 2022-2023 school calendar as presented.

Approve 2022-2023 Technology purchase – Motion by Recker, second by Stone to approve the purchase of 55 MacBook Air computers for staff.

FY2023 Budget – Knipper presented three options to the board regarding prepayment levy amounts for the certified budget. Motion by Cooksley, second by Stone to approve publishing the budget with a $210,000 prepayment levy. Motion by Stone, second by Cooksley to hold a public hearing for the FY2023 budget on April 13, 2022 at 5:00 pm.

Teacher Retention Payment – Motion by Stone, second by Recker to approve Teacher Retention Payments as presented.

Staff Retention Payment – Tabled until next meeting so can get more information.

Athletic Complex & Playground – The pre-bid meeting was held on March 8^th and plans were presented for the playground. Bids will be awarded on March 23, 2022.

Board Policy Review – 2^nd Reading – Motion by Stone, second by Steffens to approve the second reading of policies 700 to 706 as presented.

Board Policy Review – Motion by Cooksley, second by Steffens to approve the first reading and waive the second reading of policies 505.5 and 505.6 due to legal changes the board has no control over and a minor change.

Buccaneer Brag-About – A wrestler placed fourth at state, girls basketball ended the season well, and state individual speech is on March 12^th.

Student Questions – Students asked if the calendar will be amended again if we have more snow days and how to reduce anxiety about tests.

Adjourn – Motion by Stone, second by Recker to adjourn the meeting at 6:35 pm.

2022-03 March 14 Special Meeting Minutes

Call to Order -President Andy Sperfslage called the meeting to order at 5:56 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Board Member Tim Recker was absent. Others in attendance were Dan Fox, Eric Dockstader, Teresa Knipper, Steve Weidner, Timothy Luce, Matt Cook, Cory Hartmann, Student A, Student A’s parents, and Student A’s attorney.

Approve Agenda - Motion to approve the agenda was made by Steffens, second by Cooksley. Motion carried with all ayes.

Closed Session – At 5:57 pm, a motion was made by Stone, with a second by Cooksley, to hold a closed session as authorized by Iowa Code Section 21.5(1)(e) to discuss whether to conduct a hearing, or conduct a hearing for suspension or expulsion of a student. Roll call: Ayes – Cooksley, Sperfslage, Steffens, Stone. Cook and Hartmann left the closed session at 6:52 pm. Fox, Dockstader, Weidner, Student A, Student A’s parents and Student A’s attorney left the closed session at 7:38 pm. The board returned to open session at 9:00 pm.

Action – Motion by Cooksley, second by Steffens for the board to follow the recommendation of the Superintendent in regard to Student A being expelled from the East Buchanan CSD for the rest of the 2021-2022 school year and the 1^st and 2^nd trimesters of the 2022-2023 school year. The board feels facts and circumstances show policy 502.6 was violated. Roll call: Ayes – Cooksley, Sperfslage, Steffens; Nay: Stone. The student’s attorney requested an amended motion as former student. Motion by Cooksley, second by Steffens to amend the motion to state former Student A. Roll call: Ayes – Cooksley, Sperfslage, Steffens; Nay: Stone

Adjourn – Motion by Stone, second by Steffens to adjourn the meeting at 9:03 pm. Motion carried with all ayes.

2022-03 March 16 Special Meeting Minutes

Approve Agenda - Motion to approve the agenda was made by Cooksley, second by Steffens. Motion carried with all ayes.

Closed Session – At 5:03 pm, a motion was made by Stone, with a second by Recker, to hold a closed session as authorized by Iowa Code Section 21.5(1)(e) to discuss whether to conduct a hearing, or conduct a hearing for suspension or expulsion of a student. Roll call: Ayes – Cooksley, Recker, Sperfslage, Steffens, Stone. Fox, Student B, and Parent B left the closed session at 5:10 pm. The board returned to open session at 5:22 pm.

Action – Motion by Steffens, second by Stone for the board to follow the recommendation of the Superintendent in regard to Student B being suspended until March 20, 2022. Roll call: Ayes – Cooksley, Recker, Sperfslage, Steffens, Stone.

Adjourn – Motion by Recker, second by Steffens to adjourn the meeting at 5:24 pm. Motion carried with all ayes.

2022-03 March 23 Special Meeting Minutes

Call to Order -President Andy Sperfslage called the meeting to order at 6:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Others in attendance were Dan Fox, Teresa Knipper, Mike Kerkove, Joshua Demmer, and Brian Crawford. Motion carried with all ayes unless otherwise noted.

Public Hearing – Sperfslage requested a motion to open the public hearing. Motion by Stone, second by Cooksley to open the public hearing at 6:01 pm. Brian Crawford presented plans and phases for the sports complex improvement project. The public hearing ended at 6:22 pm with a motion by Steffens, second by Stone.

Approve Agenda - Motion to approve the agenda was made by Steffens, second by Cooksley.

Approve plans, specifications, and form of contract – Motion by Recker, second by Stone to approve the plans, specifications, and contract for the sports complex improvement project.

Award contract – Motion by Stone, second by Steffens to award the contract for the sports complex project to Dave’s Complete Construction, Inc and to authorize Dan Fox to sign the contract on behalf of the board.

Adjourn – Motion by Recker, second by Cooksley to adjourn the meeting at 6:48 pm.

2022-04 April 13 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – April 13, 2022

Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox and Business Manager/Board Secretary Teresa Knipper. HS/MS Principal Eric Dockstader was absent. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Public Hearing – Motion to open the public hearing regarding the 2022-2023 certified budget was made at 5:00 pm by Steffens, second by Cooksley. The proposed budget as published was presented. There were no comments from the public. Motion to close the public hearing was made at 5:02 pm by Stone.

Approve Agenda - Motion to approve the agenda was made by Cooksley, second by Stone.

Approve Consent Agenda - Motion to approve the Consent Agenda was made by Cooksley, second by Steffens. Items included on the Consent Agenda: minutes from the regular meeting on March 9, 2022; minutes from the special meeting on March 14, 2022; minutes from the special meeting on March 16, 2022; minutes from the special meeting on March 23, 2022; resignations of Nicole Reck as dance coach, Olivia Connolly as associate, Byron Reeder as junior class sponsor, Chad Lamker as HS boys basketball coach, Abby Taylor as cheer sponsor, Nathan Reck as summer maintenance; hiring of Julie Gile for food service; hiring of Kiersten Amos for cheer sponsor; rehire of Chad Lamker as MS track coach; expenditures listed; and financial reports.

Administrative Updates and Reports – Fox presented that ISASP testing is complete for grades 3-11 and that field trips, Day of Awesomeness, and Camp Wapsi are planned for next month. Fox also presented the progress report from the contractors for the sports complex and that the poles have been set for the ball field netting.

Scholarship Committee Members – The board appointed Sperfslage and Steffens to the Carl Arnold Scholarship selection committee. Stone, Cooksley, and Recker were appointed to the Lowell and Agnes Davis Scholarship selection committee.

Playground Project – The board discussed placing the new playground to the west of the MS instead of on the vacant log. A proposal from Boland Recreation was presented. Motion by Steffens, second by Cooksley to approve the proposal with the rubber mulch option.

Staff Retention Incentive Payment – Motion by Stone that, due to systemic staff shortages in the state, staff vacancies in the district, in anticipation of continued shortages and additional responsibilities due to the pandemic, on-going pandemic mitigation, and to reinforce our desire to retain our employees, the board pay all active continuing staff at East Buchanan Community School District (excluding teachers that already received the Governor’s retention payment, coaches, event center coordinator, board treasurer, and substitutes) that were under contract on October 1st and agree to fulfill the remainder of their 2021-2022 employment contract in its entirety, a one-time stipend of $1,000 multiplied by their full-time equivalency as determined by the superintendent for a maximum $1,000 funded by ESSER and Nutrition Fund reserves, as allowed. Motion was seconded by Recker.

Approve FY21 Audit Report – Motion by Cooksley, second by Stone to approve the FY21 audit report as presented.

Set Public Hearing for FY22 Amended Budget – Knipper presented that there is a need to amend the current year budget with exact amounts to be determined. Motion by Stone, second by Recker to set the public hearing for the purpose of amending the current school budget on May 11, 2022.

Resolution Fixing the Date for Public Hearing on the Proposed Use of SAVE Revenue for an Athletic Facility Infrastructure Project – Steffens introduced the resolution and moved its adoption. Recker seconded the motion to adopt. Roll was called and the vote was: Ayes: Stone, Recker, Steffens, Cooksley, Sperfslage; Nays: none. President Sperfslage declared the resolution adopted as follows: RESOLUTION FIXING THE DATE FOR A PUBLIC HEARING ON THE PROPOSED USE OF SAVE REVENUE FOR AN ATHLETIC FACILITY INFRASTRUCTURE PROJECT WHEREAS, the School District receives revenue from the State of Iowa Secure an Advanced Vision for Education Fund ("SAVE Revenue") pursuant to Iowa Code § 423F.2; and WHEREAS, pursuant to Iowa Code chapter 423F and an election duly held in accordance therewith on September 9, 2008, the Board of Directors is currently entitled to spend SAVE Revenue for school infrastructure purposes, including the construction of an athletic facility infrastructure project; and WHEREAS, the Board of Directors has considered potential uses of the District's SAVE Revenue including use for secure entries for the District's attendance centers and has determined that it is necessary and advisable for the District to use SAVE Revenue for the following athletic facility infrastructure project that is not physically attached to a student attendance center: to improve the athletic complex, including constructing, furnishing and equipping a new concession stand with bathrooms, a new storage building, softball field dugouts, baseball field bleachers, football field visiting spectator bleachers, all-weather four-lane track, pedestrian facilities and related site work; and WHEREAS, the Board of Directors has complied with the provisions of Iowa Code § 423F.3(6A) by adopting a resolution setting forth the proposal for the athletic facility infrastructure project, and holding a public hearing on the proposed construction of the athletic facility NOW, THEREFORE, it is resolved:

The Board of Directors hereby supports the proposed use of SAVE Revenue for the following athletic facility infrastructure project: to improve the athletic complex, including constructing, furnishing and equipping a new concession stand with bathrooms, a new storage building, softball field dugouts, baseball field bleachers, football field visiting spectator bleachers, all-weather four-lane track, pedestrian facilities and related site work. The estimated cost of the construction of this athletic facility infrastructure project is $1,600,000.
Eligible electors of the school district have the right to file with the Board Secretary a petition pursuant to Iowa Code § 423F.4(2)(b), on or before close of business on May 25, 2022, for an election on the proposed use of SAVE Revenue. The petition must be signed by eligible electors equal in number to not less than one hundred or thirty percent of those voting at the last preceding election of school officials under Iowa Code § 277.1, whichever is greater.
In the event a petition containing the required number of valid signatures is filed with the Secretary of the Board on or before close of business on May 25, 2022, the President shall call a meeting of the Board to consider rescinding this Resolution supporting the proposed use of SAVE Revenue or directing that the question of the proposed use of SAVE Revenue be submitted to the qualified electors of the School District.

If the Board determines to submit the question to the electors, the proposition to be submitted shall be as follows: Shall the Board of Directors of the East Buchanan Community School District in the County of Buchanan, State of Iowa, be authorized to use revenue from the State of Iowa Secure an Advanced Vision for Education Fund to improve the athletic complex, including constructing, furnishing and equipping a new concession stand with bathrooms, a new storage building, softball field dugouts, baseball field bleachers, football field visiting spectator bleachers, all-weather four-lane track, pedestrian facilities and related site work, with the estimated cost of construction being $1,600,000?

Prepayment Levy Resolution – Cooksley introduced the following resolution and moved its adoption. Stone seconded the motion to adopt. Roll was called and the vote was: Ayes: Stone, Recker, Steffens, Cooksley, Sperfslage; Nays: none. The President declared the Resolution adopted as follows: Resolution Authorizing the Redemption of General Obligation School bondS, SERIES 2017, Dated May 1, 2017, and Levying a Tax for fiscal year 2023 for the Redemption of General Obligation School bondS, SERIES 2017, Dated May 1, 2017 WHEREAS, the East Buchanan Community School District (the "District") issued $6,500,000 General Obligation School Bonds, Series 2017, dated May 1, 2017 (the "Series 2017 Bonds"), of which $5,485,000 are currently outstanding; of which $90,000 were called for redemption on May 1, 2023 pursuant to a resolution adopted April 10, 2019; of which $125,000 were called for redemption on May 1, 2023 pursuant to a resolution adopted April 8, 2020; of which $125,000 were called for redemption on May 1, 2023 pursuant to a resolution adopted March 10, 2021; and of which $210,000 are now being called for redemption on May 1, 2023, which are described in Schedule A attached to this Resolution (the "Redeemed Bonds"); and WHEREAS, at this time, it is in the best interest of the District to levy a tax for the Fiscal Year ending June 30, 2023, which is sufficient to call and redeem the Redeemed Bonds on May 1, 2023; and WHEREAS, the Series 2017 Bonds which mature after May 1, 2023 may be called in whole or in part on any date beginning on May 1, 2023, from any funds regardless of source, in any order of maturity and within annual maturity by lot by giving 30 days' written notice of redemption to the registered owner of the Bonds, the terms of redemption to be par plus accrued interest to the date of call, such notice to be deemed completed upon transmission to the owner of record of the Bond at the address shown on the books of the Registrar; and WHEREAS, selection by lot will be necessary to select bonds to be called among mandatory redemption payment due May 1, 2036 of the Term Bond which matures on May 1, 2037; and WHEREAS, it is in the best interest of the District to call and redeem the Redeemed Bonds. NOW, THEREFORE, be it resolved: Section 1. That the Redeemed Bonds are hereby redeemed as of May 1, 2023. Section 2. UMB Bank, N.A., West Des Moines, Iowa (formerly known as Bankers Trust Company, Des Moines, Iowa), in its capacity as Registrar, Paying Agent and Transfer Agent, is hereby authorized and directed to cause notice of such redemption to be given not less than thirty (30) days prior to the date of redemption by written notice to the registered owner of the Redeemed Bonds in substantially the form set forth in Schedule B attached to this Resolution. Piper Sandler & Co., as Dissemination Agent for the District, is hereby authorized and directed to provide electronic notice of such redemption to the Municipal Securities Rulemaking Board at http://emma.msrb.org/. On or before May 1, 2023, the Treasurer shall deposit with the Paying Agent $210,000 to call and redeem the Redeemed Bonds described in Schedule A attached to this Resolution, such call and redemption to be effective May 1, 2023 pursuant to the terms of the Series 2017 Bonds. All liability for interest on the Redeemed Bonds shall cease, terminate, and be completely discharged as of May 1, 2023 as provided in Section 6(b) of the Resolution Authorizing the Issuance of the Series 2017 Bonds. Section 3. There is levied upon all the taxable property of the District for the fiscal year ending June 30, 2023, $210,000 which when collected shall be deposited with the Paying Agent. The Paying Agent is authorized and directed to call and redeem the Redeemed Bonds on May 1, 2023 . PASSED AND APPROVED this 13th day of April, 2022.

FY23 Budget Adjustment Resolution – Motion by Recker, second by Cooksley that the board levy property taxes for the FY23 regular program budget adjustment as allowed under section 257.14, Code of Iowa. The president declared the resolution adopted as Resolved, that the Board of Directors of East Buchanan CSD, will levy property taxes for fiscal year 2022-2023 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.

Approve FY23 Budget – Knipper presented the budget and taxes to be adopted. Motion by Cooksley, second by Steffens to approve the budget and taxes as presented.

Board Policy Review – 1^st Reading – Motion by Stone, second by Recker to approve the first reading of policies 707 to 712 with changes as discussed.

Buccaneer Brag-About – The students tried very hard on ISASP tests and staff are proud of them. A student made cookies for all staff members. Kitchen staff has worked hard on keeping the lunch program going without a director. The musical was great.

Student Questions – A student asked if the old playground equipment would be removed. Fox explained that the new playground is more of a fitness playground.

Exempt Session – Motion by Cooksley, second by Steffens to go into exempt session at 6:13 pm per Iowa Code 20.17(3) and Iowa Code 20.9. Motion by Steffens, second by Stone to leave exempt session at 8:09 pm.

Adjourn – Motion by Recker, second by Steffens to adjourn the meeting at 8:10 pm.

2022-05 May 11 Minutes

East Buchanan Community School District - Regular Board Meeting Minutes – May 11, 2022

Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Public Hearing – Motion to open the public hearing regarding the proposed use of SAVE revenue for an athletic facility infrastructure project was made at 5:00 pm by Stone, second by Steffens. There were no comments from the public. Motion to close the public hearing was made at 5:02 pm by Recker, second by Stone.

Public Hearing – Motion to open the public hearing regarding the amendment of the current budget was made at 5:02 pm by Steffens, second by Recker. There were no comments from the public. Motion to close the public hearing was made at 5:03 pm by Stone, second by Cooksley.

Public Forum – Kristy Recker addressed the board and requested a review of board policy 502.6.

Approve Agenda - Motion to approve the agenda was made by Stone, second by Cooksley.

Approve Consent Agenda - Motion to approve the Consent Agenda was made by Steffens, second by Stone. Items included on the Consent Agenda: minutes from the regular meeting on April 13, 2022; resignations of Stephany DeLaCruz as associate, Jessica Lorey as teacher, and Brody Galvin as teacher; termination of Collen Meissner as teacher; hiring of Andrea Cook as dance coach; expenditures listed; and financial reports.

Administrative Updates and Reports – Dockstader reported that Funds for the Future awarded scholarships, the awards banquet was held, and that graduation is Sunday, May 15^th. He also explained to the board how Seven Habits of Highly Effective People and Leader in Me are being used by staff. Fox reported that summer school letters are being sent out, Friends and Family Day is May 23^rd, preschool graduation is May 24^th, and elementary principal interviews are scheduled for May 26^th with five candidates.

2022 Graduates – Motion by Stone, second by Cooksley to approve the list of 2022 graduates.

Resolution Supporting the Proposed Use of SAVE Revenue for an Athletic Facility Infrastructure Project – Stone introduced the resolution and moved its adoption. Recker seconded the motion to adopt. Roll was called and the vote was: Ayes: Stone, Recker, Steffens, Cooksley, Sperfslage; Nays: none. President Sperfslage declared the resolution adopted as follows: RESOLUTION SUPPORTING THE PROPOSED USE OF SAVE REVENUE FOR AN ATHLETIC FACILITY INFRASTRUCTURE PROJECT WHEREAS, the School District receives revenue from the State of Iowa Secure an Advanced Vision for Education Fund ("SAVE Revenue") pursuant to Iowa Code § 423F.2; and WHEREAS, pursuant to Iowa Code chapter 423F and an election duly held in accordance therewith on September 9, 2008, the Board of Directors is currently entitled to spend SAVE Revenue for school infrastructure purposes, including the construction of an athletic facility infrastructure project; and WHEREAS, the Board of Directors has considered potential uses of the District's SAVE Revenue including use for secure entries for the District's attendance centers and has determined that it is necessary and advisable for the District to use SAVE Revenue for the following athletic facility infrastructure project that is not physically attached to a student attendance center: to improve the athletic complex, including constructing, furnishing and equipping a new concession stand with bathrooms, a new storage building, softball field dugouts, baseball field bleachers, football field visiting spectator bleachers, all-weather four-lane track, pedestrian facilities and related site work; and WHEREAS, the Board of Directors has complied with the provisions of Iowa Code § 423F.3(6A) by adopting a resolution setting forth the proposal for the athletic facility infrastructure project, and holding a public hearing on the proposed construction of the athletic facility: NOW, THEREFORE, it is resolved:

The Board of Directors hereby supports the proposed use of SAVE Revenue for the following athletic facility infrastructure project: to improve the athletic complex, including constructing, furnishing and equipping a new concession stand with bathrooms, a new storage building, softball field dugouts, baseball field bleachers, football field visiting spectator bleachers, all-weather four-lane track, pedestrian facilities and related site work. The estimated cost of the construction of this athletic facility infrastructure project is $1,600,000.
Eligible electors of the school district have the right to file with the Board Secretary a petition pursuant to Iowa Code § 423F.4(2)(b), on or before close of business on May 25, 2022, for an election on the proposed use of SAVE Revenue. The petition must be signed by eligible electors equal in number to not less than one hundred or thirty percent of those voting at the last preceding election of school officials under Iowa Code § 277.1, whichever is greater.
In the event a petition containing the required number of valid signatures is filed with the Secretary of the Board on or before close of business on May 25, 2022, the President shall call a meeting of the Board to consider rescinding this Resolution supporting the proposed use of SAVE Revenue or directing that the question of the proposed use of SAVE Revenue be submitted to the qualified electors of the School District.

Amend FY22 Budget – Motion by Steffens, second by Cooksley to amend the current year budget as presented.

Resolution regarding transfer of flex benefit funds – Motion by Recker, second by Stone to approve the resolution regarding the district’s flex benefit funds. The President declared the Resolution adopted as follows: The Board of Directors hereby authorizes the Business Manager of the School District to make an accounting correction for the flex-benefit activity from the General Fund to the Flex-Benefits Plan Fund and to record all future flex benefit activity directly to the Flex-Benefits Plan Fund. PASSED AND APPROVED this 11th day of May, 2022.

Athletic Complex Project – An update was provided by Crawford Engineering and Mike Kerkove.

Playground Project – Playground equipment has been ordered and the mulch color will be determined by the PTO.

Board Policy Review – 2nd Reading – Motion by Cooksley, second by Steffens to approve the second reading of policies 707 to 712 as presented.

Buccaneer Brag-About – The last PTO fundraiser totaled $18,000, the Day of Awesomeness for the elementary was held, boys golf is doing well, FFA plant sale is going on now, the district hosted the large group contest, the EB choir got a I, and the men’s group will be going to state.

Exempt Session – Iowa Code 20.17(3) – Motion by Steffens, second by Stone to go into exempt session at 5:47 pm per Iowa Code 20.17(3). Returned to open session at 6:49 pm.

Master contract – Motion by Steffens, second by Cooksley to approve an $800 certified base increase and $1.15 classified base increase for a total percentage increase of 4.45%.

Exempt Session – Iowa Code 20.9 – Motion by Steffens, second by Stone to go into exempt session at 6:52 pm per Iowa Code 20.9. Returned to open session at 7:39 pm.

Non-master contract – Motion by Stone, second by Recker to set salaries and wages for administrative, transportation, and temporary/substitute staff as discussed in exempt session.

Closed Session – Motion by Stone, second by Cooksley to hold a closed session as authorized by Iowa Code Section 21.5(1)(i) to evaluate the professional competency of an individual at 7:41 pm. Returned to open session at 8:42 pm.

Adjourn – Motion by Steffens, second by Cooksley to adjourn the meeting at 8:43 pm.

2022-05 May 31 special meeting minutes

East Buchanan Community School District - Special Board Meeting Minutes – May 31, 2022

Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Superintendent/Elementary Principal Dan Fox attended for administration. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion to approve the agenda was made by Steffens, second by Cooksley.

Exempt Session – Motion by Recker, seconded by Steffens to go into exempt session at 5:00 pm to interview elementary principal candidates. Returned to open session at 6:44 pm.

Closed Session – Motion by Steffens, second by Cooksley to hold a closed session at 6:45 pm as authorized by Iowa Code Section 21.5(1)(i). Returned to open session at 7:10 pm.

Personnel Changes – Motion by Stone, second by Steffens to approve the resignations of Stacy Marcus, Mercedes McCloy, and Mel Campbell; and the hiring of Troy Ersland as MS special education teacher and HS boys basketball coach, Casey Kingdon for band director, Cassidy Bendickson for MS language arts teacher, and Jacklyn Letzring as elementary principal. New hires are pending previous district release.

Adjourn – Motion by Stone, second by Steffens to adjourn the meeting at 7:17 pm

2022-06 June 8 minutes

East Buchanan Community School District - Regular Board Meeting Minutes – June 8, 2022

Call to Order -President Andy Sperfslage called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Scott Cooksley, Tim Recker, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Superintendent/Elementary Principal Dan Fox, HS/MS Principal Eric Dockstader, and Business Manager/Board Secretary Teresa Knipper. Several visitors attended the meeting. Motion carried with all ayes unless otherwise noted.

Approve Agenda - Motion to approve the agenda was made by Cooksley, second by Steffens.

Approve Consent Agenda - Motion to approve the Consent Agenda was made by Steffens, second by Recker. Items included on the Consent Agenda: minutes from the regular meeting on May 11, 2022; minutes from the special meeting on May 31, 2022; resignations of Elisa Brady as assistant volleyball coach, Jon Doese as MS football coach, and Bret Lau as JV football coach; hiring of Chad Lamker as MS softball coach and Holly Creveling as associate; expenditures listed; and financial reports.

Administrative Updates and Reports – Dockstader reported they are working on the 2022-2023 scheduling and that Tiffany Bowers is having summer school for 14 students. Fox reported that building leadership teams will have training for Leader in Me in June, summer school begins June 20^th, the district may need to adjust director districts based on the 2020 census, the custodial staff is busy cleaning, and the sports complex improvement project is progressing.

FY23 Technology Budget – Kevin Hesner presented the FY23 technology budget to the board. Motion by Stone, second by Recker to approve the budget as presented.

Girls Wrestling – Fox presented that a coaching position will be added for MS/HS girls wrestling. Motion by Cooksley, second by Steffens to approve girls wrestling.

Student and Employee Attendance Discussion – The board discussed the need for a review of policies and handbooks regarding student and employee attendance. A subcommittee will be created.

Hawkeye Community College Service Agreement – Motion by Steffens, second by Recker to approve the Hawkeye Community College 2022 Summer Semester Service Agreement as presented.

FY23 Shared Services Agreements with Independence CSD – Motion by Cooksley, second by Stone to approve the food services director agreement as presented. Motion by Stone, second by Recker to approve the social worker agreement as presented. Motion by Recker, second by Steffens to approve the buildings and grounds manager as presented. There was no action on the human resources director agreement.

FY23 Media Specialist Shared Services Agreement with North Linn CSD – Motion by Steffens, second by Cooksley to approve the media special shared services agreement.

FY23 Transportation Director - Motion by Steffens, second by Stone to approve the FY23 transportation director shared services agreement with Alburnett.

FY22 Activity Fund Interest Allocation – Motion by Stone, second by Cooksley to allocate activity fund interest to the activities account.

Class of 2022 Fund Balance Allocation – Motion by Stone, second by Cooksley to allocate the remaining fund balance equally to the next four classes.

Board Resolution to Transfer Funds for FY22 Athletic Safety and Protective Equipment - Motion by Steffens, second by Recker to approve the resolution as follows: WHEREAS, Iowa Code provides school districts greater flexibility to transfer excess funds to other specified purposes; WHEREAS, the Board, in consultation with its community has determined that funds of $6,730.36 in the general fund shall be transferred to the student activity fund to purchase protective and safety equipment required for any extracurricular interscholastic athletic contest or competition that is sponsored or administered by an organization as currently defined by Iowa Code. Motion carried with all ayes.

Buc Network Fund Balance Allocation – The Buc Network has been discontinued with a fund balance of $2,109.81. Motion by Steffens, second by Recker to allocate the remaining fund balance to the activities account.

Board Resolution to Transfer Funds for EB Hoopsters Club and Lil Buc Basketball to Custodial Fund – Motion by Stone, second by Recker to approve the resolution as presented: Whereas, the Board has the authority to direct an accounting correction from the Activity Fund which relates to the activity of the Custodial Fund as defined under the Uniform Financial Accounting Manual and Iowa Chart of Accounts Coding; and Whereas, it is in the best interest of the District to make this correction from the District’s Activity Fund to the District’s Custodial Fund as allowed. NOW, THEREFORE, be it resolved: The Board of Directors hereby authorizes the Business Manager of the School District to make an accounting correction for the EB Hoopsters Club and Lil Buc B-Basketball activity from the Activity Fund to the Flex-Benefits Plan Fund and to record all future activity directly to the Custodial Fund.

FY22 Outstanding Invoices – Motion by Stone, second by Recker to approve the payment of outstanding FY22 invoices on June 30, 2022 for those invoices that were received by June 30, 2022.

FY23 Activity Worker Wages – Motion by Stone, second by Steffens to approve the activity worker wages as presented and being paid from the general fund. Ayes: Recker, Sperfslage, Steffens, Stone Nays: Cooksley.

FY23 Fee Schedule – Motion by Cooksley, second by Steffens to approve the fee schedule except for food service fees to be reviewed at the next meeting.

Board Policy Review – 1st Reading – Motion by Cooksley, second by Stone to approve the first reading of policies 800 to 804.4 as presented.

#BucPr1de – The boys golf team placed 2^nd at state golf with Ben Hesner placing 4^th, FFA had a goat show, there are so many girls interested in wrestling, and that students are staying busy with athletics and summer jobs.

Adjourn – Motion by Steffens, second by Cooksley to adjourn the meeting at 7:05 pm

2020-2021 Board Minutes

July 8, 2020 Minutes

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement.

Roll Call: Board members present were Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal ; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended.

Approve Agenda: A change was made to the agenda to move Item 12 to 8h. Motion to approve the agenda with changes was made by Stone, second by Steffens. Motion carried with all ayes.

Community/Program Presentations: No presentations were given.

Administrative Updates and Reports: Administration explained the Return to Learn plan that was submitted on July 1^st. The board agreed to hold a work session on July 20^th since a majority of the school board would be attending the SIAC meeting to introduce the Return to Learn plan to the community. The district is still waiting for the gym floors to be finished.

MS/HS 2020-2021 Handbook Updates: Dockstader presented the handbook updates to the board.

2020-2021 Sharing Agreements with Independence: Motion to approve the Buildings and Grounds Manager agreement was made by Steffens, second by Sperfslage. Ayes: Steffens, Schmitt, Sperfslage; Nays: Stone, Cooksley. Motion carried. Motion to approve the Human Resources agreement was made by Cooksley, second by Steffens. Motion carried with all ayes. Motion to approve the Lunch Services Director agreement was made by Stone, second by Steffens. Motion carried with all ayes.

Legislative Priorities: The board selected their top 4 resolutions from the list of IASB legislative priorities. They are: Preschool, Mental Health, Teacher Leadership and Development, and Teacher Recruitment & Licensure.

IASB COVID Conference: Motion to register for the IASB COVID Conference was made by Stone, second by Cooksley. Motion carried with all ayes.

Transportation Bids: A quote was received from Sadler for Jaltest diagnostic software. Motion to approve the purchase was made by Cooksley, second by Sperfslage . Motion carried with all ayes. Bids were received from Hoglund Bus Company and School Bus Sales for the purchase of a bus. Motion to approve Hoglund Bus Company’s bid for the purchase of a bus was made by Sperfslage, second by Stone. Motion carried with all ayes. A bid was received from Runde for the purchase of a van. Motion to approve the purchase of a 2019 Dodge Grand Caravan was made by Stone, second by Steffens. Motion carried with all ayes.

Mower Bids: Bids were received from Bodensteiner Implement Co, Knapp’s Service, and Maverick Powersports for the purchase of a mower. Motion to approve the purchase of a mower from Maverick Powersports was made by Sperfslage, second by Stone. Motion carried with all ayes.

Board Policy Review: Policy 907.R1 was tabled. Motion to approve the 1^st reading of policies 705.1, 501.9, 501.9E1, 601.2, 604.11, and 907 was made by Stone, second by Cooksley. Motion carried with all ayes.

Substitute and Activity Worker Pay Scale: Activity worker pay scale was tabled. Motion to approve substitute/misc worker pay scale was made by Stone, second by Sperfslage. Motion carried with all ayes.

Buccaneer Brag About: The baseball and softball teams are staying healthy so are able to play. Everyone in the district is keeping a positive attitude.

Exempt Session – A motion by Stone, second by Steffens to hold an exempt session as authorized by Iowa Code Section 21.9 to discuss matters relating to employment conditions of employees not covered by the collective bargaining law was made at 7:29 pm. Motion carried with all ayes. Motion by Cooksley, second by Steffens to return to open meeting was made at 8:30 pm. Motion carried with all ayes.

Adjourn – Motion was made by Cooksley, second by Steffens to adjourn the meeting at 8:30 pm. Motion carried with all ayes.

Next regular meeting is scheduled for August 12, 2020 at 5:00 pm.

July 20, 2020 Work Session Minutes

Call to Order: President Greg Schmitt called the meeting to order at 5:45 pm. The board recited the East Buchanan Mission Statement.

Roll Call: Board members present were Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; and Stacy Marcus, Curriculum Director. Absent: Teresa Knipper, Business Manager/Board Secretary. Several visitors attended.

Approve Agenda: Motion to approve the agenda was made by Sperfslage, second by Cooksley. Motion carried with all ayes.

Technology Discussion: A discussion was held regarding the need for technology for the Return to Learn plan. Motion to approve the purchase of Chromebooks from CDW-G and tablets from Amazon at a maximum total cost of $60,000.00 was made by Steffens, second by Sperfslage. Motion carried with all ayes.

Return to Learn Discussion: Dan Fox gave a presentation on the Return to Learn Plan with a question and answer session held at the end of the presentation.

Adjourn – Motion was made by Sperfslage, second by Cooksley to adjourn the meeting at 7:31 pm. Motion carried with all ayes.

Next regular meeting is scheduled for August 12, 2020 at 5:00 pm.

August 3, 2020 work session

Call to Order: President Greg Schmitt called the meeting to order at 6:00 pm. The board recited the East Buchanan Mission Statement.

Roll Call: Board members present were Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending were Dan Fox and Teresa Knipper, Business Manager/Board Secretary. Two visitors attended.

Approve Agenda: Motion to approve the agenda was made by Stone, second by Sperfslage. Motion carried with all ayes.

Return to Learn Discussion: Dan Fox presented guidance provided by the state regarding Return to Learn strategies and models based on COVID positivity percentage in the county. Guidance was also reviewed on evaluating sick students and staff. Discussion followed on what level symptoms must be for the student/staff member to be sent home and when masks are required vs recommended. The board reviewed the letter that will be sent out regarding the Return to Learn plan.

Adjourn – Motion was made by Steffens, second by Stone to adjourn the meeting at 8:30 pm. Motion carried with all ayes.

Next regular meeting is scheduled for August 12, 2020 at 5:00 pm.

August 12, 2020 minutes

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement.

Approve Agenda: Motion to approve the agenda was made by Sperfslage, second by Stone. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Steffens, second by Cooksley. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on June 10, 2020; minutes from the work sessions on July 20, 2020 and August 3, 2020; financial reports; expenditures listed; and personnel changes which included Denise Rorabaugh as at risk teacher, Andrea Hughson as head HS volleyball coach, Amanda Lang as assistant HS volleyball coach, Becca Biggs as assistant HS volleyball coach, Bret Lau as assistant HS football coach, Adam Riniker as cross country coach, and Courtney Snyder as associate.

Community/Program Presentations: Heather Huegel submitted a written request to the board regarding the rescheduled Mexico trip for June 2021. Motion to approve the trip and use of a school bus for transportation to and from the airport was made by Sperfslage, second by Steffens. Motion carried with all ayes.

Administrative Updates and Reports: Dockstader discussed options for Homecoming and other events during the fall season. A technology update was given by Kevin Hesner in regards to Return to Learn. Fox discussed feedback, concerns, and suggestions that he has received. Gym floors are finished.

Tri-County Child & Family Development Council partner contract: 2020-2021 contract is for 5 slots through Head Start. Motion to approve was made by Cooksley, second by Sperfslage. Motion carried with all ayes.

Online Learning Programs: Motion was made by Stone, second by Steffens to approve Edmentum (PK-5) and Edgenuity (6-12) as the programs the district will use for virtual learning. Motion carried with all ayes.

2020-2021 Elementary Handbook: Fox explained the updates to the handbook that is posted on the district’s website. Motion was made by Steffens to approve the handbook with changes, second by Stone. Motion carried with all ayes.

Activity Worker Pay Scale: Motion by Stone, second by Steffens to approve the activity worker pay scale from the general fund. Motion carried with all ayes.

Board Policy Review: Motion to approve the 2nd reading of policies 705.1, 501.9, 501.9E1, 601.2, 604.11, and 907 was made by Stone, second by Cooksley. Motion carried with all ayes. Motion to approve the 1^st reading with changes as discussed of policies 409.2E1, 409.2E2, and 907.R1 was made by Stone, second by Cooksley. Motion carried with all ayes.

Buccaneer Brag About: Kevin Hesner has being doing a great job getting technology ready for Return to Learn. Students and sports are getting ready to start the year.

Adjourn – Motion was made by Cooksley, second by Steffens to adjourn the meeting at 7:25 pm. Motion carried with all ayes.

Next regular meeting is scheduled for September 9, 2020 at 5:00 pm.

September 9, 2020 minutes

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement.

Approve Agenda: Motion to approve the agenda was made by Stone, second by Sperfslage. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Cooksley. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on August 12, 2020; financial reports; expenditures listed; and personnel changes which included Justin Kress as MS football coach, Rachel Larson as associate, Carly Flexenhar as associate, Sarah Junk as associate, Andrea Ries as associate, Mandi Smith as MS volleyball coach, and Kelli Connolly as MS volleyball coach.

Administrative Updates and Reports: Dockstader explained that there is less passing time with the 6-period day. There are 33 students utilizing Edgenuity and those students are being monitored by 4 staff members to guide them through it. Fox reported that 19 K-5 students are using Edmentum in 4 subject areas. Teachers have been busy testing student reading levels and doing assessments. SeeSaw is working well and the students are figuring out how it works in case we have to go to online learning only. District update included options for parent-teacher conferences, cohort groups are working well, students are doing well with the masks, and the lunch setup is going well due to social distancing. Nurse Tracy Klendworth and health associate Rachel Larson are updating parents on covid symptoms when a student is sent home.

2020-2021 MS/HS Handbook: Dockstader explained the updates to the handbook that is posted on the district’s website. Motion was made by Cooksley to approve the handbook with changes, second by Steffens. Ayes: Cooksley, Schmitt, Steffens, Stone. Nays: Sperfslage.

Board Policy Review: Motion to approve the 1^st reading with changes as discussed of the 605 Policy series was made by Sperfslage, second by Stone. Motion carried with all ayes. Motion to approve the 2nd reading of policies 409.2E1, 409.2E2, and 907.R1 was made by Stone, second by Sperfslage. Motion carried with all ayes.

Buccaneer Brag About: Buccaneer Brag About included the improvements in the lunch setup, working on SeeSaw with their child, and everyone is doing well with wearing the masks when social distancing is not possible. Speede Shop, State Farm, and Citizens State Bank have made donations towards the district which included food, care packages, and mask lanyards. Staff is working hard every day to make things work and to make everyone better.

Student Questions: Students asked questions about the minimum online learning time to participate in activities, how it will work if we go online only, and what happens if covid cases increase.

Exempt Session: Motion by Sperfslage, second by Steffens to go into exempt session to discuss matters relating to employment conditions of employees not covered by the collective bargaining law was made at 6:35 pm. Ayes: Schmitt, Sperfslage, Steffens, Stone. Nays: Cooksley. Motion by Stone, second by Steffens to return to open meeting was made at 6:46 pm. Motion carried with all ayes.

Exempt Session Decision: Motion by Stone, second by Cooksley to approve the recommendations stated in the exempt session. Motion carried with all ayes.

Adjourn – Motion was made by Sperfslage, second by Stone to adjourn the meeting at 6:50 pm. Motion carried with all ayes.

Next regular meeting is scheduled for October 14, 2020 at 5:00 pm.

September 30, 2020 special meeting

East Buchanan Community School District

Call to Order: President Greg Schmitt called the meeting to order at 5:30 pm. The board recited the East Buchanan Mission Statement.

Approve Agenda: Motion to approve the agenda was made by Sperfslage, second by Stone. Motion carried with all ayes.

Action Item: The board discussed new guidance from the state regarding the use of masks and when to quarantine. Motion to continue with plan that is already in place was made by Stone, second by Steffens. Ayes: Stone, Steffens, Sperfslage. Nays: Cooksley, Schmitt. Motion carried.

Adjourn – Motion was made by Sperfslage, second by Cooksley to adjourn the meeting at 6:20 pm. Motion carried with all ayes.

Next regular meeting is scheduled for October 14, 2020 at 5:00 pm.

October 14, 2020

East Buchanan Community School District

Regular Board Meeting Minutes

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement.

Roll Call: Board members present were Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended.

Public Forum: Brian Kelchen asked the board if youth teams will be able to use the facilities this winter due to concerns with the pandemic. The board will discuss it during the administrative updates and reports section of the board meeting.

Approve Agenda: Motion to approve the agenda was made by Sperfslage, second by Cooksley. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on September 9, 2020; minutes from the special meeting on September 30, 2020; financial reports; expenditures listed; and personnel changes which included Lee White as MS football coach and David Sattgast as Robotics coach.

Community/Program Presentations: Mike Becker from East Buchanan Telephone Cooperative provided information regarding the grant they received for broadband and how they are working with the district to identify families that need assistance with getting connected. To maintain confidentiality, there would be no direct contact with the families except to install service.

Administrative Updates and Reports: Use of facilities by outside groups during the pandemic was discussed. These groups will be allowed to use the facilities using protocol based on state and athletic association guidelines. 5-12 conferences were held with more than expected using the online option. There are six days built in to the calendar for snow days. At this time, there will be no online classes if school is cancelled due to weather. Breakfast and lunch for all children enrolled in the district will continue to be free through the end of the school year.

Annual Meeting - FY2020 Financial Reports: Motion to approve the FY2020 financial reports provided by the treasurer and business manager was made by Stone, second by Cooksley. Motion carried with all ayes.

Request for Allowable Growth and Supplemental Aid: Motion by Sperfslage, second by Steffens to approve the request for allowable growth and supplemental aid for negative special education balance in the amount of $58,212.47. Motion carried with all ayes.

Trailer Bids: One bid was received for the trailer. Motion by Sperfslage, second by Stone to approve the bid from Adam Halford for $4,300. The district plans to purchase a shorter trailer that can be pulled by one of the district’s vans.

Board Policy Review: Motion to approve the 2nd reading of the 605 Policy series was made by Cooksley, second by Steffens. Motion carried with all ayes.

Buccaneer Brag About: Student count on October 1^st showed an increase of one student from the previous year for a total of 553 students. The football team is staying competitive even with the injuries.

Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting at 6:11 pm. Motion carried with all ayes.

Next regular meeting is scheduled for November 11, 2020 at 5:00 pm.

November 11, 2020

East Buchanan Community School District

Regular Board Meeting Minutes – November 11, 2020

Call to Order: President Greg Schmitt called the meeting to order at 5:08 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended in person and via Zoom.

Approve Agenda: Motion to approve the agenda was made by Stone, second by Sperfslage. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on October 14, 2020; financial reports; expenditures listed; personnel changes which included Suzanne Goeller as MS girls basketball coach and Raynae Zingg as associate; and inter-agency agreements with North Linn CSD, Waterloo CSD, Waverly-Shell Rock CSD, and Independence CSD for specialized education programming.

Administrative Updates and Reports: Dockstader reported the end of the 1^st trimester is November 13^th and that flexibility is needed. Fox reported that elementary conferences are on November 17^th and November 23^rd and will be held virtually.

Organizational Meeting: The superintendent presided over the meeting until a president was elected.

Election of President: The superintendent took nominations for president. Motion by Stone to nominate Schmitt. Sperfslage motioned to cease nominations. Motion carried with all ayes to approve Schmitt as president. The oath of office was administered by the board secretary.

Election of Vice-President: Schmitt took nominations for vice-president. Motion by Stone to nominate Sperfslage. Motion by Cooksley to nominate Steffens. Sperfslage was elected vice-president with a vote of 4 to 1. The oath of office was administered by the president.

Appoint Board Secretary: Motion by Sperfslage, second by Steffens to appoint Teresa Knipper as board secretary. Motion carried with all ayes. The oath of office was administered by the president.

Appoint Board Treasurer: Motion by Stone, second by Cooksley to appoint Marilyn Steinkamp as board treasurer. Motion carried with all ayes.

Appoint Legal Counsel: Motion by Stone, second by Sperfslage to appoint Steve Weidner of Swisher and Cohrt as legal counsel. Motion carried with all ayes.

Approve Official Depositories: Motion by Stone, second by Sperfslage to approve the official depositories and maximum deposits as: Citizens State Bank ($10 million), UMB ($2 million), and ISJIT ($2 million). Motion carried with all ayes.

Name Official Publication: Motion by Sperfslage, second by Steffens to approve The Winthrop News as official publication for the district. Motion carried with all ayes.

Establish dates and times of school board meetings: Motion by Stone, second by Cooksley to approve the second Wednesday of each month at 5:00 pm as the school board meeting date and time. Motion carried with all ayes.

Covid-19 Guidelines: Fox provided information on the positivity rate for the county and school as well as a summary of enhanced public health measures from the IDPH. Extensive discussion was held about the use of masks. Motion by Steffens, second by Cooksley to require masks if six feet can’t be maintained on school property which includes all buildings, buses, and school events beginning November 12^th with reevaluation at the January school board meeting. Motion carried. Aye: Cooksley, Schmitt, Sperfslage, Steffens. Nay: Stone.

River Hills Consortium SBRC Administrative Cost Request: Motion by Cooksley, second by Stone to approve the application to the SBRC in the amount of $1,918.00 for special education administrative costs associate with the River Hills Consortium program for the 2021-2022 school year. Motion carried with all ayes.

Lied Center Consortium SBRC Administrative Cost Request: Motion by Steffens, second by Cooksley to approve the application to the SBRC in the amount of $1,736.39 for special education administrative costs associate with the Lied Center Consortium program for the 2021-2022 school year. Motion carried with all ayes.

SBRC Application for Modified Supplement Amount: Motion by Stone, second by Cooksley to approve the SBRC application for increased enrollment of $7,752.80 and open enrollment out not in Fall 2019 of $102,512.00 for a total of $110,264.80 Motion carried with all ayes.

Resolution to transfer remaining Fund 31 bank account balance: Motion by Cooksley, second by Sperfslage to approve the resolution to transfer $6,347.91 from Fund 31 to Fund 40 debt service. Motion carried with all ayes for the resolution as follows: Whereas, the East Buchanan CSD has completed the projects approved by the voters and has $6,347.91 remaining: and Whereas, pursuant to Iowa Code Section 298A.9 the District has principal and interest due on which the funds may be used; and Whereas, the Board of Directors finds it in the best interest of the district to transfer the funds to the debt service fund for payment of principal and interest.

Snow Removal Bids: One bid was received from Jeff Childers for snow removal at $60.00 per hour. Motion by Stone, second by Steffens to approve the bid. Motion carried with all ayes.

Appoint member to the Buchanan County Conference Board: Motion by Stone, second by Cooksley to appoint Andy Sperfslage to the Buchanan County Conference Board. Motion carried with all ayes.

Annual Board Policy Review: Motion by Cooksley, second by Steffens to approve policies 407.6 series Certified Personnel Retirement and 413.02 series Classified Employee Retirement as presented. Motion carried with all ayes.

Buccaneer Brag About: The board was recognized for their handling of covid concerns. The PTO is boosting morale. Veterans in the meeting were recognized for their service. A board member commented on how he saw a student helping another student with car problems – Buc Pr1de!

Student Questions: Several students asked about being eligible for activities when learning online, use of masks when no one is in the hall with them, use of microwave at lunch, and face gator use.

Adjourn – Motion by Sperfslage, second by Steffens to adjourn the meeting at 6:40 pm. Motion carried with all ayes.

Next regular meeting is scheduled for December 9, 2020 at 5:00 pm.

December 9, 2020 Minutes

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended.

Approve Agenda: Motion to approve the agenda was made by Sperfslage, second by Stone. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on November 11, 2020; minutes from the School Improvement Advisory Committee (SIAC) meeting on November 12, 2020; financial reports; expenditures listed; hiring of Keira Hellenthal as van associate; and the list of early graduation requests.

Administrative Updates and Reports: Fox reported that the virtual elementary conferences went well, all concerts will be held virtually the rest of the school year, and he is working with the PTO regarding plans for the playground.

SBRC Application for At Risk/Drop out Prevention: Motion by Stone, second by Sperfslage to approve the application to the SBRC in the amount of $128,712.00 for the At Risk/Dropout Prevention Program for the 2021-2022 school year. Motion carried with all ayes.

SIAC Member List: Fox presented the list of people that attended the last SIAC meeting as the member list. He noted that everyone is welcome to attend the meetings. Motion by Cooksley, second by Stone to approve the SIAC member list. Motion carried with all ayes.

Covid-19 Guidelines: Fox provided information regarding the proclamation extension announced by the governor on December 9^th including guidance from the IGHSA and IHSAA. Motion by Cooksley, second by Sperfslage to follow the guidelines and use the local protocol the district already has in place. Motion carried with all ayes.

Board Policy Review: Motion by Stone, second by Sperfslage to approve the first reading of board policies 100 – 104 series. Policy 105 is tabled. Motion carried with all ayes.

Buccaneer Brag About: The district is doing a great job keeping students in school and supporting those in activities by attending events as much as possible based on what is allowed for spectators.

Student Questions: Two students asked about continuation of activities during covid.

Adjourn – Motion by Cooksley, second by Steffens to adjourn the meeting at 5:56 pm. Motion carried with all ayes.

Next regular meeting is scheduled for January 13, 2021 at 5:00 pm.

January 13, 2021 minutes

East Buchanan Community School District

Regular Board Meeting Minutes – January 13, 2021

Call to Order: President Greg Schmitt called the meeting to order at 5:03 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended and the meeting was also available via Zoom.

Approve Agenda: Motion to approve the agenda was made by Stone, second by Sperfslage. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Cooksley, second by Stone. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on December 9, 2020; financial reports; expenditures listed; resignation of Jenalee McElroy; resignation of Sharon Holt for retirement; Kevin Hesner as assistant HS boys basketball coach; and an early graduate request.

Administrative Updates and Reports: Dockstader provided an IDOE fact sheet on Iowa School Accountability and Support which replaces No Child Left Behind and explained how it applies to the district. He also talked about how some students are doing great with online learning and others need additional help. Those students are being identified and the at risk teachers are working with them. Fox updated the board on how staff is working to get students back up to speed when returning from online learning. FAST testing is being done so that data can be studied to determine the needs of the students. They are also checking in with online students.

Covid-19 Guidelines Review: Fox gave current status of covid-19 absences and reviewed the current guidelines from the Department of Public Health regarding 7, 10, and 14-day quarantine options. No motion was made so current district guidelines will continue.

FFCRA Leave Policy Extension: Motion by Sperfslage, second by Steffens to approve the extension of policy 409.2E1 as written. Motion carried with Ayes: Schmitt, Stone, Sperfslage, Steffens; Nay: Cooksley. Policy 409.2E2 was not extended

Precision Drive LLC Contract: Motion by Sperfslage, second by Stone to approve the driver education contract with Precision Drive LLC. Motion carried with all ayes.

Board Policy Review: Motion by Cooksley, second by Stone to approve the second reading of board policies 100 – 104 series. Motion carried with all ayes.

Buccaneer Brag About: We are still in school at 88 days. The AEA is providing support via Zoom on a regular basis. Students went around the community just before break for caroling.

Adjourn – Motion by Cooksley, second by Steffens to adjourn the meeting at 6:30 pm. Motion carried with all ayes.

Next regular meeting is scheduled for February 10, 2021 at 5:00 pm.

February 10, 2021 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – February 10, 2021

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Board member Shawn Stone was absent. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended the meeting

Approve Agenda: Motion to approve the agenda was made by Sperfslage, second by Steffens. Motion carried with all ayes.

Administrative Updates and Reports: Dockstader reported the end of the second trimester is on February 24^th and that winter sports and activities are coming to an end. Fox reported that FAST testing is being completed with ISASP testing is scheduled for March, conferences will be held virtually again, and that staff members had the opportunity to sign up for vaccinations to be held on February 12^th. He also reviewed the status of the current school calendar in regards to snow days and virtual learning to prevent the school year continuing beyond Memorial Day. Kevin Hesner presented his FY22 technology budget and requested approval to place an order due to increased lead times for delivery of product. Motion by Cooksley, second by Steffens to approve the purchase of staff and student Chromebooks up to $50,000. Motion carried with all ayes.

Covid-19 Guidelines Review: Fox reviewed the current guidelines and recommended that the current guidelines remain in place of masks required for grades K-12 with a change to masks recommended in preschool due to the age of the students.. Plexiglas will also start to be removed from the classrooms. Motion by Steffens, second by Cooksley to approve the recommendations provided by Fox. Motion carried with all ayes.

Business Class Trip to St Louis: Students from Erin Kelchen’s business class presented their plans for a class trip to St. Louis. Motion by Sperfslage, second by Steffens to approve the trip. Motion carried with all ayes.

Junior Achievement Agreement: Motion by Sperfslage, second by Cooksley to approve the Junior Achievement Agreement for the 2021-2022 school year. Motion carried with all ayes.

Public Hearing Date for 21-22 School Calendar: Fox presented the preliminary calendar with a start date of August 23^rd and end date of May 20th. Motion by Sperfslage, second by Steffens to approve the public hearing date of March 10, 2021. Motion carried with all ayes.

Public Hearing Date for Fiscal Year 2022 Certified Budget: Motion by Cooksley, second by Steffens to approve the public hearing date of March 10, 2021. Motion carried with all ayes.

Board Policy Review: Motion by Steffens, second by Spersfslage to approve the second reading of board policy 102. Motion carried with all ayes.

Buccaneer Brag About: We made it past 100 days so far! The board commended the staff for keeping the students in school and involved in activities.

Student Questions: Students asked each board member how long they have been on the school board.

Adjourn – Motion by Cooksley, second by Steffens to adjourn the meeting at 6:18 pm. Motion carried with all ayes.

Next regular meeting is scheduled for March 10, 2021 at 5:00 pm.

March 10 2021 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – March 10, 2021

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended the meeting.

Public Hearing on 21-22 School Calendar: Motion to open the public hearing was made by Stone, second by Steffens at 5:00 pm. Motion carried with all ayes. Fox presented the calendar and there were no comments from the public. Motion to close the public hearing was made by Stone, second by Cooksley at 5:04 pm. Motion carried with all ayes.

Public Hearing on FY22 Certified Budget: Motion to open the public hearing was made by Sperfslage, second by Stone at 5:05 pm. Motion carried with all ayes. Knipper presented the changes since the budget was published and there were no comments from the public. Motion to close the public hearing was made by Steffens, second by Cooksley at 5:06 pm. Motion carried with all ayes.

Approve Agenda: Motion to approve the agenda was made by Stone, second by Sperfslage. Motion carried with all ayes. The exempt session was dropped from the agenda.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Sperfslage, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on February 10, 2021; financial reports; expenditures listed; resignation of Kelly Chettinger as cook; resignation of Bret Lau as baseball coach; transfer of Jake VanScoyoc from HS baseball coach to MS baseball coach; transfer of Allison Shaffer from preschool to first grade teacher; Jocelyn Cabalka as MS softball coach (pending coach authorization); resignation of Ron Landis as teacher; resignation of Craig Wilgenbusch as bus driver; and hire of Jaci Francois as preschool teacher.

Administrative Updates and Reports: Dockstader mentioned the students that qualified for state individual speech, reported on the CTE advisory committee meeting, and explained what is needed to recertify the CTE program as well as how the Perkins Grant program works. Fox provided FAST testing data to the board and explained how we compared to the state and AEA. He also reported that ISASP testing starts the week of March 15^th, elementary conferences will be held in-person in the spring, and that students will be going on field trips this spring. A work session has been scheduled for March 24, 2021 at 5:00 pm to discuss district facility plans.

Covid-19 Guidelines Review: Fox reviewed the current guidelines regarding masks, quarantine rules, and Covid-19 emergency paid sick leave. No action was taken by the board so the guidelines remain as is and the emergency paid sick leave expires on March 31, 2021.

2021-2022 School Calendar Approval: Motion to approve the 21-22 school calendar as presented was made by Cooksley, second by Steffens. Motion carried with all ayes.

Resolution Authorizing the Redemption of General Obligation School Bonds: Motion to approve the Resolution Authorizing the Redemption of General Obligation School Bonds, Series 2017, Dated May 1, 2017, Approving the Second Amendment to the Escrow Agent Agreement, and Levying a Tax for Fiscal Year 2021-22 for the Redemption of General Obligation School Bonds, Series 2017, Dated May 1, 2017 was made by Stone, second by Sperfslage. Motion carried with all ayes.

FY2022 Certified Budget and Taxes: Motion to approve the fiscal year budget and taxes as presented with the $125,000 prepayment levy (option 1) was made by Sperfslage, second by Stone. Motion carried with all ayes. The rate as adopted is 13.55332.

FY2022 Budget Adjustment Resolution: Motion to approve the FY22 budget adjustment resolution was made by Stone, second by Steffens. Motion carried with all ayes.

FY2020 Audit Report: Motion to approve the FY20 audit report was made by Cooksley, second by Sperfslage. Motion carried with all ayes.

Board Policy Review: Motion to approve the first reading of board policies 500, 501.3, 501.4, 502.8, 502.8E1, 507.8, 603.1, 603.3, 604.46, and 604.10 was made by Sperfslage, second by Stone.

Buccaneer Brag-About: The board recognized the individual speech state qualifiers, the variety show went well, four wrestlers made it to state, and club sports are back in session.

Student Questions: One student was present and asked a question regarding the ISASP test.

Adjourn – Motion by Cooksley, second by Stone to adjourn the meeting at 6:11 pm. Motion carried with all ayes.

District facilities planning work session is scheduled for Wednesday, March 24^th at 5:00 pm. Next regular meeting is scheduled for April 14, 2021 at 5:00 pm.

March 24, 2021 Minutes - Work Session

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal and Teresa Knipper, Business Manager/Board Secretary. Also present were Chad Lamker, Activities Director; Mike Kerkove, Buildings and Grounds Supervisor, and Adam Halford, Transportation Director/Mechanic.

District Facilities discussion and planning: The board reviewed a list of projects and the timeline for each project as presented by Dan Fox and Mike Kerkove. Kerkove also gave them a list of summer projects to review. The board then toured the building and grounds to view what needs to be done in each area with a discussion following as to priority.

Adjourn: The meeting adjourned at 7:16 pm.

April 14, 2021 Minutes - Regular Session

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended the meeting.

Approve Agenda: Motion to approve the agenda was made by Stone, second by Steffens. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Cooksley. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on March 10, 2021; minutes from the work session on March 24, 2021; financial reports; expenditures listed; resignation of Jacob VanScoyoc as teacher; hire of Brody Galvin as band teacher; hire of Adam Riniker as baseball coach; resignation of Kaitlyn Hunt as teacher; hire of Joni Reuhl as bus driver and food service; resignation of Charlene Hare as van driver; and resignation of Lisa Goedken as speech coach.

Community/Program Presentations: Mrs. Kelchen reported that the Accounting II trip to St. Louis went well and that the students had more places to visit than in previous trips to Chicago.

Administrative Updates and Reports: ISASP testing is almost complete. The elementary concert was divided into three groups throughout the evening to allow for social distancing. F&P testing is being done in the elementary. Summer school is being offered for K-12 students to help make up for learning loss due to the pandemic. The fundraiser for the playground has gone well.

FY21 Budget Amendment Public Hearing Date: Motion by Steffens, second by Sperfslage to hold a public hearing on May 12, 2021 to amend the current school budget. Motion carried with all ayes.

Scholarship Committee: Stone, Steffens, and Sperfslage agreed to be on the Lowell and Agnes Walter Scholarship Committee.

Board Policy Review: Motion to approve the second reading of board policies 500, 501.3, 501.4, 502.8, 502.8E1, 507.8, 603.1, 603.3, 604.46, and 604.10 with rescinded date on policy 500 corrected was made by Stone, second by Cooksley. Motion carried with all ayes.

Covid-19 Guidelines Review: Fox reviewed the current guidelines regarding masks and quarantine rules as well as the results of a survey of parents and staff. Motion by Sperfslage, second by Steffens to change from required masks to recommended school-wide. Ayes: Stone, Steffens, Sperfslage. Nays: Cooksley, Schmitt. Motion carried.

Buccaneer Brag-About: The golf teams are off to a good start and the elementary concert went well.

Student Questions: A student asked the board what their least favorite part of being on the board is.

Exempt Session: At 6:29 pm, a motion was made by Stone, second by Steffens to hold an exempt session as authorized by Iowa Code Section 20.17(3). Ayes: Schmitt, Stone, Steffens, Sperfslage. Nays: Cooksley. Motion carried. At 6:56 pm, a motion was made by Steffens, second by Sperfslage to leave exempt session. Motion carried.

Adjourn – Motion by Sperfslage, second by Steffens to adjourn the meeting at 6:59 pm. Motion carried with all ayes.

May 12, 2021 - Regular Meeting Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – May 12, 2021

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended the meeting.

Public Hearing: Schmitt called for a motion to open the public hearing. Motion to open the public hearing was made by Stone, second by Cooksley at 5:00 pm. There were no comments from the public. Motion to close the public hearing was made by Steffens, second by Stone at 5:01 pm.

Approve Agenda: Motion to approve the agenda was made by Steffens, second by Cooksley. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Cooksley. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on April 14, 2021; expenditures listed; resignation of Justin Kress as teacher; termination of Rachel Larson as health associate; resignations of Loretta Williams and Elizabeth Lawson as custodians; hiring of Kyle Fank as behavior support teacher, Megan Nelson as 2^nd grade teacher, and Lee White as assistant baseball coach.

Administrative Updates and Reports: Dockstader reported that the awards assembly was on May 11^th and is posted on the Buc Network, commencement is on May 16^th, the musical went well with the new stage, the high school concert was on May 10^th, and that spring sports are wrapping up. Fox reported that ISASP testing is complete and FAST testing is almost done. Elementary and middle school students participated in a Day of Awesomeness after raising over $18,000 for the playground. The PTO celebrated Teacher Appreciation Week with the staff and will be taking over the playground fundraiser next year. Many other events including the talent show, field trips, 1^st grade circus, preschool celebration, and Friends & Family Day will wrap up the school year. Facilities update included baseball netting quote, stage conversion, and plans for a building. Kevin Hesner presented a preliminary 21-22 tech budget and explained the need for updates to the phone, intercom, and bell system as well as an additional Buc Network setup. A special meeting will be held on May 26, 2021 at 4:30 pm for additional discussion on the tech budget and updates.

List of 2021 Graduates: Motion by Sperfslage, second by Steffens to approve the list of 2021 graduates as presented. Motion carried with all ayes.

Joint Education Service Agreement: Motion by Stone, second by Cooksley to approve the joint education service agreement with Hawkeye Community College for summer concurrent enrollment as presented. Motion carried with all ayes.

Amended Current Year Budget: Motion by Stone, second by Steffens to approve the amended budget for the current fiscal year as presented. Motion carried with all ayes.

Covid-19 Guidelines Review: Motion by Stone, second by Steffens to remove the requirement to wear masks in the hallways and lunch line. Masks are highly recommended at all times during the school day; however, masks are still required on school buses and vans per CDC guidelines. Ayes: Stone, Steffens, Sperfslage. Nays: Cooksley, Schmitt. Motion carried.

Buccaneer Brag-About: All board members were thanked for their service and given a certificate for School Board Recognition Month. The PTO is doing a great job, teachers are finishing strong, the musical was great, and shop projects have been featured on social media.

Exempt Session: At 6:04 pm, a motion was made by Sperfslage, second by Stone to hold an exempt session as authorized by Iowa Code Section 20.17(3) and Iowa Code 21.9. Motion carried with all ayes. At 7:00 pm, a motion was made by Stone, second by Sperfslage to leave exempt session. Motion carried.

2021-2022 Master Contract: Motion by Steffens, second by Sperfslage to approve the master contract with a certified base increase of $600.00 and classified base increase of $.50 for an overall increase of 3.11%. Motion carried with all ayes.

2021-2022 Non-Master Contract: Motion by Stone, second by Cooksley to approve an overall average increase of 2.88% for non-master contract employees (excluding superintendent pending evaluation in June) and bus driver base increase of $58 for an increase of 3.05%. Motion carried with all ayes.

Adjourn – Motion by Sperfslage, second by Steffens to adjourn the meeting at 7:06 pm. Motion carried with all ayes.

May 26, 2021 Minutes-Special Meeting

Call to Order: President Greg Schmitt called the meeting to order at 4:30 pm. The board recited the East Buchanan Mission Statement. Board members present were Greg Schmitt, Scott Cooksley, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration attending were Dan Fox, Superintendent/Elementary Principal and Teresa Knipper, Business Manager/Board Secretary. Several visitors attended the meeting.

Approve Agenda: Motion by Sperfslage, second by Cooksley to approve the agenda. Motion carried with all ayes.

Phone System: Representatives from East Buchanan Telephone Company presented three options to the board regarding updates to the phone system. Motion by Stone, second by Cooksley to approve the quote for purchasing the equipment with a service agreement. Motion carried with all ayes.

Technology Budget: Kevin Hesner presented the FY22 technology budget. Motion by Cooksley, second by Steffens to approve the budget as presented. Motion carried with all ayes.

Ball field netting: The board discussed what is needed for ball field netting and instructed Mike Kerkove to get a formal bid by the next board meeting.

Supplementary Salary Schedule: Dan Fox presented placement of the FBLA Sponsor and Buc Network Sponsor on the supplemental salary schedule. Motion by Sperfslage, second by Stone to approve the placement as presented. Motion carried with all ayes.

Substitute/Temporary/Activity Worker Pay Scale: Current pay rates were presented and reviewed by the board. Motion by Steffens, second by Sperfslage to approve the pay rates as discussed.

Buccaneer Brag-About: The school year wrapped up with the field day and preschool celebration in the elementary. We were on-site every school day this year with the exception of a virtual learning day in lieu of a snow day.

Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting at 6:25 pm. Motion carried with all ayes.

June 9, 2021 Minutes-Regular Meeting

Approve Agenda: Motion to approve the agenda was made by Sperfslage, second by Stone. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on May 12, 2021: minutes from special meeting on May 26, 2021; expenditures listed; financial reports; hiring of Thomas Crawford as baseball coach; Jessica Lorey as MS teacher; transfer of Terri Moses from special education to 5^th/6^th grade teacher; transfer of Chad Lamker from MS science to TLC instructional coach; hire of Jenalee McElroy as TLC instructional coach; and transfer of Andrew Machacek from MS social studies to MS science teacher.

Administrative Updates and Reports: Fox reported that summer school started in the high school this week. Elementary summer school starts the week of June 7^th for approximately 80 students and free transportation is being offered. Summer school is being funded with ESSER funds and there will be more 1:1 for reading and math to help with learning loss. Baseball and softball teams have been busy and the golf team placed third at state. District Leadership Team (DLT) is doing a book study on Response to Intervention (RTI) which helps with student achievement.

FY21 Activity Fund Interest Allocation: Motion by Cooksley, second by Stone to apply activity fund interest to the Athletics account. Motion carried with all ayes.

Class of 2021 Fund Balance Allocation: Motion by Steffens, second by Sperfslage to allocate the Class of 2021 fund balance equally to the Classes of 2022, 2023, 2024, and 2025. Motion carried with all ayes.

FY21 Outstanding Invoices – Motion by Sperfslage, second by Steffens to approve the payment of outstanding FY21 invoices on June 30, 2021 for those invoices that were received by June 30, 2021. Motion carried with all ayes.

Board Resolution to Transfer Funds for FY21 Athletic Safety and Protective Equipment - Motion by Cooksley, second by Stone to approve the resolution as follows: WHEREAS, Iowa Code provides school districts greater flexibility to transfer excess funds to other specified purposes; WHEREAS, the Board, in consultation with its community, has determined that funds of $10,832.66 in the general fund shall be transferred to the student activity fund to purchase protective and safety equipment required for any extracurricular interscholastic athletic contest or competition that is sponsored or administered by an organization as currently defined by Iowa Code. Motion carried with all ayes.

Board Resolution to Transfer Funds from General Fund to Student Activity Fund due to Covid-19 Restrictions - Activities Director Chad Lamker and Business Manager Teresa Knipper explained this resolution and that the activity fund was able to meet the financial needs of activities even with the Covid-19 restrictions. Motion by Stone, second by Cooksley to approve the resolution with $0.00 as the amount. Motion carried with all ayes.

FY22 Milk Bids – Bids were received from Prairie Farms and Anderson Erickson for milk. Motion by Cooksley, second by Steffens to accept the bid from Prairie Farms for the 2021-2022 school year. Motion carried with all ayes.

FY22 Bread Bids – Bimbo was the only vendor that provided a bid. Pan-O-Gold responded that they would not be providing a bid. Motion was made by Stone, second by Cooksley to accept the bid from Bimbo Bakeries for the 2021-2022 school year. Motion carried with all ayes.

FY22 Fee Schedule – The fee schedule was reviewed by the board with changes as follows: adult breakfast increase to $1.50, lunch fees increased by $ .10, student varsity admission increased to $5, adult 10-event pass increased to $45, and adult annual pass increased to $80. Motion by Cooksley, second by Stone to approve the fee schedule with changes as discussed. Motion carried with all ayes.

Ball field netting – There were no responses to bid requests per Mike Kerkove. Schmitt presented ides for improvements to the athletic complex. Further discussion is needed regarding the use of SAVE funds for the project.

Covid-19 Guidelines Review: There was no discussion on the covid-19 guidelines.

Buccaneer Brag-About: The students enjoyed the forensics class, the golf team placed 3^rd at state, and several track members made it to state in various events.

Closed Session: At 6:08 pm, a motion was made by Stone, second by Sperfslage to hold a closed session as authorized by Iowa Code 21.5(1)(i). Motion carried with all ayes. At 6:55 pm, a motion was made by Spersflage, second by Stone to leave closed session. Motion carried.

Superintendent and Activities Director Salaries: Motion by Sperfslage, second by Steffens to approve the Activities Director at Step 6 on the Supplemental Salary Schedule; a 2.89% increase for the Superintendent's salary; and Fox, Dockstader, Knipper receive 3-year contracts starting at year 1. Motion carried with all ayes.

Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting at 6:56 pm. Motion carried with all ayes.

East Buchanan CSD

May 26, 2021 Minutes-Special Meeting

Approve Agenda: Motion by Sperfslage, second by Cooksley to approve the agenda. Motion carried with all ayes.

Technology Budget: Kevin Hesner presented the FY22 technology budget. Motion by Cooksley, second by Steffens to approve the budget as presented. Motion carried with all ayes.

Ball field netting: The board discussed what is needed for ball field netting and instructed Mike Kerkove to get a formal bid by the next board meeting.

Substitute/Temporary/Activity Worker Pay Scale: Current pay rates were presented and reviewed by the board. Motion by Steffens, second by Sperfslage to approve the pay rates as discussed.

Adjourn – Motion by Stone, second by Cooksley to adjourn the meeting at 6:25 pm. Motion carried with all ayes.

2019-2020 Board Minutes

2019-07 July 10, 2019 Minutes

East Buchanan Community School District

Board Meeting Minutes – July 10, 2019

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Aaron Cook, Scott Cooksley, Greg Schmitt, Chad Staton, and Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal; Teresa Knipper, Business Manager/Board Secretary. Several visitors were present. Motions carried with all ayes unless otherwise noted.

Public Forum: None.

Approve Agenda: Motion to approve the agenda was made by Staton, second by Stone.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Cook, second by Staton. Items included on the Consent Agenda: minutes of the June 12th meeting, June financial reports, expenditures listed, resignation of Jami Crawford as associate, and resignation of Kayla Gallup as MS softball coach.

Community/Program Presentations: None.

Administrative Reports: Dockstader talked about summer sports and the changes to the handbook. Fox talked about JMC online registration and that the district received a grant for door stops. The baseball/softball net has been ordered and there is a lot of old sport equipment that is in storage that will be for sale. Facilities update was given on the green house and press box. Larson Construction will cover the cost of the cage and the costs to remove it. The replacement of the lights on the west end of the gym will begin soon.

Appointment of Board Secretary: Motion was made by Staton, second by Cook to appoint Teresa Knipper as Board Secretary for 2019-2020. President Schmitt administered the oath of office.

Appointment of Board Treasurer: Motion was made by Cook, second by Cooksley to appoint Marilyn Steinkamp as Board Treasurer for 2019-2020. President Schmitt administered the oath of office.

Approval to Sell Outdated Equipment: Motion was made by Staton, second by Stone to approve the selling and/or disposal of outdated equipment during the 2019-2020 fiscal year.

Formal Designation of Grade Level Organization of Buildings: Motion was made by Staton, second by Stone to approve the following grade level designation for the 2019-2020 school year: Preschool, K-5 as Elementary; 6-8 as Middle School; and 9-12 as High School.

Participation in Free and Reduced Lunch Program: Motion was made by Cook, second by Staton to approve participation in the Free and Reduced Lunch Program during the 2019-2020 school year.

Board Meeting Dates: Motion was made by Cooksley, second by Staton to approve the 2019-2020 Board Meeting dates as the second Wednesday of each month at 5:00 pm.

Name Financial Depositories: Motion was made by Stone, second by Cook to name Citizen’s State Bank of Winthrop, Bankers Trust in Des Moines and ISJIT in Des Moines as depositories for district monies during the 2019-2020 school year.

Milk Bids: Bids were received from Prairie Farms and Anderson Erickson for milk. Motion was made by Staton, second by Stone to accept the bid from Prairie Farms for the 2019-2020 school year.

Bread Bids: Bimbo was the only vendor that provided a bid. Pan-of-Gold responded that they would not be providing a bid. Motion was made by Cook, second by Cooksley to accept the bid from Bimbo Bakeries for the 2019-2020 school year.

Kitchen Serving Line Bids: Bids were received from Martin Bros. and Wilson. Motion was made by Staton, second by Cook to approve the bid from Wilson. Ayes: Schmitt, Staton, Cook, Stone. Nye: Cooksley

Preschool Handbook: Motion was made by Staton, second by Cooksley to approve the 2019-2020 Preschool Handbook.

Elementary Handbook: Motion was made by Stone, second by Cook to approve the updates to the 2019-2020 Elementary Handbook.

Secondary Handbook/Laptop Handbook: Motion was made by Staton, second by Stone to approve the updates to the 2019-2020 Secondary Handbook and Laptop Handbook.

Board Policy Review – Motion made by Staton, second by Cook to approve the 1st reading and waive the 2^nd reading of Policies 203, 206.2, 307, 501.5, 505.5, and 603.1 with recommended changes.

Closed Session – Motion by Stone, second by Cooksley to go into closed session at 6:01 pm to discuss driver and substitute wages. Motion by Staton, second by Stone to return to open session at 6:29 pm.

Wages of Drivers and Substitutes: Motion was made by Cook, second by Cooksley to approve Dan Fox’s recommendations for wages of drivers and substitutes. Overall increase to bus drivers is 2.82%.

Buccaneer Brag About – Aaron Cook talked about how great the school looks and that the cleaning staff is doing a good job. Schmitt commented about how well East Buchanan was represented at the fair.

Student Questions – None

Adjourn – Motion was made by Stone, second by Staton to adjourn the meeting at 6:33 pm.

Next regular meeting is scheduled for August 14, 2019 at 5:00 pm.

2019-08 August 14, 2019 Minutes

East Buchanan Community School District

Board Meeting Minutes – August 14, 2019

Public Forum: None.

Approve Agenda: Motion to approve the agenda was made by Cook, second by Staton.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Staton, second by Cooksley. Items included on the Consent Agenda: minutes of the July10th meeting, financial reports, expenditures listed, resignation of Alyssa Hepke as kitchen assistant, and hiring of Adam Riniker as At Risk Teacher.

Community/Program Presentations: Heather Huegel presented information regarding the Spanish class traveling to Mexico in June 2020. Permission was requested to take a school bus to and from Chicago. Motion to approve the trip was made by Staton, second by Cook.

Administrative Reports: Dockstader talked about plans for the beginning of the school year with the student council doing an activity in the afternoon on the first day of school. The middle school is also working on setting up a common study hall for the students at the end of the day. Fox discussed the SIAC meeting that was held the night before. The teachers are back on August 19^th with several meetings and training sessions planned. A facilities update was given on the progress of the west-end gym lights and paging system. There was a discussion about the need for netting at the baseball/softball complex to protect spectators. The election is scheduled for November 5^th. The deadline for candidates filing is September 20^th. The district has 3 vacancies on the school board.

Appointment of Attorney: Motion was made by Staton, second by Stone to appoint Steve Weidner of Swisher and Cohrt as the district’s attorney.

Annual Treasurer’s Report: Motion was made by Cook, second by Cooksley to approve the annual treasurer’s report prepared by Marilyn Steinkamp.

Open Enrollment Application: Motion was made by Staton, second by Stone to deny the open enrollment application.

School Permits: Fox notified the board that a school permit for a student living within 1 mile was approved by him based on circumstances.

Board Policy Review – Motion made by Staton, second by Cook to approve the 1st reading and waive the 2^nd reading of Policies 600 to 602.4 with recommended changes.

Buccaneer Brag About – The board mentioned the East Buchanan students involved at the state fair. Stone thanked the staff for their hard work at getting ready for the school year.

Student Questions – None

Adjourn – Motion was made by Stone, second by Cooksley to adjourn the meeting at 6:02 pm.

Next regular meeting is scheduled for September 11, 2019 at 5:00 pm.

2019-09 September 11, 2019 Minutes

East Buchanan Community School District

Board Meeting Minutes – September 11, 2019

Public Forum: None.

Approve Agenda: Motion to approve the agenda was made by Cook, second by Staton.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Staton, second by Stone. Items included on the Consent Agenda: minutes of the August 14th meeting, financial reports, expenditures listed, hiring of Andrea Hughson as MS volleyball coach, hiring of Nathan Leonard as night custodian, and hiring of Jennifer Woolfolk as kitchen assistant.

Community/Program Presentations: None.

Administrative Reports: Dockstader talked about the school having a moment of silence in remembrance of September 11^th, that the year is going well with team building activities for the students to kick off the school year, the 11^th and 12^th graders will be attending a career readiness presentation at West Delaware, and that teachers participated in resiliency training which is about how to communicate with students. Fox talked about Thrive training, the elementary is moving to report cards on JMC, JMC online registration was a huge success this year, and that Scott Cooksley lined up a donation for installation of the door stops. A facilities update was given on the gym lighting, greenhouse progress, and the kitchen serving line.

Legislative Priorities: The school board selected 4 legislative priorities: dropout/at risk, mental health, early literacy, and unfunded mandates.

Instructional Support Program – Notice of Public Hearing: Motion was made by Staton, second by Cook to hold a public hearing regarding the resolution to consider the extension of participation in the Instructional Support Program for the East Buchanan Community School District. The hearing will be held October 9, 2019 at 5:00 pm.

Board Policy Review – Motion made by Staton, second by Cooksley to approve the 1st reading of policies 603.2 to 604.9. Policy 604.10 was not approved for a 1^st reading due to research needed.

Buccaneer Brag About – The board mentioned that the lunch program is going well with the changes made, that the facilities look good inside and out, and that the tables in the lobby are a great addition.

Student Questions – Three students asked questions of the school board.

Adjourn – Motion was made by Cooksley, second by Stone to adjourn the meeting at 5:46 pm.

Next regular meeting is scheduled for October 9, 2019 at 5:00 pm.

2019-10 October 9, 2019 Minutes

East Buchanan Community School District - Board Meeting Minutes – October 9, 2019

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Aaron Cook, Scott Cooksley, Greg Schmitt, Chad Staton, and Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal; Teresa Knipper, Business Manager/Board Secretary. Administration absent: Eric Dockstader, MS/HS Principal. Several visitors were present. Motions carried with all ayes unless otherwise noted.

Public Forum: None.

Approve Agenda: Motion to approve the agenda was made by Stone, second by Staton.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Staton, second by Cook. Items included on the Consent Agenda: minutes of the September 11^th meeting, financial reports, expenditures listed, and resignation of Kevin Hesner as MS boys basketball coach.

Community/Program Presentations: None.

Administrative Reports: Fox updated the board that the gym lights are scheduled to be installed late October, Homecoming parade is on October 11^th, there has been an increase in students eating lunch, and that there needs to be an improvement in calendar communication. He explained the FAST assessment results and how peer learning is being done in the elementary. The facilities update included the need for improvement to the visitor bleachers and that the greenhouse is ready and we will be setting up a time to learn how to operate it.

Public Hearing - Instructional Support Program Participation: Motion was made by Staton, second by Cook to open the meeting for a public hearing on the district’s continued participation in the Instructional Support Program. 5:25 pm. Having heard no objections or comments, motion was made by Staton, second by Stone to close the public hearing at 5:27 pm.

Resolution to Consider Extension of Participation in the ISL Program: The President of the Board called up for consideration the Resolution to Consider Extension of Participation in the Instructional Support Program which requires that a public hearing be held on this proposal. Director Cook introduced the following Resolution and moved its adoption. Director Staton seconded the motion to adopt. The roll was called and the vote was: Ayes: Stone, Staton, Cooksley, Cook, Schmitt; Nayes: None. The President declared the resolution adopted as follows:

RESOLUTION TO CONSIDER EXTENSION OF PARTICIPATION IN THE INSTRUCTIONAL SUPPORT PROGRAM

WHEREAS, the Board of Directors wishes to consider extending its participation in the instructional support program as provided in Iowa Code Sections 257.18 through 257.27; and

WHEREAS, the Board has published notice of the time and place of public hearing on the resolution; and

WHEREAS, the public hearing has been held upon the proposal to extend participation in the instructional support program;

NOW, THEREFORE, IT IS RESOLVED:

1. The Board of Directors shall extend its participation in the instructional support program as provided in Iowa Code Sections 257.18 through 257.27, for a period of five (5) years, commencing with the fiscal year ending June 30, 2021.

2. The additional funding for the instructional support program for a budget year shall be determined annually, (after taking into consideration instructional support state aid), and shall not exceed 10% of the total of regular program district cost for the budget year and moneys received under Iowa Code Section 257.14 as a budget adjustment for the budget year.

3. Moneys received by the district for the instructional support program may be used for any general fund purpose, all subject to the limitations of Iowa Code Section 257.19.

4. The instructional support program shall be funded by instructional support state aid and a combination of instructional support property tax levied annually upon the taxable property within the school district commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2021, and an instructional support income surtax imposed annually, the percent of income surtax (not to exceed twenty percent (20%)) to be determined by the Board for each budget year to be imposed upon the state individual income tax of each individual income taxpayer resident in the school district on December 31 for each calendar year commencing with the calendar year 2020, and each year thereafter.

5. Unless, within twenty-eight days following the adoption of this resolution, the secretary of the board receives a petition containing the signatures of eligible electors equal in number to not less than one hundred or thirty percent of the number of voters at the last preceding regular school election, whichever is greater, asking that an election be called to approve or disapprove this action of the board adopting the instructional support program, this action of the board is final and the secretary is authorized and directed to certify a copy of this resolution to the department of management.

In the event a petition containing the required number of signatures is filed with the secretary of the board within twenty-eight days of the adoption of this resolution, the president shall call a meeting of the board to consider rescission of this resolution or to direct the county commissioner of elections to submit the following question to the qualified electors of the school district at a special election.

If the Board determines to submit the question to the electors, the proposition to be submitted shall be as follows:

Shall the Board of Directors of the East Buchanan Community School District in the County of Buchanan, State of Iowa, be authorized for a period of ten (10) years, commencing with the fiscal year ending June 30, 2021, to levy and impose an instructional support tax in an amount not exceeding 10% of the total of regular program district cost for the budget year and moneys received under Iowa Code Section 257.14 as a budget adjustment in the budget year, and be authorized annually, in combination as determined by the Board to levy a combination of an instructional support property tax upon all the taxable property within the school district commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2021, and to impose an instructional support income surtax upon the state individual income tax of each individual income taxpayer resident in the school district as of December 31 for each calendar year commencing with the calendar year 2020, and each year thereafter, the percent of income surtax not to exceed twenty percent (20%) to be determined by the board for each fiscal year, to be used for any general fund purpose, all subject to the limitations of Iowa Code Section 257.19.

Passed and approved this 9th day of October, 2019.

Greg Schmitt, President

ATTEST: Teresa Knipper, Secretary

Request for Allowable Grown and Supplemental Aid – Motion was made by Staton, second by Stone to make request for allowable grown and supplemental aid for negative special education balance in the amount of $83,521.86.

Snow Removal Bids – President Schmitt opened bids from TNT and Jeff Childers. Motion was made by Staton, second by Stone to approve Jeff Childers bid for snow removal during the 2019-2020 school year at a rate of $60/hour.

Annual Board Policy Review – The board policy review of 407.6 and 413.2 were tabled.

Board Policy Review – 1st reading of Policy 604.10 was approved with policies 402.2 and 414.1 tabled. Motion made by Stone, second by Cooksley to approve the 2nd reading of policies 603.2 to 604.9.

Buccaneer Brag About – The board mentioned the community support they see for our school and that district patrons have been able to see the shop after school events.

Student Questions – Three students asked questions of the school board.

Adjourn – Motion was made by Cook, second by Cooksley to adjourn the meeting at 6:02 pm.

Next regular meeting is scheduled for November 13, 2019 at 5:00 pm.

2019-11 November 13, 2019 Minutes

East Buchanan Community School District - Board Meeting Minutes – November 13, 2019

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Aaron Cook, Scott Cooksley, Greg Schmitt, Chad Staton, and Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal ; Teresa Knipper, Business Manager/Board Secretary. Several visitors were present. Motions carried with all ayes unless otherwise noted.

Public Forum: None.

Approve Agenda: Motion to approve the agenda with changes was made by Cook, second by Staton.

Approve Minutes: Motion to approve the minutes from the regular meeting on October 9, 2019 was made by Staton, second by Stone.

Board Policy Review: Motion to approve the 2^nd reading of Policy 604.10 was made by Staton, second by Cooksley.

Acceptance of Abstract of Election: Results of the election were presented as Shawn Stone for District 2, Heather Steffens for District 3, and Andy Sperfslage for Director at Large. Motion to accept the abstract of election was made by Cook, second by Staton.

Buccaneer Brag-About: The board thanked Aaron Cook and Chad Staton for their dedication to the district as school board members. Cook responded that it was a pleasure to be on the board. Staton recommended that everyone should serve at least one term as a school board member.

Adjourn: Motion was made by Staton, second by Cook to adjourn the annual meeting at 5:05 pm.

Call to Order: The organizational meeting was called to order at 5:06 pm by the board secretary.

Oath of office to new board members: The board secretary administered the Oath of Office to newly elected board members Heather Steffens and Andy Sperfslage.

Election of officers: Schmitt was nominated as president. No other nominations were made. Cooksley noted that all nominations cease. Motion carried with all ayes. Greg Schmitt was declared President for the 2019-2020 school year. Secretary Knipper administered the Oath of Office to Schmitt as president. President Schmitt took over as chair of the meeting. Stone was nominated as vice-president. No other nominations were made. Cooksley noted that all nominations cease. Motion carried with all ayes. Shawn Stone was declared Vice-President for the 2019-2020 school year. Secretary Knipper administered the Oath of Office to Stone.

Name Official Publication: Motion by Stone, second by Cooksley to name The Winthrop News as the official publication.

Review and Approve Depositories: Motion was made by Stone, second by Steffens to approve $10 million maximum deposit at Citizens State Bank and $2 million maximum deposit at ISJIT.

Employee Handbook Committee: Stone and Steffens agreed to be on the employee handbook committee.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Cooksley, second by Stone. Items included on the Consent Agenda: financial reports, expenditures listed, resignation of Paula McGraw as MS volleyball coach, hiring of Andrea Hughson as MS girls basketball coach, and hiring of Melvin Campbell as bus driver.

Community/Program Presentations: Central Rivers ADA Regional Administrator Josh Johnson and board member Dennis Craun Jr presented information to the board about AEA services available to the district.

Administrative Reports: Dockstader reported that the trimester ends on November 14^th with the high school having finals and there is professional development on November 15^th. The talent show went well and students are busy with winter activities already. Data shows that the at risk teaching position is making a difference. Fox gave an update on the instructional coaches and the “I can” statement contest. He discussed the schedule for the November 15^th elementary professional development day and that conferences are on November 21^st and 25^th. Fox updated the board that the lighting is still not complete and there are a few things to finish for the construction project and greenhouse.

IASB Convention: Fox and Steffens will be attending the IASB Convention on Wednesday, November 20^th. Schmitt and Cooksley will be attending on Thursday, November 21^st.

SBRC Application for Open Enrollment Out not in Fall 2018: Motion was made by Stone, second by Cooksley to approve the SBRC Application for Open Enrollment Out not in Fall 2018 in the amount of $40,416.

Approve SIAC member list: Tabled until next month.

Annual Board Policy Review: Motion was made by Cooksley, second by Stone to table the retirement policy review and to have a work session on December 4^th at 6:00 pm in the library.

Buccaneer Brag About – The board commented on how many members are in archery and they welcomed the new school board members.

Student Questions – None

Adjourn – Motion was made by Cooksley, second by Stone to adjourn the meeting at 6:19 pm.

Work session is scheduled for December 4, 2019 at 6:00 pm.

Next regular meeting is scheduled for December 11, 2019 at 5:00 pm.

2019-12 December 11, 2019 Minutes

East Buchanan Community School District - Board Meeting Minutes – December 11, 2019

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Scott Cooksley, Greg Schmitt, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal ; Teresa Knipper, Business Manager/Board Secretary. Several visitors were present. Motions carried with all ayes unless otherwise noted.

Public Forum: None.

Approve Agenda: Motion to approve the agenda with was made by Stone, second by Steffens.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Cooksley. Items included on the Consent Agenda: minutes from the regular meeting on November 13^th, minutes from the work session on December 4^th, financial reports, and expenditures listed.

Community/Program Presentations: None

Administrative Reports: Dockstader talked about the MS/HS concert scheduled for December 16^th with a taco bar fundraiser, ISASP scores are being sent out to parents, and that Nicole Reck is doing a great job as the new high school secretary. Fox gave a presentation on the ISASP data. He also mentioned how great the new facilities are for concerts in both sound and setup. Fox updated the board on the facilities that there are a lot of little things to finish on the building project and that there is discussion about in-floor heat for the greenhouse.

Approve SIAC member list: Motion to approve the School Improvement Advisory Committee (SIAC) member list was made by Steffens, second by Stone.

Approve request to SBRC for MSA: Stone moved to approve request to the School Budget Review Committee (SBRC) for Modified Supplemental Amount and Supplemental Aid for the 2020-2021 Dropout Prevention Program in the amount of $125,394.00 for expenditures necessary to implement the 2020-2021 at-risk and dropout prevention program plans as approved by the East Buchanan CSD school board. The motion was seconded by Sperfslage. Motion carried with all ayes.

Appoint Buchanan County Conference Board representative: Andy Sperfslage agreed to be the school district representative.

Certified Personnel Retirement Policy: Motion to approve Policy 407.6 as read was made by Sperfslage, second by Cooksley.

Classified Employee Retirement Policy: Motion to approve Policy 413.2 as read was made by Stone, second by Steffens.

Quarterly Policy Updates: Motion by Stone, second by Cooksley to approve the changes to policy language on policies 200.1R1, 202.4, 210.5, 210.6, 210.11, 211, 216.2, 404.R1, 711.7, 711.10, and 711.11. Motion by Steffens, second by Stone to approve the administrative changes to policies 100, 200.1, 206.4, 210.1, and 215.

Board Policy Review – 1^st Reading: Motion by Steffens, second by Cooksley to approve 1^st reading with changes to policies 402.2, 200.2, 200.3, 209.1 – 209.7.

Buccaneer Brag About – Fox received an email from a school about the new gym and its location within the building being convenient. Dance team placed 5^th at state.

Student Questions – Two students asked questions of the board.

Adjourn – Motion was made by Stone, second by Spersflage to adjourn the meeting at 6:40 pm.

Next regular meeting is scheduled for January 8, 2020 at 5:00 pm.

2020-01 January 8, 2020 Minutes

East Buchanan Community School District Board Meeting Minutes – January 8, 2020

Public Forum: None.

Approve Agenda: Motion to approve the agenda with was made by Stone, second by Cooksley. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Sperfslage. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on December 11, 2019, minutes from the SIAC meetings on August 13, 2019 and December 5, 2019, financial reports, expenditures listed, and the hiring of Justin Kress as MS basketball coach.

Community/Program Presentations: None

Administrative Updates and Reports: Dockstader discussed the potential of having more than one senior eligible for recognition awards and that there is no procedure/policy in place to address it. He also explained standards based grading used in the middle school to show parents/guardians how their student has progressed. Fox discussed how Thrive helps teachers get to know their students to make better connections with the students and he talked about professional development the previous week. The facilities update included progress on the greenhouse, gym lighting status, weight room changes, and sanding of the high school gym floor. Mike Kerkove was instructed to get bids for the next meeting.

Quarterly Policy Updates – 2^nd Reading: Motion by Cooksley, second by Stone to approve the second reading of policies 100, 200.1, 200.1R1, 202.4, 210.1, 210.5, 210.6, 210.10, 211, 215, 216.2, 404.R1, 711.7, and 711.10. Policy 206.4 was moved to a 1^st reading. Motion carried with all ayes.

Board Policy Review – 2^nd Reading: Motion by Stone, second by Steffens to approve the 2nd reading of policies 200.2, 200.3, 209.1 – 209.7, 402.2, and 711.11. Motion carried with all ayes.

Board Policy Review – 1^st Reading: Motion by Stone, second by Cooksley to approve the 1^st reading with changes of policies 202.1, 202.2, 202.3, 203, 204, 205, 206.1, 206.2, 206.3, 206.4, 207, 208, and 208.1E1. Motion carried with all ayes.

Buccaneer Brag About – The teachers welcomed back the students after the winter break. Students are talking about the changes made to the weight room and coaches are doing a great job working with all the students that use it. Erica Hoffman scored her 1,000^th point during the Springville game on January 7^th. EB Archery had their 1^st competition at Independence.

Student Questions – Students asked questions of the board.

Adjourn – Motion was made by Cooksley, second by Spersflage to adjourn the meeting at 6:00 pm. Motion carried with all ayes.

Next regular meeting is scheduled for February 12, 2020 at 5:00 pm.

2020-02 Feb 12 Minutes

East Buchanan Community School District

Board Meeting Minutes – February 12, 2020

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Scott Cooksley, Greg Schmitt, Andy Sperfslage, and Heather Steffens, Members absent: Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal ; Teresa Knipper, Business Manager/Board Secretary. Several visitors were present.

Public Forum: None.

Approve Agenda: Motion to approve the agenda with was made by Steffens, second by Cooksley. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Cooksley, second by Sperfslage. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on January 8, 2020, financial reports, expenditures listed, and the resignation of Jeremy Blankenship as teacher.

Community/Program Presentations: None

Administrative Updates and Reports: Dockstader said he will have a recommendation soon on how to handle more than one student as top of the class recognition that was discussed at the January meeting. There are several events going on in the high school which includes hosting regional/district games, the variety show, mock trial, and dance marathon. The second trimester ends February 26^th. The student council planned mental health awareness week which included a speaker, dress up theme days, and a OCOH dance. FFA, FBLA, Student Council and NHS members are participating in Meals from the Heartland Project. Fox reported that FAST testing is done and the teachers are getting ready for conferences. He explained how the schedule changes for the 2020-2021 will be done to change from eight class periods to six class periods. This would allow more instruction time for 5^th through 12^th grade students. There will be a need to hire another teacher due to this change. The facilities update included progress on the greenhouse, gym lighting status, and estimates for sanding of the high school gym floor.

Set Public Hearing for 2020-2021 school calendar – Motion by Cooksley, second by Sperfslage to set March 11, 2020 at 5:10 pm for the 2020-2021 school calendar public hearing. Motion carried with all ayes.

Gym floor estimates – Mike Kerkove provided estimates for sanding the high school gym floor. Motion was made by Cooksley, second by Steffens to approve the gym floor sanding to be done this year for a maximum of $23,000. Motion carried with all ayes.

Board Policy Review – 2^nd Reading: Motion by Cooksley, second by Steffens to approve the 2nd reading of policies 202.1, 202.2, 202.3, 203, 204, 205, 206.1, 206.2, 206.3, 206.4, 207, 208, and 208.1E1. Motion carried with all ayes.

Board Policy Review – 1^st Reading: Motion by Cooksley, second by Sperfslage to approve the 1^st reading with changes to policies 210.2, 210.3, 210.4, 210.7, 210.7R1, 210.8, 210.9, 212, 214, 215.1E1, 216.1, 216.3 and 217. Motion carried with all ayes

Buccaneer Brag About – The board commends the effort on planning a six period class schedule and the student council’s activities planned for mental health awareness week.

Student Questions – Three students asked questions of the board.

Adjourn – Motion was made by Sperfslage, second by Steffens to adjourn the meeting at 6:10 pm. Motion carried with all ayes.

Next regular meeting is scheduled for March 11, 2020 at 5:00 pm.

2020-03 March 11, 2020 Minutes

East Buchanan Community School District

Board Meeting Minutes – March 11, 2020

Public Forum: Al and Tina Snyder of East Buc Archers thanked the board for use of the facilities and gave an update on the team’s season.

Approve Agenda: Motion to approve the agenda with was made by Stone, second by Steffens. Motion carried with all ayes.

Public Hearing on 2020-2021 School Calendar: The public hearing was opened by President Schmitt at 5:10 pm with a motion by Stone. Superintendent Fox presented the calendar. There were no comments. The hearing was closed at 5:14 pm with a motion by Sperfslage, second by Cooksley. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on February 12, 2020, financial reports, expenditures listed, the resignation of Pam Johnson as teacher, retirement of Carla Franck as associate, and retirement of Mary Baragary as teacher. Resignation and retirements will be at the end of the current school year.

Community/Program Presentations: Students from accounting class presented an itinerary and requested permission to cross state lines with a school vehicle for a trip to Chicago April 2^nd – 4^th. Motion to approve was made by Cooksley, second by Steffens. Motion carried with all ayes.

Administrative Updates and Reports: Dockstader said they are working on the 6-period schedule and are running a trial to see how it will work to meet requirements. He also talked about the Perkins Grant and the changes being made to the application for FY21. Joe Kremer from Central Rivers AEA gave a presentation on the Iowa Statewide Assessment of Student Progress (ISASP) performance profile for East Buchanan CSD. Fox updated the board on district activities in relation to the coronavirus pandemic. The facilities update included the need to assemble a committee to plan the sports complex improvements. Fox also discussed plans for use of the old stage for conference/mentor rooms and a playground on the lots purchased earlier by the school.

2020-2021 school calendar – Motion by Stone, second by Sperfslage to approve the 2020-2021 school calendar as presented. Motion carried with all ayes.

Handbook Recommendation – Motion by Sperfslage, second by Steffens to approve the recommendation by Dockstader for placement in the student handbook on how to handle a tie for Top of the Class recognition. Motion carried with all ayes.

FY19 Audit Report – The board members received copies of the FY19 audit report prior to the meeting for review. Secretary Knipper gave a summary of the findings. Motion by Stone, second by Cooksley to approve the audit report. Motion carried with all ayes.

Preliminary 2020-2021 budget review and set date for the public hearing – Secretary Knipper presented the preliminary budget. The board decided to schedule a work session for March 25^th at 5:00 pm to discuss the budget further. Motion by Cooksley, second by Stone to hold a public hearing on April 8, 2020. Motion carried with all ayes.

Secretary Knipper left the meeting at 6:25 pm. Shawn Stone documented the remainder of the meeting.

Board Policy Review – 2nd Reading: Motion by Steffens, second by Stone to approve the 2nd reading of policies 210.2, 210.3, 210.4, 210.7, 210.7R1, 210.8, 210.9, 212, 214, 215.1E1, 216.1, 216.3 and 217. Motion carried with all ayes.

Board Policy Review – 1^st Reading: Motion by Cooksley, second by Steffens to table the 1^st reading of the 414 policy series. Motion carried with all ayes.

Scholarship Review Committee: Sperfslage, Steffens, and Schmitt will do the scholarship review this year.

Buccaneer Brag About – Aubrey Short was on KCRG for her fundraising and quilt making for UIHC.

Student Questions – The board fielded questions from students.

Adjourn – Motion was made by Cooksley, second by Steffens to adjourn the meeting at 6:46 pm. Motion carried with all ayes.

The board will have a work session on March 25, 2020 at 5:00 pm. Next regular meeting is scheduled for April 8, 2020 at 5:00 pm.

2020-03 March 25, 2020 Work Session

East Buchanan Community School District

Work Session Minutes – March 25, 2020

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement. Members present: Scott Cooksley, Greg Schmitt, Andy Sperfslage, Heather Steffens, and Shawn Stone. Administration present: Dan Fox, Superintendent/Elementary Principal and Teresa Knipper, Business Manager/Board Secretary. One visitor was present.

Approve Agenda: Motion to approve the agenda with was made by Stone, second by Cooksley. Motion carried with all ayes.

Pandemic Response and Emergency Suspension of Policy Resolution: Dan Fox presented the resolution and explained how teachers are making contact with students during this time. Motion to approve the resolution was made by Cooksley, second by Stone. Motion carried with all ayes.

Facilities Discussion: Mike Kerkove presented a list of projects that need to be done.

Certified Budget Discussion: Secretary Knipper explained that the supplemental state aid increase has been set since the budget was published. Options regarding the prepayment levy were presented in regards to what the rates would be in comparison to the published budget.

Board Policy 414 series Discussion: The board discussed four options for policy 414.1 to be reviewed at the April 8, 2020 board meeting.

Negotiation Strategy – Superintendent Fox informed the board of the EBEA’s initial proposal.

Adjourn – Motion was made by Sperfslage, second by Stone to adjourn the meeting at 7:40 pm. Motion carried with all ayes.

Next regular meeting is scheduled for April 8, 2020 at 5:00 pm.

2020-04 April 8 minutes

East Buchanan Community School District

Regular Board Meeting Minutes – April 8, 2020

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement.

Roll Call: The meeting was held electronically as per Iowa Code 21.8 due to Covid-19 pandemic. Attending electronically were board members Greg Schmitt, Shawn Stone, Scott Cooksley, Andy Sperfslage, and Heather Steffens. Administration attending electronically were Dan Fox, Superintendent/Elementary Principal; Eric Dockstader, MS/HS Principal ; Teresa Knipper, Business Manager/Board Secretary. Several visitors attended electronically.

Approve Agenda: Motion to approve the agenda was made by Stone, second by Cooksley. Motion carried with all ayes.

Public Hearing for FY21 Budget: President Schmitt called for a motion to open the public hearing at 5:05 pm. Motion to open the public hearing was made by Stone, second by Steffens. Secretary Knipper explained that the state approved a 2.3% SSA since the budget was published and presented the new rate based on this change. There were no comments from the public. Motion to close the public hearing was made by Stone, second by Sperfslage at 5:06 pm. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on March 11, 2020 and the work session on March 25, 2020; financial reports; expenditures listed; resignations of Tammy Naber as associate and Jennifer Aldrich as teacher; and the hiring of Mercedes McCloy as teacher, Justin Kress as teacher, and Adam Halford as transportation supervisor & mechanic.

Administrative Updates and Reports: Administration explained how the voluntary status during this time is being implemented in regards to staff communicating with students and parents. Staff members are also holding meetings with each other electronically and reporting to administration on what they are doing. The district is providing meals through the summer lunch program in conjunction with Independence. Meals are prepared at Independence by staff of both districts and then delivered to sites throughout the East Buchanan school district. Other staff members are working as needed.

Facilities Update: Bids were presented to the board for the sidewalk and baseball bleacher pad projects. Bids for both projects were received by Webb Concrete and McGraw Construction. Motion by Cooksley, second by Stone to approve the bid from Webb Concrete for the sidewalk for $15,400. Motion by Steffens, second by Stone to approve the bid from McGraw Construction for the baseball bleacher pad for $7,494.50. Motions carried with all ayes. Fox asked the board what they wanted to do with the old bleachers from the ball fields. Motion was made by Cooksley, second by Stone to scrap the bleachers for safety reasons. Motion carried with all ayes.

FY21 Budget Approval – Motion by Steffens, second by Stone to approve the budget and taxes for FY21 as presented with a levy rate of 13.85911. Motion carried with all ayes.

FY21 Budget Adjustment Resolution – Motion by Stone, second by Cooksley to approve the resolution. Motion carried with all ayes. The president declared the resolution adopted as follows: RESOLVED, that the Board of Directors of East Buchanan Community School District, will levy property taxes for fiscal year 2020-2021 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.

FY21 Resolution Authorizing Redemption & First Amendment to Escrow Agreement – Board member Sperfslage introduced the Resolution and moved its adoption. Board member Cooksley seconded the motion to adopt. The roll was called and the following directors voted: Ayes: Cooksley, Stone, Sperfslage, Steffens, Schmitt; Nays: none. The president declared the resolution adopted as follows: Resolution Authorizing the Redemption of General Obligation School Bonds, Series 2017, Dated May 1, 2017, Approving the First Amendment to the Escrow Agent Agreement, and Levying a Tax for Fiscal Year 2020-21 for the Redemption of General Obligation School Bonds, Series 2017, Dated May 1, 2017.

Timberline Billing Service LLC agreement for Medicaid billing services: Motion by Steffens, second by Cooksley to approve the agreement with Timberline Billing Service LLC. Motion carried with all ayes.

Pandemic Response and Emergency Suspension of Policy Resolution: Superintendent Fox presented updates to the previous pandemic resolution approved at the March 25^th work session in regards to continuing to pay employees through the end of the fiscal year. Motion by Stone, second by Steffens to approve the updated resolution. Motion carried with all ayes. Resolution is as follows:

WHEREAS, Iowa Code Ch. 279.8 authorizes local school boards to govern their respective districts, including adopting policies for their own governance; and

WHEREAS the Board may, by formal, action suspend or rescind board policy as deemed necessary, appropriate or in the best interests of the District; and

WHEREAS, on March 11, 2020, the World Health Organization characterized COVID-19 as a pandemic; and

WHEREAS, on March 13, 2020, the President of the United States declared a national state of emergency and on March 15, 2020 Iowa Governor Kim Reynolds recommended closure of all public and private K-12 schools in Iowa until April 13, 2020 to contain the spread of COVID-19; and

WHEREAS, on March 17, 2020, Iowa Governor Kim Reynolds declared a State of Public Health Disaster Emergency under the authority granted through Iowa Constitution, Art. IV, §§ 1, 8 and Iowa Code §§ 29C.6(1), 135.140(6), and 135.144 and directed implementation of the Iowa Department of Homeland Security and Emergency Management’s Iowa Emergency Response Plan in response to the novel coronavirus (COVID-19); and

WHEREAS, most hourly non-exempt employees will be unable to report to work due to the District’s closure and certified contract employees may be asked to work at remote locations to help provide continuity in educational services; and

WHEREAS, it fulfills a public purpose to continue to pay District hourly and classified non-exempt employees during this closure to prevent or contain the spread of COVID-19, to promote morale and to help retain current employees following the closure; and

WHEREAS, on March 17, 2020 the Iowa Legislature passed and the Governor signed SF 2408 granting waiver of the instructional time requirements in Iowa Code Ch. 279.10 for all public school districts closing before April 12, 2020 in order to prevent or contain the spread of COVID-19; and granting Governor Reynolds the ability to waive instructional time requirements for any public school district which closes on or after April 12, 2020 to prevent or contain the spread of COVID-19; and

WHEREAS, on April 2, 2020 Iowa Governor Kim Reynolds recommended extended closure of all public and private K-12 schools in Iowa until April 30, 2020 to contain the spread of COVID-19; and

WHEREAS, the Iowa Department of Education, which has the authority to establish and interpret graduation requirements, and to oversee other crucial aspects of public education is providing written guidance to Iowa school districts on issues related to COVID -19, including but not limited to student attendance, distance/online learning, high school credit, meal distribution, and other issues; and

WHEREAS, the Iowa Department of Education issued COVID-19 Guidance: Provision of Continuous Learning. This guidance allows school districts to provide either voluntary educational enrichment opportunities to students or required educational services. Voluntary educational enrichment opportunities include educational opportunities provide to students where participation by students is not required and will not be graded other than voluntary completion of concurrent enrollment courses and credit recovery. Required educational services include educational services provided to students who are required to participate. Student work may be graded and credit may be awarded. Equity must be provided for and AEA services resume, to the extent possible, for required educational services. Competencies attained through either voluntary or required educational services may be considered; if done on a voluntary basis they may only be considered after school returns to session.

NOW, THEREFORE BE IT RESOLVED, that the East Buchanan School Board hereby suspends provisions of its board policies and/or whole policies, as identified by the District Superintendent or designee, if such suspension is necessary to implement written guidance from state or federal agencies relating to containing COVID-19 for the duration identified in the Governor’s State of Public Health Emergency declaration of March 17, 2020, or as otherwise determined by the Board.

BE IT FURTHER RESOLVED that the District Superintendent will consult with and report to the Board as feasible and appropriate regarding the emergency closure and efforts to implement written guidance from health and government agencies.

BE IT FURTHER RESOLVED that the District Superintendent is authorized to close any school facility without further action by the Board of Directors. Such closure shall continue during the emergency created by the COVID-19 pandemic until such time as the Superintendent, in consultation with appropriate health and government authorities, deems it in the best interests of the District and its students to open schools.

BE IT FURTHER RESOLVED that the District Superintendent is authorized, based upon the needs of the District and guidance from health and government agencies, to direct staff assignments during District closures, including but not limited to essential employees who must report to work, employees who may be reassigned, and employees whose services are not needed.

BE IT FURTHER RESOLVED that access to public school grounds and public school buildings of the District may be limited as directed by the Superintendent during District closures.

BE IT FURTHER RESOLVED that certified, exempt employees will remain employed during the school closure and until the number of days expressed on the contract have been fulfilled, unless otherwise approved by the Board. Days that contracted employees do not report for duty either onsite if deemed an essential employee; or from a remote location for all other employees due to closure, do not constitute a fulfilled contract day except to the extent those days are forgiven by the District.

BE IT RESOLVED, in the event the temporary closure of East Buchanan CSD is extended past April 12, 2020, the Superintendent is hereby authorized to pay hourly and/or non-exempt, contracted, salaried and management employees their customary and regular pay, for a period extending through the end of the fiscal year during the temporary closure. If the East Buchanan CSD operations continue to be closed through the end of the fiscal year (i.e., later than June 30, 2020), then the Board shall reconvene and determine what authority, if any, the Superintendent has to continue paying contracted, salaried and management employees during the temporary closure.

BE IT FURTHER RESOLVED that the District has elected to provide voluntary educational enrichment opportunities to students in the district during this period of school closures.

BE IT FURTHER RESOLVED that in the interest of public health and/or to comply with federal or state health department recommendations or guidance, the Board encourages the public to attend or listen to its open public meetings via telephone or video conference, and the Board may also limit public comment to written comments.

BE IT FURTHER RESOLVED that the board reserves the right to adjust board meeting dates, times, and locations during the district-wide emergency closure in a manner consistent with the Open Meetings law, and notes that any or all board members may attend board meetings electronically as permitted by law.

BE IT FURTHER RESOLVED that execution of this Resolution is conclusive evidence of the Board’s approval of this action and of the authority granted herein. The Board warrants that it has, and at the time of this action had, full power and lawful authority to adopt this instrument. This resolution will remain in full force and effect until it is rescinded or amended by subsequent action of the Board.

COVID19 Pandemic Temporary Supplemental Policy Provisions – Motion by Cooksley, second by Stone to approve the 1^st reading and waive the 2^nd reading of the policy as presented. Second reading is waived because this policy is based on law.

Board Policy Review – 1^st Reading: Motion by Stone, second by Cooksley to approve the 1^st reading with changes of the 414 policy series. Motion carried with all ayes.

Buccaneer Brag About – The board appreciates the teachers that started working with students right away, the parade throughout the district, the effort put into providing meals to the students, and thanks to Greg and Nickey Witte for taking care of the plants in the greenhouse during this time.

Exempt Session – Motion by Stone, second by Sperfslage to go into exempt session at 6:09 pm to discuss negotiations strategy. Motion by Stone, second by Sperfslage to leave exempt session at 6:15 pm.

Adjourn – Motion was made by Sperfslage, second by Steffens to adjourn the meeting at 6:16 pm. Motion carried with all ayes.

Next regular meeting is scheduled for May 13, 2020 at 5:00 pm.

2020-05 May 13 Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – May 13, 2020

Call to Order: President Greg Schmitt called the meeting to order at 5:04 pm. The board recited the East Buchanan Mission Statement.

Approve Agenda: Motion to approve the agenda with the exempt session and non-master contract salary approval items tabled until the June meeting and the 2020-2021 school calendar revision removed was made by Stone, second by Cooksley. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Stone, second by Sperfslage. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on April 8, 2020; financial reports; expenditures listed; resignation of Kayla Gallup as HS volleyball coach; resignation of Pat Schloss as teacher, athletic director, and coach; and the hiring of Alyson Franck as teacher.

Administrative Updates and Reports: Administration updated the board on what staff members are doing throughout the district during the shutdown. The teaching staff continues to communicate with parents and students, the lunch program will continue deliveries until May 28^th, and school supplies from classrooms/lockers were delivered to students via bus routes. Return to Learn plans are due July 1, 2020 for the 2020-2021 school year.

Facilities Update: Custodians are back to working full time. The sidewalk project is complete.

2020 Graduation List – Motion by Stone, second by Steffens to approve the list of 2020 graduates. Motion carried with all ayes.

2020-2021 Master Contract – Motion by Stone, second by Cooksley to approve the master contract with a teacher base increase of $445.00 and classified base increase of $ .35. Motion carried with all ayes. A motion was later made to correct the teacher base increase of $545.00 by Sperfslage, second by Stone. Motion carried with all ayes.

2020-2021 Operational Sharing Agreement with Alburnett – Motion by Steffens, second by Sperfslage to approve the 2020-2021 Operational Sharing Agreement with Alburnett for Transportation Supervisor/Mechanic. Motion carried with all ayes.

2019-2020 School Calendar Revision: Dan Fox presented the revisions to the 2019-2020 calendar due to COVID-19. The last student day is May 22, 2020 and the last teacher day is May 27, 2020. Motion by Sperfslage, second by Stone to approve the changes. Motion carried with all ayes.

Drivers Education agreement with Precision Drive LLC. – Motion by Cooksley, second by Steffens to approve the agreement with Precision Drive LLC for drivers education. Motion carried with all ayes.

Board Policy Review – 2nd Reading: Motion by Stone, second by Sperfslage to approve the 2nd reading with changes as discussed of the 414 policy series. Motion carried with all ayes.

Buccaneer Brag About – Plant sales from the greenhouse were a success. The awards recognition presentation went well. Students have enjoyed being able to take extra library books home.

Adjourn – Motion was made by Stone, second by Sperfslage to adjourn the meeting at 6:22 pm. Motion carried with all ayes.

Next regular meeting is scheduled for June 10, 2020 at 5:00 pm.

2020-06 June 10th Minutes

East Buchanan Community School District

Regular Board Meeting Minutes – June 10, 2020

Call to Order: President Greg Schmitt called the meeting to order at 5:00 pm. The board recited the East Buchanan Mission Statement.

Approve Agenda: Motion to approve the agenda was made by Stone, second by Cooksley. Motion carried with all ayes.

Approve Consent Agenda: Motion to approve the Consent Agenda was made by Sperfslage, second by Steffens. Motion carried with all ayes. Items included on the Consent Agenda: minutes from the regular meeting on May 13, 2020; financial reports; expenditures listed; transfer of Adam Riniker from at-risk to elementary PE teacher; transfer of Jill Wilgenbusch from 5^th/6^th grade to special education teacher; resignation of Elleigh McGraw as associate; resignation of Cory Sornson as special education teacher; resignation of Amanda Schueller as prom sponsor; hiring of Heather Huegel as prom sponsor; hiring of Chad Lamker as activities director; and hiring of Suzanne Goeller as 5^th/6^th science teacher and girls track coach.

Community/Program Presentations: Mike Becker, new general manager at East Buchanan Telephone Company, introduced himself to the board. He explained that they are installing fiber in the area and to let them know if the district needs their assistance with online learning so students have internet access.

Administrative Updates and Reports: Eric Dockstader updated the board on the 6 day period schedule in 2020-2021, explained that Paula McGraw is in contact with students and parents to get schedules set up, and that the handbook will need to be updated due to the 6 period day. Dan Fox talked about how the last PD day involved meeting electronically with each grade level to determine where they ended the year and where they need to begin in the fall and presented the Return to Learn Needs Survey that is being sent out to parents and staff members to help plan for classes in the fall. Mike Kerkove updated the board that the cleaning crew is working, the gym floor is delayed, Larson Construction and KW Electric still have items to complete on the building project, the home economics room is being updated, and presented quotes for a new mower. Hawkeye Alarm will provide a quote for a buzzer on the MS/HS back door and for cameras. Kevin Hesner showed the board the features of the new Chromebooks.

FY21 Cooperative Sharing Agreement – Motion by Stone, second by Sperfslage to approve the cooperative sharing agreement with Independence for boys soccer, girls soccer, and boys bowling. Motion carried with all ayes.

FY21 Milk Bids – Bids were received from Prairie Farms and Anderson Erickson for milk. Motion by Stone, second by Cooksley to accept the bid from Prairie Farms for the 2020-2021 school year. Motion carried with all ayes.

FY21 Bread Bids – Bimbo was the only vendor that provided a bid. Pan-O-Gold responded that they would not be providing a bid. Motion was made by Cooksley, second by Steffens to accept the bid from Bimbo Bakeries for the 2020-2021 school year. Motion carried with all ayes.

FY21 Fee Schedule – Motion by Stone, second by Sperfslage to approve the 2020-2021 Fee Schedule. Motion carried with all ayes.

FY20 Retiree Benefits Disbursement Designation: Motion by Sperfslage, second by Stone to approve 100% of the Rule of 88 Payout and 100% of the Sick Payout to be disbursed to a Health Reimbursement Account. Motion carried with all ayes.

Board Resolution to Transfer Funds for Athletic Safety & Protective Equipment – Motion by Cooksley, second by Steffens to approve the resolution as follows: WHEREAS, Iowa Code provides school districts greater flexibility to transfer excess funds to other specified purposes; WHEREASE, the Board, in consultation with its community, has determined that funds of $2,099.85 in the general fund shall be transferred to the student activity fund to purchase protective and safety equipment required for any extracurricular interscholastic athletic contest or competition that is sponsored or administered by an organization ad currently defined by Iowa Code. Motion carried with all ayes.

Activity Fund Interest Allocation: Motion by Steffens, second by Stone to transfer activity fund interest to the athletics account. Motion carried with all ayes.

Class of 2020 Fund Balance Allocation: Motion by Stone, second by Cooksley to allocate the Class of 2020 fund balance equally to the Classes of 2021, 2022, 2023, and 2024. Motion carried with all ayes.

FY20 Outstanding Invoices – Motion by Cooksley, second by Steffens to approve the payment of outstanding FY20 invoices on June 30, 2020 for those invoices that were received by June 30, 2020. Motion carried with all ayes.

Buccaneer Brag About – Jake VanScoyoc did a great job with the virtual graduation and thanks to all the committees that have made things work during the shutdown.

Closed Session – Motion was made by Stone, second by Steffens to hold a closed session as authorized by Iowa Code Section 2.15(1)(j) to discuss the purchase or sale of a particular real estate and to evaluate the professional competency of an individual as authorized by Iowa Code Section 21.5(1)(i) at 6:48 pm. Roll call to go into closed session: Aye – Schmitt, Stone, Steffens, Sperfslage; Nay – Cooksley. Motion by Stone, second by Sperfslage to return to the open meeting was made at 7:52. Motion carried with all ayes.

Exempt Session – Motion made by Stone, second by Cooksley to hold an exempt session as authorized by Iowa Code Section 21.9 to discuss matters relating to employment conditions of employees not covered by the collective bargaining law was made at 7:52 pm. Motion carried with all ayes. Motion made by Stone, second by Steffens to return to open meeting was made at 8:48 pm. Motion carried with all ayes.

Non-Master Contract Personnel – Motion by Stone, second by Cooksley to follow Dan Fox’s recommendations for salaries of non-master contract personnel. Overall increase was 1.926% for salaries and benefits. Motion carried with all ayes.

Adjourn – Motion was made by Stone, second by Steffens to adjourn the meeting at 8:52 pm. Motion carried with all ayes.

Next regular meeting is scheduled for July 8, 2020 at 5:00 pm.